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Contract 2021-024ADocuSign Envelope ID: 59BF5A38-257D-45BA-8CE9-608BC9FAC019 #2021-024-A
AGREEMENT NO. 2021-024 FOR
GASOLINE, DIESEL, KEROSENE, LP GAS AND BIO-DIESEL
THIS AGREEMENT, is made and entered into this 6th day of May
'10rV • OM-, by and between the CITY OF CLERMONT, FLORIDA, a municipal corporation
under the laws of the State of Florida whose address is: 685 W. Montrose Street, Clermont,
Florida, (hereinafter referred to as "CITY"), and PORT CONSOLIDATED, INC whose
address is: 1150 W Broad St, FL 34736, (hereinafter referred to as "CONTRACTOR").
WHEREAS, Lake County through the public procurement process awarded an Agreement
for gasoline, diesel, kerosene, LP gas and bio-diesel, Lake County Contract Number 20-
0701;
WHEREAS, CITY desires to utilize the above -referenced awarded bid, CONTRACTOR's
response thereto and Agreement in accordance with CITY's procurement policy; and
WHEREAS, CONTRACTOR desires to enter into a contract with CITY based on the terms
and conditions of the Lake County Contract Number 20-0701;
WITNESSETH: That the parties hereto, for the consideration hereinafter set forth,
mutually agree as follows:
ARTICLE I — SCOPE OF WORK
The CONTRACTOR shall furnish gasoline, diesel, kerosene, LP gas and bio-diesel as
described in the Lake County Contract Number 20-0701, which is attached hereto and
incorporated herein as Exhibit "A" and shall perform everything required by this
Agreement and the other exhibits attached hereto. Provided, however, that nothing herein
shall require CITY to purchase or acquire any items or services from CONTRACTOR that
is not specified in the CITY's purchase order. To the extent of a conflict between this
Agreement and Exhibit "A", the terms and conditions of this Agreement shall prevail and
govern. In all instances the CITY purchasing policy, resolutions and ordinances shall
apply.
ARTICLE II — THE CONTRACT SUM
CITY shall pay CONTRACTOR, for the faithful performance of the Agreement as set forth
in the Agreement documents and the Unit Price Schedule as set forth in Exhibit `B',
attached hereto and incorporated herein.
ARTICLE III — TERM AND TERMINATION
1. This Agreement is to become effective upon execution by both parties, and shall
remain in effect until April 21, 2021 unless terminated or renewed by Lake County.
DocuSign Envelope ID: 59BF5A38-257D-45BA-8CE9-608BC9FAC019
2. Notwithstanding any other provision of this Agreement, CITY may, upon written
notice to CONTRACTOR, terminate this Agreement: a) without cause and for
CITY's convenience upon thirty (30) days written notice to CONTRACTOR b) if
CONTRACTOR is adjudged to be bankrupt; c) if CONTRACTOR makes a general
assignment for the benefit of its creditors; d) CONTRACTOR fails to comply with
any of the conditions of provisions of this Agreement; or e) CONTRACTOR is
experiencing a labor dispute, which threatens to have a substantial, adverse impact
upon the performance of this Agreement, without prejudice to any other right or
remedy CITY may have under this Agreement. In the event of such termination,
CITY shall be liable only for the payment of all unpaid charges, determined in
accordance with the provisions of this Agreement, for work, properly performed
and accepted prior to the effective date of termination.
Upon mutual Agreement of the parties, this Agreement may be renewed for four
(4) additional year term.
ARTICLE IV — PROVISION OF SERVICES AND COMPLETION OF WORK
The CONTRACTOR shall only provide to CITY gasoline, diesel, kerosene, LP gas
and bio-diesel upon receipt of an authorized order from CITY and shall provide the
requested items in the timeframe and as set forth in Lake County Contract 20-0701
or in the specific purchase order or authorized order submitted by CITY. Nothing
herein shall obligate CITY to purchase any specific amount of product from
CONTRACTOR or create an exclusive purchase agreement between CITY and
CONTRACTOR. CITY shall not be obligated or required to pay for any items
received until such time as CITY has accepted the items in accordance with the
order provided to CONTRACTOR.
2. CONTRACTOR, upon receipt of an order hereunder, shall immediately notify
CITY if it has an issue or question related to the fulfillment of the order or whether
there will be any delay in providing the items requested. Failure of
CONTRACTOR to so notify CITY will preclude CONTRACTOR from seeking
payment of any kind for any items that were delayed in delivery. Upon receipt of
notification of the delay, CITY may at its sole option cancel the order and seek the
items from any available source.
It is expressly understood and agreed that the passing, approval and/or acceptance
of any gasoline, diesel, kerosene, LP gas and bio-diesel herein by CITY or by any
agent or representative as in compliance with the terms of this Contract shall not
operate as a waiver by the CITY of strict compliance with the terms of this Contract
and the CITY may require the CONTRACTOR replace the accepted gasoline,
diesel, kerosene, LP gas and bio-diesel so as to comply with the warranties and
specifications hereof.
4. COMPANY specifically acknowledges that this Contract does not bind or obligate
CITY to purchase any minimum quantity of product during the term hereof.
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ARTICLE V — PAYMENTS
In accordance with the provisions fully set forth in the Contract Documents,
CONTRACTOR shall submit an invoice to CITY upon completion of the services and
delivery of products to CITY as set forth in the applicable purchase order. CITY shall
make payment to the CONTRACTOR for all accepted deliveries and undisputed product
delivered and services provided, within thirty (30) calendar days of receipt of the invoice.
ARTICLE VI — DISPUTE RESOLUTION - MEDIATION
Any claim, dispute or other matter in question arising out of or related to this
Agreement shall be subject to mediation as a condition precedent to voluntary
arbitration or the institution of legal or equitable proceedings by either party.
2. The CITY and CONTRACTOR shall endeavor to resolve claims, disputes and
other matters in question between them by mediation.
The parties shall share the mediator's fee and any filing fees equally. The mediation
shall be held in Clermont, Lake County, Florida, unless another location is mutually
agreed upon. Agreements reached in mediation shall be enforceable as settlement
Agreements in any court having jurisdiction thereof.
ARTICLE VII — INSURANCE AND INDEMNIFICATION RIDER
Worker's Compensation Insurance — The CONTRACTOR shall take out and
maintain during the life of this Agreement, Worker's Compensation Insurance for
all its employees connected with the work of this Project and, in case any work is
sublet, the CONTRACTOR shall require the subCONTRACTOR similarly to
provide Worker's Compensation Insurance for all of the subCONTRACTOR
employees unless such employees are covered by the protection afforded by the
CONTRACTOR. Such insurance shall comply with the Florida Worker's
Compensation Law. In case any class of employees engaged in hazardous work
under this Agreement at the site of the Project is not protected under the Worker's
Compensation statute, the CONTRACTOR shall provide adequate insurance,
satisfactory to the CITY, for the protection of employees not otherwise protected.
2. CONTRACTOR's Commercial General Liability Insurance — The
CONTRACTOR shall take out and maintain during the life of this Agreement,
Commercial General Liability and Business Automobile Liability Insurance as
shall protect it from claims for damage for personal injury, including accidental
death, as well as claims for property damages which may arise from operating under
this Agreement whether such operations are by itself or by anyone directly or
DocuSign Envelope ID: 59BF5A38-257D-45BA-8CE9-608BC9FAC019
indirectly employed by it, and the amount of such insurance shall be as follows:
(a) CONTRACTOR's Commercial General Liability, $1,000,000 Each,
($2,000,000 aggregate). Liability Coverages, Bodily Injury Occurrence, &
Property Damage Combined Single Limit
(b) Automobile Liability Coverages, $1,000,000 Each, Bodily Injury &
Property Damage Occurrence, Combined Single Limit
(c) Excess Liability, Umbrella Form $2,000,000 Each Occurrence, Combined
Single Limit
Insurance clause for both BODILY INJURY AND PROPERTY DAMAGE shall
be amended to provide coverage on an occurrence basis.
3. Indemnification Rider
(a) To the fullest extent permitted by law, the CONTRACTOR shall indemnify
and hold harmless the CITY and its employees from and against all claims,
damages, losses and expenses, including but not limited to reasonable
attorney's fees, arising out of or resulting from its performance of the Work,
provided that any such claim, damage, loss or expense (1) is attributable to
bodily injury, sickness, disease or death, or to injury to or destruction of
tangible property (other than the Work itself) , and (2) is caused in whole or
in part by any negligent act or omission of the CONTRACTOR, any
subcontractor, anyone directly or indirectly employed by any of them or
anyone for whose acts any of them may be liable, regardless of whether or
not such acts are caused in part by a party indemnified hereunder. Such
obligation shall not be construed to negate, abridge, or otherwise reduce any
other right to obligation of indemnity which would otherwise exist as to any
party or person described in this Article.; however, this indemnification
does not include the sole acts of negligence, damage or losses caused by the
CITY and its other contractors.
(b) In any and all claims against the CITY or any of its agents or employees by
any employee of the CONTRACTOR, any subcontractor, anyone directly
or indirectly employed by any of them or anyone for whose acts any of them
may be liable, the indemnification obligations under this Paragraph shall
not be limited in any way by any limitation on the amount or type of
damages, compensation or benefits payable by or for the CONTRACTOR
or any subcontractor under workers' or workmen's compensation acts,
disability benefit acts or other employee benefit acts.
(c) The CONTRACTOR hereby acknowledges receipt of ten dollars and other
good and valuable consideration from the CITY for the indemnification
provided herein.
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ARTICLE VIII — NOTICES
All notices shall be in writing and sent by United States mail, certified or registered, with
return receipt requested and postage prepaid, or by nationally recognized overnight courier
service to the address of the party set forth below. Any such notice shall be deemed given
when received by the party to whom it is intended.
CONTRACTOR: Port Consolidated, Inc
3141 SE 14 Avenue
Fort Lauderdale, FL 33316
Attn: Daniel Simmons, VP
OWNER: City of Clermont
Attn: Susan C. Dauderis, Interim City Manager
685 W. Montrose Street
Clermont, FL 34711
ARTICLE IX — MISCELLANEOUS
Attorneys' Fees — In the event a suit or action is instituted to enforce or interpret
any provision of this Agreement, the prevailing party shall be entitled to recover
such sum as the Court may adjudge reasonable as attorneys' fees at trial or on any
appeal, in addition to all other sums provided by law.
2. Waiver — The waiver by city of breach of any provision of this Agreement shall not
be construed or operate as a waiver of any subsequent breach of such provision or
of such provision itself and shall in no way affect the enforcement of any other
provisions of this Agreement.
3. Severabilily — If any provision of this Agreement or the application thereof to any
person or circumstance is to any extent invalid or unenforceable, such provision, or
part thereof, shall be deleted or modified in such a manner as to make the
Agreement valid and enforceable under applicable law, the remainder of this
Agreement and the application of such a provision to other persons or
circumstances shall be unaffected, and this Agreement shall be valid and
enforceable to the fullest extent permitted by applicable law.
4. Amendment — Except for as otherwise provided herein, this Agreement may not be
modified or amended except by an Agreement in writing signed by both parties.
5. Entire Agreement — This Agreement including the documents incorporated by
reference contains the entire understanding of the parties hereto and supersedes all
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DocuSign Envelope ID: 59BF5A38-257D-45BA-8CE9-608BC9FAC019
prior and contemporaneous Agreements between the parties with respect to the
performance of services by CONTRACTOR.
6. Assignment — Except in the event of merger, consolidation, or other change of
control pursuant to the sale of all or substantially all of either parry's assets, this
Agreement is personal to the parties hereto and may not be assigned by
CONTRACTOR, in whole or in part, without the prior written consent of city.
7. Venue — The parties agree that the sole and exclusive venue for any cause of action
arising out of this Agreement shall be Lake County, Florida.
Applicable Law — This Agreement and any amendments hereto are executed and
delivered in the State of Florida and shall be governed, interpreted, construed and
enforced in accordance with the laws of the State of Florida.
9. Public Records — Contractor expressly understands records associated with this
project are public records and agrees to comply with Florida's Public Records law,
to include, to:
(a) Keep and maintain public records that ordinarily and necessarily would be
required by the CITY in order to perform the services contemplated herein.
(b) Provide the public with access to public records on the same terms and
conditions that the CITY would provide the records and at a cost that does
not exceed the cost provided in this Florida's Public Records law or as
otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as
authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost,
to the CITY all public records in possession of CONTRACTOR upon
termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure
requirements. CONTRACTOR shall use reasonable efforts to provide all
records stored electronically to the CITY in a format that is compatible with
the information technology systems of the CITY.
(e) IF CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTRACTOR SHALL
CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT
CITY CLERK'S OFFICE, (352) 241-7331.
G
DocuSign Envelope ID: 59BF5A38-257D-45BA-8CE9-608BC9FAC019
ARTICLE X — AGREEMENT DOCUMENTS
The Agreement Documents, as listed below are herein made fully a part of this Agreement
as if herein repeated.
Document Precedence:
1. This Agreement
2. Purchase Order / Notice To Proceed
3. An applicable Contractor Quote or Statement of Work
4. All documents contained in the Lake County Contract No. 20-0701.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
this 6th day of May ,402-E): 2021 �S
CITY OF CLERMONT
DocuSigned by:
SIAsm& C ` AUAVis
�3T1`OY-6'F69
Susan C. Dauderis, Interim City Manager
ATTEST:
DocuSigned by:
T A"•Y Ho.wc
Tracy Ackroyd Howe, City Clerk
7
DocuSlgn Envelope ID: 59BF5A38-257D-45BA-8CE9-608BC9FAC019
PORT CONSOLIDATED, INC
ned bby:
By:F717�pv—
(Signature)
Print Name: Daniel Simmons
Title: vice President
Date: 12/18/2020
DocuSign Envelope ID: 59BF5A38-257D-45BA-8CE9-608BC9FAC019
LXRE
COUNTY. FL
CONTRACT NO.20-0701 for Gasoline, Diesel, Kerosene, LP Gas, and Bio-Diesel
LAKE COUNTY, FLORIDA, a political subdivision of the State of Florida, through its Board of County
Commissioners (hereinafter "County") does hereby accept, with noted modifications, if any, the bid of
Port Consolidated (hereinafter "Contractor") to supply Gasoline, Diesel, Kerosene, LP Gas, and Bio-
Diesel to the County pursuant to County Bid number 20-0701 with any included addenda (hereinafter
"Bid"), with an opening date of 12/18/2019, and Contractor's Bid response dated 11/27/2019, thereto with
all County Bid provisions governing.
A copy of the Contractor's signed Bid is attached hereto and incorporated herein, thus making it a part of
this Contract except that any items not awarded have been struck through. The attachments noted below
(if any) are attached hereto and are also made a part of this Contract.
Attachments: None
No financial obligation under this Contract shall accrue against the County until a specific purchase
transaction is completed pursuant to the terms and conditions of this Contract.
Contractor shall submit the documents hereinafter listed prior to commencement of this Contract:
Certificate of Insurance.
The County's Procurement Services Director shall be the sole judge as to the fact of the fulfillment of this
Contract, and upon any breach thereof, shall, at his option, declare this Contract terminated, and for any
loss or damage by reason of such breach, whether this Contract is terminated or not, said Contractor and
their surety for any required bond shall be liable.
This Contract is effective from 4/22/2020 through 4/21/2021, except the County reserves the right to
terminate this Contract immediately for cause and/or lack of funds and with thirty (30) day written notice
for the convenience of the County. This Contract provides for four (4) one (1) year renewals at Lake
County's sole option at the terms noted in the Bid.
Any and all modifications to this Contract must be in writing signed by the County's Procurement Services
Director.
LAKE COUNTY, FLORIDA
By: AaW Wwae(a"
6wftc&kf 0&n 99
Date: 4/22/2020
Distribution: Original -Bid File
Copy -Contractor
Copy -Department
PROCUREMENT SERVICES / A DIVISION OF THE OFFICE OF MANAGEMENT AND BUDGET
P.O. BOX 7800.315 W. MAIN ST., RM 441, TAVARES, FL 32778 • P 352.343.9839 • F 352.343.9473
Board of County Commissioners • www.lakecounbvfl.gov
DocuSign Envelope ID: 59BF5A38-257D-45BA-8CE9-608BC9FAC019
GASOLINE, DIESEL, FUEL, KEROSENE, LP GAS, AND BIO-DIESEL
INVITATION TO BID (ITB)
Procurement Services website j
352-343-9839 J"```
315 West Main Street, Suite 441
Tavares, Florida 32778 L E
Post Office Box 7800 C r)TTN T V PT
20-0701
REAL FLORIDA • REAL CLOSE
ITB Number: 20-0701
Bid Title: GASOLINE, DIESEL, FUEL, KEROSENE, LP GAS AND BIO DIESEL
Contracting Officer: Amy Munday
CLOSING DATE: 11/27/2019
CLOSING TIME: 3:00 P.M. Eastern
Vendors shall complete and return all information requested in Section 9.0. Failure to submit the bid
response by the specified time and date will result in rejection of bid. Failure to sign the bid response
may be cause for rejection of the bid.
TABLE OF CONTENTS
1.0
PURPOSE OF BID.................................................................................................................... 2
1.1
TECHNICAL SPECIFICATIONS or SCOPE OF WORK ..............................................
2
1.2
EXHIBITS..............................................................................................................................
2
1.3
ATTACHMENTS..................................................................................................................
2
2.0
POINT OF CONTACT............................................................................................................. 2
3.0
PROPOSED SCHEDULE........................................................................................................ 2
4.0
QUESTIONS, EXCEPTIONS, AND ADDENDA.................................................................. 2
5.0
TERM OF CONTRACT........................................................................................................... 3
6.0
METHOD OF PAYMENT....................................................................................................... 3
7.0
METHOD OF AWARD............................................................................................................
3
8.0
DELIVERY OF BID.................................................................................................................
4
9.0
SUBMITTAL REQUIREMENTS............................................................. ............................
5
Page 1 of 6
DocuSign Envelope ID: 59BF5A38-257D-45BA-8CE9-608BC9FAC019
GASOLINE, DIESEL, FUEL, KEROSENE, LP GAS, AND BIO-DIESEL 20-0701
1.0 PURPOSE OF BID
The purpose of this Invitation to Bid (ITB) is to solicit competitive sealed bids to furnish
GASOLINE, DIESEL, FUEL, KEROSENE, LP GAS AND BIO DIESEL for and on behalf
of the following entities, all of which are members of the Purchasing Officials of Lake
Cooperative Purchasing Program ("hereafter "POOL"):
Awarding Entity: Lake County, Florida Board of County Commissioners (hereafter
"COUNTY"),
Participating Entities: the Lake County School Board, the Lake County Sheriffs Office,
the Town of Astatula, the Town of Lady Lake, the City of Clermont, the City of Eustis,
the City of Leesburg, and the City of Mount Dora, Florida (hereafter "Entities").
1.1 TECHNICAL SPECIFICATIONS or SCOPE OF WORK
Refer to Exhibit A — Scope of Work for full details.
1.2 EXHIBITS
Exhibit A — Scope of Work
Exhibit B — Insurance Requirements
Exhibit C — Review the Lake County General Terms and Conditions Pale dated 2/26/2019.
Exhibit D — Delivery Site Locations
1.3 ATTACHMENTS
Attachment 1 — Bid Submittal Form
Attachment 2 — References Form
Attachment 3 — Pricing Sheet
Attachment 4 — Pricing Continued
2.0 POINT OF CONTACT
Inquiries concerning any portion of this solicitation should be directed to the Contracting
Officer below who will be the official point of contact for this solicitation.
Amy Munday, Contracting Officer II
Telephone: 352-343-9839
Fax: 352.343.9473
E-mail: amurida @IakecountA. goy
3.0 PROPOSED SCHEDULE
10/30/2019.......................Invitation to Bid Available
11/20/2019....................... Last Day to Receive Written Questions
11 /27/2019....................... Bid Closing Date
4.0 QUESTIONS, EXCEPTIONS, AND ADDENDA
Vendors should carefully examine this solicitation package including the Lake County General
Terns and Conditions page. All communication, inquiries, or requests for exceptions are to be
directed to the Contracting Officer listed in Section 2.0. The last day for questions or requests
for exceptions is 11/20/2019. An addendum may be issued in response to any inquiry received,
which changes or clarifies the terms, provisions, or requirements of the solicitation. No answers
given in response to questions submitted will be binding upon this solicitation unless released
Page 2 of 6
DocuSign Envelope ID: 59BF5A38-257D-45BA-8CE9-608BC9FAC019
GASOLINE, DIESEL, FUEL, KEROSENE, LP GAS, AND BIO-DIESEL 20-0701
in writing as an addendum to the solicitation and posted on the Lake County Formal Bid site
for this solicitation. Where there appears to be a conflict between this solicitation and any
addenda, the last addendum issued will prevail.
It is the Vendor's responsibility to ensure receipt of all addenda and any accompanying
documentation. Failure to acknowledge each addendum may prevent the proposal from being
considered for award.
Clarification of process or procedure questions may be asked at any time to the Contracting
Officer.
5.0 TERM OF CONTRACT
The Contract will be awarded for an initial one (1) year term with the option for four (4)
subsequent one (1) year renewals. Renewals are contingent upon mutual written agreement.
Contract prices resultant from this solicitation will prevail for the full duration of the Contract
unless otherwise indicated elsewhere. Prior to completion of each exercised term, the County
may consider an adjustment to price based on changes as published by the U.S. Department of
Labor, Bureau of Labor Statistics. Refer to Exhibit A — Scope of Services. It is the Contractor's
responsibility to request in writing any pricing adjustment under this provision.
6.0 METHOD OF PAYMENT
The Contractor must submit an accurate invoice to the County's using department. The date of
the invoice must be after delivery but no more than thirty (30) calendar days after delivery.
Invoices must reference the: purchase or task order; delivery date, delivery location, and
corresponding packing slip or delivery ticket signed by a County representative at the time of
acceptance. Failure to submit invoices in the prescribed manner will delay payment.
Payments will be tendered in accordance with the Florida Prompt Payment Act, Part VII,
Chapter 218, Florida Statutes. The County will remit full payment on all undisputed invoices
within forty-five (45) days from receipt by the appropriate County using department. The
County will pay interest not to exceed one percent (1%) per month on all undisputed invoices
not paid within thirty (30) days after the due date.
7.0 METHOD OF AWARD
Each Bid submittal will be evaluated for conformance as responsive and responsible using the
following criteria:
A. Proper submittal of ALL documentation as required by this Bid. (Responsive)
B. The greatest benefits to Lake County as it pertains to: (Responsible)
1. Total Cost — per gallon rack/pipeline prices as of November 5, 2019* including
markups + or -;
2. Delivery;
3. Past Performance. In order to evaluate past performance, all Vendors are required to
submit a list of five (5) verifiable references / relevant projects completed within the
last three (3) years that are the same or similar in magnitude to this ITB. The County
may be listed as a reference. Use Attachment 2 — References Form;
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DocuSign Envelope ID: 59BF5A38-257D-45BA-8CE9-608BC9FAC019
GASOLINE, DIESEL, FUEL, KEROSENE, LP GAS, AND BIO-DIESEL 20-0701
4. All technical specifications associated with this Bid;
5. Financial Stability: A Dun and Bradstreet report may be used by the County to
evaluate Vendor's financial stability. All Vendors shall be prepared to supply a
financial statement upon request, preferably a certified audit of the last available fiscal
year.
6. Review of Vendor's facility to determine Vendor's capability to successfully perform
under contract and, Vendor's ability to supply fuel in emergency situations.
Awards will be made to the most responsive, responsible, Vendor whose Bid represents the best
overall value to the County when considering all evaluation factors.
The County reserves the right to make awards on a lowest price basis by individual item, group
of items, all or none, or a combination; with one or more Vendors; to reject any and all offers
or waive any minor irregularity or technicality in bids received.
Bids received before the date and time listed will be opened, recorded, and accepted for
consideration. Vendors' names will be read aloud and recorded. Bids will be available for
inspection during normal business hours in the Office of Procurement Services thirty (30)
calendar days after the bid due date or after recommendation of award, whichever occurs first.
8.0 DELIVERY OF BID
DO NOT RESPOND TO THIS SOLICITATION ON-LINE, All Bids must be sealed and
clearly marked with BID: 20-0701, GASOLINE, DIESEL, FUEL, KEROSENE, LP GAS
AND BIO DIESEL, and firm name.
Bids must be received by the Lake County Office of Procurement Services, Room 441, Fourth
Floor, 315 W. Main Street, Tavares, FL 32778-7800, no later than 3:00 P.M., Eastern time on
11/27/2019. Bids received after this time, regardless of circumstance, will not be considered.
A response will not be accepted if received in the Office of Procurement Services after the
official due date and time regardless of when or how it was received by the Lake County Clerk
of Court Mail Receiving Center. Allow sufficient time for transportation and inspection.
All Bids must be sealed and delivered to (faxes/e-mails will not be accepted):
Hand Delivery:
LAKE COUNTY PROCUREMENT SERVICES
315 W. MAIN STREET
4TH FLOOR, ROOM 441
TAVARES, FLORIDA 32778
Sealed Bids delivered by a third -party carrier (U.S. Postal Service, FedEx, UPS, etc.) are opened
and inspected by the Lake County Clerk of the Circuit Court Mail Receiving Center in an off -
site controlled facility prior to delivery to the Office of Procurement Services.
United States Postal Service (USPS). Allow additional days for transportation and inspection:
LAKE COUNTY PROCUREMENT SERVICES
PO BOX 7800
TAVARES, FL 32778-7800
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DocuSlgn Envelope ID: 59BF5A38-257D45BA-8CE9-608BC9FAC019
GASOLINE, DIESEL, FUEL, KEROSENE, LP GAS, AND BIO-DIESEL 20-0701
Third Party Carrier (FedEx, UPS, etc). Allow an additional day for transportation and
inspection:
LAKE COUNTY PROCUREMENT SERVICES
MAIL RECEIVING CENTER
313 SOUTH BLOXHAM AVENUE
TAVARES, FL 32778
9.0 SUBMITTAL REQUIREMENTS
Vendors must complete and return all information requested in this ITB document (See Section
9,0).
Bid submission indicates a binding offer to the County and agreement of the terms and
conditions referenced in this Invitation to Bid.
Do not make any changes to the content or format of any form without County permission. All
information must be legible. The person signing the Bid must initial any corrections made. The
Bid must be signed by an official authorized to legally bind the firm to its provisions. Include
a memorandum of authority signed by an officer of the company if the signor is not listed as a
corporate officer on the firm's SunBiz registration or corporate documents.
Vendor must submit one (1) signed original and one (1) complete electronic copy (on a CD or
USB flash drive) in a sealed package marked 20-0701, GASOLINE, DIESEL, FUEL,
KEROSENE, LP GAS AND BIO DIESEL and delivered to the Office of Procurement
Services no later than the official bid due date and time. Any bid received after this time will
not be considered and will be returned unopened. The County is not liable or responsible for
any costs incurred by any Vendor in responding to this ITB including, without limitation, costs
for product or service demonstrations if requested.
Specific Completion Directions:
Prices shall be submitted on a bid sheet as follows:
Fuel Cost shall be determined by the date in which delivery of fuel is made. Fuel cost shall
include:
• Gasoline, Diesel Fuels and LP Gas: Prices will be calculated using the following
information:
o Fuel cost is based on daily OPIS Contract Average (10:00 a.m. EST) / Gross /
Standard price for either gasoline or diesel fuel at the Orlando rack.
o Vendor's markup as determined by transportation/handling fee
o Vendor's markup for profit margin
o All applicable fuel taxes and/or petroleum associated fees all listed separately
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DocuSign Envelope Q 59BF5A38-257D-45BA-8CE9-608BC9FAC019
GASOLINE, DIESEL, FUEL, KEROSENE, LP GAS, AND BIO-DIESEL 20-0701
Submittal must include:
Completed Attachment 1— Bid Submittal Form;
Include a completed W-9 form;
Completed Addenda issued subsequent to the release of this solicitation must be signed
and returned with the firm's Bid. Failure to return signed addenda may be cause for Bid
to be considered non -responsive;
Completed Attaclunent 2 — Reference Fonrn;
Completed Attachment 3 — Pricing Sheet;
\� Completed Attachment 4 — Pricing Continued
Business Tax Receipt;
`{l Proof of insurance or evidence of insurability at levels in Exhibit B — Insurance
Requirements;
L1 Provide the Emergency Situation Capability Plan and Process detailed in Exhibit A
Scope of Work
[THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]
Page 6 of 6
DocuSign Envelope ID: 59BF5A38-257D-45BA-8CE9-608BC9FAC019
ATTACHMENT I — BID SUBMITTAL FORM 20-0701
The undersigned hereby declares that: Port Consolidated Inc has examined and accepts the
specifications, terms, and conditions presented in this solicitation, satisfies all legal requirements
to do business with the County, and to furnish FUEL PPRODUCTS for which Bid Submittals
were advertised to be received no later than 3:00 P.M. Eastern time on Error! Reference source
not found. and further declares the firm will furnish FUEL PRODUCTS according to
specifications, terms, and conditions. Furthermore, the undersigned is duly authorized to execute
this Bid document and any contracts or other transactions required by award of this solicitation.
The County reserves the right to negotiate with the awarded Vendors for additional services similar
in nature not known at time of Bid closing.
All pricing will be FOB Destination unless otherwise specified in this solicitation document.
Pricing submitted will remain valid for a ninety (90) day period.
Vendor will accept payment through the County VISA- based payment system: NO
PROMPT PAYMENT DISCOUNT: 0. if paid within: Ofrom invoicing. Note payment is Net 45
days otherwise.
CERTIFICATION REGARDING LAKE COUNTY TERMS AND CONDITIONS:
I certify that I have reviewed the Lake County General Term,-, and Conditions page and accept the
Lake County General Tennis and Conditions dated 2/26/2019 as written. YES Failure to
acknowledge may result in Proposal being deemed non -responsive.
CERTIFICATION REGARDING FELONY CONVICTION:
Has any officer, director, or an executive performing equivalent duties, of the bidding entity been
convicted of a felony during the past ten (10) years? NO
CONFLICT OF INTEREST DISCLOSURE CERTIFICATION:
Except as listed below, no employee, officer, or agent of the firm has any conflicts of interest, real
or apparent, due to ownership, other clients, contracts, or interests associated with this project;
and, this bid is made without prior understanding, agreement, or connection with any corporation,
firm, or person submitting a proposal for the same services, and is in all respects fair and without
collusion or fraud. None
CERTIFICATION REGARDING BACKGROUND CHECKS:
Under any County Contract that involves Contractor or subcontractor personnel working in
proximity to minors, the Vendor hereby confirms that any personnel so employed will have
successfully completed an initial, and subsequent annual, Certified Background Check, completed
by the Contractor at no additional cost to the County. The County retains the right to request and
review any associated records with or without cause, and to require replacement of any Contractor
employee found in violation of this requirement. Contractor shall indemnify the County in full for
any adverse act of any such personnel in this regard. Additional requirements may apply in this
regard as included within any specific contract award. YES
RECIPROCAL VENDOR PREFERENCE:
Vendors are advised the County has established, under Lake County Code, Chapter 2, Article VII,
Sections 2-221 and 2-222; a process under which a local vendor preference program applied by
DocuSign Envelope ID: 59BF5A38-257D-45BA-8CE9-608BC9FAC019
ATTACHMENT 1 — BID SUBMITTAL FORM 20-0701
another county may be applied in a reciprocal manner within Lake County. The following
information is needed to support application of the Code:
1. Primary business location of the responding Vendor: Fort Lauderdale FL
2. Does the responding vendor maintain a significant physical location in Lake County at which
employees are located and business is regularly transacted: YES If "yes" is checked, provide
supporting detail: Location in Groveland, FL
GENERAL VENDOR INFORMATION:
Firm Name: Port Consolidated Inc
Street Address: 1150 W Broad Street, FL 34736
City: Groveland State and ZIP Code: FL 34736
Mailing Address (if different): PO Box 350430, Fort Lauderdale FL 33335
Telephone: 407-412-7253 Fax: 407-412-7255
Federal Identification Number / TIN: 59-1173292
DUNS Number; 04-677-7751
BID SIGNATURE:
I hereby certify the information indicated for this bid is true and accurate and that my electronic
signature shall have the same legal effect as if made under oath; that I am an authorized
representative of this Vendor and/or empowered to execute this submittal of behalf of the Vendor.
1, individually and on behalf of the Vendor, acknowledge and agree to abide by all terms and
conditions contained in this solicitation as well as any attachments, exhibits, or addendums.
Name of Legal Representative Submitting this Bid: *e"*1 g6d%6
Date: 11 /27/2019
Print Name: Michael Griffith
Title: Vice President
Primary E-mail Address: mgriffith@portconsolidated.com
portconsolidated.com
Secondary E-mail Address:
The individual "signing" this quote affirms that the facts stated herein are true and that the response
to this solicitation has been submitted on behalf of the aforementioned Vendor.
(County Use Only) AWARD OF CONTRACT BY THE COUNTY (County Use Only):
When counter -signed by an authorized County representative, this document and any specifically
identified attachments may form the contract document binding the parties to all performance
specified in this solicitation. A Contract may be contingent upon a determination by the County
that the firm has the capacity and capability to successfully perform the Contract. By signature
below, the County confirms award to the above Vendor under solicitation, 20-0701, FUEL
PRODUCTS. A separate purchase order may be generated by the County to support the Contract.
Vendor awarded as: Sole Source
Signature of Authorized County Official:
DocuSign Envelope ID: 59BF5A38-257D-45BA-8CE9-608BC9FAC019
Form
Request for Taxpayer
(Rev. October2018) Identification Number and Certification
Give Form to the
requester. Do not
DepartmentoftheTreasury
Internal Revenue Service ► Go to www.lrs.gov1FormIN9 for instructions and the latest information.
send to the IRS.
1 Name (as shown on your income tax return). Name is required on this line; do not leave this line blank.
PORT CONSOLIDATED INC
2 Business nameldisregarded entity name, If different from above
a,
3 Check appropriate box for federal tax classification of the person whose name Is entered on line 1. Check only one of the
4 Exemptions (codes apply only to
afollowing
seven boxes.
certain entitles, not individuals; see
C
o
❑ IndividuaUeole proprietor or ElC Corporation 21 S Corporation ❑ Partnership ❑ TtusVestate
Instructions on page 3):
m
c
'�
single -member LLC
❑ Limited
Exempt payee code Of any)
liability company. Enter the tax classification (C=C corporation, S=S corporation, P=Partnership) ►
o
Note: Chock the appropriate box In the line above for the tax classification of the single -member owner. Do not check
LLC If the LLC Is classified as a efngie-member LLC that is disregarded from the owner unless the owner of the LI-C Is
Exemption from FATCA reporting
another LLC that Is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single -member LLC that
coda (if any) _
is disregarded from the owner should check the appropriate box for the tax classification of Its owner.
m
rn
❑Other (see Instructions) fir„ m •,,,14 1ii-d, sa ua)
6 Address (number, street, and apt, or suite no.) See instructions. I Requester's name and address (optional]
PO BOX 350430 —` J
6 City, state, and 21P code
FT LAUDERDALE, FL 33335
7 List account number(s) here (optfonan -
-
Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box, The TIN provided must match the name given on line 1 to avoid I Saclat security number )
backup withholding. For individuals, this is generally your social security number (SSN. However, for a -m
resident alien, sole proprietor, or disregarded entity, see thea instructions for Part I, later. For other
entities, it is your employer identification number (EIN). if you do not have a number, see Now to get a
TlN, later.
or
Note: the account is In more than one name, see the instructions for line 1. Also see What Name and I Employer identification number
Number To Give the Requester for guidelines on whose number to enter. — —
Certification
Under penalties of perjury, I certify that: -
HI 3 1 2 9 2
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2.1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue
Service (IRS) that 1 am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am
no longer subject to backup withholding; and
3.1 am a U.S. citizen or other U.S. person (defined below); and
The FATCA code(s) entered on this form (if any) Indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out Item 2 above If you have been notified by the IRS that you are currently subject to backup withholding because
you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage Interest paid,
acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement ORA), and generally, payments
other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.
Sign signature of
Here u.s. person► JoseA Siska, CFO Date► 1/01/2019
General Instructi bns • Form 1099-DN (dividends, Including those from stocks or mutual
funds)
Section references are to the intemal Revenue Code unless otherwise
noted.
Future developments. For the latest information about developments
related to Form W-9 and Its instructions, such as legislation enacted
after they were published, go to www.irs.gov/ForrnW9.
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an
information return with the IRS must obtain your correct taxpayer
identification number (TIN) which may be your social security number
(SSN), individual taxpayer identification number (ITIN), adoption
taxpayer identification number (ATIN), or employer identification number
(EIN), to report on an Information return the amount paid to you, or other
amount reportable on an information return. Examples of Information
returns include, but are not limited to, the following.
• Form 1099-iNT (interest earned or paid)
• Form 1099-MISC (various types of income, prizes, awards, or gross
proceeds)
• Form 1099-8 (stock or mutual fund sales and certain other
transactions, by brokers)
• Form 1099-S (proceeds from real estate transactions)
• Form 1099-K (merchant card and third party network transactions)
• Form 1098 (home mortgage interest), 1098-E (student loan Interest),
1098-T (tuition)
• Form 1099-C (canceled debt)
• Forn 1099-A (acquisition or abandonment of secured property)
Use Form W-9 only d you are a U.S. person Qnciuding a resident
alien), to provide your correct TIN.
if you do not return Form W-9 to the requester with a 77N, you might
be subject to backup withholding. See What is backup withholding,
later.
Cat. No. 10231X Form W-9 (Rev. 10-2018)
DocuSign Envelope ID: 59BF5A38-257D45BA-8CE9-608BC9FAC019
LAkE
COUNTY, FL
F t 6 OF q- i L, l .i,-
OFFICE OF PROCUREMENT SERVICES PHONE: (352) 343-9839
315 WEST MAIN STREET, SUITE 441 FAX: (352) 343-9473
PO BOX 7800
TAVARES FL 32778-7800
ADDENDUM NO. 1
Date: November 18, 2019
ITB 20-0701
ITB Title: Gasoline, Diesel, Fuel, Kerosene, LP Gas, and Bio-Diesel
Vendors are responsible to ensure receipt and acknowledgement of all addenda within Submittal.
Acknowledgement is confirmed by inclusion of an electronically completed copy of this addendum
within Submittal. Failure to acknowledge each addendum may prevent the Submittal from being
considered for award.
This addendum does change the date for receipt of proposals. The new due date for proposals is
December 4, 2019 to answer questions and requested documents submitted. The questions and
requests submitted and requested are below however, they will be answered and furnished in
Addendum 2:
Questions:
1. Please provide a current invoice.
2. Please provide bill of ladings for all fuel grades on this solicitation.
3. Please provide the tabulations for the current contract.
4. Please provide tax exemptions/certificates.
5. Who is the current vendor?
6. If shown as line items on the invoice, will payment for the applicable taxes be processed?
7. How is the basis for award calculated regarding the submitted prices?
8. Can the contract award be split between multiple vendors?
9. Is it the intent to award to a single vendor?
10. Which sites require a tank wagon delivery?
11. Please provide the number of Bio-Diesel gallons used on the current contract.
12. Please indicate whether the tank is above or below ground for each site.
13. Do any of the above ground tanks have their own pump installed for the carrier to connect
with for offloading?
14. If yes, which locations?
15. Would you be able to provide each site's individual volume?
Page 1 of 3
DocuSign Envelope ID: 59BF5A38-257D-45BA-8CE9-608BC9FAC019
16. What is the average transport delivery size received by each location (or by group)?
17. What is the average tank wagon delivery size received by each location (or by group)?
18. Are gas and diesel delivered together on the same shipment?
19. If yes, which locations?
20. Now frequently are deliveries split between multiple locations?
21. Which locations typically receive a split delivery?
22. Will B5 be accepted instead of B20?
23. From where is the current vendor supplying B20?
24. Will the City allow the pricing index for deliveries to temporarily be changed to cost - plus
during sever storms (i.e. hurricanes) that disrupt regional supply?
25. Is there a local vendor preference for this bid? If yes, how is the local preference calculated
into the scoring for award?
26. Is the awarded vendor responsible for the costs of fuel testing?
27. If yes, how many times was the fuel tested under the current contract?
28. Is the regular gasoline 87 octane to contain up to 10% ethanol?
29. Is the premium gasoline 93 octane to contain up to 10% ethanol?
30. Is the mid -grade gasoline 89 octane to contain up to 10% ethanol?
31. When dyed diesel is delivered, will the vendor be permitted to bill off of the dyed diesel
index?
32. Will the awarded vendor be required to furnish performance or payment bonds?
33. If yes, what percentage of the contract are the bonds to be valued at?
34. Please provide specific OPIS city bidders are to use to base their price off of (i.e. TAFT vs
Orlando)
35. Will the bidder's answer to the VISA payment question factor into the County's basis for
award?
36. Are the County and member of the Co-op currently paying fuel invoices with VISA?
37. Is pricing based on OPIS? If so, which terminal?
38. Can a metered bill of lading from the terminal be accepted in lieu of the metered truck
requirement? If no, please provide a copy of the current vendor's metered delivery ticket.
39. What is the difference between Group 2 Item 4 and Group 4 Item 9?
40. What OPIS city would you prefer to be priced on?
41. What OPIS city are you currently being priced on?
42. What is the expected contract start date?
43. Could you please advise if ultra -low sulfur off road diesel will be acceptable in lieu of the
high sulfur diesel requirement? There is no high sulfur diesel in the Orlando/Tampa region.
44. Are you currently receiving any Bio Diesel deliveries? If so, what is the percentage of the
Bio?
45. Are any taxes or fees to be included in our margin or be billed separately on invoices?
46. Could you please send a list of bidders that received this solicitation?
Finn Name: Port Consolidated Inc
I hereby certify that my electronic signature shall have the same legal effect as if made under oath; that
I am an authorized representative of this Vendor and/or empowered to execute this submittal of behalf
of the Vendor.
Signature of Legal Representative Submitting this Bid: Afkz , *1 c9vA%6
Date: 11/20/2019
Print Name: Michael Griffith
Title: Vice President
Page 2 of 3
DocuSign Envelope ID: 59BF5A38-257D-15BA-8CE9-608BC9FAC019
Primary E-mail Address: mgriffith@portconsolidated.com
Secondary E-mail Address:
Page 3 of 3
DocuSign Envelope ID: 59BF5A38-257D45BA-8CE9-808BC9FAC019
-eftaft N�ZG Adomil—
LAKe'E
O N 1 Y, ,i' L
OFFICE OF PROCUREMENT SERVICES PHONE: (352) 343-9839
315 WEST MAIN STREET, SUITE 441 FAX: (352) 343-9473
PO BOX 7800
TAVARES FL 32778-7800
ADDENDUM NO.2
Date: November 26, 2019
ITB 20-0701
ITB Title: Gasoline, Diesel Fuel, Kerosene, LP Gas and Bio-Diesel
Vendors are responsible to ensure receipt and acknowledgement of all addenda within Submittal.
Acknowledgement is confirmed by inclusion of an electronically completed copy of this addendum
within Submittal. Failure to acknowledge each addendum may prevent the Submittal from being
considered for award.
This addendum does change the date for receipt of proposals. The new date for receipt of proposals
is Wednesday, December 18, 2019 to allow sufficient time to obtain answers to questions and
provide requested documentation. This will be provided in Addendum 3.
Firm Name: Port Consolidated Inc
I hereby certify that my electronic signature shall have the same legal effect as if made under oath; that
I am an authorized representative of this Vendor and/or empowered to execute this submittal of behalf
of the Vendor.
Signature of Legal Representative Submitting this Bid: A&zh.4al 66alft
Date: 12/2/2019
Print Name: Michael Griffith
Title: Vice President
Primary E-mail Address: Mgriffith@portconsolidated.com
Secondary E-mail Address:
Page 1 of 1
DocuSign Envelope ID: 59BF5A38-257D-45BA-8CEM08BC9FAC019
�Aw
�
mwlh�_
10A
OFFICE OF PROCUREMENT SERVICES
315 WEST MAIN STREET, SUITE 441
PO BOX 7800
TAVARES FL 32778-7800
PHONE: (352) 343-9839
FAX: (352) 343-9473
ADDENDUM NO.3
Date: November 27, 2019
ITB 20-0701
ITB Title: Gasoline, Diesel, Fuel, Kerosene, LP Gas, and Bio-Diesel
Vendors are responsible to ensure receipt and acknowledgement of all addenda within Submittal.
Acknowledgement is confirmed by inclusion of an electronically completed copy of this addendum
within Submittal. Failure to acknowledge each addendum may prevent the Submittal from being
considered for award.
This addendum does NOT change the date for receipt of proposals. This addendum is to answer
questions submitted before and, to advise potential bidders that a revised Attachment 3 Pricing
page has been added to the website and should be used in place of the previous version.
Questions:
1. Please provide a current invoice.
See provided copy of invoice attached.
2. Please provide bill of ladings for all fuel grades on this solicitation.
See provided copies of bills of ladings (Astatula site is tanker loads; Leesburg, Minneola
and Umatilla are all tank wagon loads)
3. Please provide the tabulations for the current contract.
Please see attached.
4. Please provide tax exemptions/certificates.
See attached Tax Exemption Certificate
5. Who is the current vendor?
Port Consolidated
6. If shown as line items on the invoice, will payment for the applicable taxes be processed?
If taxes are valid for payment, they will be paid. If not, the invoice will be rejected for non-
compliance.
7. How is the basis for award calculated regarding the submitted prices?
The Current Rack/Pipeline Charge; Hand ling/Transportation Fee; and Vendor
Administrative Margin Mark Up will determine the award along with compliance.
Page 1 of 4
DocuSign Envelope ID: 59BF5A38-257D-45BA-8CE9-608BC9FAC019
8. Can the contract award be split between multiple vendors?
The County reserves the right to award to either a single vendor or, award to multiple.
9. Is it the intent to award to a single vendor?
See Question 8
10. Which sites require a tank wagon delivery?
Tank wagon deliveries to Leesburg, Minneola and Umatilla
11. Please provide the number of Bio-Diesel gallons used on the current contract.
Fleet does not purchase Bio-Diesel
12. Please indicate whether the tank is above or below ground for each site.
Astatula, Leesburg, Minneola and Umatilla are all above ground tanks.
13. Do any of the above ground tanks have their own pump installed for the carrier to connect
with for offloading?
Pumps are only for dispensing fuel for County vehicles
14. If yes, which locations?
None
15. Would you be able to provide each site's individual volume?
Yes, we can provide tank's volume
16. What is the average transport delivery size received by each location (or by group)?
Transport (tanker) deliveries to Astatula: 7500 gallons for Gasohol and 7000 gallons of
Ultra Low Sulfur Diesel (per delivery)
17. What is the average tank wagon delivery size received by each location (or by group)?
Leesburg, Minneola and Umatilla are on a "keep full" basis delivery (i.e. Tuesdays and
Thursdays). Road Diesel is used more during summer (mowing season)
18. Are gas and diesel delivered together on the same shipment?
Yes, gas and diesel are delivered at the same time
19. If yes, which locations?
Leesburg, Minneola and Umatilla
20. How frequently are deliveries split between multiple locations?
Twice per week; Tuesdays and Thursdays
21. Which locations typically receive a split delivery?
Leesburg, Minneola and Umatilla
22. Will B5 be accepted instead of B20?
See Question 11
23. From where is the current vendor supplying B20?
See Question 11
24. Will the City allow the pricing index for deliveries to temporarily be changed to cost — plus
during sever storms (i.e. hurricanes) that disrupt regional supply?
County (not City) expects to pay contract pricing during emergencies, hurricanes, etc.
Please see Exhibit A — Scope of Work or Services, page 5, "Delivery During
Emergency/Hurricane/Disasters or Similar Events"
25. Is there a local vendor preference for this bid? If yes, how is the local preference calculated
into the scoring for award?
Please visit our website at the following link to learn more about Lake CounWs reciprocal
preference:
htths://www.lakeeountN,fl.Qov/hdfs/ )rocurement/LCBCC Local Preference Policv.i)df
26. Is the awarded vendor responsible for the costs of fuel testing?
No, the vendor is not responsible for testing the fuel
27. If yes, how many times was the fuel tested under the current contract?
See Question 26
28. Is the regular gasoline 87 octane to contain up to 10% ethanol?
Yes, regular 871 can contain up to 10% ethanol
Page 2 of 4
DocuSign Envelope ID: 59BF5A38-257D-45BA-BCE9-608BC9FAC019
29. Is the premium gasoline 93 octane to contain up to 10% ethanol?
Fleet does not purchase premium 93* unleaded
30. Is the mid -grade gasoline 89 octane to contain up to 10% ethanol?
Fleet does not purchase mid -grade 89* unleaded
31. When dyed diesel is delivered, will the vendor be permitted to bill off of the dyed diesel
index?
No, the County is requesting pricing on OPIS rate
32. Will the awarded vendor be required to furnish performance or payment bonds?
No bonds required
33. If yes, what percentage of the contract are the bonds to be valued at?
See Question 32
34. Please provide specific OPIS city bidders are to use to base their price off of (i.e. TAFT vs
Orlando)
OPIS rack price determined by the closest appropriate terminal for fuel
35. Will the bidder's answer to the VISA payment question factor into the County's basis for
award?
No
36. Are the County and member of the Co-op currently paying fuel invoices with VISA?
The County reserves the right to retain this option for a payment vehicle
37. Is pricing based on OPIS? If so, which terminal?
Yes, see Question 34
38. Can a.metered bill of lading from the terminal be accepted in lieu of the metered truck
requirement? If no, please provide a copy of the current vendor's metered delivery ticket.
Yes, if a whole truck was ordered but, if less than that, no. See Question 2 and attachment
39. What is the difference between Group 2 Item 4 and Group 4 Item 9?
Duplication error. Revised pricing page has been posted to the website
40. What OPIS city would you prefer to be priced on?
See Question 34
41. What OPIS city are you currently being priced on?
Orlando, Florida OPIS
42. What is the expected contract start date?
January 2020
43. Could you please advise if ultra -low sulfur off road diesel will be acceptable in lieu of the
high sulfur diesel requirement? There is no high sulfur diesel in the Orlando/Tampa region.
Fleet does not purchase/use High Sulfur Diesel Fuel
44. Are you currently receiving any Bio Diesel deliveries? If so, what is the percentage of the
Bio?
Fleet does not purchase Bio-Diesel
45. Are any taxes or fees to be included in our margin or be billed separately on invoices?
Taxes/Fees billed separately on invoices are:
GFE Federal Excise Tax
DIE Federal Excise Tax
GMF State Motor Fuel Gas Tax
Pollution Gas & Pollution Diesel
Local Option Gas Lake & Local Option Diesel Lake
L.U.S.T. E10 & Fed Oil Spill & L.U.S.T. Diesel & Fed Oil Spill
46. Could you please send a list of bidders that received this solicitation?
Please see attached
47. Reviewing the bid documents for ITB 20-0701 and came across something that is of
concern. In the items to be submitted that are listed on page 6 of the Invitation to Bid, one
of the items is a copy of the rack/pipeline average for November 5, 2019 to verify prices for
Page 3 of 4
DocuSign Envelope ID: 59BF5A38-257D-45BA-8CE9-608BC9FAC019
each type of fuel bid. Is the County aware that OPIS is a copyrighted publication and it is
a copyright violation to shar this information? I realize that many bids request this
information but wanted to make sure you were aware.
The County has verified this after speaking with OPIS. Pages 5 and 6 have been changed
and the revised Invitation to Bid document is available on our website.
48. Are you using the Gross or Net Daily OPIS Rack Average?
Gross
49. Is the local office still applicable for this solicitation?
Yes (see page 6 of Exhibit A — Scope of Services or Work) however, any potential bidder
can propose an option being as detailed as possible as to their proposal on office location.
The County reserves the right to follow up in this regard.
Firm Name: Port Consolidated Inc
I hereby certify that my electronic signature shall have the same legal effect as if made under oath, that
I am an authorized representative of this Vendor and/or empowered to execute this submittal of behalf
of the Vendor.
Signature of Legal Representative Submitting this Bid: Ms04ol C'r%
Date: l 2/2/2019
Print Name: Michael Griffith
Title: Vice President
Primary E-mail Address: mgriffith@portconsolidated.com
Secondary E-mail Address:
Page 4 of 4
DocuSign Envelope ID: 59BF5A38-257D-45BA-8CE9-608BC9FAC019
�infC)onso]1*idatedo-r
COMPANY INFORMATION
COMPANY NAME: Port Consolidated, Inc. (A Florida Corporation)
BILLING ADDRESS:
P.O. Box 350430
Fort Lauderdale, FL 33335-0430
STREET ADDRESS:
3141 SE 14 Avenue
Fort Lauderdale, FL 33316
TELEPHONE:
(954) 522-1182
FAX:
(954) 527.1191
ESTABLISHED:
September 28, 1967
FEDERAL ID#
59-1173292
FLORIDA RESALE#
80-8015844164.7
D & B#
04-677-7751
PRESIDENT:
Donald Carlton, Jr.
TYPE OF BUSINESS: Distributor of Fuel and Lubricants
BANK REFERENCE
Wells Fargo Bank, N.A.
Capital Finance Group
1100 Abernathy Road, NE, Suite 1600
Atlanta, GA 30328
Tel: (770) 508-1330
Fax: (866) 935-8838
Account # 4128725769
TRADE REFERENCES
Edna James Transport, Inc
P.O. Box 1293
Ft. Lauderdale, FL 33302
Tel: (954) 791-5496
Fax: (954) 792-2965
Bacon Environmental Services
P.O. Box 3236
Tequesta, FL 33316
Tel: (561) 644-3326
Broward Gear & Drive, Inc.
211 S.W. 29'" Street
Fort Lauderdale, FL 33315
Tel: (954) 524-0311
Fax: (954) 763-1208
Pro Industries
2605 State Road 60 West
Mulberry, FL 33860
Tel: (863) 425-4991
Fax: (863) 425-1074
is authorized to make inquiries to the above references for the
purpose of granting credit privileges to Port Consolidated, Inc.
By:--
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Uhl.t-uvuU, CL 2019-11-05 10:00:03 EST
'*OPIS CONTRACT BENCHMARK FILE**
**OPIS GROSS CLEAR
PRICES**
9.0 RVP
Move
Terms
Unl Move Mid
Move Pre
Move
Date
Time
76-Mot b 125-3
-- -- -- -- -- --
-- -- 206.18
+ .81
11/04
18:00
F1ntHlsRs u N-10
-- -- -- -- -- --
-- -- 201.40
+ .80
11/04
18:00
Huguenot u N-10
-- -- -- -- -- --
-- -- 201.39
+ .79
11/04
18:00
Marathon b 1-10
-- -- -- -- -- --
-- -- 204.75
- .25
11/04
18:00
Marathon u N-10
-- -- -- -- -- --
-- -- 201.70
- .25
11/04
18:00
Motiva u N-10
-- -- -- -- -- --
-- -- 206.12
F 1.10
11/04
18:00
Shell -Mot b 125-3
-- -- -- -- 206.18
+ .81 -- --
-- --
11/04
18:00
Sunoco b 125-3
-- -- -- -- -- --
-- -- 205.95
+ .63
11/04
18:00
LOW RACK
-- -- 206.18
201.39
HIGH RACK
-- -- 206.18
206.18
RACK AVG
-- -- 206.18
203.93
FOB COLONIAL
166,370 -- --
-- --
FOB ORLANDO
-- -- 178.52
190.52
BRD LOW RACK
-- -- 206.18
204.75
BRD HIGH RACK
-- -- 206.18
206.18
BRD RACK AVG
-- -- 206.18
205.63
UBD LOW RACK
-- -- -- --
201.39
UBD HIGH RACK
-- -- -- --
206.12
UBD RACK AVG
-- -- -- --
202.65
CONT AVG-11/05
-- -- 206.18
203.93
CONT LOW-11/05
-- -- 206.18
201.39
CONT HIGH-11/05
-- -- 206.18
206.18
**OPIS CONTRACT BENCHMARK FILE**
**OPIS GROSS CBOB ETHANOL(10'�) PRICES** 9.0 RVP
Move
Terms Unl Move Mid Move Pre Move Date Time
Vitol u N-10 170.75 + -75 188.75 + .75 208.75 .75 11/04 18:00
Valero u N-10 170.90 - .15 185.90 - .15 211.90 - .15 11/04 18:00
Marathon u N-10 171.05 + .80 185.05 + .80 213.05 .80 11/04 18:00
F1ntHlsRs u N-10 171.35 + .70 184.35 + .70 206.35 + .70 11/04 18:00
Huguenot u N-10 172.00 + .38 184.44 + .44 206.44 + .44 11/04 18:00
Motiva u N-10 172.12 + 1.10 190.12 + 1.10 220.12 + 1.10 11/04 18:00
Citgo u 1-10 175.36 + .64 193.55 + .65 224.86 + .65 11/04 18:00
Sunoco b 125-3 176.17 + .10 191.67 + .10 226.41 + .29 11/04 18:00
Citgo b 1-10 176.23 + .75 191.43 + .74 226.43 + .74 11/04 18:00
Mystik b 1-12 176.23 + .75 191.43 + -74 225.73 + .75 11/04 18:00
Valero b 1-10 176.35 + 1,00 193.45 + 1.00 226.95 + 1.00 11/04 18:00
XOM b 125-3 176.42 - .17 193.12 - .18 227.10 - .17 11/04 19:00
76-Mot b 125-3 176.68 + .66 193.89 - .65 226.05 + .66 11/04 18:00
Marathon b 1-10 176.77 + 1.11 193.26 + 1.11 226.26 + 1.11 11/04 18:00
Shell -Mot b 125-3 176.98 + .66 194.20 + .66 228.63 + .66 11/04 18:00
Chevron b 1t45c 177.00 + 1.10 193.90 + 1.10 228.50 + 1.10 11/04 18400
Texaco b 1t45c 177.00 + 1.10 193.90 + 1.10 228.50 + 1.10 11/04 18:00
BP b 125-3 177.04 + 1.00 198.34 + 1.00 228.54 + 1.00 11/04 18:00
LOW RACK 170.75 184.35 206.35
HIGH RACK 177.04 198.34 228.63
RACK AVG 174.80 191.15 221.70
FOB ORLANDO 165.13 -- -- 180.66
BRD LOW RACK 176.17 191.43 225.73
BRD HIGH RACK 177.04 198.34 228.63
BRD RACK AVG 176.62 193.51 227.19
UBD LOW RACK 170.75 184.35 206.35
UBD HIGH RACK 175.36 193.55 224.86
UBD RACK AVG 171.93 187.45 213.07
CONT AVG-11/05 174.80 191.15 221.70
CONT LOW-11/05 170.75 184.35 206.35
CONT HIGH-11/05 177.04 198.34 228.63
ORLANDO, FL
LOW RETAIL 223.70
AVG RETAIL 240.18
LOW RETAIL EX -TAX 170.96
AVG RETAIL EX -TAX 186.57
DocuSign Envelope D:59BF5A38-257D-45BA-BCE9-608BC9FAC019 2019-11-05 10: 00:03 EST
**OPIS CONTRACT BENCHMARK FILE**
**OPIS GROSS ULTRA LOW SULFUR DISTILLATE PRICES**
Move
Terms No.2
Move No.l Move Pre
Move Date
Time
Huguenot u N-10
191.27o - 4.94 -- -- -- -- -- --
-- -- 10/30 18:00
F1ntHlsRs u N-10
196.65
+ 1.30 -- -- -- -- -- --
-- -- 11/04
18:00
Marathon u N-10
196.75
+ 1.25 -- -- -- -- -- --
-- -- 11/04
18:00
Valero u N-10
196.90
.95 -- -- -- -- -- --
-- -- 11/04
18:D0
Motiva u N-10
197.00
+ .85 -- -- -- -- -- --
-- -- 11/04
18:00
Northvlle u N-10
197.00
+ 1.00 -- -- -- -- -- --
-- -- 11/04
18:00
Vito.1 u N-10
198.00
+ .75 -- -- -- -- -- --
-- -- 11/04
18:00
Marathon b 1-10
199.60
+ 1.27 -- -- -- -- -- --
-- -- 11/04
18:00
Citgo b 1-10
200.76
+ 1.05 -- -- -- -- -- --
-- -- 11/04
18:00
Citgo u 1-10
200.76
+ 1.05 -- -- -- -- -- --
-- -- 11/04
18:00
Mystik b 1-12
200.76
+ 1.05 -- -- -- -- -- --
-- -- 11/04
18:00
Motiva b 125-3 201.04
+ .61 -- -- -- -- -- --
-- -- 11/04
18:00
Valero b 1-10
201.05
+ .40 -- -- -- -- -- --
-- -- 11/04
18:00
76-Mot b 125-3
201.55
+ 1.01 -- - -- -- -- --
-- -- 11/04
18:00
Sunoco b 125-3
201.65
+ .79 -- -- -- -- -- --
-- -- 11/04
18:00
XOM b 125-3
201.69
+ 1.10 -- -- -- -- -- --
-- -- 11/04
19:00
BP b 125-3
201.88
+ 1.60 -- -- -- -- -- --
-- -- 11/04
18:00
Shell -Mot b 125-3
201.90
+ .63 -- -- -- -- -- --
-- -- 11/04
18:00
Chevron b lt45c
203.00
+ .50 -- -- -- -- -- --
-- -- 11/04
18:00
Texaco b 1t45c
203.00
+ .50 -- -- -- -- -- --
-- -- 11/04
18:00
LOW RACK
196.65
-- -- -- --
HIGH RACK
203.00
-- -- -- --
RACK AVG
200.05
-- -- -- --
FOB COLONIAL
184.900
-- -- -- --
FOB ORLANDO
188.50
-- -- -- --
BRD LOW RACK
199.60
-- -- -- --
BRD HIGH RACK
203.00
-- -- -- --
BRD RACK AVG
201.49
-- -- -- --
UBD LOW RACK
196.65
-- -- -- --
UBD HIGH RACK
200.76
-- -- -- --
UBD RACK AVG
197.58
-- -- -- --
CONT AVG-11/05
200.05
-- -- -- --
CONT LOW-11/05
196.65
-- -- -- --
CONT HIGH-11/05
203.00
-- -- -- --
o=out of product
**OPIS CONTRACT BENCHMARK FILE**
**OPTS GROSS ULTRA LOW SULFUR RED DYE DISTILLATE
PRICES**
Move
Terms
No.2
Move No.l Move Pre
Move Date
Time
Huguenot u N-10
191.77o
- 4.94 -- -- -- -- -- --
-- -- 10/30
18:00
Marathon u N-10
197.25
+ 1.25 -- -- -- -- -- --
-- -- 11/04
18:00
F1ntHlsRs u N-10
197.40
+ 1.30 -- -- -- -- -- --
-- -- 11/04
18:00
Valero u N-10
197.40
+ .95 -- -- -- -- -- --
-- -- 11/04
18:00
Motiva a N-10
197.50
+ .85 -- -- -- -- -- --
-- -- 11/04
18:00
Northvlle u N-10
197.50
+ 1.00 -- -- -- -- -- --
-- -- 11/04
19:00
Vitol u N-10
198.35
+ .75 -- -- -- -- -- --
-- -- 11/04
18:00
Marathon b 1-10
200.10
+ 1.26 -- -- -- -- -- --
-- -- 11/04
18:00
XOM b 125-3
200.91
+ 1.05 -- -- -- -- -- --
-- -- 11/04
19:00
Citgo b 1-10
201.16
+ 1.05 -- -- -- -- -- --
-- -- 11/04
18:00
Citgo u 1-10
201.16
+ 1.05 -- -- -- -- -- --
-- -- 11/04
18:00
Mystik b 1-12
201.16
+ 1.05 -- -- -- -- -- --
-- -- 11/04
18:00
Sunoco b 125-3
202.15
+ .79 -- -- -- -- -- --
-- -- 11/04
18:00
BP b 125-3
202.38
+ 1.60 -- -- -- -- -- --
-- -- 11/04
18:00
LOW RACK
197.25
-- -- -- --
HIGH RACK
202.38
-- -- -- --
RACK AVG
199.57
-- -- -- --
FOB ORLANDO
188.85
-- -- -- --
BRD LOW RACK
200.10
-- -- -- --
BRD HIGH RACK
202.38
-- -- -- --
BRD RACK AVG
201.31
-- -- -- --
UBD LOW RACK
197.25
-- -- -- --
UBD HIGH RACK
201.16
-- -- -- --
UBD RACK AVG
198.08
-- -- -- --
CONT AVG-11/05
199.57
-- -- -- --
CONT LOW-11/05
197.25
-- -- -- --
CONT HIGH-11/05
202.38
-- -- -- --
o=out of product
Copyright, Oil Price
Information Service
DocuSign Envelope ID: 59BF5A38-257D-45BA-8CE9-608BC9FAC019
ATTACHMENT 3 — PRICING CONTINUED
20-0701
ALL PRICES ON THE BID SHEET SHALL BE FIGURED AS STATED IN THE DETAILED
SPECIFICATIONS. COMPLETE THE FOLLOWING INFORMATION AS WELL:
2.
SHIP TO ADDRESS: INVOICE TO;
As required on each order by each entity As required on each order by each entity
Name and telephone of person to contact for emergency service:
Name: M s c' C)Oe l Cn r 1 T't"1'Trl
Telephone/Cell/Pager Numbers: S 13 _ 151 "�1 10
3. Disaster assistance:
Name: M i cV)Q e j 664141
Home n Telephone/Cell/Pager
Number_ 10 -16' '-1�4 U —S
4. Exceptions/Additions to specifications (If yes, provide specific detail with initial
response):
Yes
No ''
5. Will your firm accept Visa Purchasing Cards, Wire Transfers or E-Payable form of
payment?
Yes
No
Discount (if any) for the above payment types: %
If E Payable would be acceptable please note a contact person/telephone number to set up
payment ll� �L information:
jq,_-j)
6. Calendar days required to commence contract: days
7. Back Order Haul Charge
DocuSign Envelope ID: 59BF5A38-257D-45BA-8CE9-608BC9FAC019
ATTACHMENT 3 — PRICING CONTINUED 20-0701
8. Minimum order (If Any) x _
9. Handling fee if less than minimum order to
[THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK]
DocuSign Envelope ID: 59BF5A38-257D-45BA-8CE9-608BC9FAC019
Lake County FL
Bid:20-0701
Gasoline, Diesel, Fuel, Kerosene, LP Gas and Bio Diesel
DELIVERY DURING EMERGENCY/HURRICANEIDISASTERS OR SIMILAR
EVENTS
VOTE 1: Bidders shall submit a clear and concise capability plan and process to provide fuel in
accordance with this contract in emergency situations. The perceived adequacy of this plan will
be considered as a matter of bidder responsibility during the am and evaluation process. See Section
136 ofthis solicitation for further detail in this regard.
NOTE 2: If there are fuel restrictions, shortages and/or allocations placed on suppliers of fitel
products by either terminal, suppliers and/or the govenunent (local and!or federal) for any reason.
then Vendors are to deliver fuel to the County and other Entities at the same percentage as
allocated.
Port Consolidated Inc
DocuSign Envelope ID: 59BF5A38-257D45BA-8CE9-608BC9FAC019
Port Consolidated Inc
Emergency Conditions Policy
Port Consolidated is very well prepared to service our customers in the event of any emergency
condition. We currently are the emergency supplier for HCA Hospital Group, Florida Power and Light,
Pasco County, Lake County, Lee County, TECO, and Publix just to name a few. Below are some of our
capabilities:
- We have 11 offices throughout the state of Florida where we store and delivery bulk fuels
- We have secure supply contracts with the major fuel suppliers in the Port of Tampa, Port
Everglades, and Jacksonville.
- We have fuel agreements with almost every supplier in Florida in every terminal in Florida
- We have our own storage of over 3,000,000 gallons which we keep everything full during
hurricane season.
- All of our trucks and drivers a company employees so we never have to depend on common
carriers.
- All of our facilities have generators on site and each manager has access to satellite phones
during and emergency.
In general no other wholesale fuel supplier in Florida matches up with our storage and delivery
capabilities.
DocuSign Envelope ID: 59BF5A38-257D45BA-8CE9-608BC9FAC019
EXHIBIT B —INSURANCE REQUIREMENTS 20-0701
Vendor shall provide proof of insurance capabilities, including but not limited to, the requirements
of this Solicitation. Coverage does not have to be in effect prior to a Purchase Order or Contract
being executed by the County.
Awarded Vendor (Contractor) shall provide an original certificate of insurance reflecting coverage
in accordance with the requirements of this Exhibit B within five (5) working days of such request.
It must be received and accepted by the County prior to contract execution and before any work
begins.
Contractor shall provide and maintain insurance policies with a company(ies) authorized to do
business in the State of Florida, and which are acceptable to the County, insuring the Contractor
against any and all claims, demands, or causes of action whatsoever, for injuries received or
damage to property relating to the performance of duties, services, or obligations of the Contractor
under the terms and provisions of the Contract without cost or expense to the County during the
entire term of any Contract. Contractor is responsible for timely provision of certificates of
insurance to the County at the Certificate Holder address evidencing conformance with the
Contract requirements at all times throughout the term of the Contract.
Such policies of insurance, and confirming certificates of insurance, must ensure the Contractor is
in accordance with the following minimum limits:
General Liability insurance on forms no more restrictive than the latest edition of the Occurrence
Form Commercial General Liability policy (CG 00 01) of the Insurance Services Office or
equivalent without restrictive endorsements, with the following minimum limits and coverage:
Each Occurrence/General Aggregate
Products -Completed Operations
Personal & Adv. Injury
Fire Damage
Medical Expense
Contractual Liability
$1,000,000/2,000,000
$2,000,000
$1,000,000
$50,000
$5,000
Included
Automobile liability insurance, including all owned, non -owned, scheduled, and hired autos with
the following minimum limits and coverage:
Combined Single Limit $1,000,000
Workers' compensation insurance based on proper reporting of classification codes and payroll
amounts in accordance with. Chapter 440, Florida Statutes, and any other applicable law requiring
workers' compensation (Federal, maritime, etc.). If not required by law to maintain workers'
compensation insurance, the Contractor must provide a notarized statement to not hold the County
responsible for any payment or compensation.
Employers Liability insurance with the following minimum limits and coverage:
Each Accident
Disease -Each Employee
Disease -Policy Limit
$1,000,000
$1,000,000
$1,000,000
Professional liability and specialty insurance (medical malpractice, engineers, architect,
consultant, environmental, pollution, errors and omissions, etc.) insurance as applicable, with
minimum limits of $1,000,000 and annual aggregate of $2,000,000. "For this solicitation,
Pollution Liability insurance is required with a minimum limit of $1,000,000 and annual
Page 1 of 3
DocuSign Envelope ID: 59BF5A38-257D-45BA-8CE9-608BC9FAC019
EXHIBIT B — INSURANCE REQUIREMENTS 20-0701
aggregate of 52,000,000.
Lake County, a Political Subdivision of the State of Florida, and the Board of County
Commissioners, must be named as additional insured as the County's interest may appear on all
applicable liability insurance policies.
The certificates of insurance must provide for a minimum of thirty (30) days prior written notice
to the County of any change, cancellation, or nonrenewal of the provided insurance. It is the
vendor's specific responsibility to ensure that any such notice is provided within the stated
timeframe to the County.
Contractor must provide a copy of all policy endorsements reflecting the required coverage, with
Lake County listed as an additional insured along with all required provisions to include waiver of
subrogation. Contracts cannot be completed without this required insurance
documentation. (Note: A simple COI WILL NOT be accepted in lieu of the policy
endorsements).
Certificates of insurance must identify the applicable solicitation number in the Description of
Operations section of the Certificate. Certificate Holder must be:
LAKE COUNTY, A POLITICAL SUBDIVISION OF THE STATE OF
FLORIDA, AND THE BOARD OF COUNTY COMMISSIONERS.
P.O. BOX 7800
TAVARES, FL 32778-7800
Certificates of insurance must evidence a waiver of subrogation in favor of the County, that
coverage will be primary and noncontributory, and that each evidenced policy includes a Cross
Liability or Severability of Interests provision, with no requirement of premium payment by the
County.
Contractor will be responsible for subcontractors and subcontractors' insurance. Subcontractors
must provide certificates of insurance to the Contractor evidencing coverage and terms in
accordance with the Contractor's requirements.
All self -insured retentions must appear on the certificates and will be subject to approval by the
County. At the option of the County, the insurer must reduce or eliminate such self -insured
retentions, or the Contractor or subcontractor must procure a bond guaranteeing payment of losses
and related claims expenses.
The County will be exempt from, and in no way liable for, any sums of money, which may
represent a deductible or self -insured retention in any insurance policy. The payment of such
deductible or self -insured retention will be the sole responsibility of the Contractor or
subcontractor providing such insurance.
Failure to obtain and maintain such insurance as set out above will be considered a breach of
contract and may result in termination of the Contract for default.
Neither approval by the County of any insurance supplied by the Contractor or subcontractors, nor
a failure to disapprove that insurance, will relieve the Contractor or subcontractors of full
responsibility for liability, damages, and accidents as set forth in this solicitation or any contract
arising from this solicitation,
Page 2 of 3
DocuSign Envelope ID: 59BF5A38-257D-45BA-8CE9-608BC9FAC019
EXHIBIT B — INSURANCE REQUIREMENTS
20-0701
[THE REMAINDER OF THE PAGE INTENTIONALLY LEFT BLANK]
Page 3 of 3
DocuSign Envelope ID: 59BF5A38-257D-45BA-8CE9-608BC9FAC019
ACO PORTCON-03 JAN
CERTIFICATE OF LIABILITY INSURANCE DATE(NM/DDIYYYYf
01/15/2019
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLYAND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: if the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.
If SUBROGATION IS WANED, subject to the terms and conditions of the policy, certain policies may require an endorsement A statement on
this certificate does not confer rights to the certificate holder in lieu of such endorsements).
PRooucER License # OE67768 t,,,,,-,.cT
James Janner
nsurance Office of America, Inc.
�ufte gzypress Creek Road ed): (964) 334-2395 23916 ac No ;(g64�318�138�3
6 James.Janne ioausa.com
°ort Lauderdale, FL 33309
INSURED
Port Consolidated, Inc.
PO Box 360430
Fort Lauderdale, FL 33336
F:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT NTH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
R TYPE OF INSURANCE DOL SUBR ppL�. NUMBER POLICY EFF POLICY EXP
COMMERCIAL GENERAL tJABILnY r ��
I CLAIMS.INAOE � OGCUR ' FACH OCC ENCE s
nAMA[;F T(1 KLATCH
'L AGGREGATE LIMIT APPLIES PER:
POLICY ❑ PR& LOC
M AUTOMOBILE UABILIP/
X ANYAUTo WTB31183119 02/01/2019 02/01/2020
oO
AUTOS ONLY SCHEDULED
A'99N4
�1{pRREE�� AUTOS D
XS ONLY X CAO ONLY
B X UMBRELLA LIAR X OCCUR
EXCESS Like CLAIMS -MADE GVEIOO196702 02101/2019 02/01/2020
DED X RETENTIONS 10,000
WORKERS COMPENSATION
AND EMPLOYERS LIABILITY 111����1!!!! NNNN
JAQQN�FYPROPREI:E ER/PARTNEILEXECUTIVE -YIN
(MandatoryinNHj EXCLUE D NIq
OPERATIONS / LOCATIONS / VEHICLES (ACDRD 101. AdditionaRemarks schedule, maybe attached If mom space is required)
of cancellation, except 1D Days notice of cancellation for non-payment of premium In accordance with policy provisions.
ACORD 25 (2016/03)
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
ITHORI7.ED REPRESENTATIVE
©1988-2016 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
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DocuSign Envelope ID: 59BF5A38-257D-45BA-8CE9-608BC9FAC019
CONTRACT APPROVAL FORM
TO: SUSAN C. DAUDERIS, INTERIM CITY MANAGER
THRU: FREDDY SUAREZ, PROCUREMENT SERVICES DIRECTOR FS
FROM: JINELLE LUGO, PROCUREMENT COORDINATOR[;
SUBJECT: GASOLINE, DIESEL, KEROSENE, LP GAS AND BIO-DIESEL
DATE: APRIL 28, 2021
THE PROCUREMENT SERVICES DIRECTOR RECOMMENDS THE
FOLLOWING:
1. APPROVE: Agreement between the City of Clermont and Port Consolidated, Inc to
provide gasoline, diesel, kerosene, LP gas and bio-diesel. The agreement shall take effect
on the date of execution by both parties and shall remain in effect for one (1) year, unless
renewed or terminated as provided by the Lake County contractual agreement. Upon
mutual agreement, the agreement may be renewed for four (4) additional one (1) year
terms.
2. Why is this action necessary: In accordance with the City of Clermont Purchasing
Policy, the City Manager is authorized to approve contracts under $50,000 that do not
require a budget amendment.
3. ADDITIONAL INFORMATION: At the request of the Public Services Department, the
Procurement Services Department sought a contract with Lake County for Gasoline,
Diesel, Fuel, Kerosene, LP Gas, and Bio-Diesel, contract number 20-0701. The estimated
annual expenditures is less than $50,000 and it is included in the Public Services
Department budget. The Procurement Services Department issued RFI 2111-010 to
notify local vendors of the City's intent to utilize other governmental entities' contract. At
the completion of the RFI the Procurement Services Department received no interest. The
Lake County contract was fully competed, advertised, and complies with the City of
Clermont Purchasing Policy.
4. FISCAL IMPACT: The fiscal impact of $40,000 is included in the current year approved
budget.
5. EXHIBITS: Lake County Bid Tabulation
Gasoline, Diesel, Fuel, Kerosene, LP Gas, and Bio-Diesel Agreement
DocuSigned by::I �/y
U.SMA, C l '/� AJVJ ^ `S
nn2r�smecFoenc
Signature
APPROVAL AUTHORITY
Approved ® Disapproved ❑
Reason/Suggestion (if disapproved)
Interim City Manager 4/28/2021
Title
Date