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07-14-1998 Regular Meeting CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JULY 14, 1998 A regular meeting of the City Council of the City of Clermont was held Tuesday, July 14, 1998 at Jenkins Auditorium. The meeting was called to order at 7:40 p.m. by Mayor Pool with the following Council Members present: Council Member Wolfe, Council Member Brown, Council Member Cole and Council Member Norquist. Other City officials present were City Attorney Baird, Finance Director Van Zile and Clerk Maxwell. INVOCATION The Invocation was offered by Dr. Joseph Wright followed by the repeating of the Pledge of Allegiance to the Flag by all present. MINUTES The minutes of the regular Council Meeting held June 23, 1998 and Workshop meetings held February 18, March 5, March 17, April 6, May 11, May 28, June 4 and June 15, 1998 were approved as presented. CITY MANAGER SAUNDERS' REPORT McKinney Park Update City Manager Saunders stated that the playground equipment for McKinney Park is scheduled for delivery on August 5 and will be installed within two weeks from that date. The Public Works crew will be preparing the 60' x 60' site before that date. The ballfield lighting is scheduled for delivery the first week of August and it will be installed the following xveek. The grading with clay for the ballfield will be done next week which will be done by the City's Public Works crew. Quotes have been received on the perimeter fbncing which will be bought direct in order to save sales tax. Plans for the Palatlakaha picnic pavilion are being reviewed by George Wood, a Clermont architect to see if they :need to be updated for new hurricane requirements, etc. Mr. Wood will also review the plans for the possible addition of a bathroom. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JULY 14, 1998 Page 2 Budget Workshops City Manager Saunders reminded Council Members of the Budget Workshops scheduled for July 21, 23, and 27. CITY ATTORNEY BAIRD'S REPORT City Attorney Baird stated that the Council previously approved $15,000 for the purchase of the Sutton property for the new boat ramp access. Mr. Sutton is also requesting payment of his attorney fees of $1,000. Closing costs will be $105 for document stamps and $6 anti recording fees. He stated that the amount is still below the cost of condemnation proceedings and he recommended payment. 98-2O0 .4 motion was made by Council Member Cole, seconded by Council Member Brown, and carried unanimously to approve $1, O00 for attorney fee'.~_for purchase of Mr. Sutton's proper _t¥ to access the new boat ramp. MAYOR POOL'S REPORT Downtown Storm Water Retention Mayor Pool stated he recently viewed the new Downtown Clermont million-gallon storm water retention area. He stated the City has collected and spent $1.1 million in storm water fees since 1991. COUNCIL MEMBER WOLFE'S REPORT Lake Lowery Diversion Council Member Wolfe asked if the resolution that supported Lake County's opposition to Polk County's diversion of water from Lake Lowery was sent to the appropriate agencies. City Manager Saunders stated it was sent to Lake County, the Water CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING ~ISLY 14, 1998 Page 3 Authority, Polk County and others. He stated Dr. Taylor of the Water Authority will be asked to attend the next meeting to give an Update on the legal status. Orange County Gray Water Council Member Wolfe asked about the gray water that Orange County brings onto the nearby 1,500 acres Conserve-Two Project and whether there was a possibility that Clermont could connect for reuse to Kings Ridge. City Manager Saunders stated the water was too far away and probably not treated to the required standard. COUNCIL MEMBER BROWN'S REPORT Minneola Water Shortage Council Member Brown asked that any agreement that is made with Minneola to provide water to help during their shortage does not jeopardize or cost Clermont citizens in any way. City Manager Saunders stated that a meeting was held with Minneola that afternoon and that they were drafting an one-year agreement that will state that first priority will be the Clermont water users. The agreement will be placed on the earliest possible Council agenda. All-Stars iLittle League Council Member Wolfe reported that the All-Stars Little League received a bill for field rental from the City and they asked for relief of approximately $90. 98-201 A motion was made by Council Member Wolfe, seconded bp Council Member Brown, and carried unanimously to waive approximately $90 o_f the.fieM bill_for Palatlakaha Recreation Area to Little League All Stars. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JULY 14, 1998 Page 4 MAYORAL PROCLAMATION Mayor Pool read the Mayoral Proclamation for the general election and primary election to be held for Council seats 1, 3, and 5. The primary election will be held October 1 and the general, election will be held November 3. He encouraged citizen involvement. VISITORS WITH BUSINESS Fred Fox Enterprises, Inc. Mr. David Fox of Fred Fox Enterprises updated the Council on the progress to date on the 26 homes rehabilitated in the current Community Development Block Grant. After approval o:t'the requested change orders, $24,686.99 remains in the Grant. It is possible to add another home and the Task Force recommended the Jessie Thomas' residence at 520 E. Juniata. 98-202 ~4 motion was made bY Council Member Cole, seconded bP Council Member Brown, and carried unanimously to add the Jessie Thomas' residence at 520 E. Juniata to the CommuniN Development Block Grant _for approximatel_¥ $24,686.99. Mr. Fox reviewed the change orders approved by the Community Development Block Grant Task: Force, as follows: Change Order/ti for Annie Knight for $300 for surveying. Change Order//2 for Annie Knight for $2,540 to add sod, seed, driveway and sidewalk. Change Order # 1 for James Shepherd for $1,910 for handicap ramp and refriigerator. Change Order #3 for $1,730 for Ann Wilson for sod, seed, driveway and sidewalk CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JULY 14, 1998 Page 5 98-203 A motion was made by Council Member Norquist, seconded by Mr. Cole, and carried unanimously to approve the _four Community Development Block Grant change orders listed above. Mr. Fox explained that the Sherman and Deloris Isom, heirs of Susana Brown, whose home was repaired under the Block Grant are also eligible to be included in the Block Grant and they request to finish out the remainder of the mortgage and also for the City to subordinate so they may refinance. 98-204 A motion was made by Council Member Cole, seconded bY Council Member Wolfe to allow continuation of the Susana Brown Community Development Block Grant mortgage to Sherman and Deloris Isom and also to subordinate the City's mortgage so they may refinance.. South Lake, Chamber of Commerce Howard Stockton, Executive Director of the Chamber explained that the Chamber does the promotion for all five cities in South Lake County. He requested that the City contribute $1,000 for the production of a promofi~_naL~er. The City of Groveland has contributed $400 and Mascotte, Minneola and,~t. Verde~ave also been asked to contribute. Mr. Stockton will be present at Tues-~Pay-llUght's meeting to address the Council. 98-2O5 A motion was made by Council Member Brown, seconded by Council Member Wolfe, 'a.nd carried unanimously to approve $1, O00 for a promotional folder for the South Lake Chamber of Commerce. South Lake Council of the Arts Mr. Howard Stockton explained that the South Lake Council of the Arts carryover of funds was down considerably and the fees for the performers were up substantially. He was approaclhed by Marco DeGeorge at Kings Ridge who does the marketing for the activities who reported they were doing a 10-concert series this year and asked if the Chamber would help sell tickets. They will make the concerts available to everyone in CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JULY 14, 1998 Page 6 the community. He stated the Arts Council will be inactive for the coming year and will re-evaluate the situation next spring. He asked that the City maintain the remaining funds. 98-206 A motion was made by Council Member Cole, seconded by Council Member Wolfe, and carried unanimously to maintain the South Lake Council of the Arts_funds in an escrow account. Donnie Ray Maddox, Resolution No. 1009 Mayor Pool read Resolution No. 1009 by title only and stated the request requires that a Quasi-Judicial hearing be held and that anyone wishing to speak in favor of or in oppos- ition to the request needs to be sworn in. City Clerk Van Zile swore in the following: Kristine Sette Donrde Ray Maddox 618 N. Brooke Court, Clermont 562 W. Minneola Street, Clermont Dolmie Ray Maddox stated that the facility will be a listening room to feature musical entertainment. Kristine Sette asked if there will be liquor on the premises. Mr. Maddox stated that they plan to sell beer and wine on Fridays and Saturdays after 6:00 p.m. City Manager Saunders stated that Mr. Maddox is requesting a Conditional Use Permit for the operation of a restaurant and family entertainment facility at 627 8 th Street which was the property is the previous location of Gatorland Meats. The Planning and Zoning Commission and staff are recommending approval of the request with the conditions as stated in Resolution No. 1009. A motion was made by Council Member Norquist, seconded by Council Member Cole, and carried unanimously by roll call vote to adopt Resolution No. 1009 for a Conditional Use Permit to allow a family entertainment and restaurant facili~_ at 627 8 tn Street for Donnie Ray Madabx. :' CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JULY 14, 1998 Page 7 Clermont Downtown Partnership City Manager Saunders stated that Jennifer Hanks Elswick, President of the Downtown Partnership requested the closing of Montrose Street between 7 th Street and West Avenue. JeffBiddle of the Downtown Partnership stated that events are planned for Friday, August 7 and Friday, September 4 between the hours of 6:00 p.m. and 9:00 p.m. 98-208 A motion was made by Council Member Cole, seconded bY Council Norquist, and carried unanimously to close Montrose Street between 7tn Street and West Avenue between the hours of 6:OO p. m. and 9:00p. m. _for the Downtown Partnership. Florida Freewheelers Horrible Hundred Bike Ride City Manager Saunders stated that the Florida Freewheelers are requesting the use of the Waterfront Park for their start and finish of their 19 th annual Horrible Hundred Bike Ride. They are also requesting that in lieu of the parking fee they be allowed to donate two dozen bicycle helmets as they did last year. These helmets are used by our Police Department as a part of their safety program and are given to children that may not otherwise have a helmet. The event is scheduled for November 15. This group will provide additional portable toilets and be responsible for cleanup. We have not had any problems in the past from this event and recommend approval. 98-209 A motion was made by Council Member Cole, seconded by Council Member Brown, and carried unanimously to approve the Florida Freewheelers Horrible Hundred Bike Ride to start andfinish at the Water,front Park and parking fee waiver on November 15. Center of Hope Ministry City Manager Saunders stated that Janet Wilbum of the Center of Hope Ministry is requesting the use of the Highlander Hut for a revival service from July 22 to July 24. City Manager Saunders stated that this. type of request for usage requires City Council CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JULY 14, 1998 Page 8 approval. Mrs. Wilbum expects between 25-30 people to attend. The hours of the service will· be from 7:30 to 10:00 p.m. He recommended approval. 98-21~ A motion was made bY Council Member Wo~e, seconded by Council Member Cole, and carried unanimousl_¥ to approve the use Of the Highlander Hut to Center of Hope Ministry for a revival on July 22, 23, and 24 from 7:30p. m. to lO:OOp, m. Sudden Impact Girls Fastpitch Softball City Manager Saunders stated that Rick Fetty, a coach for the Sudden Impact Girls Fastpitch Softball program has requested the City Council's financial support of girls fastpitch so~ball traveling team that has been organized by the coaches of Lake Sumter Community College. They are requesting financial assistance to help with a tournament that is being; planned for later this month. Mayor Pool stated that taxpayer money should not be used for this type of use. 98-23.?. A motion was made by Council Member Wolfe, seconded bp Council Member Norquist and carried unanimousl_¥ to deny the request to donate to the Sudden Impact Girls Fastpitch Softball program. Irrigation Meter City Manager Saunders stated that at last week's workshop, the Council requested the prorated cost of installation of an irrigation meter be placed on the agenda. Mayor Pool stated that Diane Bell called him regarding the possibility of prorated payments for the installation of a water meter which is $157 for a 3/4" meter. City Manager Saunders stated that the request to prorate the cost has not been made before and if it is enacted, it probably should not be extended to renters. He said about 20 meters were installed last month. The current computer program us not set up to take installment payments, so it would be.a manual operation and he did not recommend pursuing it. Diane Bell said she did water her lawn which doesn't affect the sewer. She said she should have 'been informed about the possibility of adding an irrigation meter when she CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JULY 14, 1998 Page 9 initially signed up for water and she asked that the cost of the meter be prorated. She also complained about the $5 late fee. Finance Director Van Zile stated a survey of other utilities was made and the $5 late fee is a usual practice for the other municipalities. The late fee was enacted in July of 1997 and about 1,200 accounts monthly are charged. Council Member Wolfe asked that the late fee be reviewed at a Workshop. AUDIENCE COMMENTS Fire Department Complaint Kristine Se'rte asked if Jeff Jones, City Code Enforcement/Animal Control Officer is paid when he answers fire calls as a Volunteer Fire Fighter and his regular salary. City Manager Saunders confirmed that he is and that it has been City policy for many years to allow City employees to answer fire calls. She also asked why the Deputy Fire Chief's car has been in Winter Springs on many occasions. City Manager Saunders stated he was aware that the Deputy Fire Chief did drive the City vehicle with City gas to Winter Springs on 'three occasions when equipment was to be picked up for the Fire Department. City Manager Saunders stated he will review the car usage again. Council Member Wolfe asked for copies of the Personnel Policy regarding City vehicle usage. Kristine Set~e asked why one of the City's fire trucks went to Volusia County and Brevard County on a Code 3 with lights and sirens. She stated she heard the water pump broke over ~ere and there was an inadequate number of personnel and equipment to protect the City and she asked who authorized it. City Manager Saunders stated that the Assistant Chief called him and stated that they had been requested to send personnel and possibly a piece of equipment to the Mims area to help with the wild fires. It was their decision that they had enough personnel to cover the City. He stated that five or six people went and typically a dozen or more respond to a City fire call. He stated that the old engine was sent which did have problems with the pump. He thought it was appropriate for the City to help with the fires. Mrs. Sette felt the City was inadequately protected attd it was inappropriate to send the personnel and equipment. City Manager Saunders stated he thought it would be inappropriate to refuse to help. He explained the City does have a state-wide mutual aid agreement and if the City had a major problem, they would call for help from other cities and counties around. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING 5ULY 14, 1998 Page 10 Kristine Sette stated that a Kings Ridge resident was told by Chief Bishop that the City has a defibrilator and she didn't think we had one or any trained personnel and the response time was changed from 3.88 to 6 minutes. Mayor Pool stated the response time from the Lake Susan station would be longer than the City response time and the new station at Kings Ridge will provide excellent response time. She asked that the City look into these questions. Police Department Complaint Lucille Duramus stated she went to the Police Department to check on her son John and Detective Cheatam put his hands on her and told her to leave the Police Department. City Manager Saunders stated he has a meeting scheduled with Mrs. Duramus on Wednesday morning. Fire Department Complaint Charlene Forth complained that at 12:30 a.m. a few days ago a Clermont fire truck went by her house on DeSoto Street and West Avenue, didn't even stop hardly at all at the 4- way stop sign and she was behind it all the way to Orlando and watched it go Code-3 the whole way. She stated there was no reason for that since it was not an emergency. She said everyone else from the United States was over there fighting the fires and Clermont was not going there to save the day. A lot of other cities did not send fire fighters and equipment. She was outraged at the fire track going by her house because there was no emergency. She demanded an investigation of the truck and a statement be filed at City Hall that they did this. She asked City Manager Saunders if her request was clear because she didn't want any excuse, she wanted it on file. City Manager Saunders stated he didn't think anyone refused taking a statement, but told her he did not know how they went over there. She directed the City Council to direct City Manager Saunders to conduct an investigation into the activities of some of the firemen. She stated she has lived in that location for nine years and she has seen a lot of cutting-up going on and it goes on continually. She stated she has no reason to lie. She demanded an investigation. Mayor Pool stated they have asked the City Manager to give a report on the allegations and she could have a copy of it. She requested that it be delivered to her personally. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JULY 14, 1998 Page 11 Lake Lowery Sim Grant congratulated Mayor Pool on his commitment to Clermont's leadership role in opposition to Polk County's water diversion. There being no fu~er business or discussion, the meeting adjourned at 9:10 p.m. Robert A. Pool, Mayor Attest: OJ~sepli E.~V~lerk WE THE SIGNED.HEREBY PET N THE CITY-O-F CLERMONT TO IMMEDIATELY PROCEED WITH THE CO NSTRU_CT_ION OFA NEW__BO_ATRAMP.TO _BE LOCATED AT THE DOLE PROPERTY, FURTHERMORE WE REQUEST THE CITY OF CLERMONT TRY TO OBTAIN ANY AND ALL AVAILABLE FUNDING FROM THE _CO_UNTYANDSTATE e 7. 8. 9. ' 0 ADDRESS DATE~PHONE # .s--n ad; -37.2 ~ 23C~ 24. 25. CLERMONT TO IMMEDIATELY PROCEED WITH THE CONSTRUCTIO_N OF~A NEW_BOAT RAMP T.O_BE .LO. CATED AT THE DOLE PROPERTY, FURTHERMORE WE REQUEST THE CITY OF CLERMONT TRY TO OBTAIN ANY AND ALL AVAILABLE FUNDING FROM THE COUNT_Y_AND.STATE NAME ADDRESS DATE~PHONE # 0 8: 1 1 12 13 14, 1 17. 20. 21 22 23. 25. ,Ir- c~e s-Ss- CLERMONT TO IMMEDIATELY PROCEED WITH THE CONSTRUCTION OFA NEW_BOAT_RAMP ]]O BE L.O. CATED AT THE DOLE PROPERTY, FURTHERMORE WE REQUEST THE CITY OF CLERMONT TRY TO OBTAIN ANY AND ALL AVAILABLE FUNDING FROM THE CO.UN:F3(AND.STATE NAME ADDRESS 6 30 DATEkPHONE # 10. 11. 12 13. 14. WE THE UNDE'~RSiGNEDHEREBY PETITION THE CITY OF CLERMONT TO IMMEDIATELY PROCEED WITH THE CONSTRUCTION OF_A NEW_BOATRAMP T_O_BE LOCATED AT THE DOLE PROPERTY, FURTHERMORE WE REQUEST THE CITY OF CLERMONT TRY TO OBTAIN ANY AND ALL AVAILABLE FUNDING FROM THE COUNT_Y ANDSTATE NAME ADDRESS DATE~HONE # 3~t-t - IXZO x 10. 11. 12, 13. 14, 16. 17 18. /tO 21 21. 22 23. 24. 25. CLKRMONT TO IMMEDIATELY PROCEED WITH THE CONSTRUCTION _OF~A NEWBOATRAMP TOBE LOCATED AT THE DOLE PROPERTY, FURTHERMORE WE REQUEST THE CITY OF CLERMONT TRY TO OBTAIN ANY AND ALL AVAILABLE FUNDING FROM THE CO.UNT_YAND_STATE NAME ADDRESS DATE~PHONE # 24. 25. CLERMONT TO IMMEDIATELY PROCEED WITH THE CONSTRUCTION OF.A NEW_BOAT_RA MP T_O_BE LOCATED AT THE DOLE PROPERTY, FURTHERMORE WE REQUEST THE CITY OF CLERMONT TRY TO OBTAIN ANY AND ALL AVAILABLE FUNDIN. G FRO2M THE .COUNT~YAND_STATE NAME ADDRESS 4. 6.~'E~ e. 5. 6. LSD 10, 11. 12 13.1 14. DATE~PHONE # .5 966 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. CLEI~MONT TO IMMEDIATELY PROCEED WITH THE CONSTRUCT_ION _OF_A NEW_BOAT_RA MI' T_O_BE LO. CATED AT THE DOLE PROPERTY, FURTHERMORE WE REQUEST THE CITY OF CLERMONT TRY TO OBTAIN' ANY AND ALL AVAILABLE FUNDING FROM THE COIJiNT~tr_AND STATE NAME 2./%,e~--/A/~../'6 c4 4. ADDRESS DATE~PHONE # 0 e o Se e 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25.