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09-12-1995 Regular Meeting CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING SEPTEMBER 12~ 199~ A regular meeting of the City Council of the City of Clermont was held Tuesday, September 12, 1995 in the Council Chambers at the Police Department. The meeting was called to order at 7:30 p.m. by Mayor Pool with the following Council Members present: Mayor Pro Tem Norquist, Council Member Dupee, Council Member Cole, and Council Member Sargent. Other City officials present were City Manager Saunders, City Attorney Baird, Finance Director Van Zile, and Deputy City Clerk Whitlock. INVOCATION The Invocation was offered by City Manager Saunders followed by the repeating of The Pledge of Allegiance to the Flag by all present. MINUTES The minutes of the Regular Council Meeting held August 22, 1995, Public Workshop Meeting held August 15, 1995 and Council Workshop Meetings held July 20 and August 16, 1995 were approved as presented. CITY MANAGER SAUNDERS' REPORT Workshop Council Members agreed to hold a WorkshOp on Wednesday, September 20 at 6:00 p.m. in the City Hall conference room. COUNCIL MEMBER DUPEE'S REPORT League of Cities Meeting Council Member Dupee stated that the issue of double-taxation by Counties is being addressed by the League of Cities. CIIT OF CLERMONT MINUTES REGULAR COUNCIL MEETING SEPTEMBER 12, 1995 Page 2 COUNCIL MEMBER COLE'S REPORT Council Member Cole asked that the excess construction materials, etc. behind South Lake Plaza Shopping Center be removed. MAYORAL PROCLAMATIONS Constitution Week Proclamation September 17-23 Mayor Pool explained that Constitution Week will be observed in Clermont during the week of September 17-23. He urged that all citizens reflect during the week on the benefits, privileges and responsibilities of American citizenship. Industry Appreciation Week September 18-22 Mayor Pool explained that Industry Appreciation Week is observed the week of September 18-23. He urged residents to salute our industries and their employees for their contributions to our community. VISITORS WITH BUSINESS Julian M. Fogle City Manager Saunders explained that Mr. Fogle is requesting a variance for side yard setback on Lot 13 and Lot 24 (927, 929, 937, 939 Disston Avenue) of 7.12', 5.08' and 5.52' rather than 7.5' required. Mayor Pool stated that the request requires that a Quasi-Judicial hearing be held and that anyone wishing to speak in favor of or in opposition to the request must be sworn in. Mr. Eugene Fogle, 13420 Davey Lane, Clermont was sworn in by City Clerk Van Zile. Mayor Pool opened the Public Hearing. Mr. Eugene Fogle stated that two duplexes are presently located on the property that they want to add 25' to the rear, increasing the apartments from approximately 600 square feet to 1,000 square feet each. He stated that Mr. Montgomery will be the contractor and he displayed the plans to the Council Members. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING SEPTEMBER 12, 1995 Page 3 City Manager Saunders referred the Council Members to the site plan which shows the existing two duplexes and the proposed 125' additions to the east. The proposed additions will not increase the encroachment and the side yards will remain the same. He stated that the City Council has historically granted this type of variance where no additional encroachment is made, and he recommended approval. Mayor Pool closed the Public Heating. 95-155 A motion was made by Council Member Cole. seconded by Council Member Norquist. and carried unanimously to grant a 7.12' sideyard variance on the north and a 5. 08' sideyard setback on the south of Lot 13, and a 5. 52' sideyard variance on the north of Lot 24. NEW BUSINESS Rate Study City Manager Saunders stated that four proposals had been received in response to advertising for consultants for a sewer rate study. Two firms were interviewed, which included Hartman & Associates, Inc. and PRMG, Inc. A bond feasibility report will also be needed which both firms are very capable of doing. City Manger Saunders stated that both finns submitted proposals which included their costs and estimated time to complete both the study and the feasibility report. Both firms proposals were within $1,000 of each other, however, the firm that we believe will complete the job in the least amount of time is Hartman & Associates, Inc. Their bid was $6,900 for the rate analysis and $15,700 for the bond feasibility report. 95-156 A motion was made by Council Member Dupee. seconded by Council Member Cole, and carried unanimously to award the bid to Hartman _,6 Associates, Inc. for the Sewer Rate Study_ ($6,900) and Bond Feasibility Report (15,700). CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING SEPTEMBER 12, 1995 Page 4 Street Striping City Manager Saunders stated that at the direction of the City Council at the last meeting, a change order was requested from Sunray Paving for street striping that was planned to take place next year. The change order amount is $3,169.56 and this will complete all of the safety bar striping throughout the City. 95-157 A motion was made by Council Member Norquist. seconded by Council Member Sargent, and carried unanimously to approve Change Order #1 to Sunray Paving for additional street striping in the amount of $3.169.56. Cooper Memorial Library City Manager Saunders stated that approval is requested for the following change orders for Mark Cook Builders for Cooper Memorial Library expansion. Change Order gl Installation of a water heater and required changes to the electrical panels that were not included in the original bid: $1,589 Change Order #2 Closing existing drains and slope one section of roof for proper drainage: $1,751 Change Order #3 Changes to air cOnditioner disconnects not included in original plans: 1,210 Change Order #4 Requested revisions to roof drains and to water retention areas, plus addition of extra electrical panel: $1,435 CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING SEPTEMBER 12, 199~ Page 5 Change Order//7 Build up of roof on lower section on west side and removal of old air conditioner curb: $3,847 Change Order #8 Build-up of roof on top of wall section on east side and entry- way: $2,228 Change Order#9 Modifying the installation of the landscape lighting: $154 95-158 A mort'on was made by Council Member Cole, seconded by Council Member Dupee, and carried unanimously to approve the above Change Orders #1. #2. #3. #4. #7. #8, and #9 to Mark Cook Builders. City Manager Saunders stated that the Library has requested that the old part of the building be cleaned, the cracks filled, and repainted, including the metal fascia. Mark Cook Builders bid $7,350. An additional proposal fi.om Professional Painting and Waterproofing was received for $2,350. 95-159 A motion was made by Council Member Dupee, seconded by Council Member Norquist, and carried unanimously to award the bid to clean, fill cracks, and repaint the oM part of Cooper Memorial Libra~_ to Professional Painting and Wate~_ roofing for $2.350. Lake Community Action Agency - Appointment to Board of Directors City Manager $aunders stated that Lake Community Action Agency has requested that we appoint a member to the Board of Directors. Council Member Cole currently holds this position and has done an excellent job in the past in representing our community. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING SEPTEMBER 12, 1995 Page 6 95-160 A motion was made by Council Member Sargent, seconded by Council Member Norquist, and carried unanimously to appoint Council Member Cole to the Board of Directors for Lake Communi~_ Action Agency. There being no further business or discussion, the meeting adjourned at 8:00 p.m. Robert A. Pool, Mayor Attest: Clerk