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08-16-1994 Workshop Meeting CITY OF CLERMONT MINUTES WORKSHOP MEETING August 16, 1994 A Workshop Meeting of the City Council of the City of Clermont was held Tuesday, August 16, 1994 in the City Hall meeting room. The meeting was called to order by Mayor Pool at 7:00 p.m. with the following Council Members in attendance: Council Member Turville, Council Member Cole, Council Member Ivey, and Council Member Norquist. Also present was Finance Director Van Zile, Howard Stockton, Bonnie Ray and Bob Jackson. City Manager Saunders arrived at 7:40 p.m. Cooper Memorial Library The Library expansion and budget request were discussed a well as the financing plans for the expansion. No changes were made to their request at this time and the Library representatives left at approximately 7:30. South Lake Council for the Arts Howard Stockton arrived at the meeting and reviewed the South Lake Council for the Arts program for the upcoming year. He explained that the Arts Council is self- sustaining and will have a cash carry-over for next year. City Manager Saunders arrived at this time. Clermont Chamber of Commerce Howard Stockton gave each Council Member a handout indicating some needed equipment for the Chamber and requested the Council's assistance with this equipment. Mr. Stockton left the meeting at approximately 8:00 p.m. After discussion, it was the consensus to allocate any unspent dollars from this year's budget into next year's budget which could be used for the approximately $1,500 of items included on the handout. CITY OF CLERMONT MINUTES WORKSHOP MEETING August 16, 1994 Page 2 Fly Control Council Member Turville reported that Mrs. Sullivan who lives in the Orange Hill area is still complaining about flies in her garbage and would like someone to advise her of what can be done. City Manager Saunders stated that we would provide hand- outs for that subdivision. Clermont Little League City Manager Saunders explained that he was late for the meeting due to a meeting that he was attending of the Clermont Little League Board of Directors. The Little League is preparing for their fall registration and he attempted to discuss with them any way the City could assist them in collecting the non-resident fee. He stated that a City employee would be provided at their registration session to verify residency and collect the City's fee. Cooper Memorial Library Finance Director Van Zile stated that he would like to address the Library's request and after discussion it was the consensus that the additional money that is requested for operation and maintenance of the addition would not be available to the Library until the addition is completed and at that time the quarterly allocations would be increased proportionately. Cemetery City Manager Saunders discussed the possibility of the City buying back cemetery lots from people who no longer needed the spaces. After discussion it was the consensus that the City should re-purchase the lots at the original purchase price less any expenses for the transfer. Mayor Pool then discussed with the Council a call he had with a private party who wished to purchase the cemetery. After discussion, there was no desire expressed from any Council Member to sell the cemetery. CITY OF CLERMONT MINUTES WORKSHOP MEETING August 16, 1994 Page 3 Smith Personal Injury Lawsuit City Manager Saunders informed the Council that he had received a letter from an attorney representing Mr. Russell Smith, Jr. stating their intent to sue the City for injuries he received when he was hit on the head from one of our garbage containers. Lake Minneola Waterfront Park City Manager Saunders discussed the proposed beach project and our application for a DNR grant. He explained the proposed Phase I that was included on the site plan that was displayed and stated that the estimated cost was $300,000. He continued by explaining that the grant requires a 50 % match, therefore, we are proposing to request a $150,000 grant but the City would be required to allocate $150,000 from reserves for the project. There was no opposition to this proposal. City Manager Saunders explained that in conjunction with the beach project we would need to proceed with the re-alignment of East Avenue from Grand Highway to Lake Minneola Drive and provide the access drive to Bells Ceramics since the beach project would convert the Lake Minneola Drive from East Avenue west to the beach from a street to a trail. The estimated cost of this project is $125,000 which could be funded by the infrastructure fund. City Manager Saunders also explained that we are proposing to construct Osceola Street from 8th Street to West Avenue. This would be a special assessment project with the City paying one-third and the property owners on either side paying the other two-thirds over a five-year assessment period. He explained that the estimated cost for this project would be $60,000 which could also be funded by the infrastructure fund. It was the consensus to include these in the proposed budget. Jenkins Auditorium Handicap Restrooms The need to provide handicap restroom facilities at Jenkins Auditorium was discussed and $6,000 was included in the Budget for this project. CITY OF CLERMONT MINUTES WORKSHOP MEETING August 16, 1994 Page 4 Lake Community Action Agency City Manager Saunders explained that $1,000 has been included in the proposed budget for Lake Community Action Agency with the stipulation that this be used for the Clermont Head Start Program. There was no change to this proposal. Police Department Capital Outlay Request City Manager Saunders presented the Council with additional information regarding capital outlay items that were discussed at the last workshop and it was the consensus to include the two portable radios and a computer work station for the Police Department. He reviewed the charges for the cellular phones that have been in use in the Police department and it was the consensus to include an additional cellular phone for the patrol supervisor position. Fire Department Capital Outlay Request The mobile radio requested in the Fire Department was for Chief Bishop who has been using a radio from the Lake County Fire Department which he must return since he no longer works for the County. It was a consensus to include the request for one radio. City Hall Computer System The request for a new computer system at City Hall was discussed. It was explained that the hardware was available from two vendors on the State contract, however, software is not provided by the hardware providers, but they have recommended sources of software for their particular units. Finance Director Van Zile stated that he would like to receive proposals from the recommended software suppliers for evaluation and Council approval. There was no opposition to this method of acquiring the computer system. CITY OF CLERMONT MINUTES WORKSHOP MEETING August 16, 1994 Page 5 Crosswalk Striping Mayor Pool then asked if we could proceed as soon as possible with the striping of a crosswalk at Brogden and Lake Shore Drive. City Manager Saunders stated he had notified residents in that area that we would be striping that when we do our City wide project later in the year. After discussion it was the consensus to proceed as soon as possible with painting of the crosswalk and come back later in the year with thermo-plastic striping. Meeting adjourned at 9:40 p.m. Robert A. Pool, Mayor Attest: