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03-23-1993 Regular Meeting CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING MARCH 23, 1993 A Regular Meeting of the City Council of the City of Clermont was held Tuesday, March 23, 1993 in the Council Chambers. The meeting was called to order at 7:30 p.m. by Mayor Pool with the following Council Members present: Council Member Cole, Council Member Ivey, and Council Member Norquist. Other City Officials present were City Manager Saunders, City Attorney Baird, Planning Director Harker, and Deputy City Clerk Whitlock. INVOCATION The Invocation was offered by Council Member Ivey followed by the repeating of The Pledge of Allegiance to the Flag by all present. MINUTES The minutes of the Regular Meeting held March 9, 1993 and Workshop Meeting held March 4, 1993 were approved as presented. CITY MANAGER SAUNDERS' REPORT Workshop Meeting City Manager Saunders suggested scheduling a Workshop Meeting for March 25, 1993 at 6:30 p.m. Council Members agreed to this time. COUNCIL MEMBER NORQUIST'S REPORT Council Member Norquist reported that he attended a meeting with Lake County, Rails to Trails, and Ken Abbiger representing the Trust for Public Lands. The general consensus among the parties is that the Clermont railroad lands are an important link and we should be hearing more in the near future. City Manager Saunders stated he had been aPpointed to the Rails to Trails Committee as the League of Cities representative and grant funds are available such as Ice Tea funds for trails. He will keep Council informed of any actions. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING MARCH 23, 1993 PAGE 2 CITY MANAGER SAUNDERS' REPORT City Manager Saunders stated that steel can recycling will start Monday, April 5. The steel separator received from Mr. Wallach has been tested and it works very well. The steel cans should be placed with the other recyclables in the green recycling bin. There is no need to remove the labels. Mayor Pool asked that we keep a tally of steel recycled. MAYOR POOL'S REPORT "Focus on the Future" Mayor Pool thanked Bill Cockroft at Clermont Junior High School for launching a new program for 8th grade students, "Focus on the Future" in which he, Ray Gilley, William Montgomery, and Dave Coggshall participated. City Crew Storm Work Mayor Pool also thanked the City crews for their efforts after the recent storm. Crop Walk Mayor Pool thanked the area churches for sponsoring the Crop Walk held Saturday, March 20. Funds raised through this event will fight hunger in the world and in our area as 25 % of the funds received remain local. VISITORS WITH BUSINESS Joseph Nieves, Vendor Agreement for Hot Dog Stand at Jaycee Beach City Manager Saunders stated Mr. Nieves would like to start selling hot dogs at Jaycee Beach. The proposed contract is the same contract as was devised last year which provides for a $35 per week fee. It allows for revocation of the permit with a CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING MARCH 23, 1993 PAGE 3 10 day notice. Mr. Nieves' cart is self-contained and he will be required to have all applicable permits and health inspections. 93-043 A motion was made by Council Member Cole, seconded by Council Member Ivey_ and carried unanimously to apprOve the Jaycee Beach vendor agreement with Joseph Nieves. Plat Approval, Oakhurst Townhomes City Manager Saunders stated that this development came before City Council previously with a Conditional Use Permit. The plat provides for 14 townhomes (7 building units). City Engineer Springstead has reviewed the plat for conformance to City Codes and Florida Statutes. Approval is recommended pending final approval by City Attorney Baird. 93-0 44 A motion was made by Council Member Ivey_, seconded by Council Member Cole, and carried unanimously to approve the Oakhurst Townhomes Plat pending approval by Ci~_ Attorney_ Baird. Interlocal Agreement, Mascotte Compost Site City Manager Saunders recommended a renewal of the present Interlocal Agreement with the City of Mascotte for use of their compost site. The six month renewal (February 1 to July 31, 1993) will allow the City of Clermont to deliver yard trash only to their site for a fee of $5,000. This agreement has been ongoing for about two years. 93-045 A motion was made by Council Member Ivey_, seconded by Council Member Cole, and carried unanimously to approve the Interlocal Agreement with the Ci~. of Mascotte for a 6 month renewal. SBA Grant Request City Manager Saunders stated the Small Business Administration Grant provided $2,244 for the actual purchase and planting of 57 trees in the Center Lake area and CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING MARCH 23, 1993 PAGE 4 along 8th Street north to the fishing pier. We are required to use three different small businesses to Provide trees and planting. The City's matching obligation is to provide labor and maintenance for the trees. A shortfall of $804.00 has developed with increased tree prices occurring after the initial project estimate. Phase 1 is for 27 live oaks and 12 maples. Phase 2 is for 15 E. Palatka Holly and Phase 3 is for 5 live oaks. Following is a recap of the quotes received: Phase 1 Phase 2 Phase 3 Southern Exposure Lake County Tree Farm ECO Tree Farm (Oak Trees Only) Nichols Nursery Matlack Nursery 2003.04 642.00 256.80 2106.00 810.00 270.00 300.00 3,939.00 1,515.00 505.00 2,691.00 1,185.00 345.00 Due to the requirement for a different vendor for each phase, we are recommending Lake County Tree Farm for Phase 1, Southern Exposure for Phase 2, and ECO Tree Farm for Phase 3. This combination of vendors provides the lowest total cost to the City for the project. Total cost is $3,048 which is $804 in excess of the grant amount. 93-046 A motion was made by Council Member Norquist, seconded by Council Member Ivey_, and carried unanimously to approve a budget amendment of $804. OO from .General Fund Reserves for the shortfall of the Small Business Administration Grant. Bid Award, Water Line Replacement City Manager Saunders stated that four bids for the water line replacement of old iron pipes on Ryan Street, 4th Street, and Shady Nook Drive were received. The base bid is for the replacement of the main only and the alternate bid is for all of the service connections required for the homes located on the streets. Following is a recap of those bids: CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING MARCH 23, 1993 PAGE 5 Base Bid Alt Bid Superior Asphalt Meridith Environmental ERC General Contracting H.C. Connell 36,748 24,945 52,203 76,223 57,600 9,390 31,617 19,403 The low bid of $51,020 from H.C. Connell is recommended for approval. $53,500 is included in this year's budget for water lines. A project on Grand Highway was included in the original budget, but the decision had been made previously to redirect this funding to the Ryan Street, 4th Street, and Shady Nook Drive project. 93-047 A motion was made by Council Member Cole, seconded by Council Member Ivey_, and carried unanimously to approve the low bid of $51,020 for base bid and alternate from H.C. Connell. There being no further business or discussion, the meeting adjourned at 7:55 p.m. Attest: ~E.-Van Zi ,~ity~Clerk