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11-17-1998 Workshop Meeting CITY OF CLERMONT MINUTES COUNCIL WORKSHOP MEETING November 17, 1998 A Workshop Meeting of the City Council of the City of Clermont was held November 17, 1998 at the Highlander Hut. The meeting was called to order by Mayor Turville at 7:00 p.m. with the following Council Members in attendance: Council Member Lamb, Council Member Wolfe and COuncil Member Biddle. Also present was City Manager Saunders and Planning Director Harker. Mayor Turville stated that the Evaluation and Appraisal Report review is postponed until a future meeting. Hospice A commercial site owned by Hospice on the comer of Highway 27 and Grand was discussed. Micky Wolfe was present to discuss with the Council the proposal for this project, specifically stating that a concern was the ingress or egress needed from Grand Highway. Mrs. Wolfe stated she had spoken with Herb Smith who had no objection to this entrance. City Manager Saunders stated the staff's concerns with an access located ' that close to the intersection of Highway 27 and Grand Highway. Planning Director Harker continued by pointing out that this was not a good traffic planning situation and the purpose of the reverse frontage road constructed in this subdivision was to eliminate cuts onto Grand and Highway 27. Council Member Wolfe stated that the City should possibly consider a mm-lane for ingress only. Council Member Brown stated we should possibly have a traffic study before making any decision on this intersection. After considerable discussion, Mayor Turville stated that a site plan for the parcel should possibly be developed showing the requested access prior to any further discussion on the site. Regional Planning Council Technical Assistance Agreement Planning Director Harker discussed the proposed contract for services with the Regional Planning Council. Council Member Wolfe asked if the same services could CITY OF CLERMONT MINUTES COUNCIL WORKSHOP MEETING November 17, 1998 Page 2 be provided by Lake County. Planning Director Harker stated these same services were not available through County staff. S.R. 50 Corridor Action Plan Planning Director Harker reviewed the plan with the Council and stated that the S.R. 50 Corridor Action Plan would be brought to the Council for adoption at a future meeting and that Lake County and DOT were both reviewing the plan for approval. Kings Ridge Fire Station Floor Plan City Manager Saunders reviewed the site plan and floor plan for the Kings Ridge fire station. No one had any proposed changes. Equipment/Building Financing Finance Director Van Zile joined the meeting and discussed with the Council the Financing plan for some of the capital expenditures in this year's budget, including the computer system and fire station. He explained the benefit of obtaining a bank qualified financing plan prior to the end of 1998, stating that he would like to use our financial advisor, PFM to obtain proposals for the financing and bring those back to the Council for approval. No Council Member offered any suggestions to the proposal. Utility Billing Chan~es Finance Director Van Zile then discussed the purchase of equipment that was proposed for this year's budget, stating that he is recommending that we not purchase the folding machine that was planned and budgeted for this year, and explained the cost savings with not making that change at this time. CITY OF CLERMONT MINUTES COUNCIL WORKSHOP MEETING November 17, 1998 Page 3 Risk Management Review Finance Director Van Zile and City Manager Wayne Saunders reviewed with the Council the Risk Management Review. Each Council Member was given a hand-out of the summary of the review. Safety Policy and Safety Footwear Purchase Program Each Council Member was given a copy of the Safety Policy document and the Safety Footwear program. Both of these were reviewed by Finance Director Van Zile. Council Member Wolfe shared with the Council other options for the safety footwear program. Finance Director Van Zile stated he would look further into other options for that program. Drug Free Administrator Contract and Substance Abuse Policy Finance Director Van Zile reviewed the Drug-Free Administrator Contract and Substance Abuse Policy amendment. Personnel Policy Amendments Finance Director Van Zile reviewed all proposed changes of the Personnel Policy with the Council Members. Council Meeting and Planning & Zoning Commission Submittals Mayor Turville stated he would like to change the time-table for submittals for staff review, Planning and Zoning, and Council meetings. He stated that the short time period given to the staff results in insufficient time for review of the many projects that are coming before the staff and the Planning & Zoning Commission and the Council. City Manager Saunders stated he would put together a new time-table and present it at a future meeting for approval. CITY OF CLERMONT MINUTES COUNCIL WORKSHOP MEETING November 17, 1998 Page 4 East Avenue Tennis Court Lightin~ Council Member Biddle presented a petition that had been given to him from the Youth Hockey program requesting lighting of the East Avenue tennis courts. City Manager Saunders stated that he could possible contact Florida Power for spot lights similar to ones provided at the Water Front Park. Council asked that he make that contact. Council Member Packet Delivery Council Member Lamb addressed the Council, stating she felt that Council Members should pick up their packets, that Police Officers could be doing other work than delivering packets. She continued by stating that she was in a meeting with some of the City staff earlier in the day and that she was very uncomfortable and experienced a problem with the attitude and direction with one of the staff members. City Manager Saunders stated that he was also in that meeting and that he was aware of Mrs. Lamb's concerns and would attempt to correct that problem. Council Retreat Council Member Wolfe discussed with the Council the possibility of a retreat to discuss major issues and directions. There was a consensus that this type of retreat would be beneficial. A tentative Workshop for December 7 was scheduled in which City Attorney Baird would be present to discuss the Sunshine Law. That meeting was set for 6:00 p.m. Reed Complaint of Lift Station #5 City Manager Saunders notified the Council of the complaint that we have received from Mr. & Mrs. Reed who live nearby Lii~ Station #5. He explained the potential solution to the problem that they are working on and hopefully the filter system that they are installing will eliminate the problem. CITY OF CLERMONT MINUTES COUNCIL WORKSHOP MEETING November 17, 1998 Page 5 The meeting adjourned at 9:35 p.m. Harold S. Turville, Mayor -~6~eph E. Van ~ City C~lerk