Contract 2021-035ADocuSign Envelope ID: BC4679FE-D272-471E-AF7A-CE6C9B48BD6D #202 I -035-A
AGREEMENT NO. 2021-035 FOR
CONCESSION AND CATERING SERVICES
THIS AGREEMENT, made this 1st day of June, 2021, between the City of Clermont, a Municipal
Corporation of the State of Florida, (hereinafter referred to as the "CITY") and PREMIER SERVICES
FOR EVENTS, INC., whose address is 6831 Edgewater Commerce, Suite 1110, Orlando, FL 32810
(hereinafter referred to as the "CATERER").
NOW THEREFORE, in consideration of the covenants and agreements herein contained, the parties
agree as follows:
1. SCOPE OF SERVICES: CATERER shall provide services to users of the Clermont Arts &
Recreation Center (hereinafter the Facility) to include labor, product, materials, and equipment in
accordance with this agreement and as provided in CITY's RFP 21-010 — Clermont Arts &
Recreation Concession and Catering Services and CATERER's May 13, 2021 response thereto,
the complete terms and conditions of which are incorporated herein. Provided, however, nothing
herein shall act as a commitment or guarantee by CITY as to amount of services to be provided by
CATERER or any revenue or sales resulting from the services provided. CATERER agrees and
to perform the assigned responsibilities and duties faithfully, intelligently, and to the best of its
ability, and in the best interest of CITY during the term of this agreement. All services provided
shall be performed in accordance with this agreement and with any and all applicable law,
professional standards and guidelines.
2. FACILITY: CATERER shall be permitted to utilize the facility and equipment, known as
the Clermont Arts & Recreation Center in such manner and on such days and times as approved by
CITY.
3. TERM OF AGREEMENT: The initial term of this agreement shall be for three (3) years
commencing on the 1 st day of June 2021. Unless otherwise terminated for breach or in any manner
provided herein. This AGREEMENT may be renewed at the option of CITY for three (3) additional
one (1) year terms.
4. PAYMENT TO CITY AND ACCOUNTING: In consideration of the rights granted
hereunder, CATERER, shall pay to CITY the sum of TWENTY PERCENT (20%) of CATERER's
monthly gross concession receipts net of sales tax and TWENTY PERCENT (20%) of monthly gross
catering receipts net of sales tax. The payment shall be made to CITY on a monthly basis and shall
be received by CITY by the fifteenth (15t`) day of the month for sales completed in the prior month.
CATERER shall include with each payment hereunder, a statement listing the dollar amount of sales
broken down by alcohol, food items and non-food items. Additionally, CATERER shall provide to
CITY any other information or documentation reasonably requested by CITY and related to sales by
CATERER at the FACILITY within fifteen (15) days of the date of CITY's request. CATERER
shall, at all times during the term of this Agreement and for a period of three (3) years thereafter,
maintain such records, together with such supporting or underlying documents and materials related
to and documenting sales by CATERER at the FACILITY. CATERER shall at any time requested
DocuSign Envelope ID: BC4679FE-D272-471 E-AFM-CM9134813D6D
by CITY whether during or after completion of this Agreement, and at CATERER's own expense
make such records available for inspection and audit by CITY. Such records shall be made available
to CITY during normal business hours at Clermont City Hall, upon five (5) days written notice to
CATERER.
5. NO THIRD PARTY BENEFICIARIES: It is expressly understood, acknowledged and
agreed that nothing herein shall create or be construed as a third party beneficiary agreement for any
individual, group, user, company or entity not an express party to this Agreement.
6. USE OF FACILITY: CATERER shall be responsible for all of its costs necessary to use the
facility. Furthermore, CATERER shall utilize the facility in accordance with the rules and regulations
for said use as established by CITY, which may be altered, amended or changed, as CITY deems
appropriate at any time.
7. INSURANCE: CATERER shall, at CATERER'S sole expense, at all times during the term
of this Agreement (including any extension or renewal), maintain such insurance as set forth in RFP
16-025. The maintenance of insurance coverage as provided herein shall not be construed to limit
nor have the effect of limiting CATERER's liability under the provision of any clause or paragraph
contained in this Agreement. Nor shall it be considered, construed or act as a waiver of CITY's
sovereign immunity as provided by Florida Law.
8. USE OF PREMISES: CATERER may use the FACILITY for any and all purposes as
contemplated herein. CATERER covenants that it shall utilized the FACILITY in compliance with
all applicable Federal, State and City laws and regulations and all policies of CITY.
9. CATERER'S OBLIGATIONS:
(a) CATERER shall comply with all obligations imposed by applicable regulations of the
Fire and Police Department, and applicable provisions of building and health codes;
(b) CATERER shall also obtain and maintain at all times, where applicable, a City
Business Tax Receipt, a valid and current State Health Department Permit and all other local,
County, State and Federal licenses, and permits needed to open and or operate CATERER'S
business;
(c) CATERER shall only use equipment and appliances as approved by CITY and in a
reasonable and safe manner;
(d) CATERER shall operate, conduct any event and utilize the FACILITY in a safe,
proper and business -like fashion and meet any and all Florida State Statutes, regulations, local
ordinances and health rules, policies and regulations of the City of Clermont, County of Lake
and the State of Florida;
2
DocuSign Envelope ID: BC4679FE-D272-471 E-AF7A-CE6C9B48BD6D
(e) CATERER shall not destroy, deface, damage, impair or remove any part of the
FACILITY or property of CITY or allow any other person to do so;
(g) CATERER shall pay all Federal, State and local sales taxes applicable to the use of
the FACILITY;
(h) CATERER shall not use any signage unless it approved in advance by CITY;
10. DEFAULT: The failure of CATERER to conform and comply with any term, or obligation
imposed upon CATERER by this Agreement, shall constitute a default of this Agreement. In the
event of default, CITY, without the necessity of providing CATERER with an opportunity to cure,
may immediately terminate this Agreement and pursue any all legal remedies available to it at law or
in equity. In the event that CITY prevails, CATERER shall be responsible to CITY for attorney fees
and court costs, at all levels including appeal.
11. CITY LIMITATION OF LIABILITY: The CITY shall not be responsible in any
manner for any loss, damage to any property of CATERER, or injury to persons resulting, occurring
on or about the FACILITY or related to the use of the FACILITY by CATERER. In no event and
under no circumstances related to any matter contained herein or any act, action, inaction or omission
of CITY, will CITY be responsible to CATERER or any third party for any consequential damages,
including, but not limited to any loss of use, profits, or the like.
12. HOLD HARMLESS AND INDEMNIFICATION: In further and specific consideration of
the rights granted hereunder, the sufficiency and receipt of which is hereby acknowledged by
CATERER, CATERER agrees to indemnify, defend and hold CITY harmless from any and all claims
and liability, including attorney fees at all levels including appeal, whether actual or threatened, for
losses, of or damage to property, or injuries to persons occurring in or about, or related to
CATERER'S use of the FACILITY.
13. TERMINATION OF AGREEMENT: CITY shall have the right upon thirty (30) days written
notice to terminate this Agreement, without cause.
14. NOTICES: All notices shall be in writing and sent by United States mail, certified or
registered, with return receipt requested and postage prepaid, or by nationally recognized overnight
courier service to the address of the party set forth below. Any such notice shall be deemed given
when received by the party to whom it is intended.
CATERER: Premier Services for Events, Inc.
6831 Edgewater Commerce, Suite 1110
Orlando, FL 32810
Attn: Jeremy Tirpak, Owner
CITY: City of Clermont
685 W. Montrose Street
DocuSign Envelope ID: BC4679FE-D272-471 E-AF7A-CE6C9B48BD6D
Clermont, FL 34711
Attn: Susan C. Dauderis, Interim City Manager
15. ASSIGNABILITY: This Agreement, or the right conveyed herein, is not assignable in any
manner by CATERER. CITY may, without CATERER's consent assign any and all rights and
entitlement contained herein.
16. AMENDMENT: This Agreement shall not be amended unless in writing and signed by
both CITY and CATERER.
17. WAIVER: No waiver of any breach, failure to enforce a terms or covenant, of this
Agreement by CITY shall be considered a waiver of any other subsequent breach. The failure of
CITY to insist upon compliance by CATERER with any obligation, or exercise any remedy, does not
waive the right to do so in the event of a continuing or subsequent breach.
18. INVALIDITY OF PROVISIONS: The invalidity or unenforceability of any provision of
this Agreement will not affect the other provision and this Agreement will continue in all respects as
if the AGREEMENT omitted such invalid or unenforceable provisions.
19. CHOICE OF LAW/VENUE: The laws of the State of Florida will govern this Agreement
and the duties and obligations stated within the Agreement. Venue shall be located exclusively in
Lake County, Florida.
20. PUBLIC RECORDS: CATERER r expressly understands records associated with this
project are public records and agrees to comply with Florida's Public Records law, to include, to:
(a) Keep and maintain public records that ordinarily and necessarily would be required
by the CITY in order to perform the services contemplated herein.
(b) Provide the public with access to public records on the same terms and conditions
that the CITY would provide the records and at a cost that does not exceed the cost provided
in this Florida's Public Records law or as otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost, to the
CITY all public records in possession of CONTRACTOR upon termination of the contract
and destroy any duplicate public records that are exempt or confidential and exempt from
public records disclosure requirements. CONTRACTOR shall use reasonable efforts to
provide all records stored electronically must be provided to the CITY in a format that is
compatible with the information technology systems of the CITY.
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DocuSign Envelope ID: BC4679FE-D272-471 E-AHA-CE6C9134813D6D
(e) IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTRACTOR
SHALL CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT CITY
CLERK'S OFFICE, (352) 241-7331.
CATERER acknowledges having read, understood and agreed to these provisions and having
accepted a copy of this Agreement.
IN WITNESS WHEREOF, the parties hereto have signed this Agreement this 21st day of
May , 2021.
CITY OF CLERMONT
,,--C DottcuS,, i--gned by: Jq�/
Susan Dauderis, Interim City Manager
ATTEST:
DocuSigned by:
T c� AdA ,d Hd ve
3q rxc x t ortcn:e A e
Tracy Ackroyd Howe, City Clerk
DS
61
DocuSlgn Envelope ID: BC4679FE-D272-471E-AF7A-CE6C9B48BD6D
PREMIER SERVICES FOR EVENTS, INC.
DocuSignedby::
- �
By: ';"rA
(Signature)
Print Name: Jeremy Tirpak
Title: VP
Date: 5/1 S/2021
DocuSign Envelope ID: BC4679FE-D272-471E-AF7A-CE6C9B48BD6D
SECTION — J
SIGNATURE PAGE
By signing this section the respondent certifies that:
1. It satisfies all legal requirements (as an entity) to do business with the City.
2. The undersigned respondent acknowledges that award of a contract may be
contingent upon a determination by the City and that the respondent has the
capacity and capability to successfully perform the contract.
3. The proposer hereby certifies that it understands all requirements of this
solicitation, and that the undersigned individual is duly authorized to execute this
proposal document and any contract(s) and/or other transactions required by
award of this solicitation.
Purchasing Agreements with Other Government Agencies
This section is optional and will not affect contract award. If the City of Clermont awarded
your company, would your company sell under the same terms and conditions, for the
same price, to other governmental agencies in the State of Florida? Each governmental
agency desiring to accept to utilize this contract shall be responsible for its own purchases
and shall be liable only for materials or services ordered and received by it. own
0
No (Check one)
By signing below, the respondent agrees to all terms, conditions, and specifications as stated in this solicitation, and is
acting in an authorized capacity to execute this response. The respondent also certifies that it can and will provide and
make available, at a minimum, the items set forth in this solicitation.
Company Name (print): Premier Event Services
Street Address: 6831 Edgewater Commerce Orlando FI, 32810
Mailing Address (if different):
Telephone: 407-285-0284
Fax:
Email: sales@premiereventservices.net Payment Terms: % days, net 30
FEIN: 46
Signature:
Print Name:
- 2608456 Professional. License No.:
-' Date: 05/11 /2021
Jeremy Tirpak Title: Owner
CAT5811561
IDoes the respondent accept payment using the City s MASTERCARD? ZYes F-1No
Page 1 of 1
DocuSign Envelope ID: BC4679FE-D272-471E-AF7A-CE6C9B48BD6D
SECTION — B
STATEMENT OF WORK
The City of Clermont Parks and Recreation Department is seeking the services of a
qualified respondent to provide food, alcoholic and non-alcoholic beverage, concession
and catering services for the Clermont Arts & Recreation Center. The City does not
guarantee that the successful respondent will receive a specific volume of work, a specific
total amount, or a specific order value under the awarded agreement for these services.
Successful respondent must possess the capability of servicing medium to large special
events as needed and provide beverage, cooking equipment, staffing, etc.
1 — OPERATIONS
Successful respondent will take all precautions and extreme care to conduct its activities
in a safe and prudent manner with respects to its agents, employees, visitors, and
participants in any activity within City premises.
Successful respondent will keep the concession facility reasonably stocked and
reasonably staffed to serve the patrons thereof, and shall maintain a standard of quality
of food and beverage at least equal to similar operations in the premises at reasonably
comparable prices.
Placement/location of temporary and/or portable bars and/or food sale/ service/
preparation areas will be at the discretion of Parks and Recreation Director or designee,
whether interior or exterior of the facility. The concession must be open whenever events
are scheduled. Nothing herein contained will be construed to authorize hours contrary to
the laws governing such operations.
Successful respondent is responsible for securing any and all licenses and/or permits for
food and alcohol service. Any fee or payment charged for applicable licenses and/or
permits are at the sole expense of the respondent. This shall relate to laws currently in
force and those adopted later. Contractor must prepare, final, and process all
applications for renewal of licenses and/or permits.
The successful respondent, representatives, and employees must adhere to all City,
County and State laws and regulations relating to the operational use of the sale of food
and beverage at the Clermont Arts & Recreation Center. This shall relate to laws currently
in force and those adopted later.
Alcoholic beverages are to be offered for sale by the successful respondent to the extent
permitted by applicable state and local laws, and subject to regulations established by the
City. The decision as to whether or not alcoholic beverages may be sold at an event, or
in any designated area of the facility, will be at the sole discretion of the City. The decision
to serve or refuse service of alcoholic beverages to any individual will be the sole
responsibility of the successful respondent.
RFP No: 21-010
Page 10 of 39
DocuSign Envelope ID: BC4679FE-D272-471E-AF7A-CE6C9B48BD6D
SECTION — B
STATEMENT OF WORK
Successful respondent must provide menu boards showing items offered, portion, etc.
Proposed menus for all food and beverage services to be provided in the facility or at
outdoor events, showing portion size and proposed selling prices. Include alcoholic
beverages, concessions, and catering. Proposed menus with pricing must be included in
the proposal section of this RFP.
Successful respondent is responsible for providing appropriate condiments and dining
accessories to customers that are being sold and/or beverage products from the
concession. Condiments and dining accessories must be provided at no additional cost
to the customer. Such types of condiments and dining accessories include, but are not
limited to the following: ketchup, mustard, mayonnaise, straws, eating utensils,
disposable plates, bags, disposable cups and napkins.
Successful respondent must provide the highest quality standard of product and
presentation. All consumption items must be prepared fresh for each event day.
The City will provide event based usage of kitchen with no overnight storage.
Performance season typically runs from September through May with several shows each
month. Successful respondent must be prepared to serve two (2) hours prior to show
time until the show has completed.
2 — EMPLOYEE EVALUATION AND APPEARANCE
Successful respondent must employ the necessary personnel to conduct the operations
at the Clermont Performance Arts Center in accordance with the terms and conditions of
this RFP.
All food service employees are employees of the successful respondent and not the City.
The successful respondent must, at all times, be an independent Contractor, and the
Contract must not in any way create or form a partnership or joint venture with the City.
No agent, servant, or employee of the successful respondent will, under any
circumstances, be deemed an agent, servant, or employee of the City.
The successful respondent must employ workers to service this operation who are
literate, clean, well-groomed, and courteous. An experienced employee must be present
to oversee the daily operation of this concession. This employee must have the full
authority to direct the operation, immediately take all corrective action required to correct
erroneous procedures and insure complete and continuous compliance with
requirements and specifications of the contract at all times while the concession is in
operation.
RFP No: 21-010
Page 11 of 39
DocuSign Envelope ID: BC4679FE-D272-471E-AF7A-CE6C9B48BD6D
SECTION — B
STATEMENT OF WORK
Upon award, the successful respondent must provide the City with a list of all employees
who will be working at the Clermont Performing Arts Center. A phone number must also
be provided for each employee. The successful respondent must notify the City of
additions and deletions of employees as they occur.
Successful respondent must conduct regular scheduled training sessions, as approved
by the Parks and Recreation Director or designee, throughout the year, for all personnel.
At a minimum, the training will consist of customer service, alcohol awareness training,
and food preparation and sanitation skills training. A description of training programs
used for service personnel including the customer service, alcohol awareness and food
preparation/sanitation training must be made part of the proposal section of this RFP.
The successful respondent must require of all their employees to be attired in a standard
uniform of the successful respondent's choice. Said uniform must be neat and
appropriate for the type of operation and must be approved by the City. Depictions and/or
photographs of said uniforms must be submitted with this RFP. Uniforms are subject to
approval by the Parks and Recreation Director or designee.
Successful respondent employees must be, at all times, neatly and cleanly uniformed in
City approved uniforms and must meet grooming guidelines and appearance standards
prescribed for such employees by the successful respondent and Parks and Recreation
Director or designee.
3 — RENTAL FEE
The successful respondent will pay to the City, a monthly rental fee based on the
percentage of monthly gross concession receipts, plus the percentage of monthly gross
catering receipts submitted in the proposal section of this RFP and accepted by the City.
The minimum acceptable percentages are as follows:
• 20.0% of monthly gross concession receipts net of sales tax.
• 20.0% of monthly gross catering receipts net of sales tax.
Said monthly rental must be paid to the City by the 15th of each month for the preceding
month, and said payment shall be accompanied by a statement of gross receipts for the
preceding month.
It is also understood that any applicable tax on rental payments must be added to the
rental payment to the City, which the City will then pay to the State. The City is to receive
the rental amount as net, free and clear of all costs and charges arising from, or relating
to, said premises. Rent tax, paid directly to the City, is computed as follows: State
prevailing rent tax times agreed upon percentage of gross receipts net of sales tax.
RFP No: 21-010
Page 12 of 39
DocuSign Envelope ID: BC4679FE-D272-471E-AF7A-CE6C9B48BD6D
SECTION — B
STATEMENT OF WORK
All payments must be presented, in the form of a cashier's check or certified check,
payable to the City of Clermont.
In the event the successful respondent fails to pay any payment due to the City within
fifteen (15) days of the due date, there will be a late charge of $100 added to such
payment.
5 — ANNUAL REPORTS
The successful respondent must submit an annual CPA certified statement of gross
receipts, a balance sheet and a profit and loss statement specifically related to this
concession to the City, in a form consistent with generally accepted accounting principles.
Such statement must be accompanied by a report from an independent CPA firm.
The annual CPA certified statements must be submitted to the Parks and Recreation
Director or designee.
The form of all records and reports must be subject to the approval of the City's Finance
Department. The City's Finance Department must be permitted, during normal business
hours, to audit and examine the books of account, reports, and records relating to the
contract.
6 — SALES TAX
Florida State Sales Tax is due on all transactions pursuant to Florida Statutes and the
Rules in Chapter 12 of the Florida Administrative Code (FAC) as per the Florida
Department of Revenue.
7 — RECORDS
Successful respondent must submit a detailed report of each event and such report must
be provided to the City within forty-eight (48) hours after completion of event. Within fifteen
(15) days after each month, the successful respondent must deliver to the City Parks and
Recreation Department, a written monthly statement of the daily gross receipts clearly
indicating the revenue derived for such month certified by the successful respondent to
be true, accurate and complete, and shall pay to the City at that time the percentage due
plus any applicable sales tax for said events.
To ensure accurate accounting and recording of sales, the successful respondent must
utilize a cash register in all operations at which cash and payments are received to insure
RFP No: 21-010
Page 13 of 39
DocuSign Envelope ID: BC4679FE-D272-471 E-ARA-MC9134813M
SECTION — B
STATEMENT OF WORK
the proper control and accounting of revenue. Daily cash register tapes must be saved
and available for the City to compare with the monthly statements.
Successful respondent must submit required documentation with each payment, such as
copies of dated and numbered receipts for each transaction. Summary work sheets of
gross revenue collected with totals and applicable compensation due to the City.
In the event the City is not satisfied with any statement submitted by the successful
respondent, the City shall have the right to make a special audit, by auditors selected by
the City, of all books and records required to be made and preserved by the successful
respondent. If such audit determines that there is a deficiency in excess of one -percent
(1 %) payable to the City, the amount thereof and the cost of the audit shall be paid
immediately by the successful respondent.
8 - SERVICE TEST PERIOD
The City reserves the right to require a test period to determine if the successful
respondent can perform in accordance with the requirements of the agreement, and to
the City's satisfaction. Such test period will be ninety (90) calendar days and will be
conducted under all specifications, terms and conditions contained herein. A
performance evaluation will be the basis for the City's decision to continue with the lessee
or to select another company (if applicable).
9 — MINIMUM WAGES
The wage rate paid to all laborers employed by the successful respondent, for the work
under the agreement, must not be less than the prevailing wage rates for similar
classifications of work as established by the Federal Government and enforced by the
U.S. Department of Labor, Wages and Hours Division, and Florida's Minimum Wage
requirements in Article X, Section 24 (f) of the Florida Constitution and enforced by rule,
whichever is higher.
1 n — SIGNS
No signs whatsoever, including advertisement signs, must be erected or permitted upon
the premises until the plan has first been submitted to the Parks and Recreation Director
or designee for potential approval.
11 —AUTHORITY
The use by the successful respondent of the premises will be coordinated with the
Director of Parks and Recreation. The Director will have the authority to suspend all or
any portion of any of the activities of the successful respondent when, in the Director's
RFP No: 21-010
Page 14 of 39
DocuSign Envelope ID: BC4679FE-D272-471E-AF7A-CE6C9B48BD6D
SECTION — B
STATEMENT OF WORK
opinion, such may be or are detrimental to the public or to the City, or the City has a
reason to believe any law or ordinance is being violated by the successful respondent, its
agents, employees, or patrons. In the event the Director suspends activities for a period
of forty-five (45) consecutive days or more, the City will have the right to cancel the
agreement.
12 — SECURITY
The successful respondent must provide, and have sole responsibility for all security
measures which may be required to protect the place of business, equipment and
materials.
13 — CONTRACTOR PERSONNEL
The successful respondent must provide the City with a complete list of personnel,
including a full name, address, telephone number, social security number, copy of Drivel's
License and a NCIC/FCIC Criminal History Background Check for each individual
employee before date of hire and within ten (10) calendar days after City notification to
enter into contract. This information must be kept current throughout the term of the
contract including replacement employees.
A brief resume must be submitted for the Contract Manager, and each Crew Supervisor
(The Contract Manager and the Crew Supervisor may be the one in the same person).
This information shall also be kept current throughout the term of the contract including
replacement employees. The City reserves the right to accept or reject any Contract
Managers or Crew Supervisors.
a. Contract Manager: The Contract Manager will be responsible for the management
and scheduling of work to be performed under the contract and must possess at
least five (5) years of recent (within the past 10 years) experience in the
management of similar type operations.
b. Crew Supervisor: All Crew Supervisors engaged in directing the work to be
accomplished under the contract must possess at least three (3) years of recent
(within the past five (5) years) supervisory capacity experience directing similar
type operations.
c. Employees: The successful respondent must conduct no recruiting, hiring or
interviewing in any building covered by the contract, at any time. All personnel
must be provided with appropriate training before the employee can perform their
duties. This training can be in class training, on the job training or a combination.
RFP No: 21-010
Page 15 of 39
DocuSign Envelope ID: BC4679FE-D272-471E-AF7A-CE6C9B48BD6D
SECTION — B
STATEMENT OF WORK
14 — TOXIC SUBSTANCES / FEDERAL "RIGHT TO KNOW" REGULATIONS
The Federal "Right to Know" Regulation implemented by the Occupational Safety and
Health Administration (OSHA) and the Florida "Right -to -Know" Law requires employers
to inform their employees of any toxic substances to which they may be exposed in the
workplace, and to provide training in safe handling practices and emergency procedures.
It also requires notification to local fire departments of the location and characteristics of
all toxic substances regularly present in the workplace.
END OF SECTION — B
RFP No: 21-010
Page 16 of 39
DocuSign Envelope ID: BC4679FE-D272-471 E-AHA-CE6C964813D61D
CONTRACT APPROVAL FORM
TO: SUSAN DAUDERIS, INTERIM CITY MANAGER
THRU: SCOTT DAVIDOFF, PARKS & RECREATION DIRECTOR sV
FROM: FREDDY SUAREZ, PROCUREMENT SERVICES DIRECTOR FS
SUBJECT: CONCESSION AND CATERING SERVICES AGREEMENT
DATE: MAY 18, 2021
THE PROCUREMENT SERVICES DIRECTOR RECOMMENDS THE
FOLLOWING:
1. APPROVE: Agreement between the City of Clermont and Premier Services for Events,
Inc. to provide concession and catering services for the Parks and Recreation Department.
The agreement shall take effect on June 1, 2021 and shall remain in effect for three (3)
years. The agreement contains an additional three (3) one-year renewals at the option of
the City.
2. Why is this action necessary: In accordance with the City of Clermont Purchasing
Policy, the City Manager is authorized to approve contracts under $50,000 that do not
require a budget amendment.
3. ADDITIONAL INFORMATION: At the request of the Parks and Recreation Department,
the Procurement Services Department issued a Request for Proposal (RFP) to seek the
services of a company that provided food, alcoholic and non-alcoholic beverage,
concession and catering services. At the conclusion of the RFP, the Procurement
Services Department received one response from the current company providing
concession and catering services. After a brief discussion, the Parks and Recreation
Department and the Procurement Services Department agreed to recommend award to
the sole respondent. This agreement provides no expense to the city and generates
revenue based on sales.
4. FISCAL IMPACT: There is no fiscal impact.
5. EXHIBITS: RFP 21-010 Tabulation
Agreement
DocuSigned by:
SUSutn. G, VA.U.d YiS
Signature
APPROVAL AUTHORITY
Approved IR Disapproved ❑
Reason/Suggestion (If disapproved)
Interim City Manager 5/20/2021
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