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10-25-1999 Workshop Meeting CITY OF CLERMONT MINUTES COUNCIL WORKSHOP MEETING October 25, 1999 A Workshop Meeting of the City Council of the City of Clermont was held October 25, 1999, at the Police Department The meeting was called to order by Mayor Harold Turville, Jr. at 6:30 p.m. with the following Council Members in attendance: Council Member Biddle, Council Member Lamb and Council Member Brown. Also present was City Manager Wayne Saunders and Recreation Coordinator, Amy Lesner. Mayor Turville welcomed those present. City Manager Saunders asked if the first item discussed could be the Parks and Recreation issues. Mr. Saunders introduced Amy Lesner and explained that she wished to address the Council regarding some new programs and fees. Ms. Lesner provided the Council with a handout that included a description of the new programs she planned to offer this year, along with the fee schedules for these programs and revised fee schedules for field uses. There was consensus that the late fees should be amended to provide for five or ten minute increments rather than one minute increments and that the late fees should increase the second time, and the third time the participant should not be allowed to continue in the program. There was also a consensus not to allow people to reserve the pavilions at this time. There was consensus not to allow reservations of the various tennis, basketball and volleyball courts. The Council agreed that the proposed cost structure for field use was needed and after discussion agreed that the tournament use should be $15.00 per hour, plus $10.00 per hour for lights for our local leagues and outside tournaments would pay $25.00 per hour with or without the lights. Ms. Lesner left the meeting at approximately 7:00 p.m. The next item discussed was the problem with dust abatement on construction projects. City Engineer Tamara Richardson addressed the Council with some possible solutions for dust abatement. Ms. Richardson also discussed with the Council proposed changes in our Land Development Regulations to allow for significant fines when someone tampers with the City's water valves or when someone is in violation of a Development Permit. It was consensus of the Council that we should have this type of fee ih our regulations. t CITY OF CLERMONT MINUTES COUNCIL WORKSHOP MEETING October 25, 1999 Page 2 Reinspection Fees for development projects and fire reinspection was also discussed. was consensus that these fees should also be approved. City Manager Saunders explained that he would provide the Council with a fee schedule in the form of a Resolution at an upcoming meeting. It Council Member Turville then adjoumed the meeting for a short break and reconvened the meeting at 7:50 p.m. Mark Chodos addressed the Council regarding the timing of his request for a variance. Mr. Chodos stated that he had applied for the variance early enough to be included on the October, 1999 Agenda, however the Planning Department had delayed his variance request until the November meeting and he asked to be placed on the "Unfinished Business" of the first meeting of November. City Manager Saunders stated that he would discuss this with City Attorney Guthrie and let Mr. Chodos know if he can be placed on the "Unfinished Business" section of that agenda. The Council then discussed the Historic Preservation Ordinance that is on the upcoming agenda. Mayor Turville explained that he was concerned with the powers of the committee as well as some of the time frames allowed for decisions to be made by the committee. Council Member Lamb stated she was concerned about protecting personal property rights. City Manage Saunders then discussed with the Council the Green Isle Children's Home request to place a banner for their Holiday Home Tour. It was consensus for the City Manager to work with the Green Isle Representatives for this banner placement. Mayor Turville then informed the Council that Ms. Blanchard who had provided each Council Member earlier with a complaint regarding the Police Department, had called him wanting to be on a future City Council Agenda. Mayor Turville stated that he had requested City Manager Saunders to speak with our City Attorney regarding this issue. City Manager Saunders stated that City Attorney Guthrie had stated that the City Council should not be involved in this issue at this time and that Mr. Guthrie would be providing the Council with a letter regarding this. CITY OF CLERMONT MINUTES COUNCIL WORKSHOP MEETING October 25, 1999 Page 3 Mayor Turville then discussed with the Council a situation with a high water bill that he had discussed with a lady from Greater Pines. City Manager Saunders explained that he had personally reviewed the water bills at the home before this lady had moved into her home and the ones she received after moving in. Mr. Saunders stated that she did have two high months of bills and then the usage dropped back to normal. City Manager Saunders explained that the City is willing to work out a payment schedule with the lady for her high bill and that at this time she has not contacted the City to work out this payment arrangement. There was discussion about how the City could better inform residents if a high meter reading is observed. It was suggested that the City add to the new customer information, language explaining that a citizen should check their irrigation as soon as they move into a new home. It was also suggested that we have a door hanger that our meter reader can place on the door if a high reading is .showing at the time they read the meter. Mayor Turville then told the Council that he attended the last Traffic Task Force meeting and that the City's membership fee for this group will be $500.00. The Council next discussed the request by Greater Hills residents for a traffic light at the intersection of Highway 50 and the entrance to Greater Hills. City Manager Saunders stated that the corridor plan that has been approved by the City and the County does not provide for a traffic signal at this location. It was suggested that Mr. Saunders discuss this with DOT representatives. Mayor Turville stated that a study should be done assuming a light would be located at Highway 50 and SR 455 to then determine if a light would be needed at Greater Hills. City Manager Saunders stated that he would meet with DOT regarding this issue. Council then discussed complaints that had been received regarding the Triathlon events. It was consensus that a workshop should be scheduled with Fred Somer of CFT Somer Sports in the near future. City Manager Saunders then informed the Council that Lake County is requesting to renew the lease on the building that is leased from the City to the Sheriff's Department. CITY OF CLERMONT MINUTES COUNCIL WORKSHOP MEETING October 25, 1999 Page 4 After discussion there was consensus that we should increase the rent by 10 to 12 percent on this facility. Council Member Lamb discussed with the Council the need foi two committees, a Charter Review Committee and a Regulation Review Committee. City Manager Saunders explained that the City normally advertises in November and December for people who would like to serve on all of our committees and then appointments are made at the first meeting in January. It was consensus that these two committees should be included in the advertisement. Next discussed was the unexpired term on the Planning and Zoning Commission. City Manager Saunders explained that at this time he only knew of two people that were interested in the position, which were Mr. Howard Barry and Mr. Richard Tegen. City Manager Saunders reported that at the request of the Council he had reviewed the 'attendance records and found that only one member had exceeded the three consecutive meeting rule for this past year and that was Mr. Bob Smythe who has been hospitalized for the past three months. City Manager Saunders explained that our Code states that if a member misses three consecutive meetings the Planning and Zoning Board can recommend that this person be replaced. It was consensus to also ask other members who had missed several meetings over the past year if they wished to continue on this Board. There being no further business the meeting adjourned at 9:14 p.m. Attest: ~eph E. Van Zilo~ity Clerk ~"~r[ld S. Turville, Jr., Mayor