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05-11-1993 Regular Meeting CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING MAY 11, 1993 A Regular Meeting of the City Council of the City of clermont was held Tuesday, May 11, 1993 in the Council Chambers. The meeting was called to order at 7:30 p.m. by Mayor Pool with the following Council Members present: Council Member Turville, Council Member Cole, Council Member Ivey, and Council Member Norquist. Other City Officials present were City Manager Saunders, City Attorney Baird, Finance Director Van Zile, and Deputy City Clerk Whitlock. INVOCATION The Invocation was offered by Council Member Ivey followed by the repeating of The Pledge of Allegiance to the Flag by all present. MINUTES The minutes of the Regular Meeting held April 27, 1993 were approved as presented. CITY MANAGER SAUNDERS' REPORT Disabled American .Veterans Donation City Manager Saunders stated that the local chapter of the Disabled American Veterans want to donate money to build steps at the Veteran's Park at Crystal Lake. The sidewalk is in, but steps are needed. 93-067 A motion was made by Council Member Turville, seconded by Council Member Cole, and carried unanimously to, accept the donation from the Disabled American Veterans to buiM steps at the Veteran's Park at C~. stal Lake. Mayor Pool asked that a letter be sent to the local chapter thanking them for the donation. City Manager Saunders stated that the local chapter is disbanding and they wanted their chapter's money to stay in the community. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING MAY 11, 1993 PAGE 2 Rails to Trails City Manager Saunders stated that he and Council Member Norquist attended a conference a couple of weeks ago and have learned that grant funds such as Department of Transportation ISTEA may be available to build a trail through South Lake County connecting the Mabel Trail to Orange County. Several groups believe the connection is a high priority. City Manager Saunders met with Minneola officials and he would like authorization to join with Minneola in a joint grant application for trail enhancement (including picnic pavilions and restrooms that could be located in the Jaycee Beach area). The grant is an 80/20 matching grant, however, the 20% would probably be satisfied with the land for the trail that the City already owns. 93-068 A motion was made by Council Member Turville, seconded by Council Member Ivey, and carried unanimously to enter into a joint application with the Ci~. of Minneola for ISTEA Grant Funds, or to apply individually in the event Minneola does not wish to apply. Clermont Pension Plan Meeting City Manager Saunders suggested that a Pension Board meeting be held before the next Council meeting on May 25. Council Members agreed to schedule a Pension Board meeting on May 25, 1993 at 7:00 p.m. in the Council Chambers. COUNCIL MEMBER NORQUIST'S REPORT Pinellas Trail Tour May 13 Council Member Norquist stated that a few openings were available for the bus tour of the Pinellas Trail on Thursday, May 13. Anyone interested should call the Lake County Parks & Recreation Coordinator's office. CITY oF CLERMONT MINUTES · REGULAR COUNCIL MEETING MAY 11, 1993 PAGE 3 93- MAYOR POOL'S REPORT Killarney Turnpike Opening Mayor Pool stated he received a phone call from the Dept. of Transportation people verifying that concerns regarding the lack of signalization had been'noted. Signalization will be installed and there may be a design change to the intersection. They have had more calls voicing concern regarding this intersection than any other. VISITORS WITH BUSINESS Karl Oshman, Gator Fireworks Mayor Pool stated that Mr. Oshman'of Gator F{reworks is requesting an Open Air Sales Permit for June 25 through July 5 to be located in the South Lake Plaza Shopping parking lot. The purpose of the tent will be for the sale of fireworks. City Manager Saunders stated that Mr. Oshman was in this location last year and there were no problems. Mr. 'Oshman stated the hours of operation will be the same as last year. 069 A motion was made .by Council Member Ivey, seconded'by Council Member Cole, and carried unanimously to grant the request for Open Air Sales Permit to Gator Fireworks at the South Lake Plaza Shopping parking lot from June 25 to July 5. OLD BUSINESS Final'Reading of Ordinance 250-M, closing a portion of Knapp Street .'