10-11-1996 Workshop Meeting CITY OF CLERMONT
MINUTES
COUNCIL WORKSHOP MEETING
OCTOBER 11, 1996
A Workshop Meeting of the City Council of the City of Clermont was held Friday,
October 11, 1996 in the Council Chambers at the Police Department. The meeting
was called to order by Mayor Pool at 9:00 a.m. with the following Council Members
in attendance: Council Member Norquist, Council Member Sargent, and Council
Member Dupee. Also present was City Manager Saunders, City Engineer
Springstead, Public Service Director Davis, Planning Director Harker, Deputy City
Clerk Whitlock, Joe and Jane Zagame, George Hovis, Rick McCoy, Steve Redden,
Bob Shakar, Skip Landauer, Greg Homan, Bob Wade, Nichole Keller, Mark Kinchla
and Ray Gilley.
Clermont Commons Subdivision Development Problems
Jane Zagame stated that Jaymark Builders has been in business since 1968 and in
Florida since 1981. They have previously built and developed in Oviedo and in North
Polk County. Their problems in Clermont Commons involve Lot 18 and Lot 2.
Lot 18
Jane Zagame stated that Lot 18 was purchased with an existing warehouse and a
restaurant supply company operating from it. The property has now been platted,
with the warehouse building located on Lot 18. In May, they leased the warehouse
building to Metro Building Supply, who moved in July 15. They were subsequently
turned down for an occupational license. They have been without water since August.
She asked for a 90-day time period for a temporary permit so a water meter can be
installed for this business and a letter stating what items are necessary to receive a
certificate of occupancy.
City Manager Saunders stated that a site plan for Lot 18 was originally submitted
showing three buildings together with improvements such as driveways, parking areas,
storm water areas and landscaping. A list of changes to be incorporated on a site plan
is given to the developer after a site review meeting. At a later date, a revised site
CITY OF CLERMONT
MINUTES
COUNCIL WORKSHOP MEETING
OCTOBER 11, 1996
Page 2
plan was submitted with phase lines encompassing only one building (the existing
building). He stated that an approved site plan is the guide the builder needs to build
the project. If changes are needed, they must be submitted to the City for approval.
Planning Director Harker stated that as of that morning, the driveways shown for the
initial phase are not connected to the parking area and the landscaping is in the
process of being put in. He also stated that final inspections have not been requested.
Mayor Pool asked when the driveways will be connected. Mr. Zagame stated that
they should be done within a week. In answer to the question whether one or two
driveways were within the phase lines, City Engineer Springstead stated the necessity
of two driveways for emergency vehicles is standard, and their engineer would know
that phase lines should include two driveways. Mr. and Mrs. Zagame stated they
were not familiar with phase lines. City Engineer Springstead stated it appears there
is a communication problem between the project engineer and the developer. The
developer needs to see the site plan before it is submitted by his engineer to the City
and he needs to build according to the approved site plan.
George Hovis asked City Manager Saunders if a letter of credit approved by the City
Attorney would be acceptable. City Manager Saunders stated that if new phase lines
can be re-drawn that meet minimum requirements, the project can get moving again.
Mr. Zagame estimated two weeks to complete the items within the new phase lines.
City Manager Saunders stated that a 14-day temporary Certificate of Occupancy can
be issued after new phase lines are drawn. Mr. Zagame agreed that 14 days would be
satisfactory.
Clermont Commons Subdivision
City Manager Saunders asked Planning Director Harker if the subdivision
improvements have been completed and inspected. Mr. Harker stated no, that many
of the 45 item punch list are contingent. Asked if the list of 45 items were addressed
to the satisfaction of City staff, Mr. Harker stated yes.
CITY OF CLERMONT
MINUTES
COUNCIL WORKSHOP MEETING
OCTOBER 11, 1996
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Lot 2
The office of Jaymark Builders (owned by Mr. & Mrs. Zagame) is located in the new
building situated on Lot 2 in Clermont Commons. The building has additional office
space for tenants. The building was given a 90-day temporary Certificate of
Occupancy in April.
Mr. Zagame stated on September 17 he received a list of items to complete in order to
obtain the final Certificate of Occupancy. He stated that he thought approval was
needed from the County for sidewalks located in the County right-of-way. City
Manager Saunders stated that even though they are in the County right-of-way, the
subdivision improvements were approved by the City and inspection and approval are
required from the City. He stated that the sidewalks built were different from the site
plan and are not according to City code. No interim plan was submitted or changes
requested.
City Manager Saunders explained that one of three things is necessary in order to
proceed:
Correct the site in accordance with the approved site plan.
Revise and resubmit site plan for new approval.
Ask the City Council for a variance.
Jane Zagame stated that the site plan included a 5' wall in front of the building which
they do not want. She stated it was an oversight on their part and they also thought
approval should be from the County. She asked for a 90 day temporary Certificate of
Occupancy. City Manager Saunders stated a 30-day temporary Certificate of
Occupancy could be issued giving the Zagame's an opportunity to accomplish one of
the three alternatives stated above.
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COUNCIL WORKSHOP MEETING
OCTOBER 11, 1996
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Joe Zagame asked for a list of required inspections. City Manager Saunders stated
that a list is reviewed at the pre-construction meeting, however they will be furnished
with another list. Planning Director Harker stated that an inspection card is issued
with the building permit which has sign-off lines on it.
Jane Zagame thanked the Council and staff for their willingness to work with them.
Meeting adjourned at 10:42 a.m.
Attest: