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12-01-2020 P & Z MinutesCity of Clermont MINUTES PLANNING AND ZONING COMMISSION December 1, 2020 The meeting of the Planning & Zoning Commission was called to order on Tuesday, December 1, 2020 at 6:30 p.m. by Chairman Herb Smith. Members present were: Herb Smith, David Colby, Joe Gustafson, Max Krzyminski, Jane McAllister and Ebo Entsuah. Also present for City staff was City Attorney Mantzaris, Planning & Development Director Curt Henschel, Senior Planner Regina McGruder and Planning and Development Coordinator Nicholas Gonzalez. One vacant seat is on the commission due to Tim Murry being elected mayor. MINUTES: MOTION TO APPROVE the November 3, 2020 minutes of the Planning & Zoning Board made by Board Member McAllister. Motion was seconded by Board Member Colby. Passed unanimously. REPORTS FROM THE COMMISSION: Board Member Colby congratulated newly appointed mayor, Tim Murry. Followed by Mr. Gustafson and Mr. Entsuah. Board Member Entsuah also wanted to remind the audience that there would be a special runoff election January 5', 2021. Chairman Smith announced that this would be his last meeting on the Planning and Zoning Commission and thanks fellow board members, staff, and city attorney. Planning & Development Director Henschel thanked the Board for their volunteered time and reported that elections and reelection for board members will be appointed by council on December 81. Director Henschel requested that Item #3 Variance request to be removed from the agenda, the item was placed on the agenda by mistake. NEW BUSINESS Item #1: Ordinance No. 2020-40 — OIN mpus Zonine Amendment Request: Consider Planned Unit Development amendment to Olympus Sports and Entertainment. Director Henschel presented the staff report as follows: Olympus Sports and Entertainment is requesting a Planned Unit Development amendment to relocate uses within their approved regulating plan. The location of the medical office zone within the Health & Wellness Campus has expanded by shifting directly west of its original location to provide greater visibility for the Health Partner. Along with the Health & Wellness Campus uses, Medical Fitness and Senior Care Residences will be allowed as an ancillary use within the medical office zone. The Health & Wellness Campus shift has required the relocation of the multi -family site south of its original position. The prior Hotel zone along US 27 is reduced in size to accommodate the relocated multi -family site. No increase or decrease occur in the overall Olympus Sports & Entertainment project as a result of the updated plan exhibits. Exhibit 1 — Regulating Plan and Exhibit 2 — Site Plan are the only exhibits being amended. Since the project has not started physical construction, updates to specific timeline dates have also been updated as part of the PUD amendment. Staff has reviewed the proposed amendment and has noted there is no increase or decrease in the number of units or commercial square footage. The uses remain to be consistent and only the areas designated for the uses have changed, as indicated on the regulating plan. All of the changes appear to have been on the December I, 2020 P&Z Meeting Minutes Page - 1 western portion of the project along US 27 and Olympus Village. Staff recommends approval of Ordinance 202040. Chairman Smith turned it over to the Applicant/Representative to present their request. Mike Carroll, 14292 Shocklach Dr. Winter Garden, Founder and Principal of Olympus Sports and Entertainment Group, provided an update on the project. Olympus has continued to move forward due to the pandemic stating the Olympus Community Development District has been validated by the State of Florida. With the adoption of this amendment, they plan to start the infrastructure on Q1 of 2021. Mr. Carroll also stated that Olympus has announced partnerships with a broadcast service group as well as sports, technology and health partnerships that will be announced on a future date. With these partnerships, Mr. Carroll believes this amendment is needed with the growing partnerships in the health field and have a more strategic placement for the development district. The public was invited to comment on this item; no public chose to comment. Chairman Smith brought it back to the Board and entertained a motion. Board Member Gustafson expressed his excitement for the project and asked for clarification on the importance of visibility for the health partner. Mr. Carroll explained the health partner requested a better visibility from U.S 27, hence the shift to the west. Board Member Entsuah asked if the decrease in hotel zone was due to less spots or lot size. Director Henschel stated although the proposed location may be a smaller area, the density has not changed. Chairman Smith asked if the applicant knew who would be the first one to break ground. Mr. Carroll stated that the project that would most likely break ground first would be the multifamily project to the south followed by the health partner to the north. Board Member Krzyminski asked Mr. Carroll when he anticipates the projects to go vertical. Mr. Carroll explained the horizontal installation would start Q1 2021, and the timing of going vertical would be based on how fast the infrastructure can be placed. Action: MOTION TO APPROVE Ordinance No. 2020-40 made by Board Member McAllister. Motion seconded by Board Member Gustafson. Passed unanimously. Item #2: Resolution No. 2020-66R — Snorts Medicine Institute CUP Request: Consider Conditional Use Permit to allow a medical and professional office permitted use for vacant parcel located on the east side of Oakley Seaver Drive and north of Hunt Trace Boulevard. Senior Planner Regina McGruder presented the staff report as follows: The applicant is requesting a Conditional Use Permit to allow a medical and professional office use in the R-3 Residential/Professional zoning district. The Land Development Code, Section 122-184 requires a CUP to allow office as a permitted use. The vacant 5-acre parcel is located on the east side of Oakley Seaver Drive just north of Hunt Trace Boulevard; the Future Land Use is Residential/Office. The City Council approved on February 26, 2008, a Conditional Use Permit (Resolutionl559) to allow for construction of the Assisted Living Facility located to the south, of subject parcel. This Conditional Use Permit will allow site development for the proposed Sports Medicine Institute professional and medical offices complex. December I, 2020 P&Z Meeting Minutes Page - 2 The project, as proposed on the Conditional Use Conceptual Site Plan prepared by Germana Engineering, will allow construction of medical and professional office buildings up to 24,800 square feet with associated parking and landscaping for the site. The Comprehensive Plan, Policy 1.7.1, allows a maximum intensity of 0.25 (FAR) floor area ratio for office developments. The applicant has also requested a variance to allow elevation changes in topography up to 25 foot instead of the 15-foot maximum as permitted by Section 94-195 of the Land Development Code. Staff has reviewed the application as submitted and finds the proposed use will not be detrimental to the health, safety or general welfare of persons residing or working in the vicinity. The proposed use is compatible with the surrounding development patterns and will not be out of character with the surrounding properties. The use is consistent with the intent of the goals, objective and polices of the Clermont Comprehensive Plan. Staff recommends approval of the Conditional Use Permit Amendment with the conditions contained in Resolution No. 2020-66R. Chairman Smith turned it over to the Applicant/Representative to present their request. Christopher Germana, 1120 West Minneola Ave, Germana Engineering gave background information on the proposed project. Mr. Germana stated that this building would replace an existing practice that the group of doctors have outgrown. Mr. Germana explained this project has unique features because of the 48 feet of vertical change from one end to the other and that they have oriented the building to face Jacks Lake. Mr. Germana showed renderings of the elevations and how the building would utilize the changes to have a lower tier/walkout basement. The public was invited to comment on this item; no public chose to comment. Chairman Smith brought it back to the Board and entertained a motion. Board Member Krzyminski asked staff if any of the properties of the south and northeast needed variances and questioned the 10 ft. variance to 25 ft. Mr. Germans explained that the variance is needed because of the 40+ feet of elevation change. The grade change would be for the walkout basement to allow for the building to fit with the land and have a complete floor and work with the land instead of working with a larger retaining wall. Board Member McAllister asked if the assisted living facility would still be a part of this building. Mr. Germans stated that this building would just be for the group that is focused on Sports Medicine and not interested in doing an assisted living facility. Board Member McAllister asked if they would be abandoning the existing facility on Oakley Seaver. Mr. Germana answered that he couldn't elaborate on that question but he knows that medical is in demand. Chairman Smith asked if the first building was 15,730 sq. feet and if that would be all medical offices. Mr. Germana answered that is the correct square footage and that would be the primary structure that would include the walkout basement. Chairman Smith asked the timeline of the project. Mr. Germana stated that the group is eager to get started because they have outgrown their current facility. Board Member Entsuah asked if the existing facility was the one inside of the NTC (National Training Center) plaza. Mr. Germana clarified that the existing facility was off of Oakley Seaver Dr. on the north side of the Hospital campus. Board Member Entsuah asked staff if they were aware on the amount