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05-09-1995 Regular Meeting CITY OF CLERMONT ' MINUTES REGULAR COUNCIL MEETING MAY 9, 1995 PAGE I A regular meeting of the City Council of the City of Clermont was held Tuesday, May 9, 1995 in the Council Chambers at the Police Department. The meeting was called to order at 7:30 p.m. by Mayor Pool with the following Council Members present: Mayor Pro Tem Norquist, Council Member Dupee, Council Member Cole, and Council Member Sargent. Other City officials present were City Manager Saunders, City Attorney Baird, Planning Director Harker, Finance Director Van Zile, and Deputy City Clerk Whitlock. INVOCATION The Invocation was offered by Council Member Norquist followed by the repeating of The. Pledge of Allegiance to the Flag by all present. MINUTES The minutes of the Regular Council Meeting held April 25, 1995 were approved as presented. CITY MANAGER SAUNDERS' REPORT Surplus Automobiles City Manager Saunders stated that the annual auction held jointly by the City of Leesburg and Lake County is scheduled for June 3. The City has two former patrol cars that could be sold at the auction: a 1988 Dodge Diplomat and a 1989 Chevrolet Caprice. 95-1'00 ~1 motion was made by Council Member Cole, seconded by Council Member Dupee, and carried unanimously to declare the 1988 Dodge Diplomat and the 1989 Chevrolet Caprice police cars as surplus, so they_ can be sold at auction. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING MAY 9, 1995 PAGE 2 Special Meeting Set Council Members agreed to hold a special meeting on Tuesday, May 16 at 6:00 p.m. in the City Hall conference room. COUNCIL MEMBER DUPEE'S REPORT Council Member Dupee invited everyone to the next Chamber of Commerce Ambassadors breakfast sponsored by Ogden Martin on Friday, May 19 at 7:30 a.m. at Jenkins Auditorium. The Chamber of Commerce is also holding the second annual Taste of Clermont at Jenkins on May 23 from 5:00 to 8:00 p.m. COUNCIL MEMBER SARGENT'S REPORT Council Member Sargent reported that he will be locked up for Muscular Dystrophy on May 24 and will need lots of bail money in order to get out. MAYOR'S REPORT Mayor Pool asked that the Council reconsider issuing annual JayCee Beach parking passes for non-residents at the next Workshop. VISITORS WITH BUSINESS Kmart #4870 - Open Air Sales and Tent Permit City Manager Saunders stated that Kmart is requesting an Open Air Sales Permit along with a Tent Permit for a 20 by 30 tent June 15 through July 15. They would locate the tent in the. corner by the garden center for an Independence Day Sale. Clermont Venture Ltd., owner of the shopping center, has submitted a letter giving permission for the tent sale. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING MAY 9, 1995 PAGE 3 A motion was made by Council Member Dupee, seconded by Council Member Norquist, and carried unanimously to approve a tent permit June 15 to July 15 to Kmart at the Clermont Regional Shopping Center. OLD BUSINESS Final Reading of Ordinance 280-M and Final Reading of Ordinance 281-M City Manager Saunders stated that the applicant is requesting an annexation of approximately 6.5 acres located on the south side of Highway 50 south of the microwave tower on Highway 50. Mayor Pool read Ordinance 280-M by rifle only and stated that the request requires that a Quasi-Judicial hearing be held and that anyone wishing to speak in favor of or in opposition'to the request must be sworn in. City Clerk Van Zile swore in Dale Ladd at 1135 East Avenue, Clermont. Mr. Ladd stated that the zoning is crucial to this property and asked that he be given assurance before annexing the property that a C-2 zone will be designated. City Attorney Baird explained that the Council cannot vote on a zoning issue prior to the property being annexed into the City. City Manager Saunders explained that the C-2 classification that is being requested is not consistent with the direction of the City's Comprehensive Plan and Future Land Use designations for this area. He explained that the Comprehensive Plan supports professional office development for this area which could be developed under a R-3-A designatiOn. Mr. Ladd stated that this would require a Conditional Use Permit from the Council which was another approval that would not be necessary if zoned C-2. City Manager Saunters explained that the C-2, while allowing offices, also allowed a variety of other uses not compatible with the direction of the Comprehensive Plan. After further discussion, Mr. Ladd withdrew his request for annexation of the property. CITY OF CLERMONT MINtrl~S REGULAR COUNCIL MEETING MAY 9, 1995 PAGE 4 NEW BUSINESS Joint Participation Agreement City Manager Saunders stated that the Department of Transportation has notified us that they have completed their negotiations for the design phase of the Clermont/ Minneola Rails to Trails project and the final negotiated cost for engineering and design exceeded the original budget by a total of $57,572. The original agreement requires the cities of Clermont and Minneola to fund 10% of the project which equates to $3,224 for the City of Clermont. They are requesting this amount be approved by the City and remitted to the Department of Transportation so they can proceed with the design phase. The City of Minneola has already approved their portion. 95-.102~ A motion was made by Council Member Norquist, seconded by Council Member Sargent, and carried unanimously to approve remitting $3,224 to the Department of Transportation for our share of the budget excess for the design phase of the Clermont/Minneola Rails to Trails project. Development Agreement City Manager Saunders reviewed a list of final modifications to the draft agreement regarding water and sewer service and requirements for annexation which has been discussed with Lennar Homes. He stated that the modifications do not change any of the intent, they simply clarify. Mr. Sal Orlando of Lennar Homes requested a change to what the City Manager was suggesting as change for page 4, paragraph C, line 11. After discussion, it was a consensus that the language be amended to allow the price for re-use water to remain in effect for a period of five years from the date of the opening of the golf course for play, or five years from September of 1996, whichever occurred first. Mr. Sal Orlando stated that they hope to have everything in place by the end of the week and that they are on the Technical Review Committee agenda for May 18. Mr. Orlando reported they have met with Rex McPherson and they are close to coming to an agreement regarding two previous agreements for ERU's and impact fee allocation. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING MAY 9, 1995 PAGE 5 95- 103 A motion was made by_ Cou~tcil Member Cole, seconded by Council Member Dupee, and carried unanimously to approve entering into the proposed agreement (with possible minor changes) with Lennar Homes. Resolution No. 865 City Manager Saunders stated that Resolution 865 is required in order for the City to be reimbursed through the future bond issue for the expenditures that are now incurring for the various east side utilities. We will not be required to include all of the expenditures in the new bond issue, but can include as many of as is desired. 95-1'04 A motion was made by Council Member Dupee, seconded by Council Member Norquist, and carried unanimously by roll call vote to adopt Resolution #865. Introduction of Ordinance 282-M City Manager Saunders stated that Ordinance 282-M is for introduction only and is a request to annex approximately 175 acres located on the north side of S.R. 50 east of Jacks Lake and west of Jacks Lake Road. He pointed out the property on an aerial map. Mayor Pool read the Ordinance by title only. 95-.~1,05 A motion was made by Council Member Dupee and seconded by Council Member Cole to introduce Ordinance 282-M. Introduction of 283-M City Manager Saunders stated that Ordinance 283-M is for introduction of a request to annex, approximately 9 acres located on the south side of S.R. 50, approximately 600' west of the intersection of S.R. 50 and Jacks Lake Road. Mayor Pool read the Ordinance by title only. 95- 106 A motion was made by Council Member Cole and seconded by Council Member Dupee to introduce Ordinance 283-M. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING MAY 9, 1995 PAGE 6 Bid Awards Tree Removal and Removal City Manager Saunders stated that they appropriated $10,000 in this year's budget to start the tree maintenance program that is a result of the tree inventory that was done last year. Hazardous tree removal and Class 3 and Class 4 Prunings are recommended to be done at this time for hazard reduction. Four bids were received with the low bid being from Main Branch Tree Service, whose bid for the tree removal is $9,765, the Class 3 Pruning is $1,300, and the Class 4 Pruning is $1,700 for a total of $12,765. City Manager Saunders requested approval subject to receiving the necessary documentation, and the appropriation of an additional $2,765 from General Fund Reserves. 95-10.'7 A motion was made by Council Member Norquist, seconded by Council Member Cole, and carried unanimously to award the bid to Main Branch Tree Service subject to receiving their documentation for $12,765 for hazardous tree removal and Class 3 and 4 prunings, and the a_~propriation o_f$2.765from General Fund Reserves. Water Distribution Line City Manager $aunders stated that a bid opening was held on May 8 for the water distribution line for line modifications that need to be done to the Lake Hills Utility system which will tie in the Hancock well. Three companies bid, as follows: J.W.J., Inc. H.C. Connell Meredith Environmental $226,708 $248,000 $363,535 95-10'8 A motion was made by Council Member Dupee, seconded by Council Member Sargent, and carried unanimously to award the bid for the Water Distribution Line to J.W.J., Inc. for $226,708. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING MAY 9, 1995 PAGE 7 Hancock Well Pump City Manager Saunders stated that the recommended 1,500 g.p.m. @ 290' 200 h.p. pump for the east side utility expansion can be supplied within the time needed by Carter & Verplank. 95-,109 A motion was made by Council Member Dupee, seconded by Council Member Norquist, and carried unanimously to purchase the pump from Carter & Verplank for $13,400. Hydro-pneumatic Tank City Manager Saunders stated that Dixie Tank in Jacksonville gave a low bid of $21,894 for the recommended tank for the east side utility expansion. 95-110 A motion was made by Council Member Cole, seconded by Council Member Sargent, and carried unanimously to purchase the hydro- pneumatic tank from Dixie Tank for $21,894. Pump Control Valves City Manager Saunders stated that the recommended pump control valves can be supplied by Ross Valve Mfg. Co. by May 31 for $6,005. 95-'111 A motion was made by Council Member Sargent, seconded by Council Member Dupee, and carried unanimously to purchase the pump control valves from Ross Valve Mfg. Co. for $6,005. Pressure Reducing Valves City Manager Saunders stated that three pressure reducing valves needed for the two connections at Greater Pines and Greater Hills can be obtained within the necessary time from Ross Valve Mfg. Co. for $9,061.47. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEE~G MAY 9, 1995 PAGE 8 95-11.2 A motion was made by Council Member Cole, seconded by Council Member Dupee, and carried unanimously to purchase 3 pressure reducing valves_from Ross Valve Mfg. Co, for a total of $9.061.47. Electrical Modifications Three plants, as follows: Electric Services, Inc. KC Electric Co. Orange Electric Co. quotes were received for electrical modifications to Lake Hills Utilities water $64,900 $58,700 $47,500 95-113' A motion was made by Council Member Dupee, seconded by Council Member Norquist, and carried unanimously to award the electrical modifications to the Lake Hills Utilities water plant to Orange Electric Co. for $47,500. Hancock Well Pump City Manager Saunders stated three quotes were received for the Hancock Well pump, as follows: Peerless Pump Co. Layne Atlantic Gould Pump Co. $37,650.00 $41,734.00 $22,769.98 95-114 A motion was made by Council Member Dupee, seconded by Council Member Cole, and carried unanimously to purchase the Hancock Well pump from Gould Pump Co. for $22,769.98. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING MAY 9, 1995 PAGE 9 There being no further business or discussion, the meeting adjourned at 8:32 p.m. Attest: Robert A. Pool, Mayor -~,Idseph E. ga~ Zile', City Clerk