1999-22
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TRANSPORTATION
CONSULTING
GROUP
March 26, 1999
Mr. Barry Brown
Principal Planner
City Of Clermont
P.O. Box 120219
Clermont, FL 32712-0219
Re:
City of Clermont
Comprehensive Plan Amendment/Annexation Analysis
(TCG No. 99-107.99)
Dear Barry:
Transportation Consulting Group is pleased to submit this Scope of Services in response to your
request for transportation consulting services. These services involve the preparation of a trans-
portation analysis of the impacts of property annexed into the City between September 1996 and
May 1998.
For purposes of this agreement, Transportation Consulting Group will be referred to as the
Consultant, the City of Clermont will be referred to as the Client, and the Comprehensive Plan
Amendment/Annexation Analysis will be referred to as the Project. Transportation Consulting
Group's Planning Department will complete the tasks identified in this Scope of Services. Beth
Lemke, Transportation Consulting Group's Director of Planning, will serve as Project Manager.
SCOPE OF SERVICES
The Consultant will provide a transportation analysis of the impacts of property annexed into the
City between September 1996 and May 1998. The deliverable would be similar in nature to the
annexation analysis conducted by the City in 1995 entitled "ORC Report Calculation Sheet"
SCHEDULE
The Consultant shall complete the tasks described above by April 2, 1999, provided all required
information is provided by the Client by March 29, 1999.
FEE
The work described above will be completed based on a lump sum labor fee of $1,800.00,
including reimbursable expenses.
1201 SOUTH ORLANDO AVENUE. SUITE 200 . P.O. BOX 2547 . WINTER PARK, FLORIDA 32790
File:99-107 Scope (BGL) 407/628/0875 . FAX 407/628/5773
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Mr. Barry Brown
Page 2
March 26. 1999
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Meetings and additional work not included in this Scope of Services will be completed on an
hourly basis plus reimbursable expenses, according to the attached hourly rates. Reimbursable
expenses incurred, multiplied by 1.15, will be charged to the Client. Standard rates are as fol-
lows: $0.31 per mile, $0.18 per copy, $1.00 per facsimile page and $9.50 per hour of computer
usage.
RESPONSIBILITY OF THE CLIENT
It will be the responsibility of the Client to provide:
1. All necessary land use information (density/intensity approved under the County's plan
vs. densitylintensity approved under the City's plan).
2. Advanced notice of scheduled meetings that the Consultant will be asked to attend.
TERMS OF AGREEMENT
During the course of work if the Client finds it necessary to terminate the work, the work will be
stopped by the Consultant upon receipt of written notification. The Client will pay for services
and expenses incurred to the point of termination based upon the Consultant's estimate of per-
centage of work completed.
Invoices for work completed will be submitted every four (4) weeks and are payable upon
receipt. In the event that an invoice is not paid within thirty (30) days, the Consultant reserves
the right to stop work, after notifying the Client in writing, until such outstanding invoices are
paid in full.
For work done on an hourly basis, the Consultant reserves the right to increase its hourly rates on
the anniversary date of the rate schedule attached to this contract.
Under no circumstances will this contract be reassigned without Consultant approval. Reassign-
ment without approval will result in this contract being null and void.
Should it become necessary for the Consultant to utilize its attorney to collect fees due the Con-
sultant under this agreement, the Client agrees to bear the costs of collection, including reason-
able attorney fees.
Additional services that are not included within this scope of work will be treated as extra work.
The Client will be given notice of any additional services that are needed to complete the project.
The Client must give approval before work is begun. Extra work charges will be made in accor-
dance with the Consultant's Hourly Rate Schedule in effect when the work is performed.
Invoices for extra work will be rendered every four (4) weeks and are payable upon receipt.
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Mr. Barry Brown
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March 26, 1999
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While all work will be performed with professional care, the Consultant cannot guarantee the
actions of government officials and agencies to grant the desired approvals.
This proposal shall be null and void if it has not been executed within thirty (30) days from the
date of preparation, unless otherwise indicated by the Consultant.
If you are in agreement with this proposal, you may execute the agreement by signing on the
following page and returning one copy for our files.
We look forward to working with you.
Respectfully,
íT-RANSPORTATIO CONSULTING GROUP
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J,åmes W. Lee, P.E.
President
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cc: TCG Accounting
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SIGNATURE
Harold S. Turville, Jr., Mayor
TITLE
City of Clermont
COMPANY
April 1, 1999
DATE
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TRANSPORTATION
CONSULTING
GROUP
1999 HOURLY RATE SCHEDULE
Principal
Chief EngineerlPlanner
HOURL Y RATE
$ 160
$ 130
$ 120
$ 100
$ 90
$ 75
$ 60
$ 100
$ 85
$ 70
$ 60
$ 45
$ 30
Senior Engineer/Planner II
Senior Engineer/Planner I
Engineer/Planner III
Engineer/Planner II
Engineer/Planner I
Chief Designer/Analyst
Senior Designer/Anal yst II
Senior Designer/Anal yst I
Designer/Analyst II
Designer/Analyst I
Technician
Administrative Assistant
$
45
Clerical/ Admi n.
CADD/Computer Charges
$ 35
$ 9.50
Plus all direct expenses including travel, subsistence, and out-of-pocket expenses
times 1.15.
For expert testimony at depositions, hearings, etc. and for services in court, a
minimum of eight hours will be charged for each day of appearance at a rate of
1.5 times the above stated hourly rates.
March 26, 1999
1201 SOUTH ORLANDO AVENUE. SUITE 200 . P.O. BOX 2547 . WINTER PARK, FLORIDA 32790
407/628/0875 . FAX 407/628/5773
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