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06-22-1993 Regular Meeting CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JUNE 22, 1993 A regular meeting of the City Council of the City of Clermont was held Tuesday, June 22, 1993 in the Council Chambers. The meeting was called to order at 7:30 p.m. by Mayor Pool with the following Council members present: Council Member Cole, Council Member Ivey, and Council Member Norquist. Other City officials present were City Manager Saunders, City Attorney Baird, and Deputy City Clerk Whitlock, INVOCATION The Invocation was offered by Council Member Ivey followed by the repeating of The Pledge of Allegiance to the Flag by all present. MINUTES The minutes of the Regular Meeting held June 8, 1993 and the Workshop Meeting held June 1, 1993 were approved as presented. CITY MANAGER SAUNDERS' REPORT Surplus Vehicle City Manager Saunders stated that a 1977 Ford flatbed truck that needs to be re-built and has been out of service about five years should be declared surplus so it can be sold. A used truck has been found to replace it. 93-095 A motion was made by Council Member Ivey, seconded by Council Member Cole and carried unanimously to surplus the 1977 Ford flatbed truck. Additional Police Department Personnel City Manager Saunders stated that Chief Tyndal has requested one additional dispatcher for the Police Department. The present building allows one person to work the front desk and also dispatch. The dispatch area in the new building is removed from the front area and it is not possible to cover both areas with one person. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JUNE 22, 1993 PAGE 2 93-096 A motion was made by Council Member Norquist. seconded by Council Member Ivey_ and carried unanimously to authorige Chief Tyndal to advertise and hire one additional full-time position (dispatcher)for the Police Department. Raiders Ladies Softball Team City Manager Saunders stated that the Raiders (a g!fls (18 and younger) softball team comprised of area residents) will be in the playoffs at the World Series ladies softball tournament will be held in Jupiter, Florida. Three Clermont girls are team members and the team is requesting a $250 donation for each. Council members agreed that it is appropriate to spend City tax dollars for City ball fields and recreation programs that benefit the public as a whole, but not single individuals. City Manager Saunders will relay the Council's position. Workshop Meeting City Manager Saunders asked to set a Council Workshop at 7:00 p.m. on July 6 to begin budget and Land Development Regulations review. Council Members agreed. MAYOR POOL'S REPORT Post Office Sign Mayor Pool stated he has talked with Postmaster Montgomery in regard to new residents having difficulty finding the Post Office. Both.agreed that a direction sign for the Post Office should be placed on Highway 50 at West Avenue. City Manager Saunders will investigate the matter. Senior Activity at Jenkins Mayor Pool stated that senior citizens need to have a large meeting area for crafts, etc. and suggested that they be allowed to use Jenkins Auditorium free of charge on Tuesday mornings. He said he will ask Mrs. Oreta Haines to be in charge of the CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JUNE 22, 1993 PAGE 3 group. City Manager Saunders will discuss this with Howard Stockton, Chamber of Commerce Director. Mr. Ivey asked that the attendance be reviewed at a later date regarding Clermont and non-Clermont residents attending. UNFINISHED BUSINESS Utility Agreement City Manager Saunders stated that the utility agreement with Johns Lake Estate is still being fine-tuned. He reviewed the proposed financial obligations of both parties for Phase 1 and Phase 2. He estimated that 300 units will be built within three to four years. Units outside of the development may also be serviced. The estimated cost to the City for Phase I is $86,214, or 27.24% of the total Phase I cost of $316,485. Connection fees for the first 100 units at approximately $1,228.28 per unit will be split between the City and ZOM at the same percentage (27.24% to City and 72.76% to ZOM). The estimated costs to ZOM for Phase II are $88,480 with a generator reimbursement of $36,480 to the City. Collection fees for units 101 to 300 will be split 93.37% to ZOM and 6.63% to the City. Council Member Ivey suggested obtaining a bond from ZOM to protect the City if ZOM doesn't proceed with Phase II. 93-097 A motion was made by Council Member Norquist, seconded by Council Member Ivey., and carried unanimously for CiU staff to proceed with the water system agreement with ZOM. NEW BUSINESS Donald Markey, Resolution//787 City Manager Saunders stated that Mr. Markey is requesting a Conditional Use Permit to allow a professional office in a R-3-A zone at 1013 East Avenue (comer of Highland and East Avenue). He proposes to convert half of an existing duplex into an office. CITY OF CLERMONT MINUTES REGULAR COUNCIL' MEETING JUNE 22, 1993 PAGE 4 Mayor Pool read Resolution #787 by title only. He advised that the Conditional Use Permit request requires a Quasi-Judicial hearing, and that all those people wishing to speak in favor of, or opposition to the request should be sworn in. Mr. Donald Markey, 4965 Courtland Loop, Winter Springs, FL was sworn in by Deputy City Clerk Whitlock. Mayor Pool opened the Public Hearing. Donald Markey stated he has been in the insurance business since 1961 and he currently works for Southern Casualty in Casselberry. He propOses to convert the eastern side of the building for an insurance office. City Manager Saunders stated that the Planning and Zoning Commission and staff recommend approval of the request with the conditions as stated in Resolution 787. Mr. Markey stated that provision #4 requiring a masonry dumpster seemed unnecessary for a one-person agency as the amount of garbage would be very limited. Mayor Pool closed the public heating. 93-098 After discussion, a motion was made by Council Member Ivey., seconded by Council Member Cole, and carried unanimously by roll call vote to adopt Resolution #787 amending provision #4 of the Conditional Use Permit to state, "if in the future the generation of garbage exceeds the normal residential amount, a dumpster will be required". Introduction of Ordinance #278-C Mayor Pool stated Ordinance #278-C was for introduction and read it by title only. City Manager Saunders stated that the existing code requires home owners to provide garbage containers. The section in Chapter 10, Section 10-4 (c) requiring home owners to provide containers will be deleted and a new section will be inserted which states that the City will provide the garbage containers, which will be the only acceptable containers. 3-099 A motion was made by Council Member Norquist and seconded by Council Member Cole to introduce Ordinance #278-C. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JUNE 22, 1993 PAGE 5 93-100 Roll-Out Garbage Containers Mayor Pool stated that the City has reviewed the possibility of updating the garbage system. Visits have been made to other communities that use semi-automated garbage pickup. Special garbage containers must be used for this process and a bid has been awarded from St. Johns County for $41.84 for 95 gallon containers from Otto Industries. This is a very good price for these containers and the City will be able to "piggy back" off the St. Johns County bid for the same $41.84 price. City Manager Saunders stated a survey is being taken for the number and size of containers needed. Many residents may be able to use a smaller container. Mr. Terry Fett of Otto Industries stated there is a 68 gallon container available that he could provide for the same $41.84 price. City Manager Saunders stated that pickups total about 2,800 and that 3,000 containers should probably be ordered. ,4 motion was made by Council Member Norquist, seconded by Council Member Cole, and carried unanimously to approve the purchase of up to 3,000 garbage containers at a unit price of $41.84 subject to final approval of Ordinance #278-C. MISC. COMMENTS Garbage Pickup Mr. Don Burris asked if garbage pickup will continue to be twice a week. Mayor Pool stated that initially pickup will be twice weekly, however, eventually there will probably only be once a week pickup. There being no further business or discussion, the meeting adjourned at 8:25 p.m. Robert A. Pool, Mayor '~.....~ Attest: Clerk