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08-17-1993 Workshop Meeting CITY OF CLERMONT MINUTES WORKSHOP MEETING August 17, 1993 A Workshop Meeting of the City Council of the City of Clermont was held Tuesday, August 17, 1993 in the City Hall Conference Room. The meeting was called to order by Mayor Pool at 6:30 p.m. with the following Council Members in attendance: Council Member Norquist, Council Member Cole, Council Member Turville, and Council Member Ivey. Also present were City Manager Saunders and Finance Director Van Zile. Police Officer Automobile Accident City Manager Saunders informed the Council that a Clermont Police Officer was involved in a traffic accident. Penny Young was responding to an alarm and was hit at the intersection of 12th Street and Highway 50. Highway Patrol has not submitted their report regarding who was at fault. Cooley Property City Manager Saunders reviewed with the Council the Cooley property adjacent to the City's 4th Street well. After discussion, it was the consensus that the approximate 100' by 200' piece between the well property and the Cooley house would be beneficial for future expansion and that City Manager Saunders should contact the .realtor regarding the possible purchase of this site. Clermont Regional Shopping Center Vibration Problems City Manager Saunders updated the Council on the vibration problems on Grand Highway. Proposed Salary Schedule A copy of the proposed salary ranges generated by the pay plan study was distributed to each Council Member. Finance Director Van Zile indicated that after making adjustments to those employees that will be brought into the lower level of the new salary ranges, there is a possibility that a new hire could have a higher rate of pay than an employee that had been here for one or two years. CITY OF CLERMONT MINUTES WORKSHOP MEETING August 17, 1993 Page 2 After considerable discussion it was the consensus that the City Manager make adjustments if needed in this first year of the pay plan. Holiday Schedule A comparison of holidays now provided by other cities was distributed. It was the consensus that a half a day on Christmas eve be included with our holiday schedule. Capital Outlay Requests Infrastructure Fund: No changes were made to the proposed schedule. Utility Fund: No changes were made to the proposed schedule. .S..torm Water Fund: The need for a street sweeper was discussed. A comparison of purchasing a new sweeper as opposed to contracting out the sweeping was presented. It was concluded that we should purchase a new sweeper and continue to provide this service. Sanitation Fund: After discussion, it was decided that the purchase of the trailer and baler would he contingent upon the final plans for the handling of solid waste. It was then pointed out that in the Utility Fund Capital Outlay Request the cost of the farm tractor and bush hog is split between the Utility Fund and Parks & Recreation, and this cost was omitted from the Parks & Recreation Schedule. Mosquito Sprayer: After discussion regarding the possible purchase of a mosquito sprayer, it was the consensus of the Council to request that the County spray more often in the park areas. Request for Board Walk: A request by one of the home ~owners by Lake Winona to construct board walks across the water retention areas was discussed. It was the consensus that the board walks were not needed. CITY OF CLERMONT MINUTES WORKSHOP MEETING August 17, 1993 Page 3 Recreation Club: The Council then reviewed a letter from the Recreation Club concerning a request for the improvement of the Kehler Park building. It was the consensus that the vinyl flooring should be completed in the kitchen area. Cooper Memorial Library Contribution: The Cooper Memorial Library request was discussed and it was the consensus to increase the City's contribution by $12,927. Chamber of Commerce Contribution: The request by the Chamber of Commerce for funds to purchase equipment was discussed. It was the consensus to include up to $4,000 in next year's budget for equipment that the City would purchase and loan to the Chamber of Commerce. Americans With Disabilities Act: City Manager Saunders informed the Council that the City had completed the Americans With Disabilities Act facilities inventory and that it will be presented to the Council with proposed facility modifications at a later date. Lake Community Action Agency: The request by Lake Community Action Agency was discussed and it was the consensus that $1,000 be tentatively placed in the proposed budget for a contribution. Childhood Development Services: Council discussed the request from Childhood Development Services and it was the consensus not to make a contribution this year. Sanitation Fund: The Sanitation Fund and the need for a rate increase in order to cover the increase in tipping fees which will be imposed by Lake County commencing October 1 was discussed. It was pointed out that the increase in tipping fees would amount to approximately $2 per household increase a month in fees, however, by converting to once a week pickup and by making other budget adjustments, the City will be able to break even with a rate increase of $1.40. A rate resolution will be presented with the budget. CITY OF CLERMONT MINUTES WORKSHOP MEETING August 17, 199:] Page 4 Fire Department: Additional line item requests made by the Fire Department were reviewed. The only change made to the proposed budget as presented by staff was to add $810 as requested by the Fire Department for additional uniforms. Fees for Services Council discussed various fees including fees for services such as fire re-inspections and various Planning & Zoning fees that are not adequate. The Council directed the staff to bring back a proposal for fee adjustments. Reserves Council was presented with a list of reserve amounts in the General Fund over the past 10 years as they related to the annual budget for each of those years and noted that the actual percentage of reserves as compared to the budget has decreased over the past 10 years. Salaries Council Members were presented with a schedule of proposed salaries for all department heads and the City Manager and there were no changes made in this schedule. Meeting adjourned at 10:25 p.m. Attest: lJh. E/. Van Zile~i~ Clgrk Robert A. Pool, Mayor