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08-23-1994 Regular Meeting CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING AUGUST 23, 1994 A regular meeting of the City Council of the City of Clermont was held Tuesday, August 23, 1994 in the Council Chambers. The meeting was called to order at 7:30 p.m. by Mayor Pool with the following Council Members present: Council Member Turville, Council Member Cole, Council Member Ivey and Council Member Norquist. Other City officials present were City Manager Saunders, Finance Director Van Zile, Planning Director Harker, and Deputy City Clerk Whitlock. INVOCATION The Invocation was offered by Council Member Ivey followed by the repeating of The Pledge of Allegiance to' the Flag by all present. MINUTES The minutes of the Regular Council Meeting held August 9, 1994 were approved as presented. CITY MANAGER SAUNDERS' REPORT Workshop Meeting Council Members agreed to hold a Budget Workshop meeting on Monday, August 29, 1994 at 7:30 p.m. in the City Hall Conference Room. Computer System Replacement City Manager Saunders stated that although computer hardware is on State contract, the software is not, however, the hardware vendors have recommended sources of software. Three proposals all include hardware, software and maintenance. The vendors have also agreed to install their system contingent upon the budget being approved October 1, with no payment made until after the budget has been finalized. The recommended proposal is for an IBM RS-6000 with software from Software Management, Inc. of Mt. Dora including five years of maintenance for $98,232. Finance Director Van Zile stated he talked with five or six Lake County firms who have used the same system for about 10 years and they are very satisfied with it. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING AUGUST 23, 1994 PAGE 2 94-120 A motion was made by Council Member Cole, seconded by Council Member Norquist, and carried unanimously to approve the installation of the IBM RS-6000 with software and five years of maintenance for $98.232 contingent upon final 1994-95 budget approval. MAYOR POOL'S REPORT Mayor Pool stated he received a letter from residents of Sunnyhill Apartments regarding the extension of Bloxam Avenue. He would like to discuss the matter at the August 29 workshop. VISITORS WITH BUSINESS Quincy's Realty, Inc. City Manager Saunders stated that the applicant is requesting a variance from our parking space width requirement of 10' to allow for 9' spaces in their existing parking lot. Quincy's is proposing to construct an addition which would add additional seating to the restaurant, however, they are land-locked and do not have enough area to add additional 10' spaces the addition requires. By re-striping the lot with 9' spaces they would be able to meet the minimum parking requirement. Mayor Pool stated that the request requires that a Quasi-Judicial heating be held and that anyone wishing to speak in favor of or in opposition to the request must be sworn in. City Clerk Van Zile swore in Ronald Henson, 362-A Grant Street, Longwood, FL. Mr. Henson stated he represented Quincy's. They want to make improvements to the restaurant which would modernize and bring the facility up to current standards. The exterior will be redone with stucco and interior landscaping added to the parking area. Restriping with 9' parking spaces will afford 106 spaces. City Manager Saunders stated that the Council has granted 9' parking spaces in the past. Since this is an existing business, land-locked with no additional properties, staff recommends approval of the variance for 9' spaces. A letter in support of the request CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING AUGUST 23, 1994 PAGE 3 has been received from Norman Rossman, President of Clermont Venture, Ltd., owner of Clermont Regional Shopping Center. Mayor Pool closed the Public Hearing. 94-12~ A motion was made by Council Member Cole, seconded by Council Member Turville. and carried unanimously to grant the 9' parkl'ng space variance. South Lake Presbyterian Church, Resolution//827 Mayor Pool stated that South Lake Presbyterian Church is requesting a Conditional Use Permit and he read Resolution//827 by title only. City Manager Saunders stated that the church is requesting a Conditional Use Permit to allow the establishment of a pre-school and day care for up to 50 children along with a 2,100 square foot office expansion at the existing church. This Conditional Use Permit was granted previously, however, the agreement was never signed and the church is now ready to proceed and is requesting approval with the same conditions as the original Conditional Use Permit. Mayor Pool stated that the request requires that a Quasi-Judicial hearing be held and that anyone wishing to speak in favor of or in opposition to the request must be sworn in. City Clerk Van Zile swore in Rick McCoy, 721 West Avenue, Clermont, FL. Mr. McCoy stated the request is the same as last year with the same conditions. The church is ready to proceed now. City Manager Saunders stated that the Planning and Zoning Commission and staff recommend approval of this Conditional Use Permit. Mayor Pool closed the Public Hearing. 94-12.2 A motion was made by Council Member Ivey_, seconded by Council Member Norquist, and carried unanimously by roll call vote to adopt Resolution #827. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING AUGUST 23, 1994 PAGE 4 Undercover Chassis, Inc., Resolution//828 Mayor Pool read Resolution/1828 by title only. City Manager Saunders stated that the applicant is requesting a Conditional Use Permit to extend the expiration date of the permit that he now has for his business located at 1295 W. Highway 50. This permit was originally granted for a 12-month period and the applicant is now requesting an additional 18 months in order to continue operation in this location. Mayor Pool stated that the request requires that a Quasi-Judicial heating be held and that anyone wishing to speak in favor of or in opposition to the request must be sworn in. Rick McCoy, 721 West Avenue, Clermont, FL was sworn in by City Clerk Van Zile. Mr. McCoy stated that he represents Mr. Damron who has had his business located at 1295 W. Highway 50 for almost a year. There have been no complaints or problems noted with the business in this location, and he needs more time before a new building is built at the new location to clear up lift station problems, etc. City Manager Saunders stated that he concurred with Mr. McCoy's comments and stated that the Planning and Zoning Commission and staff recommend approval of this Conditional Use Permit. Mayor Pool closed the Public Hearing. 94-12~3 A motion was made by Council Member Cole, seconded by Council Member Turville, and carried unanimously by roll call vote to adopt Resolution t/828. UNFINISHED BUSINESS City Manager Saunders explained that the next six items under Unfinished Business are requested to be tabled to September 13, 1994. These items are dealing with property on Hancock Road to be annexed and because the property purchase agreement for the new treatment plant property has not been finalized, they request tabling the items. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING AUGUST 23, 1994 PAGE 5 Final Reading of Ordinance No. 271-M The ordinance will annex approximately 142 acres lying south of Highway 50, east and west of Hancock Road. 94-12.4 A motion was made by Council Member Turville, seconded by Council Member Cole, and carried unanimously to table the final reading of Ordinance 271-M to September 13, 1994. Final Reading of Ordinance 272-M The property involved is the same property proposed to be annexed in Ordinance 271- M and Ordinance 272-M will rezone the property annexed from R-R Rural Residential to R-1 Urban Residential and C-2 General Commercial. 94-125 A motion was made by Council Member Cole, seconded by Council Member Ivey_, and carried unanimously to table the final reading of Ordinance 272-M to September 13, 1994. Maynard Knapp, Resolution//826 This is a conditional use request for a planned unit development which will consist of 299 single family residential lots and a future commercial area on property to ,be annexed under Ordinance 271-M located on Hancock Road. 94-126 A motion was made bY Council Member Ivey, seconded by Council Member Turville, and carried unanimously to table Resolution #826 to September 13. 1994. Wholesale Agreement with Lake Hills Utilities, Inc. This agreement is between the City of Clermont and Lake Hills Utilities, Inc. for the purchase of potable water to supply residential units to be constructed on the 142 acres to be annexed under Ordinance 271-M. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING AUGUST 23, 1994 PAGE 6 94-127 A motion was made by Council Member Ivey_, seconded by Council Member Cole, and carried unanimously to table the Wholesale Agreement to September 13, 1994. Utility Services Agreement This agreement is between the City and MAK Development regarding a utility system on the property to be annexed under Ordinance 271-M. 94-128 A motion was made by Council Member Cole, seconded by Council Member Turville, and carried unanimously to table the Utili~_ Services Agreement to September 13, 1994. Property Purchase Agreement This agreement is between the City and Clermont Groves, Inc. for the purchase of a well site and a sewage treatment plant site at the southern end of Hancock Road south of Johns Lake Road. The agreement will be finalized by the September 13 meeting. 94-129 A motion was made by Council Member Ivey_, seconded by Council Member Cole, and carried unanimously to table the property_ purchase agreement to September 13, 1994. NEW BUSINESS Bid Award City Manager Saunders stated that two bids were received for the new well to be located south of Hancock Road. One bid was received from Centech for a total of $67,421 and the second bid was received from Diversified Drilling Corporation in the amount of $114,314. City Engineer Springstead has reviewed the line items included in the two bids and has found noticeable irregularities. It is recommended that we reject all bids and re-advertise. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING AUGUST 23, 1994 PAGE 7 94-130 A motion was made by Council Member Ivey., seconded by Council Member Cole, and carried unanimously to reject all bids and re- advertise for the new well. Capital Improvement Plan The revised 5-Year Schedule of Improvements will be included as a part of our Capital Improvement section of our Comprehensive Plan. The schedule is updated on an annual basis and another update will be done once the amendment to the Comprehensive Plan is completed. The new schedule includes Phase II of the Palatlakaha Recreation Area, the Lake Minneola Waterfront Park, City-Wide Drainage Upgrades, a new well and sewage treatment plant. 94-131 A motion was made by Council Member Turville, seconded by Council Member Norquist, and carried unanimously to update the proposed 5- Year Schedule of Improvements. There being no further business or discussion, the meeting adjourned at 8:10 p.m. Attest: Robert A. Pool, Mayor h E. Van Zi~,/O. ity Clerk