~' Mayor Pool stated that this was the final reading of'Ordinance 250-M. City Manager Saunders stated that this ordinance will close and permanently abandon a portion of Knapp Street .lying south .of Lakeshore Drive The street closing was requested by upland prOperty owner Mrs. Ann Dupee. Mrs.. Dupee owns a boat house located on the property. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING MAY 11, 1993 PAGE 4 Attorney Baird stated that all of the concerns regarding title have been addressed and all parties are in agreement. There is still a portion of Lakeshore Drive that is in question and those people will be contacted later. There is a new concern regarding a 60' right-of-way that the City usually requires, however, this property drops off to the lake very rapidly in this area, and 60' would extend into the water. City Manager Saunders stated this right-of-way should line up with the other right-of- ways and 60' is kept in all other areas. He suggested closing everything south of the flood plain line which would give title to everything between the high water mark and the flood elevation. Norman Cummins, attorney for Mrs. Dupee stated a mortgage company would probably not insure with this sort of a property description. City Manager Saunders then suggested closing everything 7' south of the present pavement. After considerable discussion, this item was tabled so that several people could leave the meeting to review the property. NEW BUSINESS Community Dev61opment Block. Grant Queen Simmons of Fred Fox Enterprises stated that the Citizen's Advisory Task Force has reviewed and i~approved an amendment to reduce the amount of homes in the Community Development Block Grant from 31 to 26, with 2 being replacements. Also approved was a 90 daY extension for the grant .which is currently scheduled for a June 25 completion. A change order is also requested for Mary Hill for a new refrigerator in the amount of $550. The refrigerator was in poor shape before the rehabilitation, but 'would. not cool down when it was re-installed. 93-07.0 A motion was made by Council Member Ivey, seconded by Council Member Cole, and carried unanimously to .approve a change order for $550 for a new refn'gerator for MaW Hill, approve a 90 day_ extension, and reduce the wtal amount of homes from 31 to 26, with 2 replacements for the Communi~_ Development Block Grant. 'CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING MAY 11, 1993 .~ PAGE 5 Anti-Drug Abuse Grant Maytr Pool explained that Lake County is scheduled to receive $166,671 from' the Department of Community Affairs for anti drug abuse programs. The County's Substance Abuse Pidvisory Board has recommended the continuation of funding for the DARE program which is to receive 65 % of the grant and the Genesis program which will receive 35 %. This is 'the same funding ratio as last year. A' letter of approval from the.cities.of Lake County is requested in order to receive the grant funds. 93-071 A motiOn Was .made by Council Member Ivey., seconded by Council Member Cole, and carried unanimously to approve a letter of app,:oval to the Department of Communi~- Affairs for the continuation of_funding to Lake Count_for the DARE program (to receive' 65% of the grant) and the Genesis program (to receive 35 % of the grant). Resolution//783 City Manager Saunders explained that this resolution will authorize the refinancing of our 1972 Bond issUe and our 1988 loan. Finance Director Van Zile has been · investigating'the possibility of restructuring our debt due to the lower interest rates. By entering into the 1993 City of Arcadia loan P0ol we can reduce our-annual debt service requirements as well as have an overall savings in excess of $300,000 over the life. of the loans. There will be' no change in the length of the debt. Approval of the resolution is a formal show of intent. After firm figures are' provided, the loan agreement will be submitted to Council for approval. ' Finance Director Van Zile stated that the' loan' pool is the best way to go in that closing costs, etc. are better. 'Mayor Pool read Resolution #783 by title only. 9 3- o 7 2 . A motion was made by. Council Member Cole, secon[fed by Council - Member Turville, and carried unanimously by roll call voie to adopt Resolution #783. CITY OF CLERMONT · . MINUTES REGULAR COUNCII~ MEETING MAY 11,~ 1993 PAGE 6 Bid Award - Rebuilding'Man Holes City Manager 'Saunders stated five bids were recei(,ed for the replacement of five man holes', as follows: Ridin Pipeline, Inc. Enviroq Preferred Mechanical Services, inc. Griners A~0ne' Pipeline Services, Inc. E R C General Contracting Services, Inc. $12,275.00 $12,301.00 $12,724.80 $12,875.00 $23,710.05 City. Manager Saunders. recommended that the bid be awarded to the low bidder Ridin Pipeline, Inc.' in the amount of $12,275. A budget amendment-transferring this amount from the Water and Sewer Capital Improvement Fund shoUld also be made to.' Cover this cost. Currently'there is $29,000 in the Capital Improvement Fund. These were dollars that were required to be placed in· a reserve fund with the 1972 bond issue, for .improvements to the' system. 93-073 A motion Was made by Council Member Ivey, seconded by'Council Member Cole, and carried unanimously to award the Rebuilding Man Hole bid to Ridin Pipeline, Inc. for the amount of $12,.275.00 togbther with a budgbt amendment from the Water and Sewer Capital .Improvement Fund for $12,275.00. · Bid Award - Landscaping P01ice Department City Manager Saunders stated quotes were'received for the landscaping .of the new Police Department building, as follows: Matlack Foliage '& Landscaping G & G Landscaping Nichols Landscape Nursery Center Hill Nursery. Marion Gardens .Tree Farm. 4,975.00 6,900,00 7,879.65 12,994.00 Bid only on 9 LaurelOaks ($85 ea.) .. and 2DrakeElms ($80 ea.) 93-0~4 REGULAR'COUNCIL MEETING " MAY 1!,'1993 PAGE 7 ' A motibn Was. receivedfrom CoUncil Member Norquist, seconded by CoUncil Member Turville,' and carn'ed unanimously to. award the- landscaping of the new Police Department to Matlack Foliage & · Landscaping in the amount of $4,975. ' · Bid Award - Telephone System for Police Department . City Manager Saunders stated that when-the move of our telephone system'was .discussed. with the telephone stipplier we disco,cered th~/t a new system (which would be expandable t° more than double the existing system) could be purchas6d for an · estimated $4,000 to $5,000. The cost of upgrading and moving the 'current system is -$3,850. Quotes were ieceived, as follows: " · CEC.O, LeesbUrg~ FL Options: Auxili.ary for SMDR (installed) · Single Line'Port for TDD machine (inst.) . 80 button DSS Console (.installed)' ~ . " $4,249.00 420.00 '259.00.' 390.00 BusinessCom, Leesburg, FL ' OPtions: Battery Back up " Display Key. Set (up'grade bf basic ~et) "2-port Single Line Interface Card United Telephone, Ocala, .FL 7,038.50· 445.00 38.50 345'.00 $5,495.00 AT&T, orlando, FL Less Government Discount. Net Cost Options: Headset Display Phones (ea.) Amplified handset~ (ea,) 4 port 4 hour voice mail· $8,325.50 1,044.00 '7,281.50 $110.00 '$25.00 $56.00 $7,450.00 CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING MAY 11, 1993 PAGE 8 City Manager Saunders recommended accepting the quote from CECO of Leesburg in the amount of $4,249 plus Option 2 and 3 (single line port for TDD machine for $259 and 80 button DSS console for $390). 93-075 A motion was made by Council Member Cole, seconded by Council Member Norquist and appr~oved unanimously to accept the quote for a new phone system from CECO of Leesburg together with option 2 and 3, stated above, _for a total of $4,898. OLD BUSINESS Final Reading of Ordinance 250-M (Continued from earlier in the meeting) Attorney Norman Cummins stated they had physically inspected the property and 7' south of the present pavement in a legal description would be acceptable. Attorney Baird stated he and Mr. Cummins will get together to finalize the transaction. Mayor Pool read Ordinance 250-M by title only and opened the Public Hearing. No comments were received, and Mayor Pool closed the Public Hearing. 93-076 A motion was made by Council Member Ivey_, seconded by Council Member Cole, and carried unanimously by roll call vote to adopt Ordinance 250-M closing Knapp Street south of Lake Shore Drive,' with deeds conveyed from 7' south of the present pavement, and retaining an easement for utilities and maintenance. MISC. COMMENTS Lucille DeRamus Lucille DeRamus stated she still has a problem that hasn't been resolved. City Manager Saunders stated the next Workshop is expected to be scheduled in about three weeks she will be notified. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING MAY 11, 1993 PAGE 9 There being no further business or discussion, the meeting adjourned at 9:07 p.m. Attest: