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2003-27
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CITY FACILITIES
CLEANING SERVICES
AGREEMENT
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THIS AGREEMENT made this 26th day of August. 2003 by and
between City of Clennont. hereinafter called "OWNER" and Corporate
Building Management. Inc., doing business as (an individual), or (a
partnership), or (a corporation) hereinafter called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payments and
agreements hereinafter set forth, it is agreed as follows:
Article 1 : The CONTRACTOR will commence and complete the
services described and set forth in the "Request for Bids and
Specifications for Cleaning Services for City Facilities" dated January 16,
2001 (the "Contract Documents") which is attached, hereto and by this
reference is incorporated into this Agreement.
Article 2: The CONTRACTOR will furnish all material, supplies, tools,
equipment, labor and other services necessary for the delivery of services
and completion of the project as described in the Contract Documents.
Article 3: The CONTRACTOR will commence the work required by the
Contract Documents within TEN (10) calendar days after the date of the
NOTICE TO PROCEED,
Article 4: The CONTRACTOR agrees to perfonn all of the work
described in the Contract Documents and comply with the tenns therein
for the sum of seven thousand. ei ght hundred twenty-eight dollars and
thirty three cents ($7.828.33), payable as follows: monthly, for a twelve
(12) month period beginning August 1. 2003 and ending July 31. 2004:
provided that the City may extend this Agreement for two additional years
at prices mutually agreed upon.
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Article 5: The CONTRACTOR agrees for good and valuable
consideration in the amount of ten dollars ($10,00) to protect, defend,
indemnify, and hold the City of Clennont, Lake County, Florida, and its
officers, commissions, employees and agents free and harmless from and
against any and all losses, penalties, damages, settlements, costs, charges,
professional fees and other expenses or liabilities of every kind and
character resulting from the error, omission or negligent act of the
CONTRACTOR, its agents, employees or representative, in the
perfonnance of the CONTRACTOR'S duties under this AGREEMENT.
The CONTRACTOR further shall agree to investigate, handle, respond
to, provide defenses for and defend any such claims, etc., even if such
claim is groundless, false or fraudulent.
Article 6: Subject to the provisions of this AGREEMENT and the
Contract Documents, this contract may be tenninated by the City upon
thirty (30) days advance written notice to the CONTRACTOR; but if any
work or service hereunder is in progress but not completed as of the date
of tennination, then said contract may be extended upon written approval
of the City until said work or services are completed and accepted.
Article 7: Exhibit 'A' to this AGREEMENT lists the City facilities
and locations initially subject to this AGREEMENT. The standards for
perfonnance of cleaning services are set forth in the Specifications section
of the Contract Documents. The Special Tenns and Conditions (#2
through #34) provide for additional services and other conditions
applicable to this AGREEMENT.
Article 8: This agreement shall be binding upon all parties hereto and
their respective heir, executors, administrator, successors, and assigns. All
changes to this AGREEMENT shall be in writing.
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IN WITNESS WHEREOF, the parties hereto have executed, or caused
to be executed by their duly authorized officials, four (4) copies of this
Agreement, each of which shall be deemed an original on the date first
written above,
OWNER: City of Clermont
P.O. Box 120219
Clermont. FL 34712
~~E:~
Please type
TITLE:
Mayor, City of Clermont
(SEAL)
ATTEST:
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CONTRACTOR: Corporate Building
Management. Inc.
BY: ¿:;¡;dy ~ß~
Name: Anthonv Lavendar
Please type
TITLE:
(SEAL)
ATTEST:
NAME:
TITLE:
Please type
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ROUTINE WORK TASKS BY FACILITY
Work Procedure Schedule
ahis schedule reflects only the minimum requirements, More frequent attention may be required as
determined by the City. Frequency of cleaning may be adjusted for seasonal facilities and subsequent
billings would reflect frequency change as approved by City.
e.TTV HAT.T...1 We!ll(gate Plaza
Daily: After each work day (Monday through Friday after 5 :00 p.m.)
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1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
Empty all trash cans and replace liners.
Dust all furniture, counters, desks and horizontal surfaces.
Clean all restrooms (replace toilet paper, soap, deodorant blocks and towels as needed).
Sweep and mop all floors.
Vacuum all carpeted areas.
Clean glass doors and stationary entrance panels, Ü1side and out including ftames.
Sweep outside walk area.
Spot clean hand smudges and other blemishes on vertical surfaces in high traffic areas.
Clean drinking fountain.
Strip and wax floors (twice a year).
Dust blinds as needed.
Clean AC vents as needed.
Shampoo carpet (twice a year).
PIJRT .Ie. SF.RVTc.F.S, 400 12TH. STRF.F.T
Fa"e.
:fwe times per week: TwøsElay 8ft8 Fflèay £-..immgs.
Building has six (6) offices, four (4) restrooms and one (1) kitchen.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
84.
Empty all trashcans and replace new liners.
Dust all furniture, counters, desks and horizontal surfaces.
Clean all restrooms. Replace toilet paper, soap, deodorant blocks and towels.
Sweep and mop all floors.
Vacuum all carpeted areas.
Clean glass doors and widows Ü1side and out.
Spot clean hand smudge and other blemishes on vertical surfaces.
Clean two drinking fountains.
Clean all air vents.
Remove spider webs.
Clean blinds and windowsills.
Spot clean carpets.
All floors to be stripped and waxed twice per year.
Shampoo carpets twice per year.
25
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.TF.NKINS ÁTIDITORnTM- 691 WF.ST MONTROSF. STRF.F.T
DAILY: Monday morning and daily either morning or evening prior to any scheduled use of building including
_tchen, depending on auditorium scheduling 6 days per week.
Building has three (3) offices, four (4) restrooms, one (1) lobby, one (1) stage, one (1) auditorium, one (1)
kitchen and two (2) storage rooms.
1. Empty all trashcans and place new liners.
2. Dust all furniture, counters, desks and horizontal surfaces.
3. Clean all four (4) restrooms. Add toilet paper, soap, deodorant blocks and towels.
4. Sweep and mop all floors.
5. Vacuum all carpeted areas.
6. Clean glass doors and windows inside and out.
7. Spot clean hand smudges and other blemishes on vertical surfaces.
8. Clean drinking fountains.
9. Clean all air vents.
10. Remove spider webs.
11. Clean blinds and windowsills.
12. Spot clean carpets.
13. All floors to be stripped and waxed twice per year.
14. Shampoo carpets twice per year.
15. Clean outside wa1k ways, patio and porch areas.
16. Remove all cigarette butts from sand urns.
17. Clean and mop stage once per week-schedule to be determined by City.
18. Report fixture damage, building damage and building lighting that is out to Public Services.
19. Clean kitchen floors, counter tops and sides, stoves and hoods, outside of refrigerator and walls.
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mGm.Á NDF.R mIT -102 THIRD STRF.F.T
Three (3) times per week: Monday, Wednesday and Friday.
Building has one (1) Kitchen, two (2) restrooms and one (1) day room.
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1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
II.
12.
13.
14.
15.
16.
Empty all trashcans and place new liners.
Dust all furniture, counters, desks and horizontal surfaces.
Clean both restrooms. Add toilet paper, soap, deodorant blocks and towels.
Sweep and mop all floors.
Vacuum all carpeted areas.
Clean outside wa1k ways.
Clean glass doors and windows inside and out.
Spot clean hand smudge and other blemishes on vertical surfaces.
Clean drinking fountains.
Clean all air vents.
Remove spider webs.
Clean blinds and windowsills.
Spot clean carpets.
All floors to be stripped and waxed twice per year.
Shampoo carpets twice per year.
Clean kitchen floors, counter tops and sides, stoves and hoods, outside of reftigerator and walls.
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M eKINNRY PARK P A VTT.TON RRSTROOMS- FAST J)FSOTO STRRFT
Three (3) times per week: Monday, Wednesday and Friday.
8»avilion has two (2) restrooms and covered pavilion area.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Empty all trashcans and place new liners.
Clean both restrooms. Add toilet paper, soap, deodorant blocks and towels.
Sweep and mop all floors.
Clean outside walk ways.
Clean windows inside and out.
Spot clean hand smudge and other blemishes on vertical surfaces.
Clean drinking fountains.
Clean all air vents.
Remove spider webs.
Clean windowsills.
Low-pressure clean pavilion area concrete surface monthly.
W A TFRFRONT PARK, WRST RFACH ANn MINNROI ,A STRFRT TR An. HF.A J)
Six (6) times per week, starting Monday morning then evenings Tuesday through Saturday.
These facilities have restrooms and pavilions.
1.
.:
4.
5.
6.
7.
8.
9.
10.
11.
Empty all trashcans and place new liners.
Clean both restrooms. Add toilet paper, soap, deodorant blocks and towels.
Sweep and mop all floors.
Clean outside walk ways.
Clean windows inside and out.
Spot clean hand smudges and other blemishes on vertical surfaces.
Clean drinking fountains.
Clean all air vents.
Remove spider webs.
Clean windowsills.
Low-pressure clean pavilion area concrete surface monthly.
RISHOP FIF.J,J) ANn WRST PARK
Six (6) times per week, starting Monday morning then afternoons Tuesday through Saturday.
These facilities have two (2) restrooms each.
1.
2.
3.
.
Empty all trashcans and place new liners.
Clean both restrooms. Add toilet paper, soap, deodorant blocks and towels.
Remove spider webs.
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PAT.ATT.AKAHA PARK CONCF.SSTON STAND, RF.STROOMS AND PT.AVGROTJNT) RF.STROOMS
Six (6) times per week, starting noon Monday through Friday then Saturday evening.
.e Concession Stand has two (2) restrooms and one (1) upstairs press box and the Playground has two (2)
restrooms.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Empty all trashcans and place new liners.
Clean restrooms. Add toilet paper, soap, deodorant blocks and towels.
Clean and vacuwn upstairs press box.
Clean Playground restrooms outside walk ways.
Clean windows inside and out.
Spot clean hand smudge and other blemishes on vertical surfaces.
Clean drinking fountains.
Clean all air vents.
Remove spider webs.
Clean windowsills.
Shampoo upstairs press box carpet twice per year.
HANCOCK PARK RF.STROOMS
Six (6) times per week, starting noon Monday through Friday then Saturday evening.
This facility has two (2) restrooms.
.:
3.
4.
5.
6.
7.
8.
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Empty all trashcans and place new liners.
Clean restrooms. Add toilet paper, soap, deodorant blocks and towels.
Clean windows inside and out.
Spot clean hand smudge and other blemishes on vertical surfaces.,
Clean drinking fountain.
Clean all air vents.
Remove spider webs.
Clean windowsills.
POT .TCF. DF.P A RTMF.NT -R65 WF.ST MONTROSF. STRF.F.T
Daily: After each work day (Monday through Friday after 5:00 p.rn.)
1. Empty all trash cans and replace liners.
2. Dust all furniture, counters, desks and horizontal surfaces.
3. Clean all restrooms (replace toilet paper, soap, deodorant blocks and towels as needed).
4. Sweep and mop all floors.
5. Vacuwn all carpeted areas.
6. Clean glass doors and stationary entrance panels, inside and out including fÌ'ames.
7. Sweep outside walk area. .
8. Spot clean hand smudges and other blemishes on vertical surfaces in high traffic areas.
9. Clean drinking fountain.
10. Strip and wax floors (twice a year).
11. Dust blinds as needed.
12. Clean AC vents as needed.
13. Shampoo carpet (twice a year).
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FTRF. STATTON 1 ANn 2-HTGHWAV ~;o, HARTwoon MARSH ROAn
Daily: After each work day (Monday through Friday after 5:00 p.m.)
General Office Areas
1. Empty all trash cans and replace liners.
2. Dust all furniture, counters, desks and horizontal surfaces.
3. Clean all restrooms (replace toilet paper, soap, deodorant blocks and towels as needed).
4. Sweep and mop all floors.
5. Vacuum all carpeted areas.
6. Clean glass doors and stationary entrance panels, inside and out including fÌ"ames.
7. Sweep outside walk area.
8. Spot clean hand smudges and other blemishes on vertical surfaces in high traffic areas.
9. Clean drinking fountain.
10. Strip and wax floors (twice a year).
11. Dust blinds as needed.
12. Clean AC vents as needed.
13. Shampoo carpet (twice a year).
Weekly:
Living Quarters:
1. Sweep and mop all floors.
2. Vacuum carpeted areas.
3. Clean bathrooms, including shower stalls.
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.AUG-20-03 12: 24
C8M, INC
TEL: 352-394-5598
P:02
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SCOPE OF WORK
To insure compliance, Cl"rmont City r Call building is listed w:ith thc specific areas to be
addres.a by this contrac;,
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CITY DALL
A. RESTROUM:~ (Men and Women un each floor)
Daily (Monday thrnugh f'riday)
. Swee¡:, mop and disinfect tloors. Baseboards are 1.0 be thoroughly
washc;l to remove dirt Wid marks.
. Commodes and urinilis are to be washed insidè and outside,
disintì:ctcd inside and outside, all stains removt5d, and seats lct\ mised.
. Door IWtdlcs and knubs disinfected.
. No WILier rings shall remain on any surface.
. ~loor traps arc to have water poured in them.
. Sinks are to be washed and disinfected.
. Mirrors, shelves, countcrtops, dispensers, chrome fixtures, and piping
shall ¡:Ie damp wiped, polished dry, and Icft free of spots,
. Ledgc:s, ceiling grilles, and stall partitions are to be dusted.
. Wall~" partitions, doors, and waste receptacles shall be spot cleaned.
. Wast/: receptacles shall œ emptied, provided Mth new liners when
dirty or contaminated with anything other than paper products. Trash
shall be tAken to dumpster.
