1997-40
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GREENLE!I
KURRAS
RICE &
BROWN, PA
CERTIFIED PUBliC
ACCOUNTANTS
CLERMo&eroett John Greenlee. Jr., CP.A.
Jerry D. Brown, CP.A.
MOUNT DORA:
John S. RIce, CPA
Patricia A. Sykes-Amos, CP.A.
C. L. (ChIp) Gamer, CPA
Dorothy A. Kurras, CPA
John A. Powers, CP.A.
Mark A. Farner, CP.A.
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Clermont, Florida
June 17, 1997
Honorable City Council
City of Clermont. Florida
P. O. Box 120219
Clermont, Florida 34712-0219
We are pleased to confirm our understanding of the services we are to provide for
the City of Clermont for the years ended September 30, 1997, 1998 and 1999. We
will audit the general purpose financial statements of the City of Clermont as,of
and for the years ended September 30, 1997, 1998 and 1999.
,
Our audit will be made in accordance with generally accepted governmental auditing
standards, giving full consideration to the applicable laws of the State of Florida,
and in accordance with the rules of the Auditor General of the State of Florida and I
will include such auditing procedures as are considered necessary to enable the:
Auditor to render an opinion as to the fairness of the City's financial statements. I
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Our procedures will include tests of documentary evidence supporting the
transactions recorded in the accounts, and may include tests of the physical
existence of inventories, and direct confirmation of receivables and certain other
assets and liabilities by correspondence with selected individuals, creditors, and
banks. We will request written representations from your attorneys as part of the
engagement, and they may bill you for responding to this inquiry. At the conclu-
sion of our audit, we will also request certain written representations from you
about the f1na~cial statements and related matters.
An audit is based primarily on the selective testing of accounting records and
related data; therefore, our audit will involve judgment about the number of trans-
actions to be examined and the areas to be tested. Because of the concept of
reasonable assurance, and because we will not perform a detailed examination of all
transactions, there is a risk that material errors, irregularities, or illegal
acts, including fraud or defalcations, may exist and not be detected by us. We
will advise you, however, of any matters of that nature that come to our attention.
Our responsibility as auditors is limited to the period covered by our audit and
does not extend to matters that might arise during any later periods for which we
are not engaged as auditors.
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MEMBER FLORIDA INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS & AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS
605 Montrose Street 627 N. Donnelly Street
Post Office Box 120400 . Clermont, FL 34712-0400 Post Office Box 8 . Mount Dora, FL 32756
Telephone: (352) 394-3256 Telephone: (352) 383-6300
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City of Cl ermont
June 17, 1997
Page Two
We understand that you will provide us with the basic information required for :our
audit and that you are responsible for the accuracy and completeness of that
information. We will advise you about appropriate accounting principles and their
application and will assist in the preparation of your financial statements, but
the responsibility for the financial statements remains with you. This
responsibility includes the maintenance of adequate records and related controls,
the selection and application of accounting principles, and the safeguarding, of
assets.
We understand that assistance in the preparation of schedules, analysis of accounts
and trial balances will be supplied by the Finance Department personnel as in
previous years.
We will provide a master of our report and the financial statements for the City! to
have printed and bound and will prepare the financial portion of the state rep9rt
for the City to type. Our fee for these services for the years ended September 30,
1997,1998 and 1999, will be $22,000. Our fee does not include any additional
testing or reporting requirements required by new bond issues or grants received
after September 30, 1996. These services will be billed separately, based on 9ur
hourly rates plus our-of-pocket expenses. We will render interim billings as work
progresses with the final billing being submitted after the delivery of the above
mentioned report. I
We appreciate the opportunity to be of service to the City of Clermont and beliJve
this letter accurately summarizes the significant terms of our engagement. If you
have any questions, please let us know. If you agree with the terms of our
engagement as described in this letter, please sign the enclosed copy and return ¡it
to us.
Sincerely,
RESPONSE:
This letter correctly sets forth the understanding
By:/2/ IÎ ¡O~
,
of the City of Clermont.
Title:
Mayor
Date:
,July?? J997