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10-11-1996 Workshop Meeting CITY OF CLERMONT MINUTES COUNCIL WORKSHOP MEETING OCTOBER 11, 1996 A Workshop Meeting of the City Council of the City of Clermont was held Friday, October 11, 1996 in the Council Chambers at the Police Department. The meeting was called to order by Mayor Pool at 9:00 a.m. with the following Council Members in attendance: Council Member Norquist, Council Member Sargent, and Council Member Dupee. Also present was City Manager Saunders, City Engineer Springstead, Public Service Director Davis, Planning Director Harker, Deputy City Clerk Whitlock, Joe and Jane Zagame, George Hovis, Rick McCoy, Steve Redden, Bob Shakar, Skip Landauer, Greg Homan, Bob Wade, Nichole Keller, Mark Kinchla and Ray Gilley. Clermont Commons Subdivision Development Problems Jane Zagame stated that Jaymark Builders has been in business since 1968 and in Florida since 1981. They have previously built and developed in Oviedo and in North Polk County. Their problems in Clermont Commons involve Lot 18 and Lot 2. Lot 18 Jane Zagame stated that Lot 18 was purchased with an existing warehouse and a restaurant supply company operating from it. The property has now been platted, with the warehouse building located on Lot 18. In May, they leased the warehouse building to Metro Building Supply, who moved in July 15. They were subsequently turned down for an occupational license. They have been without water since August. She asked for a 90-day time period for a temporary permit so a water meter can be installed for this business and a letter stating what items are necessary to receive a certificate of occupancy. City Manager Saunders stated that a site plan for Lot 18 was originally submitted showing three buildings together with improvements such as driveways, parking areas, storm water areas and landscaping. A list of changes to be incorporated on a site plan is given to the developer after a site review meeting. At a later date, a revised site CITY OF CLERMONT MINUTES COUNCIL WORKSHOP MEETING OCTOBER 11, 1996 Page 2 plan was submitted with phase lines encompassing only one building (the existing building). He stated that an approved site plan is the guide the builder needs to build the project. If changes are needed, they must be submitted to the City for approval. Planning Director Harker stated that as of that morning, the driveways shown for the initial phase are not connected to the parking area and the landscaping is in the process of being put in. He also stated that final inspections have not been requested. Mayor Pool asked when the driveways will be connected. Mr. Zagame stated that they should be done within a week. In answer to the question whether one or two driveways were within the phase lines, City Engineer Springstead stated the necessity of two driveways for emergency vehicles is standard, and their engineer would know that phase lines should include two driveways. Mr. and Mrs. Zagame stated they were not familiar with phase lines. City Engineer Springstead stated it appears there is a communication problem between the project engineer and the developer. The developer needs to see the site plan before it is submitted by his engineer to the City and he needs to build according to the approved site plan. George Hovis asked City Manager Saunders if a letter of credit approved by the City Attorney would be acceptable. City Manager Saunders stated that if new phase lines can be re-drawn that meet minimum requirements, the project can get moving again. Mr. Zagame estimated two weeks to complete the items within the new phase lines. City Manager Saunders stated that a 14-day temporary Certificate of Occupancy can be issued after new phase lines are drawn. Mr. Zagame agreed that 14 days would be satisfactory. Clermont Commons Subdivision City Manager Saunders asked Planning Director Harker if the subdivision improvements have been completed and inspected. Mr. Harker stated no, that many of the 45 item punch list are contingent. Asked if the list of 45 items were addressed to the satisfaction of City staff, Mr. Harker stated yes. CITY OF CLERMONT MINUTES COUNCIL WORKSHOP MEETING OCTOBER 11, 1996 Page 3 Lot 2 The office of Jaymark Builders (owned by Mr. & Mrs. Zagame) is located in the new building situated on Lot 2 in Clermont Commons. The building has additional office space for tenants. The building was given a 90-day temporary Certificate of Occupancy in April. Mr. Zagame stated on September 17 he received a list of items to complete in order to obtain the final Certificate of Occupancy. He stated that he thought approval was needed from the County for sidewalks located in the County right-of-way. City Manager Saunders stated that even though they are in the County right-of-way, the subdivision improvements were approved by the City and inspection and approval are required from the City. He stated that the sidewalks built were different from the site plan and are not according to City code. No interim plan was submitted or changes requested. City Manager Saunders explained that one of three things is necessary in order to proceed: Correct the site in accordance with the approved site plan. Revise and resubmit site plan for new approval. Ask the City Council for a variance. Jane Zagame stated that the site plan included a 5' wall in front of the building which they do not want. She stated it was an oversight on their part and they also thought approval should be from the County. She asked for a 90 day temporary Certificate of Occupancy. City Manager Saunders stated a 30-day temporary Certificate of Occupancy could be issued giving the Zagame's an opportunity to accomplish one of the three alternatives stated above. CITY OF CLERMONT MINUTES COUNCIL WORKSHOP MEETING OCTOBER 11, 1996 Page 4 Joe Zagame asked for a list of required inspections. City Manager Saunders stated that a list is reviewed at the pre-construction meeting, however they will be furnished with another list. Planning Director Harker stated that an inspection card is issued with the building permit which has sign-off lines on it. Jane Zagame thanked the Council and staff for their willingness to work with them. Meeting adjourned at 10:42 a.m. Attest: