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Contract 2021-053A#2021-053-A CIVIL ENGINEERING SERVICES PROPOSALIAGREEMENT FOR CITY OF CLERMONT PUBLIC WORKS SITE CLERMONT, FLORIDA, LAKE COUNTY (HALFF P43826.215) ENGINEER'S: HALFF 902 North Sinclair Avenue Tavares, Florida 32778 (352) 343-8481 - Phone (352) 343-8495 — Fax dbooth@halff.com CLIENT: Stoney Brunson Public Works Director City of Clermont 400 12"' Street Clermont, Florida 34711 (352) 394-7177 — Phone sbrunson(a)cli Project: City of Clermont Public Works Site, Clermont, Florida, Lake County Client: City of Clermont Date: July 28, 2021 CIVIL ENGINEERING SERVICES PROPOSAUAGREEMENT HALFF is pleased to submit the following Scope of Work. PHASE 100 GOPHER TORTOISE SERVICES This Scope of Services is provided for the 14.34± acre parcel owned by the City of Clermont and identified by the Lake County Property Appraiser with Alternate Key Number 1593093. Modica & Associates conducted the comprehensive (100%) gopher tortoise survey on April 8, 2021 and documented the presence of forty-six (46) "potentially occupied" gopher tortoise burrows. The costs outlined in the Scope of Services are based on these survey results. If more tortoise burrows are documented during the updated survey, a Change Order will be required. � • r I-r m rr �7F3-7�fr�Z Note: The Florida Fish & Wildlife Conservation Commission (FWC) considers a gopher tortoise survey to be valid for a period of 90 days. In accordance with the FWC Gopher Tortoise Permitting Guidelines ("Guidelines"; April 2008, revised July 2020), the gopher tortoise survey must be conducted by a Gopher Tortoise Authorized Agent, or an approved assistant to an Authorized Agent. 1. Modica & Associates will conduct a comprehensive (100%) gopher tortoise survey of the project site in strict accordance with the FWC's Guidelines. The FWC Guidelines were updated in July 2020. The cost to conduct the comprehensive survey has been updated to reflect additional coordination tasks, data management, etc. to ensure the survey is conducted in compliance with the updated Guidelines. Cost: $1,600.00 1. Modica & Associates will prepare and submit an application to the FWC for relocation of tortoises. This task includes preparation of all required supporting documentation for the application, which includes a map series of the project site prepared using ArcGISu software including a recent aerial, soils map, land use map and a map depicting the location of our survey transects and any documented gopher tortoise burrows. This task also includes responding to any Requests for Additional Information (RAI's) issued by the FWC. Cost: $1,200.00 2. The FWC has been conducting site inspections of each project prior to permit issuance. If requested by FWC, Modica & Associates will accompany FWC staff on - site to review project conditions and tortoise burrow locations. Cost: $350.00 Project: City of Clermont Public Works Site, Clermont, Florida, Lake County Client: City of Clermont Date: July 28, 2021 Gopher Tortoise Relocation Relocation by backhoe is charged on a daily basis, the cost of which will depend upon how many burrows are present. In the event there are any burrows that cannot be excavated by backhoe (i.e. located near adjacent property, near utilities, etc.). Additional Services may be required to set and check bucket traps. 1. Relocation efforts typically proceed at a rate of 7-10 burrows per day, depending on site conditions and depth of burrows. Based on the April 8, 2021 survey results, there are 46 burrows present on the Property. Accordingly, the relocation effort may take up to seven days to complete. Backhoe and Operator: $1,350.00/day Gopher Tortoise Authorized Agent (Biologist): $1,050.00/day Cost: $2,400.00/day Cost: $2,400.00 X 7 days = $16,800.00* *Client will only be billed for the number of days required to complete the relocation by backhoe. 1. Proof of local government approval for site development or land clearing must be provided to FWC. Modica & Associates will submit the 24-hour notification to FWC, coordinate with the project team to obtain local government approval, and coordinate with the project team for utility locates, silt fence installation and other site -specific requirements to facilitate commencement of relocation. This task also includes coordination with the City of Clermont, Project Engineer to obtain any required letters of authorization and to coordinate the physical relocation. Cost: $500.00 1. Following completion of the relocation effort, Modica & Associates will file an After - A c t i on Report and input the relocation data into the FWC's online permitting system, as required by the permit conditions. Cost: $400.00 Project: City of Clermont Public Works Site, Clermont, Florida, Lake County Client: City of Clermont Date: July 28, 2021 Third Party Fees 1. FWC Mitigation Contribution Fee The FWC will require a Mitigation Contribution Fee, the amount of which is calculated based on the anticipated number of tortoises to be relocated. The Mitigation Contribution Fee for a Conservation Permit is $334.00 for each tortoise (FWC 2021 Mitigation Contribution price structure). Please note that this fee must be submitted to the FWC before the permit can be issued. A refund will be issued by FWC for any tortoises not captured, minus a processing fee. FWC Guidelines state that a 50% occupancy rate be assumed to determine the number of tortoises anticipated to be present. It is the experience of Modica & Associates that burrow occupancy in south Lake County is higher than 50%. To prevent a delay in relocation and the need to amend the permit, it is recommended that a higher occupancy rate be assumed. The costs outlined below are based on the assumed presence of thirty- five (35) tortoises. Cost: ($334.00 X 35) _ $11,690.00 X 3%* _ $12,040.70 *FWC charges a 3% online payment convenience fee 2. Recipient Site Fee The most affordable recipient site has a current rate of $2,200.00/tortoise. The Client will only be billed for the actual number of tortoises recovered from the project site. This cost is not governed by Modica & Associates and is subject to change. Cost: $2,200.00 X 35 tortoises = $77,000.00 3. The recipient site is located in Highlands County and requires the tortoises to be marked, measured, weighed, and delivered by Modica & Associates. It is anticipated that up to five deliveries may be required because tortoises can only be held for 72 hours. Collecting Slats & Tortoise Delivery: $850.00 X 5 trips = $4,250.00 Reimbursable Expenses Mileage will be billed at $0.56/mile or the current rate published by the IRS at the time of work. Cost Budget: $1,000.00 TOTAL COST ESTIMATE: $115,140.70 Project: City of Clermont Public Works Site, Clermont, Florida, Lake County Client: City of Clermont Date: July 28, 2021 PHASE 200 PROJECT ADMINISTRATION HALFF will provide administrative services necessary to coordinate all aspects of the project through the design review process. These services shall also include project scheduling, coordination with Electrical Engineer, and meetings with the City. TASK PHASE 100 PHASE 200 TOTAL FEES FEE: $1,600.00 FEE SUMMARY AMOUNT $115,140.40 $1,600.00 $116,740.40 Project: City of Clermont Public Works Site, Clermont, Florida, Lake County Client: City of Clermont Date: July 28, 2021 Standard Hourly Rate Schedule Engineers Principal/Officer - Professional Engineer $250.00 Senior Professional Engineer $220.00 Professional Engineer $175.00 Project Manager $145.00 Engineer Intern $100.00 Technicians Senior Technician $125.00 Design Technician $85.00 GIS Principal Officer - Senior Spatial Analyst $165.00 Senior Spatial Analyst $135.00 Spatial Analyst $100.00 GIS Specialist $60.00 Landscape Architects Principal/Officer - Professional Landscape Architect $200.00 Senior Professional Landscape Architect $175.00 Project Manager Landscape Architect $130.00 Professional Landscape Architect $110.00 Senior Landscape Designer $110.00 Landscape Designer $80.00 Planners Principal/Officer - Land Planner $225.00 Senior Planner $150.00 Professional Planner $110.00 Project Planner $85.00 Environmental Scientists Senior Environmental Scientist $200.00 Inspection and Plans Review Licensed Plans Examiner, Residential and/or $85.00 Commercial Inspection Services Residential and/or Commercial $85.00 Survey Survey Department Manager- P.S.M. $175.00 Professional Surveyor- P.S.M. $150.00 2 Man Field Crew $155.00 3 Man Field Crew $175.00 4 Man Field Crew $190.00 Senior Survey Technician $105.00 Survey Technician $85.00 Project: City of Clermont Public Works Site, Clermont, Florida, Lake County Client: City of Clermont Date: July 28, 2021 Administration Project Technician $75.00 Administrative Assistant $75.00 Reimbursable Expenses Reimbursable expenses include, but are not limited to: Courier Service Government Permitting Fees Maps/GIS Data Prints, Copies, Plots, Plans Mileage, Parking, Tolls Subconsultant Fees Postage and Overnight Mail Travel (lodging, rental car, per diem) Miscellaneous Services Project: City of Clermont Public Works Site, Clermont, Florida, Lake County Client: City of Clermont Date: July 28, 2021 CLIENT INFORMATION FORM To assist Halff Associates, Inc., to prepare the requested proposal, please complete the information below: PRINT NAME & TITLE: COMPANY NAME: BILLINGADDRESS: PHONE: FAX: E-MAIL: BILLING CONTACT NAME & TITLE: BILLING CONTACT EMAIL: BILLING CONTACT PHONE: CLIENT REPRESENTATIVE: IS CLIENT THE OWNER OF THE SUBJECT PROPERTY? YES: NO: (If no, Halff Associates, Inc., reserves the right to require a retainer prior to commencing services.) Is the property accessible? If gated/locked, who shall Halff Associates, Inc. contact to gain access to the property? NAME AND PHONE NUMBER: I HEREBY CERTIFY THAT THE ABOVE INFORMATION IS TRUE TO THE BEST OF MY KNOWLEDGE. SIGNA DATE: