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11-25-1997 Regular Meeting CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVEMBER 25, 1997 A regular meeting of the City Council of the City of Clermont was held Tuesday, November 25, 1997 in the Council Chambers at the Police Department. The meeting was called to order at 7:30 p.m. by Mayor Pool with the following Council Members present: Council Member Cole, Council Member Wolfe, Council Member Brown, and Council Member Norquist. Other City officials present were City Manager Saunders, Finance Director Van Zile, Planning Director Harker and Clerk Beasley. INVOCATION The Invocation was offered by Pastor Forehand of the Immanuel Temple Church followed by the repeating of The Pledge of Allegiance to the Flag by all present. MINUTES The minutes of the regular Council Meeting held November 11, 1997 and Council Workshop held November 5, 1997 were approved as presented. CITY MANAGER SAUNDERS' REPORT Light Up Clermont City Manager Saunders invited everyone to attend Light Up Clermont scheduled for Friday and Saturday, December 5 and 6. COUNCIL MEMBER WOLFE'S REPORT Council Member Wolfe asked when an opinion will be received regarding the Competitive Negotiation Act. City Attorney Baird stated the opinion would be completed tomorrow. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVEMBER 25, 1997 Page 2 Council Member Wolfe asked about receiving a current copy of the City Charter with all the amendments. City Manager Saunders stated that he would get this to him within a couple of days. Council Member Wolfe asked if the School Board had received a proposal regarding Lincoln Park. City Manager Saunders stated that he talked to Jerry Cox at the School District Office and asked him to place a request on the School Board agenda. Council Member Wolfe asked to schedule and advertise a public workshop regarding review of the planned roads. Mayor Pool stated that City Manager Saunders posted a diagram in the back of the room showing the proposed road network and he invited everyone to stay after the meeting to review it and ask any questions. A workshop will be scheduled after the first of the year and County and DOT officials will be asked to attend, and also Representative Webster. UNFINISHED BUSINESS Final Reading of Ordinance 330-M City Manager Saunders stated that Ordinance 330-M will annex approximately 30 acres located on the south side of Mohawk Road with City limits on three sides of the property. He recommended approval. Mayor Pool read Ordinance 330-M by title only and opened the public hearing. City Clerk Van Zile swore in Joe Zagame, 230 Mohawk Road, Clermont, Florida. Joe Zagame stated the property is across from Clermont Conunons Business Park which he also owns. Mayor Pool closed the Public Hearing. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVEMBER 25, 1997 Page 3 97-249 A motion was made by Council Member Norquist, seconded by Council Member Cole, and carried unanimously by roll call vote to adopt Ordinance 330-M. Easement Release City Manager Saunders stated that the owners of Lots 8 and 9, Block 11 located on the west side of East Avenue, north of Minnehaha Avenue have requested the City close an existing 10' easement that runs along the common boundary between these two lots. In return they will dedicate a new easement along the south and west boundary lines of Lot 8 and will also relocate the existing sewer pipe to the new easement. The request is being made in order to construct a home that will occupy the two lots. He recommended approval. 97-250 A motion was made by Council Member Wolfe, seconded by Council Member Brown, and carried unanimously with Mayor Pool abstaining to approve an easement release for lots 8 and 9, Block 11. VISITORS WITH BUSINESS CFT Sommer Sports Fred Sommer with CFT Sommer Sports thanked the Council for their support during the past year. The Great Floridian Triathlon drew over 700 athletes from 46 states and 11 countries which was almost double the number of 1996. He requested approval of the 1998 Triathlon schedule which have previously taken place in Clermont. A total of eight events are planned. He requested a flat parking fee of $250 each for seven of the events, and a waiver of parking fees for the Great Floridian on October 24. He also requested additional street banner holders be installed from East Avenue to Highway 27 and approval to display Great Floridian Triathlon banners from September 10 through October 28. He further requested use of an area at the City Compound for a supply depot during the week of October 19 and permission to close Montrose Street from CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVEMBER 25, 1997 Page 4 Jenkins Auditorium to West Avenue from 2:00 p.m. to 3:00 a.m. on Saturday, October 24. He additionally requested extra lighting at the special event area at the Waterfront Park. Council Members discussed getting a cost estimate for additional lighting. City Manager stated the additional brackets requested on Highway 50 will cost approx- imately $2,000, and they are also used for Christmas banners. Mr. Sommer also asked for the City to send a letter to the County asking their cooperation in scheduling the bridge work next year on 561-A with CFT's event schedule. 97-251 A motion was made by Council Member Cole, seconded by Council Member Norquist and carried unanimously to approve the events schedule for eight scheduled events at the Clermont Waterfront Park with a flat fee of $250 per event for parking with the exception of the Great Floridian event October 24 where the parking fee is waived, the approval of banner holders from East Avenue to Highway. 27, approval of the CiU Compound as a supply depot during the week of October 19, 1998, and closing Montrose Street from Jenkins Auditorium to West Avenue from 2:00 p. m. to 3:00 a.m. on Saturday, October 24 and tabling the request for additional lighting in the events area until a cost estimate is obtained. South Lake Chamber of Commerce - Light Up Clermont Mary Jackson of the South Lake Chamber of Commerce stated that originally the Council approved closing Montrose Street from Lake Avenue to 8~h Street for Light Up Clermont festivities. An antique car show will require closing Montrose Street to West Avenue, and the south side of the intersection of Montrose Street and 7th Street is requested to be closed from Thursday to Sunday in order to accommodate a stage area that would be placed across 7th Street to allow the Calvary Church musical presentation on Friday evening and Saturday. This would require detouring traffic headed north on 7th Street at the DeSoto and 7th Street intersection. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVEMBER 25, 1997 Page 5 City Manager Saunders recommended approval of the requests. 97-252 A motion was made by Council Member Cole, seconded by Council Member Wolfe, and carried unanimously to approve the additional street closing for Light Up Clermont to include Montrose Street to 8'h Street and the south side of the intersection of Montrose Street and 7h Street. Clermont Bike and Canoe City Manager Saunders stated the Council previously agreed that the concept of having a vendor at the Waterfront Park. Mr. Finley has a permanent business on the corner of 8~h Street and Minneola Avenue that will open soon. A proposed non-exclusive vendor agreement will allow Clermont Bike and Canoe to operate a mobile rental operation at the Waterfront Park for the rental of inline skates, bicycles, canoes and kayaks, and they will also provide lessons for safe operations of the equipment. The proposed fee is $.50 per day for six months and a review at that time. City Manager Saunders recommended approval of the vendor agreement. Bill Finley, co-owner of Clermont Bike and Canoe stated they will go to the waters edge to make it easier for people participate in sports. 97-253 A motion was made by Council Member Cole, seconded by Council Member Brown, and carried unanimously to approve the vendor agreement with Clermont Bike and Canoe for rental of recreation equipment at the Waterfront Park. Florida Power - Variance Request Mr. Ray Gilley, Florida Power Area Manager for Lake and Osceola County stated he is requesting an extension of an existing setback variance to accommodate additional carriers on the recently constructed telecommunications tower on the corner of Millholland Street and Highland Avenue. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVEMBER 25, 1997 Page 6 Mayor Pool stated that the request requires that a Quasi Judicial hearing be held and that anyone wishing to speak in favor or in opposition to the request must be sworn in. City Clerk Van Zile swore in the following: Ray Gilley Max Wallace Victoria Boucher 16740 Camlin Court, Clermont, FL 1749 Blackman Court, Longwood, FL 2600 Lake Lucien Drive, Suite 400, Maitland, FL Mr. Gilley stated that the cellular business is rapidly expanding and several months ago they received a variance request to replace a 80' tower structure with a 140' tower. The tower has the potential of serving two additional carriers. The electronic equipment needed for the carriers will be placed on concrete slabs. Victoria Boucher stated their request is an extension of the lateral variance which will allow placement of the required ground equipment for the two additional carriers near the pole which is 8' 10" from the property line. Max Wallace stated the carrier has requested that the necessary equipment be placed as close to the structure as possible because of transmission frequency line loss if it is further than 50' away from the structure base. A lateral distance of 50' in any direction from the base of the pole is acceptable. They are unable to determine any other possible location to place the slabs other than what is proposed. City Manager Saunders stated the Council has approved lateral variances in the past where there is no additional encroachment and a co-location of other antennas on one structure has been a goal of the Council, therefore, staff recommends approval. Victoria Boucher explained her research shows that the Clermont Heights plat recorded in 1915 shows Millholland Street right-of-way is 50'. A subsequent plat recorded in 1926 indicates Millholland Street right-of-way is 47'. A 1973 survey for two lots south of the site has a notation about the 50' and 47' right-of-way measurements. City Manager Saunders stated that according to the City's official base map, the right-of- way is 50' Mayor Pool closed the public hearing. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVEMBER 25, 1997 Page 7 97-254 After considerable discussion, a motion was made by Council Member Cole, seconded by Council Member Brown, and carried unanimously to approve an 8'l O" front yard setback for the installation of two additional telecommunications equipment pads and cabinets on the Millholland Street side at the substation on the corner of Millholland and Highland Avenue provided a survey, is provided before a building permit is issued. Immanuel Temple Church - Resolution No. 978 City Manager Saunders stated that the applicant is requesting a Conditional Use Permit to allow the operation of a church at 792 E. Montrose Street. Mayor Pool read Resolution No. 978 by title only and stated the request requires a Quasi Judicial hearing be held and that anyone wishing to speak in favor of or in opposition to the request should be sworn in. City Clerk Van Zile swore in Pastor Darrell Forehand, 419 W. 8th Street, Lakeland, Florida. Pastor Forehand stated they wanted to convert a commercial building to a church which will transform an eyesore into a beautiful building. City Manager Saunders stated the Planning and Zoning Commission did recommend approval with the conditions as stated and the staff is also recommending approval. 97-255 A motion was made by Council Member Brown, seconded by Council Member Norquist, and carried unanimously by roll call vote to adopt Resolution No. 978for Immanuel Temple Church. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVEMBER 25, 1997 Page 8 NEW BUSINESS Introduction of Ordinance 331-M City Manager Saunders stated that Ordinance 331-M will annex lots 7-11 and 27 of Summit Subdivision which is property located at the southwest corner of the intersection of Highway 50 and Gilbert Street. Mayor Pool read Ordinance 331-M by title only and stated the ordinance was for introduction. 97-256 A motion was made by Council Member Cole, seconded by Council Member Wolfe, and carried unanimously to introduce Ordinance 331-M. Introduction of Ordinance 333-M City Manager Saunders stated that Ordinance 333-M will rezone the property in the previous item which was introduced for annexation. Property when annexed into the City automatically becomes UE Urban Estate and the request is to rezone to R-3 Residential/Professional. Mayor Pool read Ordinance 333-M by title only and stated that the ordinance was for introduction. 97-257 A motion was made by Council Member Cole, seconded by Council Member Wolfe, and carried unanimously to introduce Ordinance 333-M. Change Order - Meredith Environmental Services City Manager Saunders stated that Change Order #1 for Meredith Environmental Services is for an extension of the completion date from September 10, 1997 until November 30, 1997 with no additional costs. 97-258 After discussion, a motion was made by Council Member Norquist, seconded by Council Member Brown, and carried unanimously to approve Change Order #1 for Meredith Environmental. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVEMBER 25, 1997 Page 9 Change Order - DeWitt Excavating City Manager Saunders stated Change Order//4 for DeWitt Excavating is a decrease in the contract cost of $5,812.21 which is the result of the City's direct purchase of equipment for the project resulting in a reduction of $6,740.88 and the addition of sod replacement and additional ! 8" pipe, resulting in the net decrease of $5,812.21. 97-259 A motion was made by Council Member Cole, seconded by Council Member Norquist, and carried unanimously to approve Change Order #4 for DeWitt Excavating for sewer mains installation connecting lift stations E-4, 5, and 6. Equipment City Manager Saunders stated that this year's budget includes funding for the upgrade of our City-wide communication equipment that includes Police, Fire, and Public Services. The equipment will separate the Fire Department channel from the Public Service Department channel and will increase coverage and provide faster access and efficiency. The prices from Motorola have been negotiated. Three quotes were received for the backup generator for the remote location with the low quote of $3,998 from Great Plains Equipment. The total upgrade includes the following: Console (Motorola) Fire Dept. Equipment (Motorola) Public Works Equipment (Motorola) Generator (Great Plains Equipment) 53,949.00 3,931.30 3,308.00 3,998.00 65,186.30 97-260 A motion was made by Council Member Cole, seconded by Council Member Wolfe, and carried unanimously to approve the Communication Equipment upgrade for $65,186.30. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVEMBER 25, 1997 Page 10 Explorer Project Deputy Fire Chief Paul Anderson explained that the Fire Department is requesting permission to sponsor an Explorer group post. The purpose is to provide an experience that will provide experience that will affect the positive development of the youth and prepare them to be responsible adults. One of the first projects will be to go into the community and teach residents about the need for smoke detectors and install detectors in homes that do not already have them. This has been a popular program with Fire Departments in other areas and presents another activity for young people in our area to be involved in. 97-261 A motion was made by Council Member Cole, seconded by Council Member Brown, and carried unanimously to approve the Fire Department to sponsor an Explorer Post. Plat Approval City Manager Saunders stated that the Planning Department staff is requesting approval of the f'mal plat for Wellington at Kings Ridge. This is a 5 l-lot community which is part of the Kings Ridge overall development. 97-262 A motion was made by Council Member Cole, seconded by Council Member Norquist, and carried unanimously to approve the Wellington Plat at Kings Ridge. Fuel Bid City Manager Saunders stated that the bulk fuel contract was entered into with Dunn Oil Company two years ago and included two one-year extensions. This will be the last extension year on the contract. Public Service Director Davis is recommending that the City exercise the additional one-year option on our contract for our bulk fuel purchase. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVEMBER 25, 1997 Page 11 97-263 A motion was made by Council Member Norquist, seconded by Council Member Cole, and carried unanimously approve the one year extension of the bulk fuel contract with Dunn Oil Company for bulk fuel. Temporary Construction Easement City Manager Saunders stated that Lake County is asking that the City grant a temporary construction easement for construction of north bridge on 561-A in order to utilize City-owned property adjacent to the bridge. The easement will allow construction work, storage of equipment, and access during the construction project. Staff recommends approval. 97-264 A motion was made by Council Member Cole, seconded by Council Member Brown, and carried unanimously to approve the temporary. construction easement for Lake Coun~ for the reconstruction of the north bridge on 561-A. AUDIENCE COMMENTS Wilbur Montgomery asked for improved patrol of the Lincoln Park area. He was concerned with the safety of children and other residents. Lisa Jensen proposed that a task force be established called the Lincoln Park Revitaliz- ation Task Force which will involve members of the community from the Lincoln Park area and other areas, Church leaders, and designated officials such as the City Manager, the Police Chief, Code Enforcement Officer, one Council Member. Council Members agreed to hold a workshop to review the proposal. Council Member Wolfe stated a good start would be to build a park and the School Board had expressed their support. Council Member Norquist suggested asking Chief Story to research other community's success stories. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING NOVEMBER 25, 1997 Page 12 City Manager Saunders stated he will put the Task Force appointments on the agenda for the next meeting. Lisa Jensen asked about the intersections at Minnehaha and East Avenue and the one at Almond and Bloxam. City Manager Saunders stated there may be a violation to a triangle zone of clearance at Almond and Bloxam. The Minnehaha and East Avenue intersection will require asking the church not to park in that area. There being no further business or discussion, the meeting adjourned at 9:47 p.m. Attest: Robert A. Pool, Mayor ~~eph'(~ty Clerk