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01-26-1999 Regular Meeting CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JANUARY 26, 1999 A regular meeting of the City Council of the City of Clermont was held Tuesday, January 26, 1999 at Jenkins Auditorium. The meeting was called to order at 7:30 p.m. by Mayor Turville with the following Council Members present: Council Member Biddle, Council Member Brown, Council Member Lamb and Council Member Wolfe. Other City officials present were City Manager Saunders, City Attorney Baird, Planning Director Harker, Principal Planner Brown, and Deputy City Clerk Whitlock. INVOCATION The Invocation was offered by Council Member Wolfe followed by the repeating of the Pledge of Allegiance to the Flag by all present. MINUTES 99-019 A motion was made by Council Member Wolfe, seconded by Council Member Brown, and carried unanimously to approve the minutes of the regular Council Meeting held January 12, 1999 as presented. CITY MANAGER SAUNDERS' REPORT Workshop Scheduled City Manager Saunders reminded Council Members that a Workshop meeting is scheduled for Thursday, February 4 at 6:00 p.m. at the Police Department Community Room. Lake County Recreation Grant City Manager Saunders stated that Lake County has appropr, iated $150,000 to be used for one project to help construct a large regional park. 'He recommended requesting the $150,000 to build a baseball field, a soccer field, two tennis courts, a parking area and miscellaneous items. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JANUARY 26, 1999 Page 2 99-020 A motion was made by Council Member Biddle, seconded by Council Member Brown, and carried unanimously to approve a grant request to Lake County_for $150,000 to help construct the Hancock Recreation Area. City Manager Saunders explained that the County will ask the City to agree to charge the same fee for all participants. Offer to Purchase Vacant Lot by Jenkins Auditorium City Manager Saunders stated that the owner of the vacant lot next to Jenkins Auditorium has posted the property for sale. He suggested that an appraisal be done for the property and that a contract be made contingent on the price meeting or exceeding the appraisal price or subject to approval of the City Council. 99-021 A motion was made by Council Member Wolfe, seconded bY Council Member Biddle, and carried unanimously that a contract be prepared offering to purchase the property adjacent to Jenkins Auditorium subject to approval of the City Council and that the appraisal must meet or exceed the offer, and authorize obtaining an appraisal on the property. Traffic Impact Fee City Manager Saunders stated that the traffic impact fee list for our District includes improvements on Hook Street from U.S. 27 to Grand Highway, and that section of Grand Highway from Hook Street to S.R. 50. He explained that it is very high on the impact fee priority list, however, it was placed on hold when Wal-Mart requested approval of a superstore, however, the Wal-Mart project has been withdrawn. He recommended asking the County to move ahead with those improvements. 99-022 A motion was made by Council Member Biddle, seconded by Council Member Brown, and carried unanimously to ask the County to move the CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JANUARY 26, 1999 Page 3 Hook Street pro}ect from U.S. 27 to Grand Highway, and that section of Grand Highw~_ from Hook Street to S.R. 50. to the top of the prioriO, list. Osceola and 3ra Street Traffic Control City Manager Saunders stated that he has received several complaints about traffic speeding on Osceola Street. Some of the residents have asked that the speed be reduced to 25 MPH and an additional stop sign be installed. Chief Story believes that more enforcement will help. Council Member Wolfe asked that the possibility of continuing Crystal Lake Drive to East Avenue which may reduce the traffic on Osceola. City Manager Saunders explained that there is right-of-way for that portion of Crystal Lake Drive, however, it will take another couple of weeks before he knows how much of the right-of-way is located in the flood plain. FINANCE DIRECTOR VAN ZILE'S REPORT Finance Director Van Zile reported that the Automated Attendant phone system has been in place for about three weeks and some refinements have already been made. MAYOR TU-RVILLE'S REPORT Mayor Turville stated that the present location of the Post Office doesn't allow an adequate level of service to the area. Postmaster Montgomery stated he would appreciate any support ~om the Council in seeking a new location for the Post Office. 99-023 A motion was made bP Council Member Wolfe, seconded bp Council Member Brown, and carried unanimously to encourage the Post Office to seek a new site for a post office facili_ty so that an improved level o£service could be provided to the area. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JANUARY 26, 1999 Page 4 COUNCIL MEMBER WOLFE'S REPORT McKinney Park Update Council Member Wolfe asked for a report on McKinney Park. City Manager Saunders stated that the irrigation was completed Friday and is currently being checked out. Minnehaha Avenue Traffic Control Council Member Wolfe stated he has received several calls concerning speeding traffic on Minnehaha. He stated that there are no sidewalks on most of Minnehaha which is dangerous for pedestrians. City Manager Saunders stated that he will be meeting with a representative from the Department of Transportation soon and then all options can be reviewed. COUNCIL MEMBER BROWN'S REPORT Council Member Brown asked when caution lights will be installed in front of the middle school on East Avenue. City Manager Saunders stated that those lights were not scheduled to be installed until the Hawkins development is underway, however, he will ask Mr. Hawkins to install them as soon as possible. VISITORS WITH BUSINESS Lake County - Road Projects Update Mr. Jim Stivender, Lake County Public Works Director reviewed the current road projects in South Lake County. He stated that the South Hancock project is out to bid from Johns Lake Road south to Hartwood-Marsh Road. They plan to complete the hard road to the middle school before school opens in August. The 6-lane planned for one mile north and south of the U.S. 27/S.R. 50 intersection is listed in the five-year road program and the next step is the planning, development and engineering study. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JANUARY 26, 1999 Page 5 Lake County - Local Mitigation Strategy Mr. Jim Stivender, Lake County Public Works Director stated that a $150,000 grant has been received from the State and $7,500 will be sent to all 14 cities in the County to assist in preparing a local mitigation strategy. The Federal Emergency Management Agency has directed the states to establish a policy and local governments need to be involved. Mr. John O'Connors, Building Official for the City of Tavares explained that the local mitigation strategy is a way of evaluating conditions that exist before a disaster strikes and identifying and prioritizing projects. Grants will be available for identified projects such as drainage projects. CFT Summer Sports - 1999 Triathlon Schedule Fred Sommer, President of CFT Sommer Sports requested approval of the 1999 Triathlon schedule, as follows: 2. 3. 4. 5. 6. 7. 8. 16* Annual Great Clermont Triathlon Clermont Triathlon Series # 1 Clermont Triathlon Series #2 Clermont Triathlon Series #3-USAT National Jr. Championship Clermont Triathlon Series #4 Assault on SugarloafRecreational Ride 15* Annual Florida Challenge Triathlon Great Floridian Triathlon IX April 11 June 20 July is August 8 August 29 Sept. 12 Sept. 19 Oct. 23 Mr. Sommer also requested the following: 1) 2) 3) 4) Flat fee of $250 per event for parking for all events at the Waterfront Park. No parking fee at the Waterfront Park during the Great Floridian on October 23. Donation of $1,500 in police services during the weekend of October 23. Installation of Great Floridian Triathlon street banners to be displayed from September through October which they will ask Florida Power to put up. ~ITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JANUARY 26, 1999 Page 6 5) 5) Closing of Montrose Street from Jenkins Auditorium to West Avenue from 12:00 p.m. Saturday, October 23 to 3:00 a.m. October 24. 