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08-26-1997 Regular Meeting CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING AUGUST 26, 1997 A regular meeting of the City Council of the City of Clermont was held Tuesday, August 26, 1997 in the Council Chambers at the Police Department. The meeting was called to order at 7:30 p.m. by Mayor Pool with the following Council Members present: Council Member Cole, Council Member Dupee, Council Member Sargent, and Council Member Norquist. Other City officials present were City Manager Saunders, Finance Director Van Zile, Planning Director Harker and Deputy City Clerk Whitlock. INVOCATION The Invocation was offered by Council Member Norquist followed by the repeating of The Pledge of Allegiance to the Flag by all present. MINUTES The minutes of the Regular Council Meeting held August 12, 1997 were approved as presented. CITY MANAGER SAUNDERS' REPORT Hancock Road Park City Manager Saunders stated that a Park and Recreation Advisory Board meeting is scheduled for Wednesday, August 27 at 6:00 p.m. to review the proposed Hancock Road Park and a grant proposal for developing the park. Council members and any other interested persons were invited to attend. South Lake Hospital 50th Anniversary City Manager Saunders stated that the South Lake Press is planning a 50th anniversary edition for the South Lake Hospital. The City has an opportunity to place an ad to congratulate the Hospital on their 50th anniversary. Council members agreed to place a quarter-page ad. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING AUGUST 26, 1997 Page 2 South Lake Animal League Dinner City Manager Saunders stated the South Lake Animal League has scheduled a dinner auction on September 27 at Jenkins Auditorium. They would like to include a wine tasting through Lakeridge Winery. Permission is requested to allow wine at the September 27 dinner. A motion was made by Council Member Cole, seconded by Council Member Sargent, and carried unanimously to allow South Lake Animal League to serve wine at Jenkins Auditorium on September 27, 1997. CFT Sommer Sports Great Floridian Triathlon Banners City Manager Saunders stated that additional brackets for power poles were purchased to be installed from East Avenue to West Avenue on Highway 50. The brackets were intended to be used to advertise community events, with Council approval. CFT Sommer Sports have requested the use of the brackets to hang Great Floridian Triathlon banners which will be held October 25. They presented the Council with the proposed banner they request to display from the end of September to October 26. A motion was made bY Council Member Sargent, seconded bY Council Member Dupee, and carried unanimously to allow CFT Sommer Sports to display_ Great Floridian banners on the power pole brackets on Highway_ 50from the end of September until October 26. COUNCIL MEMBER DUPEE'S REPORT Council Member Dupee invited everyone to participate in the Labor Day festivities which includes a golf tournament on Friday, a carnival and entertainment on Saturday and Sunday, and an auction and race on Labor Day. Council Member Dupee reported on the recent Florida League of Cities convention where she attended as a delegate. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING AUGUST 26, 1997 Page 3 COUNCIL MEMBER NORQUIST'S REPORT Council Member Norquist requested that staff install a couple of ceiling fans in the Council Chambers. MAYOR POOL'S REPORT Cherry Knoll Cul-de-sac City Manager Saunders stated the request from Neva Whipple regarding removing the cul-de-sac adjacent to her home in Cherry Knoll subdivision will be addressed at the next workshop session. City Attorney Baird will research the proposed request. MAYORAL PROCLAMATIONS Special Election Proclamation Mayor Pool read a Mayoral Proclamation for the Special Election on November 4, 1997 which includes the question regarding the granting of temporary property tax exemptions for new or expanding businesses. Constitution Week September 17-23, 1997 Mayor Pool read the Constitution Week Proclamation which declares the week of September 17-23 as Constitution Week as proclaimed by the President of the United States and encouraged citizens to reflect on the many benefits of Citizenship. VISITORS WITH BUSINESS Bill and Vicki Thomas - Variance Request City Manager Saunders stated that the applicants are requesting variances to both side yards for property located at 953 and 955 West Minnehaha Avenue. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING AUGUST 26, 1997 Page 4 Mayor Pool stated that the request requires that a Quasi-Judicial hearing be held and that anyone wishing to speak in favor of or in opposition to the request must be sworn in. City Clerk Van Zile swore in Bill and Vicki Thomas, 1040 12th Street, Clermont. Vicki Thomas explained that they did not know of the existing encroachments when they purchased the duplex. They would like to build an addition on the west side and the east side. The west side will not encroach any further than the existing 6.93' setback. The east side currently has a 18' setback and they would like two additional feet, making a 16' setback rather than 25'. City Manager Saunders stated that the Council has granted setback variances where no additional setback is requested, and he recommended approval of the west side yard setback of 6.93'. The second variance request is for the east side yard for a setback of 16' where 25' is required. The front corner of the structure currently has a setback of 18.73' and the back coruer of the structure has a setback of 26'. There is no hardship demonstrated to support an additional setback variance for this side yard. He recommended the side yard variance for 18.73' be approved which is the existing setback of the structure. A motion was made by Council Member Norquist, seconded by Council Member Cole, and carried unanimously to grant a 6. 93' west side yard setback and a 18. 73' east side yard setback at 953 and 955 West Minnehaha Avenue. Don Beal - Variance Request City Manager Saunders stated that the applicant is requesting a variance to the sidewalk requirement for Lots 18, 19, and 23 and portions of Lots 17, 10, and 11 which fronts on Orange Avenue between 2nd Street and East Avenue. A Conditional Use Permit for a multi-family development was previously approved on this property which requires a sidewalk along the Orange Avenue frontage. CITY OF CLERMONT MINUTES REGULAR coUNCIL MEETING AUGUST 26, 1997 Page 5 Mayor Pool stated that the request requires that a Quasi-Judicial hearing be held and that anyone wishing to speak in favor of or in opposition to the request must be sworn in. No one asked to be sworn in. City Manager Saunders stated that Mr. Beal was not able to be present but asked the Council to consider the request. The properties on both sides of the applicant's property are developed without sidewalks and the topography in this area would make the construction of sidewalks extremely difficult requiring extensive changes to the already developed property along this street. Therefore, the staff recommends approval of the variance to delete the sidewalk requirement for Orange Avenue. A motion was made by Council Member Cole, seconded by Council Member Norquist, and carried unanimously to approve a variance request to delete the sidewalk requirement on Orange Avenue for Lots 18, 19, and 23 and portions of Lots 17, 10 and 11. NEW BUSINESS Resolution No. 959 City Manager Saunders stated that at the last meeting the Council agreed to include a question on the November ballot regarding Ad Valorem tax exemptions for new and expanding businesses that meet certain criteria. A resolution is required in order to place this on the ballot. Mayor Pool read Resolution No. 959 by title only and opened the public hearing. No comments were made and Mayor Pool closed the public hearing. A motion was made by Council Member Dupee, seconded by Council Member Norquist, and carried unanimously by roll call vote to adopt Resolution 959. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING AUGUST 26, 1997 Page 6 Change Order - DeWitt Construction City Manager Saunders asked to table this change order request until September 9 as negotiations are still continuing. A motion was made by Council Member Cole, seconded by Council Member Dupee, and carried unanimously to table the DeWitt Construction change order until the September 9 meeting. Change Order - Southern Lift Stations Change Order #1 City Manager Saunders requested approval of Change Order #1 for the contract with Southern Lift Station for the generator additions project. Total amount of the Change Order is $3,157.88 which includes additional mounting requirements for controls at Lift Station 6, additional conduit and cable for Lift Stations 9, 15, and E-l, and modifications for the exhaust removal at the well house. A motion was made by Council Member Cole, seconded by Council Member Dupee, and carried unanimously to approve Change Order #1 for Southern Lift Stations in the amount of $3,157.88for the generator additions project. Clermont Groves Agreement City Manager Saunders stated that an agreement was received late Friday regarding the five acre parcel owned by Clermont Groves located in the northwest corner of the City's Hancock well site. He stated they have not had time to review the agreement yet and asked that the item be tabled. A motion was made by Council Member Norquist, seconded by Council Member Dupee, and carried unanimously to table the Clermont Groves Agreement regarding a five acre parcel by the Hancock well site. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING AUGUST 215, 1997 Page 7 5-Year Capital Improvement Plan City Manager Saunders stated the proposed 5-Year Capital Improvement Plan is a minor update to include the proposed Hancock Road recreation area and other budgeted and anticipated projects. This is a part of Policy 5-2 of the City's adopted Comprehensive Plan which is updated yearly. A more comprehensive update will be developed as a part of our next Comprehensive Plan amendment. A motion was made by Council Member Cole, seconded by Council Member Sargent, and carried unanimously to approve the 5-Year Capital Improvement Plan. AUDIENCE COMMENTS Sam Smith stated he is President of the Cherry Knoll Home Owners Association and they are concerned with the cul-de-sac adjacent to Neva Whipple's property. Mayor Pool stated the problem will be discussed at an upcoming workshop and he will be contacted when a date is set. Sam Smith stated he was Treasurer of the Kiwanis Club. They currently rent Jenkins Auditorium once a week and need relief from the rental fee. Mayor Pool stated the previous relief given to a dance group will be rescinded. The Council reviewed the situation and felt it was important to be consistent. City Manager Saunders stated the rescinding of the relief given to the dance club will be on the next Council agenda. There being no further business or discussion, the meeting adjourned at 8:18 p.m. Attest: Robert A. Pool, Mayor