. Pape:' towels, toilet tissue, and soap containers shall be filled.
. Feminine hygiene receptacles shall be emptied, cleaned, disinfected,
dried. and provided with new liners,
Weekly
. Stall partitions, tile walls, doors, shall be clt8ßed and disinfected.
. Ceramic floors will be machine scrubbed
. Mac !line scrub floors, including comers and under f"lXturCS.
. Wasle receptacles are to be damp wiped inside and out and disinfected.
Monthly
. Tile:1 wall wiH be completely washed ~own and disinJeçted,
. Ma(.hinc scrub tloors including comers and under fixtures.
ß. OFF[CES. CONFERENCE ROOMS, l-'ILE ROOMS, COUNCIl.
CHAMBEILS. EMPLOVEB BREAKROOMS
Daily
. Clelm Council Chamber
. MOl> hard surlàce floors, such as Break. Rooms and File Rooß1S.
. Sro¡;k paper towels.
. Clean break room sink,
. CIf:an aU car¡Jet stains 2' X 2' ('Ir smaller
. Empty wastebaskets; replace liner if dirty or soiled.
. l'msh shaH be token to dumpster.
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. . AUG-20-0312:2Q
C8M. INC
TEL: 352-39Q-S598
P:03
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. F att~n.;:d cardboard boxes to be taken to dumpster in desil.rnuted
locatio:]
Twice Weekly
. VIWUWI1 rugs Dr sweep noors. FJoo~ shall be vacuumed or dusted
with a dust mop. Remove all dirt, dusL, alld Jitter. Clean spots from
carpets and hard surfaces t1oors. Work requin::ments for floor
5weepillg and carpet vacuuming ure to be: pertònl1cd on a scheduled
basis and approved by Lhe City Rcpresentativ~,
. Dirt, dust and litter refers to any visible foreign maUer found on the
11oor 0" carpet surface and includes but is n(Jllimited to paper clips.
staples. metal tastcner:l, pencil sharpening, I.:rasures, paper pieces,
fragmentc¡, clippings, hole punchings, ashes, mud. sand, rubber bands,
cigarette butts, ell.:.
. Clean ::pots from walls, doors, windowsills, and ledges. TJùs includes
wall &leas around light switches. Thoroughly wash noor baseboards
to rem :lve din and marks,
. Sweep storage area floors.
Weekly
. Du.~t 1111 hori~.nntal surfaces that are cleared, up to a height of six (6)
feet m:,king swfacc ñec of dirt, dust streaks, lint, and cobwebs. DusL
aU room comers at ceiling.
. Allow no splash mar](s or water stains on baseboards.
. Clean and dust all windows aud window blinds,
Monthly
. Flouf"l. mopped to comers and under furniture. Leave no water stains.
C, ENTRANCE. LOHRIÜS, HALLWA VS
Daily
. VacuIJm floors if carpeted, sweep and damp mop if hard surfacc. Mats
will t:c swept and/or vacuumed.
. ClclUl bascboards to remove dirt and marks. Clean at! carpet slain~ 2'
X 2' :Ir smaJler.
. Directmylbulletin board 19a.~s to be cleaned.
. Receptionist glass will be cleaned on side facing the public.
. EntU:nce door glass will be cleaned on both sides.
. Vacllum entrance mats
Weekly
. Maill Lobbies, entrances, and corridors - floors machint: scrubbed.
Walls spot cleaned. All vertical surfàces dusted and metal and wood
poli!.hed
. Recl~ptionist glass will be clcarlt:d thoroughly on both sides.
. AIIIMer (second8J}') corridors, entrances, and lobbies - hard floors
swe ¡It, mopped, or scrubbed.
. All .~ntTanccs . door frames; win be washed inside and outside,
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, . ~ ' f1UG-2Ø-Ø3 12: 2,q
C8M, INC
TEL: 352-39,q-5598
P:øq
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. Clean :1.11 cobwebs and dust from comers, walls, and ceilings
throug'1oUt.
. Clean ¡~lass in lobby display cases.
Monthly
. Floors win be machine scrubbed
. Wastel)8Skets washed with hot water wh~re there is no liner u!ied
D, MISCEU.ANJnOUS DUTIES
Daily
. Drink jng fountains c\C8I1ed with antibacterial disinfectanl.
. Ash F.cceptac1es - cigarette urns and dry-type ash receptacles on
portico landing and back door loading dock sholl be emptied and
washl:d.
Quarterly
. Carp:ts shall be shampooed; January, April, July, October
E. STAIR WAYS
Weekly
. Swe(:p or vacuum. and mop or scrub landing and steps.
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