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10-01-2001 Special Meeting CITY OF CLERMONT MINUTES SPECIAL COUNCIL MEETING OCTOBER 1, 2001 Page 1 A Special Meeting of the City Council of the City of Clermont was held Monday, October 1,2001, at the Highlander Hut. Mayor Turville called the meeting to order at 6:00 p.m. Council Members MacLauchlin and Mullins were present, also present were City Manager Saunders and Planning Director Barry Brown. City Manager Saunders stated that the first item on the Special Meeting agenda was Ordinance No. 437-M. He explained that this ordinance was for the rezoning of approximately 180 acres generally located south of Hartwood Marsh Road. He stated that the City Council did not introduce this at the last City Council meeting. Mr. Saunders further explained that he had discussed this situation with City Attorney Guthrie and had been advised that, after additional consideration, Mr. Guthrie determined that it would be advisable for the City Council to move ahead with the introduction in order to provide a public hearing and due process for this req.uested rezoning. Mayor Turville read Ordinance No. 437-M by title only. A motion was ~nade by Council Member Mullins, seconded by Council Member MacLauchlin, and carried unanimously to introduce Ordinance No. 437-M. City Manager Saunders stated that the final reading and public hearing was advertised for the meeting to be held October 9, 2001. City Manager Saunders introduced Rod Cashe and Shawn Parks of Hartman & Associates. Mr. Saunders explained that Mr. Cashe and Mr. Parks had been working on the Streetscape plan associated with the Community Development Block Grant for the downtown streetscape project. Mr. Cashe and Mr. Parks displayed a map of the streetscape project. Mr. Cashe'reviewed with the City Council some of the technical information regarding the plans. Mr. Parks then reviewed with the City Council the types of plant materials and the areas to be landscaped, along with the plans for the intersections and the sidewalk design, including the placement of the new streetlights. City Manager Saunders stated that after the improvements are completed the City will need additional support for maintenance of the area and he proposed to use CRA funds in future to provide it. A question was asked by Mayor Turville regarding the type of mulch to be used. Mr. Parks explained that he is specifying that pine straw will be used rather that cypress mulch. The City Council was in agreement with this specification. CITY OF CLERMONT MINUTES SPECIAL COUNCIL MEETING OCTOBER 1, 2001 Page 2 The City Council then discussed the amount of parking that would be lost because of the new islands that would be installed. City Manager Saunders stated that they would do a physical count of existing spaces and provide that information, to the City Council. A member of the audience stated that with the new parking lot being provided with the new City Hall there would be an increase of the available parking. Discussion followed. A motion was made by Council Member MacLauchlin, seconded by Council Member Mullins, and carried unanimously to accept the plans as presented and to move ahead with the final plans and specifications_for the bidding process. City Manager Saunders then reviewed with the City Council the need for a special election due to the resignation of Mr. Biddle. He explained that a special election would be required to fill the unexpired term and that the earliest the election could be held would January 22, 2002 with the primary, if needed, on December 18, 2001. He further stated that the qualifying period would be November 5 - 9, 2001 and that if dates were acceptable a Mayoral Proclamation would be prepared for presentation at the next City Council meeting. City Council members agreed to these dates. The City Council then discussed the number of precincts that should be opened for this election and it was the consensus that the three main precincts would be opened. City Manager Saunders stated that the Legends development and the Hills of Clermont development are in other precincts but could be included in the three main ones. Being no further business, the meeting adjourned at 7:45 p.m. Hal Turville, Mayor