Minutes - 09.03.2020 - City Council First Budget Public HearingCih^ of Clermont
MINUTES
FIRST BUDGET PUBLIC HEARING
SEPTEMBER 3, 2020
The City Council met in a special meeting on Thursday, September 3, 2020 in the Clermont City
Center. Mayor Ash called the meeting to order at 6:31 pm with the following Council Members
present: Council Members Bates and Purvis. Council Member Travis was virtually present via
Zoom.
Other City officials present were Assistant City Manager Dauderis, and City Clerk Howe.
OPENING COMMENTS
Assistant City Manager Dauderis stated the meeting was the first of two public hearings to adopt
a nullage rate and budget for Fiscal Year 2020-2021. The purpose of this meeting is to present to
the public the recommended budget, including a proposed inillage rate and a state the change from
the roll back rate. In the tentative budget, the General Fund is based on 4.2061 millage rate for the
sixth consecutive year. The millage rate will generate an additional $1.3 million in ad valorem
revenue. The General Fund is budgeted and balanced using both operating revenues and reserve
dollars. The recommended budget does not include any new positions. The City's Enterprise Funds
are financially sound. The budget sets the Downtown and the Waterfront as major priorities as
stated in the City's Master Plan.
The proposed reserves for the General Fund will not meet the required 25% according to the
reserves policy. A policy amendment is before the Council to allow for exceptions during times of
unforeseen crisis. It is anticipated that the General Fund reserves will be made whole again by
2022.
Assistant City Manager Dauderis conimended staff for making significant cuts in the current year
budgets, and for their assistance in searching for efficiencies and help with the budget. The Final
Budget Public Hearing is Thursday, September 17, 2020 at 6:30pm.
NEW BUSINESS
At the recommendation of Assistant City Manager Dauderis, the Council consented to hear the
presentations on the resolutions together. City Clerk Howe read the resolutions into the record and
read Resolution 2020-44R in its entirety. Finance Director Pam Brosonski presented a PowerPoint
presentation to the City Council.
Item No. 1— Resolution No. 2020-53R — Reserves Polio,
Mayor Ash opened the floor for continents from the public; seeing no public come forth, the floor
was closed.
Council Members Bates and Purvis asked if the policy would need to be revised each year. Director
Brosonski replied that it would not need to be revised as the amended version provides for
flexibility in times of crisis.
Citt• of Clermont
MINUTES
FIRST BUDGET PUBLIC HEARING
SEPTEMBER 3, 2020
MOTION TO APPROVE and ado rt Resolution 2020-53R amending the General Fund
Reserves 3olicv made by -Council Member Purvis. Seconded by Council Member Bates.
Passed unanimously, with all members present voicing aye.
Item No. 2 — Resolution No. 2020-44R — Tentative FY 2021 Ad Valorem Millage Rate
Mayor Ash opened the floor for continents from the public; seeing no public come forth, the floor
was closed.
MOTION TO APPROVE and adopt Resolution 2020-44R tentatively adopting a millage
rate of 4.2061 mills made by Council Member Bates. Seconded by Council Member Purvis.
Passed unanimousl • with all members present voicing aye.
Item No. 3- Resolution No. 2020-45R— Tentative FY2021 Budget
Mayor Ash opened the floor for continents from the public; seeing no public come forth, the
floor was closed.
MOTION TO APPROVE and adopt Resolution 2020-45R tentatively. adopting the
budget for FY 2020-21 made by Council Member Bates. Seconded by Council Member
Purvis. Passed unanimously with all members present voicing ave.
CLOSING COMMENTS
Mayor Ash thanked the Finance Director and the City Manager and city staff for the sacrificial
cuts made during the current year and for the fiscal restraint demonstrated in the proposed budget
for Fiscal Year 2020-2021.
Council Member Purvis echoed the Mayor's comments and added that he is proud that the City
was able to hold the nullage rate without having any significant impact to services provided to
residents.
City of Clermont
MINUTES
FIRST BUDGET PUBLIC HEARING
SEPTEMBER 3, 2020
ADJOURN: With no further comments, this meeting adjourned at 6:49 pm.
APPROVED:
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ATTEST:
racy Ackroyd Howe, City Clerk