99-024 /1 motion was made by Council Member Wolfe, seconded bP Council Member Lamb, and carried unanimously to approve the requested 1999 Event Schedule, a flat parkingfee of $25O per event with the exception Of the Great Floridian which will have no parking_fee, donation of $1,500 in police services during the Great Floridian, installation of Great Floridian Triathlon street banners to be displayedfrom September through October, and the closing of Montrose Street from Jenkins Auditorium to West Avenuejerom 12:00p. m. October 23 to 3:00 a.m. October 24. IXC Communications - Resolution 1047 Mayor Turville stated that IXC Communications has requested a Conditional Use Permit for a fiber optics regeneration station to be located in the Clermont Commons Business Park. He explained that the request requires a Quasi-Judicial hearing.be held and that anyone wishing to speak in favor of or in opposition to the request needs to be sworn in. City Clerk Van Zile swore in the following: Rick McCoy Joe Sparrow Gregg Croft Karen O'Brian Robert Wilkinson Wayne Wheeler Lori Ruhmann 713 Montrose Street 911 Hatteras Avenue, Minneola 859 Highpoint Circle, Minneola 908 Roanoke Road, Minneola 851 Highpoint Circle, Minneola 919 Hatteras Avenue, Minneola 857 Highpoint Circle, Minneola Rick McCoy stated he represented the IXC Communications who want to build a unmanned building of approximately 1,000 square feet that will house equipment which is used to monitor and boost the fiber optics transmissions. He stated that landscaping and a chain link fence will surround the building. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JANUARY 26, 1999 Page 7 Mr. McCoy stated that because the building will be unmanned, there is no need for paved parking or a dumpster. City Manager Saunders explained that both requests require a variance and cannot be requested until legal advertising is done. Joe Sparrow stated that a promise was made that no construction would be done in that area and about 10 buildings have been constructed. He did not want any additional buildings in the area. Karen O'Brian asked if the facility will affect radio or satellite reception or portable phones. She stated there is a community pool and playground only one-half block away. Robert Wilkinson asked if the dirt holes will be barricaded and how fiber optics will affect the residents. Lori Ruhmann asked if the facility will have fumes. She stated she was opposed to the industrial area expanding. City Manager Saunders stated that the Planning and Zoning Commission and staff recommend approval with the conditions outlined in Resolution 1047. He explained that the proposed facility is not an expansion of the business park, rather it is development of the previously approved business park. 99-025 ,4 motion was made by Council Member Brown, seconded bp Council Member Biddle, and carried unanimous!¥ to table Resolution 1047 until the Februa~_ 9, 1999 meeting so that representatives of lXC Communications can be present to answer residents' concerns. Magic Moments - Resolution 1048 Mayor Turville read Resolution 1048 by title only and stated that the request requires that a Quasi-Judicial hearing be held and that anyone wishing to speak in favor of or in opposition to the request needs to be sworn in. City Manager Saunders stated that the applicant is requesting a Conditional Use Permit for the construction of a child care facility at 980 W. DeSoto Street. City Clerk Van Zile swore in the following: Sam Allison Wanda Andrews 885 W. DeSoto Street, Clermont 999 W. Lake Shore Drive, Clermont CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JANUARY 26, 1999 Page 8 Sam Allison, owner, stated this is one block away from the present day care facility. new facility will be 4,700 square feet and will be licensed for 85 children. The site presently has an old warehouse that will be demolished. The Wanda Andrews stated she has concerns since residences are on three sides. She was also concerned with additional traffic and didn't think this area was the best lo.cation for this type of facility. City Manager Saunders stated that this is in a R-3 Residential/Professional District which allows this type of use. He stated that the Planning and Zoning Commission and staff recommend approval with the conditions as stated in Resolution 1048. City Clerk Van Zile swore in Suzy Gibson, 780 S.R. 50, Clermont who stated the traffic in this area will be greatly reduced when the Post Office relocates. Mayor Turville closed the public hearing. 99-026 ~1 motion was made bp Council Member Wolfe, seconded bP Council Member Biddle, and carried unanimousl_¥.b_¥ roll call vote to adopt Resolution 1048_for Conditional Use Permit[or the construction ora child care f'acili~ at 980 W. DeSoto Street. Catholic Church - Resolution 1049 Mayor Turville read Resolution 1049 by title only and stated that the request requires that a Quasi-Judicial hearing be held and that anyone wishing to speak in favor of or in opposition to the request needs to be sworn in. City Manager Saunders stated that the Church is requesting a Conditional Use Permit for the construction of a new sanctuary, parish center, and Sunday school facility on the northwest corner of 12 ~ Street and S.R. 50. City Clerk Van Zile swore in the following: Paul Zelones Wanda Andrews 1095 Harbor Island Road, Orlando 999 W. Lake Shore Drive, Clermont CITY OF CLERMONF MINUTES REGULAR COUNCIL MEETING JANUARY 26, 1999 · Page 9 Ed Pauley Jimmy Conard 1693 12~ Street, Clermont 9052 Bogaert Drive, Groveland Paul Zelones, architect for the Church explained that they presently use the entrance and exit fi:om 12t~ Street and two exits fi:om Montrose Street. They propose to close the south entrance road and add another lane on Montrose Street so there will be one lane in and two lanes out. Ed Pauley, stated he is a member of the Church and explained that three masses were held on Saturday and Sunday and the expansion is greatly needed. Jimmy Conard stated he is in favor of the expansion. Wanda Andrews stated she is concerned with parking for West Field and suggested that the City and the Church share parking. Priest Andy Wawrzycki explained that shared parking raises liability insurance issues. Karen O'Brian stated that the City should develop additional grass parking for West Field. Jimmy Conard suggested a mulch parking area for the City. Elaine Renick asked about stacking lanes and the accel taper. Robert Beasley stated that Little League parking isn't a problem for practices. Mayor Turville closed the Public Hearing. City Manager Saunders stated that the Planning and Zoning Commission and staffhave recommended approval with the conditions as outlined. He explained that a decel taper is proposed for the new access to the site to be located on S.R. 50. 99-027 A motion was made bY Council Member Y/olfe, seconded by Council Member Biddle, and carried unanimousl¥ by roll call vote to adopt Resolution 1049 for a Conditional Use Permit for the construction o)C a new sanctuary, parish center, and Sunda¥ school~facili~ on the northwest corner of 12tn Street and S.R. 50. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JANUARY 26, 1999 Page 10 NEW BUSINESS Introduction of Ordinance 376-M Mayor Turville read Ordinance 376-M by title only and stated the public hearing will be held on February 9. City Manager Saunders stated that the applicants are requ.esting the closing of that portion of Third Street lying north of S.R. 50 running south of Crystal Lake Drive. Contract Approval - Sill City Manager Saunders stated that SRI was chosen as the architectural firm for the new fire station and he recommended approval of the proposed agreement with a total fee of $36,000. He stated that SRI is also working with DOT regarding the S.R. 50 signalization change. 99-0281' /1 motion was made b? Council Member Wolfe, seconded bp Council Member Biddle, and carried unanimous!¥ to approve the SRI contract]or architectural services for the S.R. 50 fire station for $36,000. Contract Approval - C.T. Hsu City Manager Saunders stated he did not have a final contract agreement with C.T. Hsu, the architectural firm chosen to do a space needs analysis and site analysis for the new City Hall. The Council at the Retreat held January 22 directed staffto expand the scope of services to include an analysis of the old hospital building, and additional time will be needed to meet with C.T. Hsu. He recommended tabling the agreement until the regular meeting of February 9. " 99-029 A motion was made by Council Member Wolfe, seconded by Council Member Biddle, and carried unanimously to table the C. T. Hsu contract agreement for the space needs analysis and site analysis for the new City Hall. CITY OF CLERMONT MINUTES REGULAR COUNCIL MEETING JANUARY 26, 1999 Page 11 AUDIENCE COMMENTS Fred Sommer, President of eFT Sommer Sports presented an appreciation plaque to the Council for the City's contribution to the 1998 Great Floridian Triathlon. Charles Forth suggested the staff consider a wider areas designated when a road is widened and the possibility of adding berms. There being no further business or discussion, the meeting adjourned at 10:12 p.m. Attest: ph E. Van Zile, C~ty C er