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09-23-1999 Special Meeting CITY OF CLERMONT MINUTES SPECIAL COUNCIL MEETING SEPTEMBER 23, 1999 A special meeting of the City Council of the City of Clermont was held Thursday, September 23, 1999 at Jenkins Auditorium. The meeting was called to order at 7:00 p.m. by Mayor Turville with the following Council Members present: Council Member Biddle, Council Member Brown, and Council Member Wolfe. Other officials present were City Manager Saunders, Finance Director Van Zile and Deputy City Clerk Maddox. Mayor Turville stated that this was the Final Public Hearing of the proposed 1999-2000 Budget of the City of Clermont and asked that the record show there were no citizens in attendance at this meeting. PUBLIC HEARING 1999-2000 Ad Valorem Millage Rate - Tentative Resolution No. 1080 Mayor Turville stated that Resolution No. 1080 adopts the 1999-2000 ad valorem millage rate. Mayor Turville read Resolution No. 1080 in its entirety and opened the Public Hearing. A motion was made by Council Member Wolfe. seconded by Council Member Biddle, and carried unanimously by roll call vote to adopt Resolution No. 1080 setting a millage rate of 3.479 for fiscal year 1999- 1999-2000 General Fund Budget - Tentative Resolution No. 1081 Mayor Turville read Resolution No. 1081 by title only and opened the Public Hearing stating that Resolution No. 1081 will adopt the fiscal year 1999-2000 budget for the General Fund. No questions were received and Mayor Turville closed the Public Hearing. A motion was made by Council Member Biddle, seconded by Council Member Brown, and carried unanimously by roll call vote to adopt Resolution No. 1081. Mayor Turville recognized that Joe Janusiak was now in attendance at the meeting and welcomed any questions or comments Mr. Janusiak may have. CITY OF CLERMONT MINUTES SPECIAL COUNCIL MEETING SEPTEMBER 23, 1999 Page 2 1999-2000 Infrastructure Fund Budget, Tentative Resolution No. 1082 Mayor Turville read Resolution 1082 by title only and opened the Public Heating. questions were received and Mayor Turville closed the Public Heating. A motion was made by Council Member Wolfe, seconded by Council Member Biddle, and carried unanimously by roll call vote to adopt Resolution No. 1082. No 1999-2000 Recreation Impact Fee Fund Budget, Tentative Resolution 1083 Mayor Turville read Resolution 1083 by title only and opened the Public Heating. No questions were received and Mayor Turville closed the Public Heating. A motion was made by Council Member Brown, seconded by Council Member Biddle, and carried unanimously by roll call vote to adopt Resolution 1083. 1999-2000 Police Impact Fee Fund Budget, Tentative Resolution No. 1084 Mayor Turville read Resolution 1084 by title only and opened the Public Heating. No questions were received and Mayor Turville closed the Public Heating. A motion was made by Council Member Biddle, seconded by Council Member Brown. and carried unanimously by roll call vote to adopt Resolution No. 1084. 1999-2000 Fire Impact Fee Fund Budget, Tentative Resolution No. 1085 Mayor Turville read Resolution 1085 by title only and opened the Public Heating. No questions were received and Mayor Turville closed the Public Hearing. CITY OF CLERMONT MINUTES SPECIAL COUNCIL MEETING SEPTEMBER 23, 1999 Page 3 A motion was made by Council Member Wolfe, seconded by Council Member Brown, and carried unanimously by roll call vote to adopt Resolution No. 1085. 1999-2000 1989 Sales Tax Bond Fund Budget, Tentative Resolution No. 1086 Mayor Turville read Resolution No. 1086 by title only and opened the Public Hearing. No questions were asked and the Public Hearing was closed. A motion was made bv Council Member Brown, seconded by Council Member Biddle, and carried unanimously by roll call vote to adopt Resolution No. 1086. 1999-2000 Water Fund Budget, Tentative Resolution No. 1087 Mayor Turville read Resolution No. 1087 by title only and opened the Public Hearing. No questions were received in regard to Resolution No. 1087 and Mayor Turville closed the Public Hearing. A motion was made by Council Member Biddle, seconded by Council Member Brown and carried unanimously by roll call vote to adot~t Resolution No. 1087. 1999-2000 Sewer Fund Budget, Tentative Resolution No. 1088 Mayor Turville read Resolution No. 1088 by title only and opened the Public Hearing. No questions were received with regard to Resolution 1088 and Mayor Turville closed the Public Hearing. A motion was made by Council Member Wolfe. seconded by Council Member Biddle. and carried unanimously by roll call vote to adopt Resolution No. 1088 CITY OF CLERMONT MINUTES SPECIAL COUNCIL MEETING SEPTEMBER 23, 1999 Page 4 Mayor Turville recognized Howard Barry's presence and welcomed any questions or comments Mr. Barry had with regards to the public hearing. 1999-2000 Stormwater Fund Budget, Tentative Resolution No. 1089 Mayor Turville read Resolution No. 1089 by title only and opened the Public Heating. No questions were received with regard to Resolution 1089 and Mayor Turville closed the Public Hearing. A motion was made by Council Member Brown. seconded by Council Member Wolfe, and carried unanimously by roll call vote to adopt Resolution No. 1089. 1999-2000 Sanitation Fund Budge, Tentative Resolution No. 1090 Mayor Turville read Resolution No. 1090 by title only and opened the Public Hearing. No questions were received with regard to Resolution 1090 and Mayor Turville closed the Public Heating. A motion was made by Council Member Wolfe, seconded by Council Member Biddle, and carried unanimously by roll call vote to adopt Resolution No. 1090. 1999-2000 Group Self Insurance Fund Budget, Tentative Resolution No. 1091 Mayor Turville read Resolution No. 1091 by title only and opened the Public Hearing. No questions were received with regard to Resolution 1091 and Mayor Turville closed the Public Hearing. A motion was made by Council Member Brown, seconded by Council Member Biddle, and carried unanimously by roll call vote to adopt Resolution No. 1091. CITY OF CLERMONT MINUTES SPECIAL COUNCIL MEETING SEPTEMBER 23, 1999 Page 5 1999-2000 Community Redevelopment Agency Fund Budget, Tentative Resolution No. 1092 Mayor Turville read Resolution No. 1092 by title only and opened the Public Heating. No questions were received with regard to Resolution 1092 and Mayor Turville closed the Public Hearing. A motion was made by Council Member Biddle: seconded by Council Member Brown: and carried unanimousl, v by roll call vote to adopt Resolution No. 1092. 1999-2000 Cemetery Perpetual Care Fund Budget, Tentative Resolution No. 1093 Mayor Turville read Resolution No. 1093 by title only and opened the Public Heating. No comments were received in regard to Resolution No. 1093 and Mayor Turville closed the Public Heating. A motion was made by Council Member Wolfe. seconded by Council Member Brown, and carried unanimously by roll call vote to adopt Resolution No. 1093.. CITIZENS' COMMENTS Council Member Wolfe requested information regarding impact fees charged to developers and Finance Director Van Zile stated that the City recognizes the entire amount the developer pays at the time and Planning & Zoning Department keeps a numeric track record as to when those prepaid impact fee credits are used up and when the developer must begin paying on a current basis. Mr. Van Zile stated the funds are always recognized at the time the City receives them. City Manager Saunders stated that because of the hurricane and storm warnings and resulting cancellation of the last City Council meeting, a workshop was not scheduled to review two items that will be on the September 28, 1999 City Council Agenda. Mr. Saunders requested that the Council Members carefully review and consider the proposed CITY OF CLERMONT MINUTES SPECIAL COUNCIL MEETING SEPTEMBER 23, 1999 Page 6 Agreement with Haman & Associates with regards to the bond anticipation note being converted to a revenue bond to refund the original note and provide the additional dollars needed to the expansion of our Hancock Road sewage treatment facility. Mr. Saunders also asked the Council Members to review and consider carefully the proposed agreement between the City and Public Financial Management, Inc. with regards to the existing Bond Anticipation Note on the planned expansion of the Hancock Road Sewage Treatment Plant, being converted to a Utility Revenue Bond and the issuance of the Revenue bonds. Mr. Saunders stated the proposed agreements were in the Council Packets and could be reviewed before the next City Council Meeting and that Staff was going to recommend approving these agreements as the City had contracted with these two companies previously and these companies had all the City's information already in their system which will save both time and money. Council Member Wolfe asked about getting proposals from other companies and said he felt since it was the public's money, the City should get other proposals. Mr. Wolfe stated that if the City has confidence in these firms, they would not have to accept a lower bid, however he felt the City should get a comparison. City Manager Saunders stated that the City is not required to get additional proposals and he felt these are the companies that would be chosen regardless, both because of their fees and experience in working with the City. Finance Director Van Zile stated that he felt timing was very important and if the City goes through the Request For Qualifications process it will cause considerable delay. Mr. Van Zile stated that the fees being charged by these firms were very competitive and he would not see any benefit in going through the qualification process. City Manager Saunders stated that the City did go through the Request For Qualifications process when they hired these firms the first time and he did not feel the City could get a better price, especially considering that these firms already have all the data to do the job. Mayor Turville stated that the purpose of this was for discussion only and that the vote will be held at the City Council Meeting of September 28, 1999. CITY OF CLERMONT MINUTES SPECIAL COUNCIL MEETING SEPTEMBER 23, 1999 Page 7 Mr. Brown asked regarding the proposed budget for infrastructure. Mr. Van Zile referred to the proposed Budget Book and explained the breakdown of the $490,000 budget for infrastructure. Howard Barry asked if the City had done any bond issues this year and City Manager Saunders stated no bonds had been issued for three years. There being no further business or discussion, the meeting adjourned at 8:00 p.m. ~e,~Mayor Attest: ~s~h E~rk