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2003-32 . ; . . . INTERLOCALAGREEMENT THIS AGREEMENT is made and entered into between the Board of County Commissioners of Lake County, Florida (hereinafter referred to as "County"), the Cities of Astatula, Clermont, Eustis, Fruitland Park, Groveland, Howey-in-the-Hills, Lady Lake, Leesburg, Mascotte, Minneol~ Montverde, Mt. Dora, Tavares and Umatilla, Florida, (hereinafter referred to as "Cities"), and the School Board of Lake County, Florida, (hereinafter referred to as "School Board"), WITNESSETH: WHEREAS, the Legislature has enacted section 163.31777 and section 10 13.3 3, Florida Statutes, requiring that each county and the non-exempt municipalities within that county enter into an interlocal agreement with the district school board to establishjointly the specific ways in which the plans and processes of the district school board and local governments are to be coordinated; and WHEREAS, section 163.31777 (1) (d) and section 1O13.33(2)(d), Florida Statutes, provides that interlocal agreements between local governments and district school boards adopted pursuant to section 163,3177 before the effective date of section 163,31777 and section 1013,33(2)(d), Florida Statutes, must be updated and executed pursuant to the requirements of section 163.31777 and section 1013.33, if necessary; and WHEREAS, the School Board, the County, and the Cities enter into this agreement in fulfillment of the statutory requirements and in recognition of the benefits accruing to their citizens and students residing in Lake County. NOW THEREFORE, it is mutually agreed between the School Board, the County and the Cities that the procedures hereinafter set forth will be followed in coordinating land use and public school facilities planning as provided in section 163.31777 and section 1013.33, Florida Statutes. 1. Student Enrollment and Population Projections, In fulfillment of their respective planning duties, the County, Cities, and School Board agree to coordinate and base their plans upon consistent projections of the amount, type, and distribution of population growth and student enrollment. At least annually, the County and each City shall provide to the School Board its most recent population estimate based on data provided by the University of Florida, or such other reliable, source that may be available to the County and the Cities. The School Board will use this data along with student enrollment, birth rates, Florida Department of Education projections, and other relevant data to project student enrollment. The preliminary enrollment projections and how they are developed will then be provided to the Cities and the County for review and comments, Final enrollment projections will be provided to all local governments, 2, Coordinating and Sharing of Information, (a) The School Board will notify all local governments of proposed school facility changes, such as new construction, remodeling, renovations, closures or change in type of school that may have an impact on a particular local government. This notification will be provided by furnishing a copy of . . . the school district's annual update of the district facilities five-year work program submitted to DOE with a written summary describing the proposed changes in each jurisdiction. The notification will be provided to the local government chief administrative officer or to such other person designated by each local government. The School Board will also provide to each local government a copy of the district's five-year school plant survey and any annual amendments with sufficient time for local government review and comment. (b) Each local government will inform the School Board in advance of approval of plans for residential development and redevelopment, land use plan or zoning changes that change residential densities, and major infrastructure projects that may impact public schools with sufficient time for School Board review and comment. Such notification, where appropriate, should include the proposed site plan that indicates the location, size, the number and types of units (number of bedrooms), price range of the units, any deed restrictions that may impact student population, and other information as may be appropriate, 3, School Site Selection, Significant Renovations, and Potential School Closures. The School Board will provide notice, as practical, to each affected local government of any potential school closures, significant renovations to existing schools, and new school site selections before land acquisition for the purpose of permitting the affected local government(s) to participate in the process. The affected local government(s) shall advise the School Board as to the consistency of the proposed closure, renovation, or new site with the local comprehensive plan, including appropriate - circumstances and criteria under which the School Board may request an amendment to the comprehensive plan for school siting, 4. Supporting Infrastructure, In addition to the notification in paragraph 2(a) above, the School Board will notify each local government of the need for on-site or off-site utility and/or infrastructure improvements to support new, proposed expansion, or redevelopment of existing schools within the jurisdiction of that local government. Thereafter, representatives of the School Board and the affected local government will meet and determine the responsibility for making such improvements and identify other agencies that should be involved. The parties will then meet with the other agencies to coordinate the completion of the on-site and off-site improvements. 5, School Capacity, The School Board will determine the capacities of all school facilities in accordance with the rules adopted by the School Board in the applicable student assignment plan and annually notify each local government of the capacities of the schools within its jurisdiction, The annual notification will indicate how many spaces are allocated to permanent capacity and how many are allocated to relocatable classrooms. The annual notification shall also identify how the School Board will meet the public school demand based on the facilities work program adopted pursuant to section 1013.35, Florida Statutes. 6, School District Five-Year School Plant Survey and District Facilities Five-Year Work Program. The School Board will notify each local government of the initiation of the district's five- year school plant survey and of the initiation of the annual update of the district facilities five-year work program and request comments and recommendations for consideration in the development of the survey and work program. Each local government will provide comments and recommendations . . . . . to assist in developing the fmal recommendations to be submitted to the School Board for approval. Each local government will be provided with a copy of the recommendations concerning the survey and work program at the time they are provided to the School Board. Each local government will be notified of the date and time of the meeting at which the School Board will take action to approve the survey and work plan. Copies of the approved school plant survey and district facilities five-year work program will be provided to each local government. . 7. Collocation and Shared Use of Facilities. The Collocation and shared use of facilities are important to the School Board and local governments, The School Board and each local government will look for opportunities to collocate or share the use of each entity's facilities. Opportunities for collocation and shared use will be considered for libraries, parks, recreational facilities, and community centers, auditoriums, learning centers, museums, performing arts centers, stadiums, healthcare and social services, schools and other uses as may be determined appropriate, A separate agreement will be developed for each instance of collocation and shared use to address legal liability, operating and maintenance costs, scheduling of use, and facility supervision or any other issues that may arise from collocation or shared use. 8, Conflict Resolution. If the parties to this agreement fail to resolve any conflicts related to issues covered in this agreement, such dispute will be resolved in accordance with the governmental conflict resolution procedures specified in Chapters 164 and 186, Florida Statutes. 9, . Oversight Process and Public Participation, Each year the parties to this agreement will each appoint an elected representative and a staff representative to meet and to consider the implementation of this interlocal agreement and propose amendments for improvement if deemed necessary, This meeting will be open to the public. The county planning director or his or her designee, will schedule, coordinate, and facilitate the meeting, Each governmental entity will be provided with a copy of any proposed amendments. If all parties agree to the proposed amendments, a written amendment to this interlocal agreement shall be executed. 10. School Board Participation in Local Planning Agency, Each local government in the County will include a representative appointed by the School Board as a member of the Local Planning Agency as a voting or nonvoting member, said member to be designated annually by the School Board. Each local government will notify the School Board representative of the time, place, and agenda of all meetings of the Local Planning Agency. , . , . ", . IN WITNESS WHEREOF, the parties hereto have executed this agreement on the dates indicated. Effective Date, The provisions of this agreement shall be effective as provided by law. ENACTED this IDth day of November 2003 EFFECTIVE on ,2003. CITY COUNCIL OF CITY OF CLERMONT, FLORIDA ATTEST: ~ This -LÆ4 day o~ ~ Æ 2003 . Approved as to form and legality. ~ ~L:/ Robert Guthrie City Attorney ,I G:\User\SteveJ\School Board\Interlocal- School Board_County _Cities, wpd . . . . INTERLOCAL AGREEMENT THIS AGREEMENT is made and entered into between the Board of County Commissioners of Lake County, Florida (hereinafter referred to as "County"), the Cities of Astatula, Clermont, Eustis, Fruitland Park, Groveland, Howey-in-the-Hills, Lady Lake, Leesburg, Mascotte, Minneola, Montverde, Mt. Dora, Tavares and Umatilla, Florida, (hereinafter referred to as "Cities"), and the School Board of Lake County, Florida, (hereinafter referred to as "School Board"). WITNESSETH: WHEREAS, the Legislature has enacted section 163.31777 and section 1013.33, Florida Statutes, requiring that each county and the non-exempt municipalities within that county enter into an interlocal agreement with the district school board to establishjointly the specific ways in which the plans and processes of the district school board and local governments are to be coordinated; and WHEREAS, section 163,31777 (1) (d) and section 1013.33(2)(d), Florida Statutes, provides that interlocal agreements between local governments and district school boards adopted pursuant to section 163.3177 before the effective date of section 163,31777 and section 1013.33(2)(d), Florida Statutes, must be updated and executed pursuant to the requirements of section 163.31777 and section 1013.33, if necessary; and WHEREAS, the School Board, the County, and the Cities enter into this agreement in fulfillment of the statutory requirements and in recognition of the benefits accruing to their citizens and students residing in Lake County, NOW THEREFORE, it is mutually agreed between the School Board, the County and the Cities that the procedures hereinafter set forth will be followed in coordinating land use and public school facilities planning as provided in section 163.31777 and section 1013.3 3, Florida Statutes. 1. Student Enrollment and Population Projections, In fulfillment of their respective planning duties, the County, Cities, and School Board agree to coordinate and base their plans upon consistent projections of the amount, type, and distribution of population growth and student enrollment. At least annually, the County and each City shall provide to the School Board its most recent population estimate based on data provided by the University of Florida, or such other reliable source that may be available to the County and the Cities. The School Board will use this data along with student enrollment, birth rates, Florida Department of Education projections, and other relevant data to project student enrollment. The preliminary enrollment projections and how they are developed will then be provided to the Cities and the County for review and comments. Final enrollment projections will be provided to all local governments. 2. Coordinating and Sharing of Information. (a) The School Board will notify all local governments of proposed school facility changes, such as new construction, remodeling, renovations, closures or change in type of school that may have an impact on a particular local government. This notification will be provided by furnishing a copy of . the school district's aIillual update of the district facilities five-year work program submitted to DOE with a written summary describing the proposed changes in each jurisdiction. The notification will be provided to the local govermnent chief administrative officer or to such other person designated by each local government. The School Board will also provide to each local government a copy of the district's five-year school plant survey and any annual amendments with sufficient time for local government review and comment. (b) Each local government will inform the School Board in advance of approval of plans for residential development and redevelopment, land use plan or zoning changes that change residential densities, and major infrastructure projects that may impact public schools with sufficient time for School Board review and comment. Such notification, where appropriate, should include the proposed site plan that indicates the location, size, the number and types of units (number of bedrooms), price range of the units, any deed restrictions that may impact student population, and other information as may be appropriate, 3. School Site Selection, Significant Renovations, and Potential School Closures. The School Board will provide notice, as practical, to each affected local government of any potential school closures, significant renovations to existing schools, and new school site selections before land acquisition for the purpose of permitting the affected local government(s) to participate in the process. The affected local government(s) shall advise the School Board as to the consistency of the proposed closure, renovation, or new site with the local comprehensive plan, including appropriate circumstances and criteria under which the School Board may request an amendment to the comprehensive plan for school siting, ' . 4, Supporting Infrastructure. In addition to the notification in paragraph 2(a) above, the School Board will notify each local government of the need for on-site or off-site utility and/or infrastructure improvements to support new, proposed expansion, or redevelopment of existing schools within the jurisdiction of that local government. Thereafter, representatives of the School Board and the affected local government will meet and determine the responsibility for making such improvements and identify other agencies that should be involved, The parties will then meet with the other agencies to coordinate the completion of the on-site and off-site improvements. 5. School Capacity. The School Board will determine the capacities of all school facilities in accordance with the rules adopted by the School Board in the applicable student assignment plan and annually notify each local government of the capacities of the schools within its jurisdiction, The annual notification will indicate how many spaces are allocated to permanent capacity and how many are allocated to relocatable classrooms. The annual notification shall also identify how the School Board will meet the public school demand based on the facilities work program adopted pursuant to section 1013.35, Florida Statutes. 6. School District Five-Year School Plant Survey and District Facilities Five-Year Work Program, The School Board will notify each local government of the initiation of the district's five- year school plant survey and of the initiation of the annual update of the district facilities five-year work program and request comments and recommendations for consideration in the development of the survey and work program. Each local govermnent will provide comments and recommendations . . . . to assist in developing the final recommendations to be submitted to the School Board for approval. Each local government will be provided with a copy of the recommendations concerning the survey and work program at the time they are provided to the School Board. Each local government will be notified of the date and time of the meeting at which the School Board will take action to approve the survey and work plan, Copies of the approved school plant survey and district facilities five-year work program will be provided to each local government. . 7. Collocation and Shared Use of Facilities. The Collocation and shared use of facilities are important to the School Board and local governments, The School Board and each local government will look for opportunities to collocate or share the use of each entity's facilities. Opportunities for collocation and shared use will be considered for libraries, parks, recreational facilities, community centers, auditoriums, learning centers, museums, performing arts centers, stadiums, healthcare and social services, schools and other uses as may be determined appropriate. A separate agreement will be developed for each instance of collocation and shared use to address legal liability, operating and maintenance costs, scheduling of use, and facility supervision or any other issues that may arise from collocation or shared use. 8. Conflict Resolution. If the parties to this agreement fail to resolve any conflicts related to issues covered in this agreement, such dispute will be resolved in accordance with the governmental conflict resolution procedures specified in Chapters 164 and 186, Florida Statutes. 9. Oversight Process and Public Participation. Each year the parties to this agreement will each appoint an elected representative and a staff representative to meet and to consider the implementation of this interlocal agreement and propose amendments for improvement if deemed necessary. This meeting will be open to the public. The county planning director or his or her designee, will schedule, coordinate, and facilitate the meeting, Each governmental entity will be provided with a copy of any proposed amendments, If all parties agree to the proposed amendments, a written amendment to this interlocal agreement shall be executed. 10, School Board Participation in Local Planning Agency, Each local government in the County will include a representative appointed by the School Board as a member of the Local Planning Agency as a voting or nonvoting member, said member to be designated annually by the School Board. Each local government will notify the School Board representative of the time, place, and agenda of all meetings of the Local Planning Agency. IN WITNESS WHEREOF, the parties hereto have executed this agreement on the dates indicated, G:\User\SteveJ\School Board\lnterlocal_School Board_County - Cities.wpd . By: Date: . SCHOOL BOARD OF LAKE COUNTY, FLORIDA SIGNATURE PAGE TO INTERLOCAL AGREEMENT . f(-lo-o3