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09-18-2002 Workshop Meeting CITY OF CLERMONT MINUTES WORKSHOP MEETING SEPTEMBER 18, 2002 Page 1 A Workshop Meeting of the City Council of the City of Clermont was held at 7:00 p.m. on Wednesday, September 18, 2002 at the Police Department Community Services Room. Mayor Turville and Council Members Caputo, Dupee, Mullins and Renick were present at the meeting. Also present were City Manager Saunders and Finance Director Van Zile. Mayor Turville welcomed those present. City Manager Saunders introduced Tim McNicholas of C.T. Hsu & Associates and distributed information to the City Council regarding the audio/visual plans for the new City Hall. Mr. McNicholas provided information regarding the system and the flexibility of the system for future changes. Also present were representatives of Audio Visual Innovations, who were recently selected by the City Council to provide the audio/visual system for City Hall. They made a presentation of the proposed equipment and discussed the systems with the City Council noting minor changes that were requested. Finance Director Van Zile then reviewed with the City Council the election procedures for the upcoming Primary election. He discussed with the City Council the choices of people to be used to count ballots. After discussion, it was the consensus of the City Council that the City should use three teams with three members each to count the ballots, and that all the team members should be employees of the City's Certified auditing firm. Finance Director Van Zile also discussed the procedures for receiving absentee ballots and stated that the Police Department Community Services Room would be used to count the ballots. He stated that the Canvassing Board should consist of Council Members not on the ballot and that they would be required to be present during the counting of the ballots. City Manager Saunders then informed the City Council that Mr. Jack Sargeant had resigned from the Lake Apopka Natural Gas Board due to health reasons. Mayor Turville suggested that Finance Director Van Zile be considered as a replacement. City Manager Saunders stated he would discuss this with Mr. Van Zile and report back to the City Council. City Manager Saunders also reported that Lake County has approved an agreement with Cooper Memorial Library for the library to become a branch of the County library system. City Manager Saunders then discussed with the Council a request by the YMCA to reserve the City's basketball courts for their upcoming winter basketball program. There was no support for changing City policy to allow for reservation of basketball courts for this type program. There being no further business, the meeting adjourned at approximately 8:00 p.m. Attest: