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11-14-1995 Regular Meeting CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVEMBER 14, 1995 A regular meeting of the City Council of the City of Clermont was held Tuesday, November 14, 1995 in the Council Chambers at the Police Department. The meeting was called to order at 7:30 p.m. by Mayor Pool with the following Council Members present: Mayor Pro Tem Norquist, Council Member Cole, Council Member Dupee, and Council Member Sargent. Other City officials present were City Manager Saunders, City Attorney Baird, Finance Director Van Zile, and Deputy City Clerk Whitlock. INVOCATION The Invocation was offered by City Manager $aunders followed by the repeating of The Pledge of Allegiance to the Flag by all present. MINUTES The minutes of the Regular Council Meeting held October 24, 1995 were approved as presented. CITY MANAGER SAUNDERS' REPORT City Manager Saunders announced that for the 7th consecutive year the City of Clermont has received the Certificate of Achievement in Financial Reporting. DECLARATION OF UNOPPOSED COUNCIL MEMBER GROUP IV AND NEWLY ELECTED COUNCIL MEMBER GROUP II AND ADMINISTRATION OF OATH OF OFFICE City Clerk Van Zile administered the Oath of Office to Council Member Dupee and Council Member Sargent. COUNCIL MEMBER DUPEE'S REPORT Council Member Dupee reported that the Triathlon Federation USA still holds Clermont as one of two contenders in their relocation decision. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVENIBER 14, 1995 Page 2 Council Member Dupee invited members to attend the Clermont Area Chamber of Commerce annual banquet on January 19 where Sandra Mortham, Secretary of State will be speaking. COUNCIL MEMBER COLE'S REPORT Council Member Cole presented a plaque from Lake Community Action Agency thanking the City of Clermont for its support. OLD BUSINESS Final Reading of Ordinance 289-M City Manager Saunders stated that Ordinance 289-M will establish a new sewer rate schedule which will be effective December 1, 1995. He introduced Mike Rocca and Darrell Parker from Hartman & Associates who have completed a review of the sewer rate structure. Mr. Parker presented a summary of the waste water rate study. He stated that the proposed rate structure is a more equitable method of charging for the service provided since it bases the charge on meter size and amount of usage rather than a fiat rate. Users of less than 5,000 gallons will see a decrease in their monthly sewer rate with a graduated increase as the water usage increases. The maximum variable charge is capped at 16,000 gallons for residential use. Mr. Parker recommended implementing the proposed rate structure and also suggested that the City perform rate indexing annually to take into account the increasing expenses, operation and maintenance costs, etc. 95-209 After discussion, a motion was made by Council Member Dupee seconded by Council Member Sargent, and carried unanimously by roll call vote to adopt Ordinance 289-M. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVEMBER 14, 1995 Page 3 Property Purchase City Manager Saunders stated that several months ago the Council authorized staff to negotiate the purchase of property on the northeast corner of 7th and DeSoto Streets which is the location of Advance Electric. An appraisal of the property was completed and the City offered the owner the appraisal price of $75,000 plus a stipulation that their business could remain at that location for one year free of rent. The property owners have accepted the offer and are ready to close on the property. City Attorney Baird reported that the property owners would like to do a "like property" exchange when they purchase another property which will not result in any additional cost to the City. 95-210 A motion was made by Council Member Dupee, seconded by Council Member Norquist. and carried unanimously to purchase the property_ on the northeast corner of 7th and DeSoto Street for $75,000. NEW BUSINESS Resolution No. 889 City Manager Saunders stated that Resolution 889 will adjust the pay for volunteer fire fighters. This pay adjustment was discussed during the Budget sessions and will increase the Chief's pay from $300 per month to $400 per month. The Asst. Chief will be raised from $50 per month to $100 per month, the Captain from $11 to $16 per call and the Lieutenant's pay from $11 to $13 per call. Mayor Pool read Resolution No. 889 by title only and opened the Public Hearing. Waldrop asked about fire inspection fees. City Manager Saunders stated that fire inspection fees are covered in another resolution. Mayor Pool closed the Public Hearing. Bo 95-.211",t motion was made by Council Member Cole, seconded by Council Member Sargent, and carried unanimously by roll call vote to adopt Resolution No. 889. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVEMBER 14, 1995 Page 4 Introduction of Ordinance 284-C City Manager Saunders stated that Ordinance 284-C is for introduction only, with the public heating scheduled for November 28. It will provide for revisions to the Fire Pension Plan to increase the benefit accrual amount from $2 to $5 per month per year of service. Mayor Pool read Ordinance 284-C by title only. 95-212 A motion was made by Council Member Dupee and seconded by Council Member Cole to introduce Ordinance 284-C. Community Development Block Grant City Manager Saunders stated the Dept. of Community Affairs has submitted a grant agreement for a $600,000 Community Development Block Grant that has been awarded to the City. This grant will provide funding for approximately 26 homes to be remodeled or refurbished in the low and moderate-low income levels. 95-213 A motion was made by Council Member Dupee, seconded by Council Member Cole, and carried unanimously to approve the grant agreement with the Dept. of Communi~_ Affairs for a $600,000 Communi~_ Development Block Grant. Interlocal Agreement City Manager Saunders stated that approval of the proposed inteflocal agreement will finalize several months of efforts of all the cities in Lake County. This will provide a clearing house for cable-related problems or issues and also to provide for one rate study county-wide if needed for rate change justification in the future which would eliminate the need for each City to have separate rate studies provided by cable providers. The Council approved a revision to our cable franchise with CVI in July which was the result of a request by CVI to transfer the cable franchise to Time Warner. In return for the permission to transfer the franchise, certain concessions and enhancements for the City were included in that agreement. Also at that time it was tentatively agreed to enter into an inteflocal agreement with Lake County regarding CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVEMBER 14, 1995 Page 5 the regulation of franchise agreements. Several other Cities in the County have already approved the agreement with the County and approval of the agreement is requested at this time. Under this agreement, the County would administer and regulate, including compliance with local and state and federal regulations and complaints from customers. The City may cancel this agreement with a 90 day notice. 95-214 A motion was made by Council Member Dupee, seconded by Council Member Cole, and carried unanimously to approve the Cablevision Franchise Interlocal Agreement with Lake Count_. Bid Award - Recodification City Manager Saunders stated that the City is past-due to recodify. The last supplement to the Code of Ordinances was done in 1989. He stated that four bids were received to provide a new updated Code Book, however, BPC of Seattle, Washington did not meet our specifications of previously codifying three Florida municipalities. He recommended awarding the bid to Municipal Code Corporation whose total bid is $9,950, which includes the base bid, additional page charges, Land Development Regulations and supplements. 95-215 A motion was made by Council Member Dupee, seconded by Council Member Sargent, and carried unanimously to award the bid to recodify to Mt4nicipal Code Corporation for a total of $9,950. Cooper Memorial Library City Manager Saunders stated that Robert Zahradnik, the architect for the Cooper Memorial Library addition has confirmed that a previously submitted Change Order //6 is valid and should be paid in the amount of $3,607 for a roof change on the lower section on the west side of the building. He also certified final approval of the addition and the final payment application has been made by Mark Cook Builders. 95-216 CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVEMBER 14, 1995 Page 6 A motion was made by Council Member Cole, seconded by Council Member Dupee, and carried unanimously to approve Change Order #6 in the amount of $3,6078 and approve the final payment to Mark Cook Builders for the Cooper Memorial Libram. addition. Vision Service Plan City Manager Saunders stated approval is requested for a continuation of our contract with Vision Service Plan for an additional term of 24 months. There is no proposed change in the rates to be charged for this insurance which is an optional insurance that may be taken out by employees at their cost. 95-217 A motion was made by Council Member Dupee, seconded by Council Member Norquist, and carried unanimously to approve the Vision Service Plan for 24 months. Fire Hydrant Repair City Manager Saunders stated that hydrant repair was included in this year's budget and 18 fire hydrants have been identified as leaking or needing other repairs in order for them to operate properly. U.S. Hydrant and Valve Company is recommended because they have a method of repair which can be accomplished without interrupting our water service to the area customers and they have not been able to identify any other companies which can provide this service in this manner. It is an advantage to repair the hydrants without interrupting service due to the inconvenience to our customers when service is interrupted which requires additional testing and boiling of water until the service is tested after the repairs are complete. U.S. Hydrant and Valve will repair all 18 hydrants for $7,205. 95-218 A motion was made by Council Member Dupee, seconded by Council Member Cole, and carried unanimously to approve U.S. Hydrant and Valve Company to repair 18 hydrants for $7,205. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEET~G NOVEMBER 14, 1995 Page 7 AUDIENCE COMMENTS Mr. William McCoy stated he had returned to Clermont after 27 years. He reported a drainage problem and deteriorating manhole in the 1100 block of DeSoto Street. There being no further business or discussion, the meeting adjourned at 8:37 p.m. Attest: ?,Vosep . V~Z]le, City Clerk