of medical facilities in the area. Staff could not give a definitive answer. Board Member Entsuah stated his only concern was the entrance on Oakley Seaver Dr. with the large elevation changes. Mr. Germana stated that the entrance curves with the hill to make it safe. Board Member Gustafson stated that the CUP was originally approved in 2008 and asked if staff should review the project in its entirety. Director Henschel explained that CUPS have a two year timeframe to act and if not they would have to come back to council for approval. Senior Planner McGruder explained that December 1, 2020 P&Z Meeting Minutes Page - 3 the first phase of the original CUP was completed and the second phase was never started thus expiring. The property was then sold and now has to go through the CUP process again. Board Member Colby asked the applicant regarding the connectivity of the two properties. Mr. Germana explained that these two medical parks are separate and will have landscape buffers and proper setbacks. Action: MOTION TO APPROVE Resolution No. 2020-66R made by Board Member McAllister. Motion seconded by Board Member Krzyminski. Passed unanimously. Item #4: Resolution No. 2020-71R Request: New Jacobs Chapel CUP Senior Planner Regina McGruder presented the staff report as follows: The owner, New Jacobs Chapel Baptist Church is requesting a Conditional Use Permit to allow a building addition to the existing church facility located at 410 Highway 50. The Land Development Code, Section 122-204, requires a Conditional Use Permit for a church use greater than 5,000 square feet in the C-1 Light - Commercial zoning district. The Future Land Use is Commercial. The City Council approved on April 25, 1986 a Conditional Use Permit (Resolution 522) to allow for construction of a storage building addition to the church. The existing church buildings are approximately 5,343 square feet. The requested Conditional Use Permit is to construct a new 2,450 square foot multi -purpose building adjacent to existing sanctuary. The church proposes to construct a 2,500 square foot multi -purpose building that shall be operated for support services to the existing church. The new building is not proposing to increase seats for the sanctuary and may be used for children church, bible study, office space, counseling and other services that support the existing ministry. The New Jacob Chapel provides outreach and other services to empower and enrich the citizens of Clermont. The applicant has submitted site plans that include improvements to the existing landscape buffers and overflow parking area adjacent to the church. The proposed building will be similar in design and color of existing sanctuary. The church currently has sufficient parking on site and overflow parking located on 41 Street to accommodate the facility. When evaluating a request for a Conditional Use Permit, Section 86-144 of the Land Development Code requires specific development standards and provisions are met, Staff has reviewed the application as submitted, and finds the proposed use does meet the general criteria for granting a Conditional Use Permit. Therefore, staff recommends approval of the Conditional Use Permit with the conditions contained in Resolution No. 2020-71 R. Chairman Smith turned it over to the Applicant/Representative to present their request. Frank Kendrick, 717 North Kentucky Avenue, Lakeland, CEO of NuJack Companies, is the developer for New Jacobs Chapel. Mr. Kendrick explained that this is a situation in which a church has been in a location for a number of years and as land development codes change they have become effected in their need for expansion. Mr. Kendrick stated the existed facility was constructed in 1986 and the church is requesting an expansion of a 2400 sq. foot building for classroom space for Sunday school. Mr. Kendrick pointed out that staff indicated that there would be no impact in occupancy load and Mr. Kendrick stated that they would still have adequate parking and have no impact to storm water. The public was invited to comment on this item; December 1, 2020 P&Z Meeting Minutes Page - 4 Tim Murry, 574 East Desoto St., wanted to be transparent to the board that he attends the Church and would like to express his support his support for the project. Alfred Cheeseborough, 519 Pitt St., chairperson of the Trustee board for New Jacobs, expressed his excitement for expansion which is a much needed necessity for the church. Chairman Smith brought it back to the Board and entertained a motion. Board Member Entsuah asked if there has been communication with the neighbor. Mr. Kendrick stated that the neighbor is no longer there. Action: MOTION TO APPROVE Resolution No. 2020-71R made by Board Me,nber Colby. Motion seconded by Board Member Entsuah. Passed unanimously. December 1, 2020 P&Z Meeting Minutes Page - 5 With no further comments, Chairman Smith adjourned the meeting at 7:17 P.M. ATTEST: .1 Curt Henschel, Planning & Development Director December 1, 2020 P&Z Meeting Minutes Page - 6