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2001-26 . . OEP ARTMENT OF PUBLIC WORKS POBOX 7800 123 North Sinclair Avenue TAVARES FLORIDA 32778-7800 Reply to: October 16, 2001 Mr. Wayne Saunders, City Manager City of Clermont Post Office Box 120219 Clermont, Florida 34712-0219 RE: Traffic Signal Maintenance Interlocal Agreement Renewal . Dear Mr. Saunders: .Receptionist/lnformation FAX (352) 253-4920 SUNCOM 659-1900 Director's Office Engineering Division Map Sales Right-of-Way Road Operations Division Special Services Division Administration Mosquito/Aquatic Plant Mgt. Stormwater Management Traffic Operations 28127 c.R. 561 Tavares, Florida 32778 (352) 253-4900 (352) 253-4905 (352) 253-4944 (352) 253-4970 (352) 253-4943 (352) 253-4980 (352) 253-4907 (352) 253-4905 (352) 343-9682 (352) 253-4900 9 ./Vb r ~\f \() 1:i-3 Thank you for providing information to be included in the Traffic Signal Maintenance Interlocal Agreement between Lake County and the City of Clernlont: . Enclosed are two finalized copies to be signed and returned. As we discussed by telephone, changes were made on page one in the first paragraph and on page four in the second paragraph. The Term of Agreement indicates that the agreement will begin on October 1, 2001, which is the beginning of our fiscal year. On page three in the first paragraph, there is slight change in wording to clarify that the amount is per intersection. If you have any questions, please call 742-1766. So~Q :~ Denis Dietz, supe~ Lake County Traffic Operations DD:pf Enclosures . DISTRICT ONE JENNIFER HILL DISTRICT TWO ROBERT A. POOL DISTRICT THREE DEBBIE STIVENDER DISTRICT FOUR CATHERINE C. HANSON DISTRICT FIVE WELTON G. CADWELL . . . --' . . INTERLOCAL AGREEMENT BETWEEN THE CITY OF CLERMONT, FLORIDA AND LAKE COUNTY, FLORIDA FOR TRAFFIC SIGNAL MAINTENANCE THIS AGREEMENT, is made and entered into by and between the City of Clermont, Florida, a municipal corporation organized under the laws of Florida, hereinafter referred to as "CITY," and Lake County, Florida, a political subdivision of the State of Florida, hereinafter referred to as "COUNTY". RECIT ALS WHEREAS, the COUNTY and the CITY are authorized to enter into this Agreement by Section 125.01(l)(p), Florida Statutes, which permits the COUNTY to enter into agreements with other governmental agencies for the performance of governmental functions by one unit on behalf of the other; and WHEREAS, section 163.01, Florida Statutes, authorizes public agencies to enter into agreements to make the most efficient use of their powers by enabling them to cooperate with other . localities and thereby to provide services and facilities; and WHEREAS, it is in the best interests of both the COUNTY and the CITY to develop a coordinated program for the repair of traffic signal systems to facilitate the safe and efficient flow 1 . . . . . of traffic in and about Lake County. NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: 1. Recitals. The foregoing recitals are true and correct and incorporated herein by reference. 2. COUNTY Obli2ations. A. The COUNTY will provide traffic signal maintenance, both planned and emergency, at locations identified in Exhibit A, attached hereto and incorporated herein by reference. Maintenance will be in accordance with the most current repair manual, and in compliance with standards promulgated by the State Department of Transportation pursuant to Section 316.0745, Florida Statutes. B. The COUNTY will provide qualified employees to perform the maintenance needed, and will ensure that such qualified employees will be available at all times, day and night, and will maintain emergency response vehicles for use in performing emergency tasks. C. In the event of major damage to the signal or its component parts which is beyond the COUNTY'S abílity to repair at the scene, the COUNTY shall have the option of restoring traffic control by switching the intersection to temporary flash mode until the equipment can be repaired or replaced. D. In the event of damage of a catastrophic nature which is deemed to be beyond the COUNTY'S maintenance capability, the COUNTY will employ the services of a contractor to effect the repairs. Selection of a contractor shall be at the COUNTY'S sole discretion. 2 . . . . . 3. CITY'S Oblh~ations. A. The CITY shall pay to the COUNTY the annual amount of One Thousand Five Hundred Dollars ($1,500.00) per signalized intersection and Three Hundred Seventy Five Dollars ($375.00) per flashing beacon intersection to cover the cost of maintenance, including parts and labor, to be billed annually. Such monies shall be remitted within thirty (30) days of final execution of this Agreement. The annual amount shall include monthly signal inspections, annual preventive maintenance routines, and planned and emergency maintenance. This amount shall not include repairs catastrophic in nature as set forth in Section 2(D) above. The annual amount shall automatically increase by three percent (3%) upon each anniversary date of this Agreement. B. The CITY shall be responsible for all other operational costs associated with such traffic signals or flashing beacons, including but not limited to electricity. c. The CITY shall reimburse the COUNTY for all charges levied by the COUNTY'S contractor retained in accordance with Section 2(D) above. The COUNTY will bill the CITY for these repairs at its cost and the CITY shall reimburse the COUNTY immeØiately upon receipt of such invoice. D. The CITY shall provide to the COUNTY information regarding the installation of any new signals or beacons during the annual period. Such information shall be given to the COUNTY before construction plans are approved and the COUNTY shall retain the right of review and comment on the construction plans. The COUNTY shall automatically add such new signals and beacons to this Agreement and the CITY shall include the new signals and beacons when calculating the amount payable to the COUNTY under Section 3(A) above. The amount payable shall be pro- rated for each new signal or beacon as of the date the signal or beacon comes on-line prior to the 3 . . . . . annual renewal hereof. E. Inspection fees for special projects, new signals or reconstructed signals shall be billed at forty-five dollars ($45.00) per hour. Invoices shall be supplied by the COUNTY to the CITY on a monthly basis and payment shall be remitted by the CITY within thirty (30) days thereafter. Items for inspection will be based on the Florida Department of Transportation Signal Construction Inspection Guidelines. A copy of such Guidelines is attached hereto and incorporated herein by reference as Exhibit B. 4. Term of A~reement. This agreement shall remain in full force 1Ì"om October 1,2001 until cancelled by either party after sixty days (60) days written notice has been given to the other party. Notice will be sent to the addresses shown below, and will be considered properly given as of the date received by the party being notified of cancellation. Giving notice does not relieve the CITY of its obligation to fully compensate the COUNTY until the full term of the notice has expired, at which time the agreement will be terminated. 5. Notices. Wherever provision is made in this Agreement for the giving, serving or delivering of any notice, statement, or other instrument, such notice shall be in writing and shall be deemed to have been duly given, served and delivered, if delivered by hand or mailed by United States registered or certified mail or sent by facsimile, addressed as follows: COUNTY CITY Denis Dietz, Supervisor Lake County Traffic Operations 28127 County Road 561 Tavares, Florida 32778 Wayne Saunders, City Manager City of Clermont Post Office Box 120219 Clermont, Florida 34712-0219 4 . . . . .. 6. Entire Ae:reement. It is mutually agreed that the entire agreement between the parties is contained herein, and that neither party has made any statement, promise or agreement, or taken upon itself any engagement whatsoever that it is not fully capable of honoring to its fullest. 7. Severability. If any provision, condition, promise, or part of this agreement is found or held to be invalid, it is the intent of the parties that the remaining provisions are unaffected and will be honored by the parties. To this end, the provisions of this agreement are declared severable IN WITNESS HERETO, the parties to this agreement, by their signatures, have caused this agreement and all its parts, to be fully executed this - day of ,200_. COUNTY ATTEST: LAKE COUNTY, through its BOARD OF COUNTY COMMISSIONERS James C. Watkins, Clerk of the Board of County Commissioners of Lake County, Florida Catherine C. Hanson Chairman This - day of ,200- Approved as to form and legality: Melanie Noll Marsh Assistant County Attorney 5 . . . . . Interlocal Agreement between Lake County, Florida and the City of Clermont for Traffic Signal Maintenance ATTEST: ~~ CITY OF CLERMONT ~-~ arol Turville, Mayor This - day of , 200- Approved as to form and legality: /--) ... ,(// / Ç.:? /~~,.. ;~!<~~~~:'?-~- .,. Robert Guthrie, City Attorney 6 . . . EXHIBIT A / Clermont Traffic Signals 1 SR50 US 27 Ramps 2 SR50 Bloxam Av 3 SR50 EastAv 4 SR50 Fifth St 5 SR50 Eighth St 6 SR50 CR 561/ Twelth St 7 SR50 Grand Hy 8 US 27 Hook St . Clermont Signal Ahead Flashers [[] US 27 Hook St (north and south) . . . . . . EXHIBIT B Traffic Signal Construction Inspection Category I: Plans review and approval for location of items: A) Poles B) Controller Cabinet C) Pull and Junction Boxes D) Inductive Loop Detectors E) Ground Rods F) Intersection Striping Do not proceed to the next category until inspected and approved Category II: Items to be inspected after assembly but before installation or backfill: A) Vehicular Traffic Assemblies B) Pedestrian Signal Assemblies C) Conduit D) Inductive Loop Detectors E) Ground Rods Do not proceed to the next category until inspected and approved Category III: Items to be inspected after installation or backfill: A) Electric Power Service Assembly - Certified by Electrical Permitting Agency Do not proceed to the next category until inspected and approved Category IV: Items to be inspected after turn on: A) Landscape Restoration B) Intersection Operation C) Intersection Striping D) Punch List Repairs After burn in period and repair of all defects: Final Acceptance