1997-01
PRINCIPALS
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Charle, W Drake. PG
GerJld C IIJrtman, P[
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HARTMAN & ASSOCIATES, INC.
engineers, hydro geologists, surveyors & management consultants
ASSOCIATES
Wllli,tm D .\lu"er, PE
Scott C QlILnlJn. PE
Tlmoth\' A Hochuli. PE
MJrco H Rocca, C ~1 C
J RlchJ,,1 Voorhee, PE
Dougla, P Dufresne. PG
Rlch,led C CopdJnd. ~1 B A
November 22, 1996
Revised December 9, 1996
HAI#96-465,OO
Mr. Wayne Saunders, City Manager
City of Clermont
1 Westgate Plaza
Clermont, Florida 34711
Subject:
ReviewlUpdate of City Water, Wastewater, Fire, Police and
ParksIRecreation Impact Fees
Dear Mr. Saunders:
We are pleased to submit the following proposal for professional services in connection with the
review/update of City Water, Wastewater, Fire, Police and Parks/Recreation Impact Fees.
Hartman & Associates, Inc., hereinafter referred to as the Consultant, proposes to furnish
professional services for the City of Clermont, hereinafter referred to as the City for the Scope
outlined below for the fees stipulated herein.
Scope of Services
The Consultant will perform the following:
1.
Data Acquisition and Project Initiation - In order to review/update the City's above
mentioned impact fees, it will be necessary to acquire a wide range of data from the City.
This includes, but is not limited to, data regarding i) population and customer
information; ii) level of service standards; iii) inventories of certain City assets and
facilities; iv) historical and projected capital cost information; v) historical and projected
capital funding mechanisms; vi) information related to calls for police and fire services;
vii) fire and police response times; and viii) other information as required. This proposal
assumes that the required information is available and that no independent verification of
such data will be required of the Consultant. A project initiation and information meeting
will be held to identify City goals and objectives, data concerns and other related issues.
2.
Water and Wastewater Impact Fee Analysis - The analysis of the City's current water and
wastewater rates will begin with a review of the methodology used to determine those
fees. In addition, a review of existing and future capital costs and allocation to
201 EAST PINE STREET. SUITE 1000 . ORLA~DO. FL 32801
TELEPHONE (407) 839-3955 . FAX (407) 839-3790
'fl~ /q '1
ORLANDO
FORT MYERS
FORT PIERCE
JACKSONVILLE
TALLAHASSEE
Mr. Wayne Saunders 8
November 22, 1996
Revised December 9, 1996
Page 2
8
appropriate customers will be conducted. Finally, an analysis will be made of existing
and future capacity utilization. Any applicable credits will be developed and the resulting
water and wastewater impact fees determined.
3.
Police and Fire Protection Impact Fees - As with the water and wastewater impact fees,
the first task in the development of the police and fire protection impact fees will be a
review of the methodology used to develop the existing charges. This will be followed
by the updating service demands and classifications, as well as the review/update of
appropriate capital costs and funding mechanisms. Finally, based on the above analyses
as well as future demand, the police and fire protection impact fees will be developed.
4.
Parks and Recreation Impact Fees - A review of the methodology behind the City's
current parks and recreation impact fees will be made. The City's inventory of existing
parks and recreation facilities will be examined and compared to the City's level of
service standards. The costs of any additional facilities required and appropriate funding
sources will be developed based on similar expenditures made by the City in the recent
past. In addition, the service classifications will also be reviewed. One possible change
in this area may be the implementation of a separate hospital classification in the fee
schedule. Finally, any appropriate credits will be made and the resulting impact fee
determined.
5.
Impact Fee Comparisons - A comparison of the City's and proposed impact fees to those
charged by other area governmental entities for similar services will be provided.
6.
City/Consultant Meetings - In order to present the preliminary results of the study as well
as the finalized report to the City staff prior to the presentation of the final
recommendations to the City Council, the Consultant is prepared to coordinate with the
City staff for two additional meetings.
7.
Preparation of Report - A draft report of the studies, analyses, conclusions and
recommendations will be prepared for review by the City staff. A final report will then
be prepared incorporating any staff recommendations and comments for presentation to
the City Council.
8.
Ordinance and Combined Public Hearing - The Consultant will assist as requested by the
City in reviewing the draft ordinances concerning impact fee adjustments and/or
presentation of the report findings at one public meeting.
Mr. Wayne Saunders 8
November 22, 1996
Revised December 9, 1996
Page 3
8
9.
Additional Services as Requested - At the City's request, the Consultant will provide the
City any additional services beyond those in Tasks 1 through 8.
Items To Be Furnished At No Expense to the Consultant
Assist Consultant by furnishing, at no cost to the Consultant, all available pertinent information
including previous reports, City ordinances and comprehensive plan elements, level of service
information, financial statements, budgets, cost estimates and funding mechanisms, population
and customer data; and any other data relative to performance of the above services for the
project. It is agreed and understood that the accuracy and veracity of said information and data
may be relied upon by Consultant without independent verification of the same.
Time of Performance
Items 1 through 5 of the Scope of Services will be completed within Ninety (90) calendar days
after receipt of Notice to Proceed except for delays beyond the reasonable control of the
Consultant. Said representation is not, however, a warranty or guarantee that said services will
be completed within such time frame.
Items 6 through 9 of the Scope of Services will be completed as mutually agreed to with the City.
Compensation
F or Items 1 through 7 of the Scope of Services, the Consultant shall be paid a lump sum fee of
Fifteen Thousand Five Hundred Seventy Dollars ($15,570.00), plus reimbursable expenses.
For Item 8 of the Scope of Services the Consultant shall be paid a fee based upon the attached
hourly Rate Schedule (see Exhibit A) plus reimbursable expenses. We estimate the costs for
these services will not exceed Two Thousand Six Hundred Fifty-Six Dollars ($2,656.00) without
prior approval of the City. It should be emphasized that this estimate is for budget purposes only
and should not be considered a guaranteed amount. .
Finally, to the extent that the City wishes the Consultant to compile certain data or make changes
to the impact fee methodologies themselves, other than such minor modifications which we find
or may be necessary, we will endeavor to absorb the additional cost within the above budget
estimates. To the extent this is not possible, adjustment to the budgets or implementation
services per Item 9 of the Scope of Service may be necessary.
8
Mr. Wayne Saunders
November 22, 1996
Revised December 9, 1996
Page 4
8
Acceptance
Acceptance of this proposal may be indicated by the signature of a duly authorized official of the
City in the space provided below. One signed copy of this proposal returned to the Consultant
will serve as an Agreement between the two parties and as Notice to Proceed.
Very truly yours,
Hartman & Associates, Inc.
Lthl/A )IÞ~- 2 h .!
Witness r
~J)~ ~ 1:)-
WItness
J!/æ~
, - // ,
Marco H. Rocca, C.M.C.
Associate
Accepted by:
City of Clermont
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Witness
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Authorized Signature
C1:~~ Ii( /9q,7
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Attachments
cc:
Ada Terrero
RCC/vgs/P 1/saunderl.mhr
8
8
EXHIBIT A
HARTMAN & ASSOCIATES, INc.
HOURLY RATE SCHEDULE
Gerald Co Hartman, P.E.
Partners/Principals (P.E.! PoG.! P.LS.)
Senior Manager/Senior Engineer
Division Manager/Chief Engineer (P.E.!C.M.C.)
Engineer VIII (PoE.)
Senior Project Manager
Engineer VII (P.E.)
Engineer VI (P.E.)
Engineer V (P.E.)
Engineer IV
Engineer III
Engineer VII
Senior Scientist
Senior Inspector
Inspector
Junior Inspector
Senior Planner/Designer
Hydrogeologist VIII (P.G.)
Hydrogeologist VII (P.G.)
Hydrogeologist VI (P.G.)
Hydrogeologist V (P.G.)
Hydrogeologist IV
Hydrogeologist III
Hydrogeologist VII
Hydro Technician II
Hydro Technician I
Engineering Designer III
Engineering Designer II
Engineering TechnIcian IV
Engineering Technician III (CADD)
Engineering Technician II (CADD)
Engineering Technician I (CADD)
Land Surveyor
Survey Crew Chief
Survey Technician III
Survey Technician II
Survey Technician I
Graphics Manager
Graphics Technician
Senior Rate Analyst (M.B.A.)
Senior Rate Analyst
Rate Analyst
Secretarial Support
Reproduction/Courier Support
Administrative Assistant
Senior Word Processor
Word Processor
Rod-man
$125.00
$99.00
$99.00
$80.00
$70.00
$65.00
$65.00
$60.00
$55.00
$50.00
$45.00
$40.00
$55.00
$48.00
$40.00
$32.00
$46.00
$75.00
$65.00
$60.00
$55.00
$50.00
$45.00
$40.00
$35.00
$25.00
$50.00
$45.00
$45.00
$40.00
$35.00
$30.00
$45.00
$40.00
$40.00
$35.00
$25.00
$45.00
$35.00
$60.00
$50.00
$45.00
$20.00
$25.00
$50.00
$37.00
$30.00
$20.00
Effective Date: August 10, 1995
(Hourly rates are reviewed annually and may be adjusted to reflect changes in the various elements that comprise
them.)
at/Misc6/4HrlyRte. Sch
8/10/95
.
.
CITY OF CLERMONT
Office of the City Manager
January 23, 1997
Marco H Rocco, CMC
Hartman & Associates. Inc.
201 E. Pine Street, Suite 1000
Orlando, FL 32801
Dear Mike:
Enclosed you will find a signed agreement for the review/update of the City of
Clermont water, wastewater, fire, police and parks and recreation impact fees.
If you have any questions, please feel free to give me a call.
Sincerely,
CITY OF CLERMONT
WAYNE SAUNDERS
City Manager
WS:aw
Enclosure
P.O. BOX 120219
.
CLERMONT, FLORIDA, 34712-0219
.
PHONE: 904/394-4081