Contract 2020-077ADocuSign Envelope ID: DCDB23D9-B3A2-4CF3-A26A-446CA2043B5A #2020-77-A
AGREEMENT NO. 2020-17 FOR
FUEL TANK CLEANING & SERVICING FUEL SITES
THIS AGREEMENT, is made and entered into this 26 day of october
2020, by and between the CITY OF CLERMONT, FLORIDA, a municipal corporation
under the laws of the State of Florida whose address is: 685 W. Montrose Street, Clermont,
Florida, (hereinafter referred to as "CITY"), and TANK WIZARDS, INC., whose address
is: 7619 Coral Drive, Melbourne, FL 32904, (hereinafter referred to as "CONTRACTOR").
WHEREAS, the Brevard County School Board through the public procurement process
awarded an Agreement for fuel tank cleaning & servicing fuel sites, Brevard County
School Board Contract 20-720-B-NC;
WHEREAS, CITY desires to utilize the above -referenced awarded bid, CONTRACTOR's
response thereto and Agreement in accordance with CITY's procurement policy; and
WHEREAS, CONTRACTOR desires to enter into a contract with CITY based on the terms
and conditions of the Brevard County School Board Contract 20-720-B-NC;
WITNESSETH: That the parties hereto, for the consideration hereinafter set forth,
mutually agree as follows:
ARTICLE I — SCOPE OF WORK
The CONTRACTOR shall furnish fuel tank cleaning & servicing fuel sites as described in
the Brevard County School Board Contract 20-720-B-NC, which is attached hereto and
incorporated herein as Exhibit "A" and shall perform everything required by this
Agreement and the other exhibits attached hereto. Provided, however, that nothing herein
shall require CITY to purchase or acquire any items or services from CONTRACTOR that
is not specified in the CITY's purchase order. To the extent of a conflict between this
Agreement and Exhibit "A", the terms and conditions of this Agreement shall prevail and
govern. In all instances the CITY purchasing policy, resolutions and ordinances shall
apply.
ARTICLE II — THE CONTRACT SUM
CITY shall pay CONTRACTOR, for the faithful performance of the Agreement as set forth
in the Agreement documents and the Unit Price Schedule as set forth in Exhibit `13%
attached hereto and incorporated herein.
ARTICLE III — TERM AND TERMINATION
1. This Agreement is to become effective upon execution by both parties, and shall
remain in effect until May 26, 2023, unless terminated or renewed by the Brevard
DocuSign Envelope ID: DCDB23D9-B3A2-4CF3-A26A-446CA2043B5A
County School Board.
2. Notwithstanding any other provision of this Agreement, CITY may, upon written
notice to CONTRACTOR, terminate this Agreement: a) without cause and for
CITY's convenience upon thirty (30) days written notice to CONTRACTOR b) if
CONTRACTOR is adjudged to be bankrupt; c) if CONTRACTOR makes a general
assignment for the benefit of its creditors; d) CONTRACTOR fails to comply with
any of the conditions of provisions of this Agreement; or e) CONTRACTOR is
experiencing a labor dispute, which threatens to have a substantial, adverse impact
upon the performance of this Agreement, without prejudice to any other right or
remedy CITY may have under this Agreement. In the event of such termination,
CITY shall be liable only for the payment of all unpaid charges, determined in
accordance with the provisions of this Agreement, for work, properly performed
and accepted prior to the effective date of termination.
3. Upon mutual Agreement of the parties, this Agreement may be renewed for one (1)
additional 2-year term.
ARTICLE IV — PROVISION OF SERVICES AND COMPLETION OF WORK
The CONTRACTOR shall only provide to CITY fuel tank cleaning & servicing
fuel sites upon receipt of an authorized order from CITY and shall provide the
requested items in the timeframe and as set forth in 20-720-B-NC or in the
specific purchase order or authorized order submitted by CITY. Nothing herein
shall obligate CITY to purchase any specific amount of product from
CONTRACTOR or create an exclusive purchase agreement between CITY and
CONTRACTOR. CITY shall not be obligated or required to pay for any items
received until such time as CITY has accepted the items in accordance with the
order provided to CONTRACTOR.
2. CONTRACTOR, upon receipt of an order hereunder, shall immediately notify
CITY if it has an issue or question related to the fulfillment of the order or whether
there will be any delay in providing the items requested. Failure of
CONTRACTOR to so notify CITY will preclude CONTRACTOR from seeking
payment of any kind for any items that were delayed in delivery. Upon receipt of
notification of the delay, CITY may at its sole option cancel the order and seek the
items from any available source.
3. It is expressly understood and agreed that the passing, approval and/or acceptance
of any fuel tank cleaning & servicing fuel sites herein by CITY or by any agent or
representative as in compliance with the terms of this Contract shall not operate as
a waiver by the CITY of strict compliance with the terms of this Contract and the
CITY may require the CONTRACTOR replace the accepted fuel tank cleaning &
servicing fuel sites so as to comply with the warranties and specifications hereof.
4. COMPANY specifically acknowledges that this Contract does not bind or obligate
DocuSign Envelope ID: DCDB23D9-B3A2-4CF3-A26A-446CA2043B5A
CITY to purchase any minimum quantity of product during the term hereof.
ARTICLE V — PAYMENTS
In accordance with the provisions fully set forth in the Contract Documents,
CONTRACTOR shall submit an invoice to CITY upon completion of the services and
delivery of products to CITY as set forth in the applicable purchase order. CITY shall
make payment to the CONTRACTOR for all accepted deliveries and undisputed product
delivered and services provided, within thirty (30) calendar days of receipt of the invoice.
ARTICLE VI — DISPUTE RESOLUTION - MEDIATION
1. Any claim, dispute or other matter in question arising out of or related to this
Agreement shall be subject to mediation as a condition precedent to voluntary
arbitration or the institution of legal or equitable proceedings by either party.
2. The CITY and CONTRACTOR shall endeavor to resolve claims, disputes and
other matters in question between them by mediation.
The parties shall share the mediator's fee and any filing fees equally. The mediation
shall be held in Clermont, Lake County, Florida, unless another location is mutually
agreed upon. Agreements reached in mediation shall be enforceable as settlement
Agreements in any court having jurisdiction thereof.
ARTICLE VII — INSURANCE AND INDEMNIFICATION RIDER
Worker's Compensation Insurance — The CONTRACTOR shall take out and
maintain during the life of this Agreement, Worker's Compensation Insurance for
all its employees connected with the work of this Project and, in case any work is
sublet, the CONTRACTOR shall require the subCONTRACTOR similarly to
provide Worker's Compensation Insurance for all of the subCONTRACTOR
employees unless such employees are covered by the protection afforded by the
CONTRACTOR. Such insurance shall comply with the Florida Worker's
Compensation Law. In case any class of employees engaged in hazardous work
under this Agreement at the site of the Project is not protected under the Worker's
Compensation statute, the CONTRACTOR shall provide adequate insurance,
satisfactory to the CITY, for the protection of employees not otherwise protected.
2. CONTRACTOR's Commercial General Liability Insurance — The
CONTRACTOR shall take out and maintain during the life of this Agreement,
Commercial General Liability and Business Automobile Liability Insurance as
shall protect it from claims for damage for personal injury, including accidental
death, as well as claims for property damages which may arise from operating under
DocuSign Envelope ID: DCDB23D9-B3A2-4CF3-A26A-446CA2043B5A
this Agreement whether such operations are by itself or by anyone directly or
indirectly employed by it, and the amount of such insurance shall be as follows:
(a) CONTRACTOR's Commercial General Liability, $1,000,000 Each,
($2,000,000 aggregate). Liability Coverages, Bodily Injury Occurrence, &
Property Damage Combined Single Limit
(b) Automobile Liability Coverages, $1,000,000 Each, Bodily Injury &
Property Damage Occurrence, Combined Single Limit
(c) Excess Liability, Umbrella Form $2,000,000 Each Occurrence, Combined
Single Limit
Insurance clause for both BODILY INJURY AND PROPERTY DAMAGE shall
be amended to provide coverage on an occurrence basis.
3. Indemnification Rider
(a) To the fullest extent permitted by law, the CONTRACTOR shall indemnify
and hold harmless the CITY and its employees from and against all claims,
damages, losses and expenses, including but not limited to reasonable
attorneys fees, arising out of or resulting from its performance of the Work,
provided that any such claim, damage, loss or expense (1) is attributable to
bodily injury, sickness, disease or death, or to injury to or destruction of
tangible property (other than the Work itself) , and (2) is caused in whole or
in part by any negligent act or omission of the CONTRACTOR, any
subcontractor, anyone directly or indirectly employed by any of them or
anyone for whose acts any of them may be liable, regardless of whether or
not such acts are caused in part by a party indemnified hereunder. Such
obligation shall not be construed to negate, abridge, or otherwise reduce any
other right to obligation of indemnity which would otherwise exist as to any
party or person described in this Article.; however, this indemnification
does not include the sole acts of negligence, damage or losses caused by the
CITY and its other contractors.
(b) In any and all claims against the CITY or any of its agents or employees by
any employee of the CONTRACTOR, any subcontractor, anyone directly
or indirectly employed by any of them or anyone for whose acts any of them
may be liable, the indemnification obligations under this Paragraph shall
not be limited in any way by any limitation on the amount or type of
damages, compensation or benefits payable by or for the CONTRACTOR
or any subcontractor under workers' or workmen's compensation acts,
disability benefit acts or other employee benefit acts.
(c) The CONTRACTOR hereby acknowledges receipt of ten dollars and other
good and valuable consideration from the CITY for the indemnification
provided herein.
4
DocuSign Envelope ID: DCDB23D9-B3A2-4CF3-A26A-446CA2043B5A
ARTICLE VIII — NOTICES
All notices shall be in writing and sent by United States mail, certified or registered, with
return receipt requested and postage prepaid, or by nationally recognized overnight courier
service to the address of the party set forth below. Any such notice shall be deemed given
when received by the party to whom it is intended.
CONTRACTOR: Tank Wizards, Inc.
7619 Coral Dr
West Melbourne, FL 32904
Attn: Wendall Stroderd
OWNER: City of Clermont
Attn: Darren S. Gray, City Manager
685 W. Montrose Street
Clermont, FL 34711
ARTICLE IX — MISCELLANEOUS
Attorneys' Fees — In the event a suit or action is instituted to enforce or interpret
any provision of this Agreement, the prevailing party shall be entitled to recover
such sum as the Court may adjudge reasonable as attorneys' fees at trial or on any
appeal, in addition to all other sums provided by law.
2. Waiver — The waiver by city of breach of any provision of this Agreement shall not
be construed or operate as a waiver of any subsequent breach of such provision or
of such provision itself and shall in no way affect the enforcement of any other
provisions of this Agreement.
Severability — If any provision of this Agreement or the application thereof to any
person or circumstance is to any extent invalid or unenforceable, such provision, or
part thereof, shall be deleted or modified in such a manner as to make the
Agreement valid and enforceable under applicable law, the remainder of this
Agreement and the application of such a provision to other persons or
circumstances shall be unaffected, and this Agreement shall be valid and
enforceable to the fullest extent permitted by applicable law.
4. Amendment — Except for as otherwise provided herein, this Agreement may not be
modified or amended except by an Agreement in writing signed by both parties.
Entire Agreement — This Agreement including the documents incorporated by
reference contains the entire understanding of the parties hereto and supersedes all
prior and contemporaneous Agreements between the parties with respect to the
performance of services by CONTRACTOR.
DocuSign Envelope ID: DCDB23D9-B3A2-4CF3-A26A-446CA2043B5A
6. Assipment — Except in the event of merger, consolidation, or other change of
control pursuant to the sale of all or substantially all of either parry's assets, this
Agreement is personal to the parties hereto and may not be assigned by
CONTRACTOR, in whole or in part, without the prior written consent of city.
7. Venue — The parties agree that the sole and exclusive venue for any cause of action
arising out of this Agreement shall be Lake County, Florida.
Applicable Law — This Agreement and any amendments hereto are executed and
delivered in the State of Florida and shall be governed, interpreted, construed and
enforced in accordance with the laws of the State of Florida.
9. Public Records — Contractor expressly understands records associated with this
project are public records and agrees to comply with Florida's Public Records law,
to include, to:
(a) Keep and maintain public records that ordinarily and necessarily would be
required by the CITY in order to perform the services contemplated herein.
(b) Provide the public with access to public records on the same terms and
conditions that the CITY would provide the records and at a cost that does
not exceed the cost provided in this Florida's Public Records law or as
otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as
authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost,
to the CITY all public records in possession of CONTRACTOR upon
termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure
requirements. CONTRACTOR shall use reasonable efforts to provide all
records stored electronically to the CITY in a format that is compatible with
the information technology systems of the CITY.
(e) IF CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTRACTOR SHALL
CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT
CITY CLERK'S OFFICE, (352) 241-7331.
Arl
DocuSign Envelope ID: DCDB23D9-B3A2-4CF3-A26A-446CA2043B5A
ARTICLE X — AGREEMENT DOCUMENTS
The Agreement Documents, as listed below are herein made fully a part of this Agreement
as if herein repeated.
Document Precedence:
1. This Agreement
2. Purchase Order / Notice To Proceed
3. An applicable Contractor Quote or Statement of Work
4. All documents contained in the Brevard County School Board Contract 20-720-B-
NC
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
this 26 day of October 2020.
CITY OF CLERMONT
DocuSigned by:
C`
Darren May, City Manager
DS
ATTEST:
DocuSigned by:
Tracy c oyd Howe, City Clerk
7
DocuSign Envelope ID: DCDB23D9-B3A2-4CF3-A26A-446CA2043B5A
TANK WIZARDS, INC.
DocuSigned by:
By:
c� 4 5
(Signature)
Print Name: WENDALL STRODERD
Title: president
Date: 10/1/2020
ATTEST:
-- DocuSigned by:
Corporate Secretary
Michelle Foye
(Name Printed or Typed)
DocuSign Envelope ID: DCDB23D9-B3A2-4CF3-A26A-446CA2043B5A
Exhibit A Board
May 26, 2020
SCHOOL BOARD OF BREVARD COUNTY, FLORIDA Approved
BOARD AGENDA ITEM — May 26, 2020
PROCUREMENT SOLICITATION 20-720-8-NC: Fuel Tank Cleaning & Servicing Fuel Sites
® (ITB) Invitation To Bid ❑ (ITN) Invitation To Negotiate ❑ (PB) Piggyback
❑ (RFP) Request For Proposal ❑ (RFQ) Request For Qualifications ❑ (SC) State Contract
❑ (SS) Sole Source
REQUESTOR: Transportation Legal Review Required: ❑ Yes ® No
Standard Template Used with No Changes: ® Yes ❑ No
Standard Template Type: ITB Template
VENDOR NAME AMOUNT AWARDED REQUIRED PRODUCTS/SERVICES
Tank Wizards Inc. Variable Fuel Tank Cleaning &
Servicing Fuel Sites
Total Variable
❑ Contract Renewal New Contract Amount Variable
❑ Recurring Contract Previous Contract Amount $44,123.54
® New Contract Variance N/A
PRICE INCREASE / DECREASE EXPLANATION: N/A
DISCUSSION:
The harsh climate of Central Florida, especially along the east coastline, requires additional
preventative measures in order to maintain the district's bulk fuel storage tanks. Water vapor from
atmospheric humidity, salt and other particulate matter and algae growth all contaminate the fuel
stored in our bulk tanks. The services provided by this vendor will prevent contaminates in our
bulk tanks and reduce the amount of preventative maintenance and vehicle downtime.
The standard Invitation to Bid template has been used, which does not require legal review.
CONTRACT TERM:
The initial contract term shall commence May 27, 2020 and continue until May 26, 2023 with one
(1) optional two (2) year renewal period.
RECOMMENDATION:
It is the recommendation of Robin Novelli, Chief Operating Officer, and Dr. Michael Miller, Director
of Transportation Services, to award to the lowest responsive and responsible bidder as identified
above and highlighted on the attached tabulation sheet.
AUTHORITY FOR ACTION:
Florida Administrative Code 6A-1.012 (9)
PROCUREMENT & DISTRIBUTION SERVICES
2700 JUDGE FRAN JAMIESON WAY
VIERA, FL 32940-6601
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DocuSign Envelope ID: DCDB23D9-B3A2-4CF3-A26A-446CA2043B5A
CONTRACT APPROVAL FORM
TO: DARREN GRAY, CITY MANAGER DS
THRU: FREDDY SUAREZ, PROCUREMENT SERVICES DIRECTOR FS
FROM: JINELLE LUGO, PROCUREMENT COORDINATOR Ex
SUBJECT: FUEL TANK CLEANING AND SERVICING
DATE: OCTOBER 15, 2020
THE PROCUREMENT SERVICES DIRECTOR RECOMMENDS THE
FOLLOWING:
1. APPROVE: Agreement between the City of Clermont and Tank Wizards, Inc to provide
fuel tank cleaning and servicing for the Public Services Department. The agreement shall
take effect on the date of execution by both parties and shall remain in effect for three (3)
years, unless renewed or terminated as provided by the Brevard County School Board
contractual agreement. Upon mutual agreement, the agreement may be renewed for one
(1) additional two (2) year term.
2. Why is this action necessary: In accordance with the City of Clermont Purchasing
Policy, the City Manager is authorized to approve contracts under $50,000 that do not
require a budget amendment.
3. ADDITIONAL INFORMATION: At the request of the Public Services Department, the
Procurement Services Department sought a contract with the Brevard County School
Board for fuel tank cleaning and servicing, contract number 20-720B-NC. The estimated
annual expenditures are $40,000 and it is included in the Public Services Department
budget. The Procurement Services Department issued RFI 2009-003 to notify local
vendors of the City's intent to utilize other governmental entities' contract. At the
completion of the RFI, the Procurement Services Department received no interest. The
Brevard County School Board contract was fully competed, advertised, and complies with
the City of Clermont Purchasing Policy.
4. FISCAL IMPACT: The fiscal impact of $40,000.00 is included in the current year approved
budget.
5. EXHIBITS: Brevard County School Board Bid Tabulation
Fuel Tank Cleaning and Servicing Agreement
DocuSigned by:
V may
Signature
APPROVAL AUTHORITY
Approved ® Disapproved ❑
Reason/Suggestion (If disapproved)
City Manager 10/25/2020
Title
Date