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12-14-1993 Regular Meeting CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING DECEMBER 14, 1993 A regular meeting of the City Council of the City of Clermont was held Tuesday, December 14, 1993 in the Council Chambers. The meeting was called to order at 7:30 p.m. by Mayor Pool with the following Council Members present: Council Member Cole, Council Member Turville, Council Member Ivey, and Council Member Norquist. Other City officials present were City Manager Saunders, City Attorney Baird, Finance Director Van Zile and Deputy City Clerk Whitlock. INVOCATION The Invocation was offered by council Member Ivey followed by the repeating of The Pledge of Allegiance to the Flag by all present. MINUTES The minutes of the Regular Meeting held November 23, 1993 and the Workshop Meeting held November 22, 1993 were approved as presented. CITY MANAGER SAUNDERS' REPORT Sanitation Truck Lift City Manager Saunders explained that two lifts have been purchased for the sanitation trucks, however Public Service Department Director Davis recommends one additional lift be purchased for a back-up.. -He explained that two trucks are used simultaneously with one picking up garbage while the other one goes to the dump. The new system requires a tight schedule and a back-up could prevent scheduling problems. '93-211.' A motion was made by Council Member Cole, seconded by Council Member Norquist, and'carried unanimously to authorize the purchase of an additional lift from Automated Refuse Equipment. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING DECEMBER 14, 1993 PAGE 2 Fire Department Pagers and Radios City Manager Saunders explained that $2,500 was included in this year's budget for 6 pagers for the Fire Department, with additional pagers and radios to be added in upcoming years. A lease purchase plan is available to the City whereby all of the planned pagers and radios could be purchased this year (18 pagers and 6 radios), however, outfight purchase would be less expensive. The additional money for purchase is available 'from impact .fees the City has received due to the large amount of construction. ' 93-212 A motion was made by Council Member Norquist, seconded by_ Council Member Ivey_, and carried unanimously to purchase 18 pagers and 6 radios for the Fire Department. Reclamation Bond for Haul Road to Clermont Shopping Center (Horton Trus0 City Manager Saunders explained that the Horton Trust requested a Conditional Use Permit (9/92) that provided additional time to restore the haul road to the Clermont Regional Shopping Center, however, they did not sign the Permit and it became null and void. The company that is liable to do the reclamation was contacted and they have started removing the clay to the original elevation, and will be refurbishing the area. They should be done by the end of the week and would like to have the $10,000 bond released. 93-213 A motion was made by Council Member Turville, seconded by Council Member Cole, and carried unanimously to release the $10, O00 provided the reclamation work is completed on the haul road. Interlocal Agreement with Lake County for Bloxam Avenue ExtensiOn City Manager Saunders stated that the Council reviewed and approved the bid received by Lake County at the November 23 meeting for the Bloxam Avenue Extension which included Clermont's request for water and sewer installation. interlocal agreement with Lake County is required for the project. An CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING DECEMBER 14, 1993 PAGE 3 Attorney Baird stated he had reviewed the agreement and recommended approval with the omission of Section 8 (Termination), and the reference to Section 8 in Section 7. 93-214 A motion was made by Council Member Norquist, seconded 'by Council Member Turville. and carried unanimously to approve the Interlocal Agreement with Lake Count_ omitting Section 8 (Termination) and the reference to Sectior~ 8 in Section 7. COUNCIL MEMBER NORQUIST'S .REPORT Council Member Norquist stated that on Saturday, December 11 the Department of Environmental Protection had their annual Rail Trail meeting in Lake County. A barbecue was provided by the cities of Minneola, Clermont, and Lake County at the Minneola Inn after a tour of the trail head in Minneola. The event was successful and supportive comments were made by the past and present Department of Environmental Protection Directors. VISITORS WITH BUSINESS CFT Sports Triathlon Schedule for 1994 Mr. Fred Sommer of CFT Sports presented the proposed 1994 triathlon event schedule. The events are consistent with the events held in 1993, however, there are two less bike rides. Mr. Sommer also stated he had met recently with County personnel and the Police Department to review the past traffic problems, and workable solutions are being discussed. Mayor Pool stated the events were positive for the community and suggested sending a letter to Sheriff Knupp encouraging a positive resolution of the traffic situation. 93-215 A motion was made by Council Member Turville, seconded by_ Council Member Cole, and carried unanimously tO approve the 1994 CFT/Sommer Sports Clermont Event Schedule. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING DECEMBER 14, 1993 PAGE 4 Mr. Sommer presented an Plaque in appreciation of the support received from the City of Clermont for the Great Floridian which was held in October. Tony Hubbard, Variance Request City Manager Saunders stated the Variance request is for a lot that is located on Lake Shore Drive just west of the intersection of Hook Street and Lake Shore Drive. The request is for a front setback from 35' to 25', the lot width from 100' to 89' and minimum square footage from 10,000 to 9,314. The property is R-1-A. The property immediately south is R-l, and adjacent is the Minnehaha Mobile Home Park. Mayor Pool stated the request requires a Quasi-Judicial hearing, and anyone wishing to speak in favor of, or in opposition to should be sworn in. Mayor Pool opened the Public Hearing. Mr. George Hovis stated that he represented Robert Gordon and there were no changes to the request before the Council. City Manager Saunders stated that houses located south of this lot are in the R-1 District which requires a 25' front setback, 75' wide lot, and a minimum square footage lot size of 7,500. The front setback of 25' is requested to preserve a oak tree in the rear of the lot. The property was a lot of record prior to 1969. The staff recommends approval of the variance. Mayor Pool closed the Public Hearing. 93-216 A motion was made by Council Member Turville, seconded by Council Member Cole, and carried unanimously to grant a variance request to Mr. Gordon approving a 25'front setback, lot width of 89', and a minimum square footage of 9,314. Richard Langley, Resolution//812 for CUP and Variance Requests City Manager Saunders stated that a Conditional Use Permit and variance requests for reduced paved spaces (7 where 15 are required) and 6 grass parking spaces on an adjacent vacant lot are requested for Mr. Richard Langley's professional office at 700 Almond Street. He proposes to enclose a portion of the garage area which would create an additional 560 sq. feet of office area. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING DECEMBER 14, 1993 PAGE 5 Mayor Pool stated the requests require a Quasi-Judicial Hearing, and that anyone wishing to speak in favor of, or opposition to the requests should be sworn in. Mayor Pool opened the Public Hearing. Mr. Craig Myrick stated he was present to represent Mr. Dick Langley. He explained that there is paved parking on the west side of the building and 4 spaces in the carport. If the storage is built in the carport, two parking spaces would remain. They feel the parking will be adequate for their use of the building. He questioned the necessity for Section 1, #4 of the Conditional Use Permit which requires a masonry dumpster enclosure since the office didn't generate enough garbage for a dumpster. He stated Section 1,//5 requiting sidewalks on Hampton and Bloxam is unrealistic because they would not connect to other sidewalks or go anywhere. Regarding #6 which requires a' 5' landscape buffer on the north and east property lines, he stated they own the property on the east and there is an existing 3' landscape buffer on the north side and it would be cosily to tip up paving to increase the width. City Manager Saunders stated that in regard to #4, any new commercial building is required to go on commercial pick-up, however, Council could stipulate that if the business generates more garbage than allowed by ordinance for City pick-up in the future, a dumpster would be required. The requirement of sidewalks only on the south side of the property was discussed in regard to #5. In regard to #6, City Manager Saunders stated the existing 3' buffer on the east property line could be allowed as it is and the required 5' buffer on the north could be placed close to the parking area. 93-217 A motion was made by Council Member Turvill¢ and secortded by Council Member Norquist, to amend #5 to require sidewalks only on the north side of Almond Street. 93-218 A motion was made by Council Member Cole and seconded by Council Member Ivey_ to amend #4 to require a mason~_ -enclosed dumpster ~f the business generates more garbage than allowed by ordinance for Ci~_ pick-up. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING DECEMBER 14, 1993 PAGE 6 The variance request for reduced parking spaces and grass parking was discussed and City Manager Saunders stated that although grass parking had been granted for churches and mulch parking had been granted for some day care facilities, the variance request should only be granted if a hardship is shown, as declared by ordinance. He stated if the Council wishes to allow the reduced parking, the Code should be re-written for a professional office. Mayor Pool closed the Public Hearing. 93-219 After considerable discussion regarding the variance requests, a motion was made by Council Member Turville, seconded by Council Member Norquist, and carried unanimously by roll call vote to adopt Resolution t7812 as amended. 93-220 A motion was made by Council Member Turville, seconded by Council Member Norquist, and carried by roll call vote with Council Member Ivey_ and Mayor Pool voting nay_ to deny the variance requests for reduced parking and grass parking. Richard Eagle, South Lake Memorial, Variance Request City Manager Saunders stated that South Lake Memorial Hospital is requesting a variance to allow for mulch parking for overflow parking at the northwest corner of 7th Street and DeSoto Street. The lot has been used by Florida Power for storage. Mayor Pool stated the request requires a Quasi-Judicial hearing and that anyone interested in speaking in favor of, or opposition to the request should be sworn in. Mr. Gene Dellinger, 3948 Mt. Pleasant Rd., Groveland, FL, and Mr. Pat Smith, 1760 12th Street, Clermont, FL were sworn in by City Clerk Van Zile and Mayor Pool opened the Public Heating. Mr. Pat Smith, South Lake Memorial Hospital Administrator explained that the Hospital will lease the property from Richard and Sara Eagle. The Hospital will have the lot cleaned up, mulched, landscaped, and use it for overflow parking. The Hospital plans to move to their new site on Highway 50 in about three years and they hope to use this lot for overflow parking until this time, however, the owners do have the lot listed for sale, and they will be able to give the Hospital 30 days notice to vacate at any time. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING DECEMBER 14, 1993 PAGE 7 City Manager Saunders stated that the Hospital meets the current paved parking requirement and the staff recommends approval of the mulch parking area as an overflow area provided the driveways are paved. 93-221 A motion was made by Council Member Norquist and seconded by Council Member Cole to approve the variance request for mulch parking with a paved driveway. Mr. Smith stated that since the use of the lot could be very short-term, the Hospital could not pave the drive area. Council Member Norquist withdrew his motion. 93-222 A motion was made by Council Member Norquist, seconded by Council member Turville, and carried with Council Member Ivey_ voting nay_ to approve the variance request for mulch parking with annual reviews regarding maintenance to be done by Staff. UNFINISHED BUSINESS Affordable Housing by Lake, Request for Funding City Manager Saunders stated the Council received a request from Affordable Housing by Lake to help fund the administration of the program. A list of contributions requested and collected has been received. Their request is apparently based on per capita. 93-223 'A motion was made by Council Member Ivey. seconded by Council Member Cole, and carried unanimously .to donate $700 to Affordable Housing by Lake. Cooper Memorial Library, Discussion of Library Expansion Bonnie Ray, Cooper Memorial Library Librarian stated that the Library has received a grant from the Amateis Foundation for a proposed 4,000 sq. foot addition. The addition would contain a Florida room, new back entrance and check-out, and relocated children's room. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING DECEMBER 14, 1993 PAGE 8 Don Wickham stated that the Library has $250,000 invested that will be used for the building project. The architectural estimate is $355,000, however, an additional $43,000 a year will be needed to operate the facility. Bob Jackson stated that a person has been designated to research and apply for more grants, and a fund raiser will also be held soon. 93-224 A motion was made by Council Member Ivey_, seconded by Council Member Cole, and carried unanimously for approval of the Libra~_ expansion at the present site on Ci~_ property_. NEW BUSINESS Resolution//813, Bloxam Avenue Water and Sewer Extension City Manager Saunders stated that Resolution #813 would establish a front foot connection fee for water and sewer along Bloxam Avenue from Pitt Street to Grand Highway. Mayor Pool opened the Public Hearing and read Resolution #813 by title only. No comments were received, and Mayor Pool closed the Public Hearing. Council Member Turville asked if all affected property owners had been notified. City Manager Saunders stated that a few had been contacted, but not all. Council Members agreed that all affected property owners should be notified and the matter can be placed on the agenda in January. 93-225 A motion was made by Council Member Turville, seconded by Council Member Cole, and carried unanimously to table Resolution #813 until the Janua~_ 11 meeting. Bid Award, Lake Shore Drive cul-de-sac City Manager Saunders stated the Lake Shore Drive cul-de-sac job is the first project funded from the storm water fees. Three bids were received, as follows: CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING DECEMBER 14, 1993 PAGE 9 Paquette Paving Professional Dirt Superior Asphalt $39,836.00 $38,598.00 $25,290.50 93-226 A motion was made by Council Member Cole, seconded by Council Member Turville, and carried unanimously to award the bid to Sllperior Asphalt for $25.290.50. Utilities, Approval of Upgrade for Clermont Regional and Racetrack Petroleum City Manager Saunders stated that approval is requested for reimbursement of $27,153 to Clermont Regional Shopping Center to upgrade utility lines along Grand Highway and Pitt Street, and $4,632 to Racetrack Petroleum to upgrade the water line from 6" to 12" along Grand Highway and upgrading the sewer line under Highway 50. 93-227 A motion was made by Council Member Norquist tO approve reimbursement of $27,153 to Clermont Regional Shopping Center and $4,632 to Racetrack Petroleum for utili~_ upgrades. Group Insurance Modifications City Manager Saunders stated that employee meetings had been held and employees voted to contribute $2 per week for employee health and dental insurance. The City will also increase its contribution to the fund by about $23,000. 93-228 A motion was made by Council Member Turville. seconded by Council Member Ivey_, and carried unanimously to amend the group insurance polio? and approve the $2 per week employee contribution. Meeting Cancellation for December 28, 1993 Meeting City Manager Saunders stated the second Council meeting in December is historically canceled. At this time there are no items for the meeting. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING DECEMBER 14, 1993 PAGE 10 93-229 A motion was made by Council Member Norquist, seconded by Council Member Cole, and carried unanimously to cancel the December 28, 1993 meeting. PUBLIC COMMENTS Joe Janusiak asked the Council to review the possibility of vendors at the beach during City events. There being no further business or discussion, the meeting adjourned at 9:53 p.m. Attest: