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06-10-1997 Regular Meeting CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JUNE 10, 1997 A regular meeting of the City Council of the City of Clermont was held Tuesday, June 10, 1997 in the Council Chambers at the Police Department. The meeting was called to order at 7:30 p.m. by Mayor Pool with the following Council Members present: Council Member Dupee, Council Member Sargent, Council Member Norquist and Council Member Cole. Other City officials present were City Manager Saunders, Finance Director Van Zile, Planning Director Harker and Deputy City Clerk Whitlock. INVOCATION The Invocation was offered by Council Member Norquist followed by the repeating of The Pledge of Allegiance to the Flag by all present. MINUTES The minutes of the Regular Council Meeting held May 27, 1997 were approved as presented. CITY MANAGER SAUNDERS' REPORT Council Workshop Council Members agreed to schedule a workshop on Thursday, June 19 at 5:30 in the Council Chambers. COUNCIL MEMBER DUPEE'S REPORT Council Member Dupee announced a South Lake Area Chamber of Commerce Business After Hours event at Cherry Lake Tree Farms at 5:30 p.m. on June 12 and a breakfast on June 20 with Senator Anna Cowan as speaker. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JUNE 10, 1997 Page 2 VISITORS WITH BUSINESS American Eagle Fireworks - Tent Permit Request Yvonne Stratton of American Eagle Fireworks requested a tent permit from June 23 to July 6 to sell fireworks on the vacant lot located at the southwest corner of S.R. 50 and 2nd Street. She has requested use of the adjacent Lutheran Church parking lot, and they will approve or deny parking lot use at their Board meeting which is also held tonight. City Manager Saunders stated that the property is zoned C-1 commercial which will allow an open air permit, however, a tent permit in excess of three days must be approved by the City Council. Since there are no curb cuts or access points to the vacant lot, the Lutheran Church parking lot will be required. He recommended that the Council approve the tent permit contingent upon the parking in the Church lot. 97-103 A motion was made by Council Member Cole, seconded by Council Member Dupee, and carried unanimously to approve the tent permit from June 23 to July 6, 1997for the vacant lot located at the southwest corner of S.R. 50 and 2nd Street contingent upon use of the Lutheran Church parking lot for customer parking. UNFINISHED BUSINESS Jeff Biddle - Resolution 952 City Manager Saunders stated that the applicant is requesting an amendment to his existing Conditional Use Permit to allow retail sales, open air sales, and restaurant uses in conjunction with the existing bed and breakfast at the Mulberry Inn. Mayor Pool read Resolution 952 by title only and stated that the request requires that a Quasi- Judicial hearing be held and that anyone wishing to speak in favor of or in opposition to the request must be sworn in. City Clerk swore in Jeff Biddle, 915 Montrose Street, Clermont. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JUNE 10, 1997 Page 3 Jeff Biddle stated his request is for approval to add retail sales and a restaurant with dining on the porch. City Manager Saunders stated that the applicants are also requesting to allow all required parking for the conditional uses to be mulch except for the three spaces that are required for the restaurant use. They have provided an agreement between the Mulberry Inn and John Finch providing three parking spaces in Mr. Finch's paved lot on 8th Street and Minneola Avenue. The Planning and Zoning Commission and the staff recommend approval of the request with the understanding that in the event that the parking agreement is voided in the future, the applicants will have to provide replacement parking. Mayor Pool closed the public hearing. 97-104 A motion was made by Council Member Cole, seconded by Council Member Dupee, and carried unanimously by roll call vote to adopt Resolution 952. Benjamin Navarro Concession Request City Manager Saunders stated that at the last Council meeting the Council tabled the request from Mr. Navarro for a concession permit for the Waterfront Park until he could investigate whether any service clubs would like to provide a concession during the summer. He stated that the Lions Club has indicated an interest in providing this service throughout the summer. He recommended the Council deny the request from Mr. Navarro and approve a non-exclusive portable concession to the Lions Club with no franchise fee payable. 97-105 A motion was made by Council Member Cole, seconded bY Council Member Norquist, and carried unanimously to approve a non-exclusive portable concession Clermont Waterfront Park to the Lions Club with no franchise fee payable. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JUNE 10, 1997 Page 4 NEW BUSINESS Resolution 958 City Manager Saunders stated that Resolution 958 will amend the utility deposits by providing for a required deposit for temporary meters which are typically utilized for construction. There has been a significant increase in temporary meters and currently no deposit is required. Mayor Pool read Resolution 958 by title only and opened the public hearing. Finance Director Van Zile stated that the required deposit will be equivalent to the cost to install the meter. 97-106 A motion was made by Council Member Cole, seconded by Council Member Sargent, and carried unanimously by roll call vote to adopt Resolution 958. Interlocal Agreement City Manager Saunders stated the Interlocal Agreement with Lake County if for a continuing Recycling Grant. The City has received approximately $9,000 for the past several years the same amount is expected this year. The State grants are available to the counties which, through interlocal agreements, distribute proportionate shares to the municipalities and can be used for capital expenditures for anything that qualifies for recycling. 97-107 A motion was made by Council Member Sargent, seconded by Council Member Dupee, and carried unanimously to approve the Lake Count_ interlocal agreement for the 1997-98 Recycling Grant. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JUNE 10, 1997 Page 5 EAR Agreement City Manager Saunders stated that the East Central Florida Regional Planning Council previously prepared the transportation and housing sections in the original Comprehensive Plan. This agreement provides for them to again prepare those sections in our EAR (Evaluation and Appraisal) report which we are required to submit to the Department of Community Affairs. These two elements are the most complex and time-consuming and he recommended approval of the agreement. The cost will be a minimum of $10,000, with a maximum of $15,000. The City will also receive a 5 % discount on our member assessment which will result in a $688 savings to the City. 97-108 A motion was made by Council Member Norquist, seconded by Council Member Dupee, and carried unanimously to approve the EAR agreement with the Regional Planning Council. Change Order City Manager Saunders stated that Tony Hubbard of Coldwell Bankers Realty has requested the City to extend the water line along the south side of S.R. 50 from Dr. Pennachio's office west to Mr. Hubbard's new office site just west of the East Jacks Lake Road intersection. This area is currently not in the City limits and is not included in other plans for line extensions. The City earlier this year did extend a line across S.R. 50 to serve Dr. Pennachio's office. Dr. Pennachio then paid 100% of the cost for the 12" water main along the front of his property. City Manager Saunders explained that it is the property owners or developer's responsibility to pay for the extension of this line. Bob Seidle of Seidle Chevrolet who owns property between Dr. Permachio's office and Mr. Hubbard's site is considering paying his share of the extension costs. Approval is recommended of the change order with DeWitt Excavating for the extension if Mr. Seidle is in agreement to pay his share of the cost. The Change Order total is $35,212.39. Mr. Seidle's share of the cost is $29,047.25. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JUNE 10, 1997 Page 6 City Manager Saunders stated that Mr. Seidle has requested that he not be required to pay the entire amount at this time. He proposed that Mr. Seidle be allowed to pay a down payment of approximately 50% in the amount of $14,047.25 at this time with $1,000 per month payments over the next 15 months. 97-109 A motion was made by Council Member Dupee, seconded by Council Member Cole, and carried unanimously to approve the Change Order to DeWitt Excavating for the water line extension on S.R. 50 in the amount of $35,212.39 subject to agreements from Bob Seidle and Tony Hubbard to pay_ their proportionate shares, and approval of the above payment schedule for Bob Seidle. Surplus Property City Manager Saunders proposed that the following equipment be declared surplus property and placed in the upcoming Leesburg joint auction. NEC Spinwriter Printer NCR Printer Printer Cover AB Dick Monitor AB Dick Printer 8 NCR Monitors 6 NCR Keyboards 10-12 Telephones Olivetti Line A88 typewriter IBM Selectric II typewriter NCR Tower Computer NCR Cash Receipts Validating Machine Heyer Ditto Machine Monroe Adding Machine Vehicle 1107, 1986 Dodge 600 Vehicle 2104, 1984 Chevrolet Celebrity Equip. 4228, 1983 Chevrolet King Cab Equip. 4339, Caterpillar Grader Equip. 4346, Tractor - Kubota 4500 Equip. 4349, Tractor - Kubota L225 Vehicle 5216, 1989 Chevrolet S10 97-110 A motion was made by Council Member Norquist, seconded by Council Member Sargent, and carried unanimously to declare the above list as surplus property.. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JUNE 10, 1997 Page 7 There being no further business or discussion, the meeting adjourned at 7:57 p.m. Robert A. Pool, Mayor ~ Attest: ~lerk