09-15-1997 Special Meeting CITY OF CLERMONT
MINUTES
SPECIAL COUNCIL MEETING
SEPTEMBER 15, 1997
A special meeting of the City Council of the City of Clermont was held Thursday,
September 15, 1997 in the Council Chambers at the Police Dept. The meeting was
called to order at 6:00 p.m. by Mayor Pool with the following Council Members
present: Council Member Dupee, Council Member Cole, Council Member Norquist,
and Council Member Sargent. Other officials present were City Manager Saunders,
Finance Director Van Zile, City Attorney Baird, and Planning Specialist Shaw-Ogden.
PUBLIC HEARING
1997-98 Ad Valorem Millage Rate - Tentative Resolution No. 961
City Manager Saunders stated the proposed millage rate is 2.979, the same rate as the
last five years. This millage rate represents a 11.2 % increase over the rolled back rate.
Mayor Pool read tentative Res. No. 961 in its entirety and opened the Public Hearing.
City Manager Saunders stated the final public hearing will be held on September 23 at
7:30 p.m. No questions were asked and Mayor Pool closed the Public Hearing.
A motion was made by Council Member Dupee, seconded by Council
Member Cole, and carried unanimously by roll call vote to tentatively
adopt Resolution No. 961 setting a millage rate of 2.979forfiscal year
1997-98.
1997-98 General Fund Budget - Tentative Resolution No. 962
Mayor Pool read Resolution No. 962 by title only and opened the Public Hearing. City
Manager Saunders stated that Resolution No. 962 will adopt the fiscal year 1998 budget
for the General Fund. The General Fund provides dollars for the basic tax supported
services which include police and fire protection, streets and sidewalks, parks, fleet
maintenance, street lighting, animal control, administration and other special projects
such as the Library and recreation and beautification projects. The proposed budget
expenditures for next year are less than 1% percent over the previous year's budget.
Mayor Pool closed the public hearing.
CITY OF CLERMONT
MINUTES
SPECIAL COUNCIL MEETING
SEPTEMBER 15, 1997
Page 2
A motion was made by Council Member Cole, seconded by Council
Member Dupee, and carried unanimously by roll call vote to tentatively
adopt Resolution No. 962.
1997-98 Infrastructure Fund Budget, Tentative Resolution No. 963
City Manager Saunders stated that the fund receives and disburses revenues received
from a county-wide lC sales tax has been collected since 1987. The money can only
be used for capital expenditure infrastructure expenditures. It is anticipated that the
that about $469,000 will be generated in the coming year. Only $419,000 is budgeted
which leaves a little over $50,000 in reserves that is planned to be used a new fire
station site along with some General Fund reserves. Mayor Pool read Resolution No.
963 by title only and opened the Public Hearing. Jeff Biddle asked about
infrastructure funds noted on page two and questioned if the intersection of West and
Montrose will be getting any improvements. City Manager Saunders stated specific
areas can be addressed after the Resolutions are read. Mayor Pool closed the Public
Hearing.
A motion was made by Council Member Cole, seconded by Council
Member Dupee, and carried unanimously by roll call vote to tentatively
adopt Resolution No. 963.
1989 Sales Tax Fund Budget, Tentative Resolution No. 964
City Manager Saunders stated this is the Sales Tax Bond Fund referred to in
Resolution No. 964. The fund receives revenues and disburses the revenues for
payment of the bond which is part of the infrastructure bond program. Mayor Pool
read Resolution No. 964 by title only and opened the Public Hearing. Council
Member Dupee explained that the infrastructure includes the new Public Works
building, the Police Department, and for part of Palatlakaha Recreation Area. The
length of the bond was questioned and it was explained that it is a 15 year bond. No
comments were made and Mayor Pool closed the Public Hearing.
CITY OF CLERMONT
MINUTES
SPECIAL COUNCIL MEETING
SEPTEMBER 15, 1997
Page 3
A motion was made by Council Member Dupee, seconded by Council
Member Cole and carried unanimously by roll call vote to tentatively
adopt Resolution No. 964.
1997-98 Water Fund Budget, Tentative Resolution No. 965
City Manager Saunders stated that Resolution No. 965 is the 1997-98 Water Fund
Budget. It is an enterprise fund that provides water services for approximately 4,300
customers. Proposed expenditures are a little over $1.3 million which is an increase
of approximately 10% over last year which is primarily due to additional personnel.
The revenues generated will cover the expenses and any capital outlays for the water
fund. Mayor Pool read Resolution No. 965 by title only and opened the Public
Hearing. No questions were received and Mayor Pool closed the Public Hearing.
A motion was made by Council Member Dupee, seconded by Council
Member Cole, and carried unanimously by roll call vote to tentatively
adopt Resolution No. 965.
1997-98 Sewer Fund Budget, Tentative Resolution No. 966
City Manager Saunders stated that this is an enterprise fund and the budget takes care
of the sewer fund revenues and expenditures. Service is provided to approximately
3,500 customers. An increase of approximately 7 % over last year in expenditures is
budgeted primarily owing to a significant amount of repair and maintenance and
rebuilding on the west sewage treatment system and additional personnel is included.
The fees will be increased slightly next year in accordance with our consultant's
recommendation with the base rate increased from $9.53 to $10.90. Mayor Pool read
Resolution No. 966 by title only and opened the Public Hearing. No questions were
asked and the Public Hearing was closed.
A motion was made by Council Member Dupee, seconded by Council
Member Cole, and carried unanimously by roll call vote to tentatively
adopt Resolution No. 966.
CITY OF CLERMONT
MINUTES
SPECIAL COUNCIL MEETING
SEPTEMBER 15, 1997
Page 4
1997-98 Storm Water Fund Budget, Tentative Resolution No. 967
City Manager Saunders explained that the storm water fund is an enterprise fund that
provides revenues and expenditures that are restricted to storm water budget. The
City's first major project will occur this year which is the Central Business District
central storm water project which will eliminate all of the direct storm water run off
into Lake Minneola from the Central Business District. There will be surplus storm
water storage in the retention area which will allow new businesses or expansion of
existing businesses in the Central Business District. Mayor Pool read Resolution No.
967 by title only and opened the Public Hearing. No questions were received in
regard to Resolution No. 967 and Mayor Pool closed the Public Hearing.
A motion was made by Council Member Cole, seconded by Council
Member Dupee and carried unanimously by roll call vote to tentatively
adopt Resolution No. 967.
1997-98 Sanitation Fund Budget, Tentative Resolution No. 968
City Manager Saunders stated that this is an enterprise fund that accounts for the
garbage and trash collection, composting and recycling. Revenues of $661,000 are
projected and $709,000 are projected in expenditures, with the $48,000 difference
from reserves. Mayor Pool read Resolution No. 968 by title only and opened the
Public Hearing. A question was asked regarding whether the City will recycle
newspapers in the near future. Mayor Pool explained that since the several churches
recycle newspapers and benefit from it, the City has no plans to compete with them.
Mayor Pool stated that the Council will reconsider the suggestion in a future
workshop. It was explained that the City recycles aluminum, glass, steel, plastic and
magazines. Mayor Pool closed the Public Hearing.
A motion was made by Council Member Cole, seconded by Council
Member Dupee and carried unanimously by roll call vote to tentatively
adopt Resolution No. 968.
CITY OF CLERMONT
MINUTES
SPECIAL COUNCIL MEETING
SEPTEMBER 15, 1997
Page 5
1997-98 Cemetery Perpetual Care Fund Budget, Tentative Resolution No. 969
City Manager Saunders stated that this is a perpetual care fund. All cemetery lot sales
go through this fund and only dollars from interest are used to maintain the cemetery.
Approximately $29,000 in revenues is expected next year. A transfer of $14,500 will
be made from the earnings for the general maintenance of the cemetery. Mayor Pool
read Resolution No. 969 by title only and opened the Public Hearing. No comments
were received in regard to Resolution No. 921 and Mayor Pool closed the Public
Hearing.
A motion was made by Council Member Cole, seconded by Council
Member Dupee, and carried unanimously by roll call vote to tentatively
adopt Resolution No. 969.
AUDIENCE COMMENTS
City Manager Saunders explained that Jeff Biddle's question involves improvements to
the West Avenue and' Montrose Street intersection. There has been some preliminary
design and improvements need to be made. Part of the Rail Trail project which is
administered by the Department of Transportation will rebuild the intersection of
Osceola Street/Eighth Street and also Eighth Street/Minneola Avenue. Additional
monies were budgeted last year to do the next intersection in the center of town
(Eighth Street/Montrose Street), expecting a good bid with a contractor on site. The
Rail Trail grant project was not done during this fiscal year, so this amount was
carried forward. Two intersections can be bid out rather than one and the decision
can be made later by the Council on which intersections should be first.
There being no further business or discussion, the meeting adjourned at 6:40 p.m.
Robert A. Pool', Mayor
Attest:
CITY OF CLERMONT
MINUTES
SPECIAL COUNCIL MEETING
SEPTEMBER 15, 1997
Page 6
~seph E~Clerk