02-08-1994 Regular Meeting CITY OF CLERMONT
MINUTES
REGULAR COUNCIL MEETING
FEBRUARY 8, 1994
A regular meeting of the City Council of the City of Clermont was held Tuesday,
February 8, 1994 in the Council Chambers. The meeting was called to order at 7:30
p.m. by Mayor Pool with the following Council Members present: Council Member
Turville, Council Member Cole, Council Member Ivey and Council Member
Norquist. Other City officials present were City Manager Saunders, City Attorney
Baird, Finance Director Van Zile, and Deputy City Clerk Whitlock.
INVOCATION
The Invocation was offered by Council Member Ivey followed by the repeating of The
Pledge of Allegiance to the Flag by all present.
MINUTES
The minutes of the Regular Meeting held January 25, 1994 and Workshop Meeting
held January 18, 1994 were approved as presented.
CITY MANAGER SAUNDERS' REPORT
Council Workshop
Council members agreed to hold a Council Workshop on Tuesday, February 15 at
6:30 p.m. at the City Hall conference room to review Land Development Regulations
and other items. Council Member Norquist stated he received a telephone call
regarding cemetery regulations and would like the regulations discussed at the
Workshop meeting.
Florida Dept. of Environmental Protection Grant
City Manager Saunders stated we received official award notification of a $50,000
grant for the final phase of the Palaflakaha Recreation Area and they request that we
officially accept the grant.
94-022
A motion was made by Council Ment.ber Ivey_, seconded by Council
Member Cole and carried unanimously to accept the $50,000 grant from
CITY OF CLERMONT
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REGULAR COUNCIL MEETING
FEBRUARY 8, 1994
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the Florida Dept, of Environmental Protection for the_final phase of the
Palatlakaha Recreation Area.
Lake County League of Cities Awards Dinner February 23
City Manager Saunders reminded Council Members of the Lake County League of
Cities Awards Dinner February 23 and that reservations need to be made as soon as
possible with Ann.
COUNCIL MEMBER NORQUIST'S REPORT
Council Member Norquist circulated conceptual renderings from Forest Michael,
Michael & Michael of the Trail Head in Minneola. The Trail Head opening
ceremonies will be held during Minneola Days the end of March.
MAYOR POOL'S REPORT
Mayor Pool stated the Orange Blossom Breakfast which was hosted by the City of
Clermont on February 4 was well attended and pertinent information on recycling,
police and fire, and development was reviewed.
MAYORAL PROCLAMATIONS
Arbor Day Observation
Mayor Pool proclaimed Arbor Day to be observed on February 12 in Clermont. The
Clermont Garden Club will be giving away trees at Publix in the morning and there
will be a ceremony at the Women's Club at 11:00.
Vocational Education Week
Mayor Pool proclaimed the week of February 13 through 19 as Vocational Education
Week in Clermont and urged citizens to support and become familiar with the services
and benefits offered by the vocational education programs in the community.
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American Itistory Month
Mayor Pool proclaimed February to be observed as American History Month in
Clermont and urged residents to recognize the importance of American History.
NEW BUSINESS
Agreement for Sludge Disposal
Mayor Pool stated the City's agreement with John Arnold for sludge hauling and
disposal has been $150 per load for the past three years. The new rate has increased
to $280 per load which is in line with what is being charged to other organizations in
the area. The proposed agreement with John Arnold Enterprises is for one year with
options for two additional years at a rate of $280 per load.
94-023
A motion was made by Council Member Norquist, seconded by Council
Member Cole, and carried unanimously to approve the sludge hauling
and disposal agreement with John ArnoM Enterprises for $280 per load.
Bid Award - 500,000 Gallon Water Tank Refurbishment
City Manager Saunders stated that three bids were received to refurbish the 500,000
gallon water tank. Base bids were as follows:
Eagle Tank Services
Utility Service Co.
Phoenix Tank Services
$52,744
$79,855
$138,686
City Manager Saunders recommended that the low bidder, Eagle Tank Services be
awarded the base bid of $52,744 together with option #1 for $10,368 to replace the
interior ladders to meet OSHA standards. The budget includes $126,000 for this
refurbishment.
Council Member Norquist asked who will inspect the work. City Manager Saunders
stated the initial evaluation people or a qualified local person will be considered.
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94-024
A motion was made by_ Council Member Cole, seconded by Council
Member Turville. and carried unanimously to accept the base bid of
$52.744 and Option #1 to replace the interior ladders for $10,368 from
Eagle Tank Services.
Engineering Services
City Manager Saunders stated that Attorney Baird has reviewed the engineering
services contract with Springstead Engineering to determine if the new sewage
treatment plant project can be assigned to him. His opinion is that the City's
relationship with Springstead Engineering is exempt from the Consultants Competitive
Negotiation Act and we would not be in violation of the act by assigning the project to
Mr. Springstead.
Council Member Ivey felt there is a question with the contract with Springstead
Engineering. The contract was signed in 1977 and there has been three amendments
or changes to the contract. The contract has been expanded to include things that no
other firms have not been given an opportunity to bid on. City Manager Saunders
stated the engineering fees are constantly monitored and the percentages are in line
and the hourly rates are in the lower end of the range.
Council Member Norquist stated that the selection process for an engineer or an
architect is based on the assessment of the firm's merits and then rates are negotiated.
The process is lengthy and the excellent relationship we presently have with
Springstead Engineering would have considerable weight. Council Member Turville
stated that we have an outstanding relationship with Springstead Engineering,
however, we should continue monitoring costs. Hiring an in-house engineer was
investigated a few years ago and it requires a significant expense in equipping the
position..
94-025
A motion was made by Council Member Turville, seconded by Counci~
Member Cole, and carried unanimously to approve assigning the new
sewage treatment plant project to Springstead Engineering..
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Employment Agreement
Mayor Pool stated it is renewal time for City Manager Saunders' three-year
employment agreement. Council Members expressed their appreciation for his hard
work and applauded him in renewing the contract.
94-026
A motion was made by Council Member Turville, seconded by Council
Member Norquist, and carried unanimously to enter into a three-year
employment agreement renewal with Ci~_ Manager Saunders.
Board Appointments
Mayor Pool stated that the efforts of the Parks and Recreation Board and the
Beautification Committee are greatly appreciated. He thanked the concerned
committee members for their past and present efforts. The following appointments
were made to the Beautification Committee': Jo Flemming and Alfred Cheesborough.
Sam Houck was also appointed to the Parks and Recreation Board.
There being no further business or discussion, the meeting adjourned at 8:08 p.m.
Attest:
Robert A. Pool, Mayor
E. ;~lerk