Contract 2022-002ADocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
AGREEMENT NO. 2022-002 FOR
AUTOMATIC METER READING INSTALLATION
THIS AGREEMENT, is made and entered into this 25
day of January
2022, by and between the CITY OF CLERMONT, FLORIDA, a municipal corporation
under the laws of the State of Florida whose address is: 685 W. Montrose Street, Clermont,
Florida, (hereinafter referred to as "CITY"), and NATIONAL METERING SERVICES,
INC., whose address is: 163 Schuyler Avenue P.O. box 491, Kearny, NJ 07032,
(hereinafter referred to as "CONTRACTOR").
WHEREAS, City of Ormond Beach through the public procurement process awarded an
Agreement for automatic meter reading, City of Ormond Beach Contract Number 2018-
164;
WHEREAS, CITY desires to utilize the above -referenced awarded bid, CONTRACTOR's
response thereto and Agreement in accordance with CITY's procurement policy; and
WHEREAS, CONTRACTOR desires to enter into a contract with CITY based on the terms
and conditions of the City of Ormond Beach Contract Number 2018-164;
WITNESSETH: That the parties hereto, for the consideration hereinafter set forth,
mutually agree as follows:
ARTICLE I — SCOPE OF WORK
The CONTRACTOR shall furnish automatic meter reading as described in the City of
Ormond Beach Contract Number 2018-164, which is attached hereto and incorporated
herein as Exhibit "A" and shall perform everything required by this Agreement and the
other exhibits attached hereto. Provided, however, that nothing herein shall require CITY
to purchase or acquire any items or services from CONTRACTOR that is not specified in
the CITY's purchase order. To the extent of a conflict between this Agreement and Exhibit
"A", the terms and conditions of this Agreement shall prevail and govern. In all instances
the CITY purchasing policy, resolutions and ordinances shall apply.
ARTICLE 2 — THE CONTRACT SUM
CITY shall pay CONTRACTOR, for the faithful performance of the Agreement as set forth
in the Agreement documents and the Unit Price Schedule as set forth in Exhibit "B",
attached hereto and incorporated herein.
ARTICLE 3 — TERM AND TERMINATION
3.1. This Agreement is to become effective upon execution by both parties, and shall
remain in effect for three (3) years and may not exceed five (5) years unless
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
terminated or renewed by City of Ormond Beach.
3.2. Notwithstanding any other provision of this Agreement, CITY may, upon written
notice to CONTRACTOR, terminate this Agreement: a) without cause and for
CITY's convenience upon thirty (30) days written notice to CONTRACTOR b) if
CONTRACTOR is adjudged to be bankrupt; c) if CONTRACTOR makes a general
assignment for the benefit of its creditors; d) CONTRACTOR fails to comply with
any of the conditions of provisions of this Agreement; or e) CONTRACTOR is
experiencing a labor dispute, which threatens to have a substantial, adverse impact
upon the performance of this Agreement, without prejudice to any other right or
remedy CITY may have under this Agreement. In the event of such termination,
CITY shall be liable only for the payment of all unpaid charges, determined in
accordance with the provisions of this Agreement, for work, properly performed
and accepted prior to the effective date of termination.
3.3. Upon mutual Agreement of the parties, this Agreement may be renewed
automatically for two (2) additional year term.
ARTICLE 4 — PROVISION OF SERVICES AND COMPLETION OF WORK
4.1. The CONTRACTOR shall only provide to CITY automatic meter reading upon
receipt of an authorized order from CITY and shall provide the requested items in
the timeframe and as set forth in City of Ormond Beach Contract Number 2018-
164 or in the specific purchase order or authorized order submitted by CITY.
Nothing herein shall obligate CITY to purchase any specific amount of product
from CONTRACTOR or create an exclusive purchase agreement between CITY
and CONTRACTOR. CITY shall not be obligated or required to pay for any items
received until such time as CITY has accepted the items in accordance with the
order provided to CONTRACTOR.
4.2. CONTRACTOR, upon receipt of an order hereunder, shall immediately notify
CITY if it has an issue or question related to the fulfillment of the order or whether
there will be any delay in providing the items requested. Failure of
CONTRACTOR to so notify CITY will preclude CONTRACTOR from seeking
payment of any kind for any items that were delayed in delivery. Upon receipt of
notification of the delay, CITY may at its sole option cancel the order and seek the
items from any available source.
4.3. It is expressly understood and agreed that the passing, approval and/or acceptance
of any gasoline, diesel, kerosene, LP gas and bio-diesel herein by CITY or by any
agent or representative as in compliance with the terms of this Contract shall not
operate as a waiver by the CITY of strict compliance with the terms of this Contract
and the CITY may require the CONTRACTOR replace the accepted gasoline,
diesel, kerosene, LP gas and bio-diesel so as to comply with the warranties and
specifications hereof.
2
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
4.4. COMPANY specifically acknowledges that this Contract does not bind or obligate
CITY to purchase any minimum quantity of product during the term hereof.
ARTICLE 5 — PAYMENTS
In accordance with the provisions fully set forth in the Contract Documents,
CONTRACTOR shall submit an invoice to CITY upon completion of the services and
delivery of products to CITY as set forth in the applicable purchase order. CITY shall make
payment to the CONTRACTOR for all accepted deliveries and undisputed product
delivered and services provided, within thirty (30) calendar days of receipt of the invoice.
ARTICLE 6 — DISPUTE RESOLUTION - MEDIATION
6.1. Any claim, dispute or other matter in question arising out of or related to this
Agreement shall be subject to mediation as a condition precedent to voluntary
arbitration or the institution of legal or equitable proceedings by either party.
6.2. The CITY and CONTRACTOR shall endeavor to resolve claims, disputes and
other matters in question between them by mediation.
6.3 The parties shall share the mediator's fee and any filing fees equally. The mediation
shall be held in Clermont, Lake County, Florida, unless another location is mutually
agreed upon. Agreements reached in mediation shall be enforceable as settlement
Agreements in any court having jurisdiction thereof.
ARTICLE 7 — INSURANCE AND INDEMNIFICATION RIDER
7.1. Worker's Compensation Insurance — The CONTRACTOR shall take out and
maintain during the life of this Agreement, Worker's Compensation Insurance for
all its employees connected with the work of this Project and, in case any work is
sublet, the CONTRACTOR shall require the subCONTRACTOR similarly to
provide Worker's Compensation Insurance for all of the subCONTRACTOR
employees unless such employees are covered by the protection afforded by the
CONTRACTOR. Such insurance shall comply with the Florida Worker's
Compensation Law. In case any class of employees engaged in hazardous work
under this Agreement at the site of the Project is not protected under the Worker's
Compensation statute, the CONTRACTOR shall provide adequate insurance,
satisfactory to the CITY, for the protection of employees not otherwise protected.
7.2. CONTRACTOR's Commercial General Liability Insurance — The
CONTRACTOR shall take out and maintain during the life of this Agreement,
Commercial General Liability and Business Automobile Liability Insurance as
shall protect it from claims for damage for personal injury, including accidental
3
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
death, as well as claims for property damages which may arise from operating under
this Agreement whether such operations are by itself or by anyone directly or
indirectly employed by it, and the amount of such insurance shall be as follows:
(a) CONTRACTOR's Commercial General Liability, $1,000,000 Each,
($1,000,000 aggregate). Liability Coverages, Bodily Injury Occurrence, &
Property Damage Combined Single Limit
(b) Automobile Liability Coverages, $1,000,000 Each, Bodily Injury &
Property Damage Occurrence, Combined Single Limit
(c) Excess Liability, Umbrella Form $1,000,000 Each Occurrence, Combined
Single Limit
Insurance clause for both BODILY INJURY AND PROPERTY DAMAGE shall
be amended to provide coverage on an occurrence basis.
7.3. Indemnification Rider
(a) To the fullest extent permitted by law, the CONTRACTOR shall indemnify
and hold harmless the CITY and its employees from and against all claims,
damages, losses and expenses, including but not limited to reasonable
attorney's fees, arising out of or resulting from its performance of the Work,
provided that any such claim, damage, loss or expense (1) is attributable to
bodily injury, sickness, disease or death, or to injury to or destruction of
tangible property (other than the Work itself) , and (2) is caused in whole or
in part by any negligent act or omission of the CONTRACTOR, any
subcontractor, anyone directly or indirectly employed by any of them or
anyone for whose acts any of them may be liable, regardless of whether or
not such acts are caused in part by a party indemnified hereunder. Such
obligation shall not be construed to negate, abridge, or otherwise reduce any
other right to obligation of indemnity which would otherwise exist as to any
party or person described in this Article; however, this indemnification does
not include the sole acts of negligence, damage or losses caused by the
CITY and its other contractors.
(b) In any and all claims against the CITY or any of its agents or employees by
any employee of the CONTRACTOR, any subcontractor, anyone directly
or indirectly employed by any of them or anyone for whose acts any of them
may be liable, the indemnification obligations under this Paragraph shall
not be limited in any way by any limitation on the amount or type of
damages, compensation or benefits payable by or for the CONTRACTOR
or any subcontractor under workers' or workmen's compensation acts,
disability benefit acts or other employee benefit acts.
2
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
(c) The CONTRACTOR hereby acknowledges receipt of ten dollars and other
good and valuable consideration from the CITY for the indemnification
provided herein.
ARTICLE 8 — NOTICES
All notices shall be in writing and sent by United States mail, certified or registered, with
return receipt requested and postage prepaid, or by nationally recognized overnight courier
service to the address of the party set forth below. Any such notice shall be deemed given
when received by the party to whom it is intended.
CONTRACTOR: National Metering Services, Inc.
163 Schuyler Avenue
P.O. Box 491
Kearny, NJ 07032
Attn: William Castle, President
OWNER: City of Clermont
Attn: Brian Bulthuis, City Manager
685 W. Montrose Street
Clermont, FL 34711
ARTICLE 9 — MISCELLANEOUS
9.1. Attorneys' Fees — In the event a suit or action is instituted to enforce or interpret
any provision of this Agreement, the prevailing party shall be entitled to recover
such sum as the Court may adjudge reasonable as attorneys' fees at trial or on any
appeal, in addition to all other sums provided by law.
9.2. Waiver — The waiver by city of breach of any provision of this Agreement shall not
be construed or operate as a waiver of any subsequent breach of such provision or
of such provision itself and shall in no way affect the enforcement of any other
provisions of this Agreement.
9.3. Severability — If any provision of this Agreement or the application thereof to any
person or circumstance is to any extent invalid or unenforceable, such provision, or
part thereof, shall be deleted or modified in such a manner as to make the
Agreement valid and enforceable under applicable law, the remainder of this
Agreement and the application of such a provision to other persons or
circumstances shall be unaffected, and this Agreement shall be valid and
enforceable to the fullest extent permitted by applicable law.
5
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
9.4. Amendment — Except for as otherwise provided herein, this Agreement may not be
modified or amended except by an Agreement in writing signed by both parties.
9.5. Entire Agreement — This Agreement including the documents incorporated by
reference contains the entire understanding of the parties hereto and supersedes all
prior and contemporaneous Agreements between the parties with respect to the
performance of services by CONTRACTOR.
9.6. Assigningnt — Except in the event of merger, consolidation, or other change of
control pursuant to the sale of all or substantially all of either party's assets, this
Agreement is personal to the parties hereto and may not be assigned by
CONTRACTOR, in whole or in part, without the prior written consent of city.
9.7. Venue — The parties agree that the sole and exclusive venue for any cause of action
arising out of this Agreement shall be Lake County, Florida.
9.8. Applicable Law — This Agreement and any amendments hereto are executed and
delivered in the State of Florida and shall be governed, interpreted, construed and
enforced in accordance with the laws of the State of Florida.
9.9. Public Records — Contractor expressly understands records associated with this
project are public records and agrees to comply with Florida's Public Records law,
to include, to:
(a) Keep and maintain public records that ordinarily and necessarily would be
required by the CITY in order to perform the services contemplated herein.
(b) Provide the public with access to public records on the same terms and
conditions that the CITY would provide the records and at a cost that does
not exceed the cost provided in this Florida's Public Records law or as
otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as
authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost,
to the CITY all public records in possession of CONTRACTOR upon
termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure
requirements. CONTRACTOR shall use reasonable efforts to provide all
records stored electronically to the CITY in a format that is compatible with
the information technology systems of the CITY.
(e) IF CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
71
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTRACTOR SHALL
CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT
CITY CLERK'S OFFICE, (352) 241-7331.
ARTICLE 10 — AGREEMENT DOCUMENTS
The Agreement Documents, as listed below are herein made fully a part of this Agreement
as if herein repeated.
Document Precedence:
10.1. This Agreement
10.2. Purchase Order / Notice To Proceed
10.3. An applicable Contractor Quote or Statement of Work
10.4. All documents contained in the City of Ormond Beach Contract Number 2018-164.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
this 25 day of January 2022
CITY OF CLERMONT
DocuSigned by:
1:
2BA7692F758C492... � DS
Tim Murry, Mayor
ATTEST:
DocuSigned by:
T A Novi
3AD7F34905B344A...
Tracy Ackroyd Howe, City Clerk
7
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
National Metering Services, Inc.
ocuSigned by:
E�t
� iaiw�(ASi{.t.By: 60BA0226 FC64A6...
(Signature)
william Castle
Print Name:
President
Title:
1/21/2022
Date:
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
RESOLUTION NO. 2018-164
A RESOLUTION ACCEPTING THE PROPOSAL OF
NATIONAL METERING SERVICES, INC., REGARDING THE
CITYWIDE AUTOMATIC METER READING
INSTALLATION PROJECT; AUTHORIZING THE
EXECUTION OF AN AGREEMENT; REJECTING ALL OTHER
PROPOSALS; AND SETTING FORTH AN EFFECTIVE DATE.
WHEREAS, the City solicited proposals for the Citywide automatic meter
reading installation project (the Project) (City RFP No. 2018-01), in accordance with Section 2-
300(b), Code of Ordinances, and
WHEREAS, the City's professional staff evaluated the two (2) proposals received
and determined that the most advantageous proposal for the City is the proposal submitted by
National Metering Services, Inc., a foreign corporation authorized to do business in the State of
Florida, a copy of the proposal being incorporated in the agreement which is attached hereto as
Exhibit "A" and incorporated herein by reference, and
WHEREAS, based on the foregoing the City's professional staff recommends
that the City Commission accept the proposal of National Metering Services, Inc., now therefore,
BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF
ORMOND BEACH, FLORIDA, THAT:
SECTION ONE. The proposal of National Metering Services, Inc. for the
installation of new automatic meters throughout the City is hereby accepted.
-1-
S:\LEGAL\CITY COMMISSION ITEMS\RESOLUTION\2018\11-05-18\18-164AR -
AUTO METER READ INSTALL NATIONAL RFP P 18-0192G
3715.DOCX/10/31/2018 1:00 PM
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
SECTION TWO. The Mayor and the City Manager are hereby authorized and
directed to execute an Agreement with National Metering Services, Inc. attached hereto as
Exhibit "B" and incorporated herein by reference regarding the aforedescribed Project.
SECTION THREE. All other proposals relative to the aforedescribed Project
shall be deemed rejected upon the execution of an agreement with National Metering Services,
Inc.
SECTION FOUR. This Resolution shall take effect immediately upon its
adoption.
APPROVED AND AUTHENTICATED this 5th day of November, 2018.
BILL PARTINGTON
Mayor
ATTEST:
A��(D'fvmk
LISA DAHME
City Clerk
-2-
S:`LEGALCU)" COkMSSION ITEMS RESO=ON'2018,11-05-16 19-I64AR -
AUTO METER READ LNSTALL NATIONAL RFP P1 "I 92G
3715.DOC&'l0 3L2018 1'00 PAI
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
National Metering
SERVICES, INC.
163 Schuyler Avenue
P.O. Box 491
Kearny, New Jersey, 07032
1-888-448-0009
www.nmsnj.com
EXHIBIT "A"
TO RESOLUTION
CONSISTING OF
102 PAGES
Automatic Meter Reading Installation Project
RFP Number: 2018-01
Prepared for:
City of Ormond Beach
22 South Beach Street
Ormond Beach, F1 32174
•'• Statement of Work
• ■ Executive Summary
■ Company Overview
■ Experience
■ Managing the Project
■ Installation Procedures
■ Worker and Public Safety
■ Customer Service
■ Data Management
■ Meter Testing
■ Warranty
Due: September 12, 2018 2:00 PM -- City Hail Upstairs Conference Room
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
City of Ormond Beach
22 South Beach Street
Ormond Beach, Florida 32174
Telephone (386) 676-3223
Fax (386) 676-3374
REQUEST FOR PROPOSALS
PROPOSER ACKNOWI..EDGEMENT FORM
THIS FORM MUST BE COMPLETED AND RETUR?VED WITH YOUR PROPOSAL
RFP TITLE: Automatic Meter Reading Installation Project
RFP NUMBER:2018-01
RFP OPENING DATE & TIME., 9/12/2018 at 2:00 PM
RFP OPENING LOCATION: City Hall Upstairs Conference Room
PRE -SUBMITTAL. MEETING: 8/22/2018 at 1 1:00 AM. HR Conference Room
Submittals Received After The Above Date And Time Well Not Be Accepted.
PROPOSERS NAME: National Metering Services, Inc.
PROPOSER'S MAILING ADDRESS' 163 Schuyler Avenue Box 491
CITY -STATE -ZIP- Kearny, NJ 07032
F.E.I.N.: 22-3392696
PHONE NUMBER: 1-888448-0009 FAX NUMBER: 201-246-1831
If returning as a "No Submittal", please state reason (s):
I cunifj that this Propusal is made wthout prior widerstanding,
agreement, or connection wah any corporation_ firm, or person
submitting a Proposal for the same materials, sen-ices, supplies, or
equipment. and is in all resoects rair and made Without collusion or
fraud I agree to abide b's al! conditions of this RFP and coi fj that I
am authorized to sign this RFP for the Proposer_ In submitting a RFP
to the 01) of Ormond Beach, the Proposer offers and agrees that if the
Proposal is accepted_ the Pruposer will convc%. assign or transfer to the
Cay of Ormond Beach all rights. title. and interest in and to al} causes
of ae;ion it may non or hereafter acquire under rht Antitrust law% of
the United States and the Stare of Florida for price fixing relating to
the particular commodities or services purchases or acquired b'y the
City of Ormond Beach Ai the City s discretion. such assignment shall
tit made and become effective at the nme the City tenders final
payment to the Proposer
f
X
Al-ltl]ORIZPb SIG\A ]'i!RF: (MANLIAE.}
William Castle
NAME (TYPED)
Presioent
TITLE
August 27, 2018
DATED
Page I of 28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
GENERAL CONDITIONS
PUBLIC ENTITY CRIMES: A person or affiliate who has been placed on the convicted
vendor list following a. conviction for a public entity crime may not submit a proposal on a
contract to provide any goods or services to a public entity, may not submit a proposal on a
contract with a public entity for the construction or repair of a public building or public work,
may not submit Proposals on leases or real property to a public entity, may not be awarded or
perform work as a contractor, supplier, subcontractor, or consultant under a contract with any
public entity, and may not transact business with any public entity in excess of the threshold
amount provided in Section 287.017, for CATEGORY TWO for a period of 36 months from the
date of being placed on the convicted vendor list.
DISCRIMINATION: Pursuant to Section 287.134(2)(a), Florida Statutes, an entity or affiliate
who has been placed on the discriminatory vendor list may not submit a bid or proposal on a
contract to provide any goods or services to a public entity, may not submit a bid or proposal on
a contract with a public entity for the construction or repair of a public building or public work,
may not submit bid or proposal on leases of real property to a public entity, may not be awarded
or perform work as a contractor, supplier, subcontractor, or consultant under a contract with any
public entity, and may not transact business with any public entity.
PUBLIC RECORDS/NON-CONFIDENTIALITY OF BIDS AND/OR PROPOSALS, The
City of Ormond Beach cannot and does not warrant the confidentiality of any information
submitted in response to this solicitation. Florida law provides that municipal records shall at all
times be open for personal inspection by any person, Section 119.01, F.S., The Public Records
Law. Information and materials received by the City of Ormond Beach in connection with all
Proposers' response shall be deemed to be public records subject to public inspection upon
award, recommendation for award, or 30 days after bid opening, whichever occurs first. Section
119.071, F.S.
DISTRIBUTION OF BIDS AND RFP'S: The City uses the services of DemandStar
(www.demandstar.com) to distribute its bids and RFP's on-line on the Internet. If you have
received a copy of this RFP from any source other than Onvia DemandStar, please be aware that
you may not have received the latest version of the RFP or any related addendums.
SUBMISSION OF RESPONSES: All Submittals shall be delivered in a sealed envelope. The
Request for Proposals (RFP) number, title, and opening date shall be clearly displayed on the
outside of the sealed envelope (and on the outside of any express shipping package). The
delivery of said submittal to the Purchasing Office on or before the specified opening date and
time is solely and strictly the responsibility of the Submitter. Any submittal received by the
Purchasing Office after the specified date and time will not be accepted. Submittals must be
presented on forms provided by the City. No other forms will be accepted. Telephone, telefax
and telegraph Submittals will not be considered. No Submittal may be modified after opening.
No Submittal may be withdrawn after opening for a period of one hundred and twenty (120) days
unless otherwise specified.
EXECUTION OF SUBMITTAL: Submittals must contain a manual signature of authorized
representative in the space(s) provided. Submittals must be typed or printed in ink. Use of
erasable ink is not permitted. All corrections made by Submitter to any Submittal entry must be
initialed. The company name and Federal Employer Identification Number (F.E.I.N.) number
shall appear in the space(s) provided.
Page 2 of 28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
RFP OPENING: Submittals shall be opened and the name of the submitters shall be read
publicly. No discussion of the Submittals will occur at this time.
SUBMITTAL TABULATION: Any submitter wishing to receive a copy of the tabulation is
required to enclose a stamped, self-addressed envelope with their Submittal response.
CLARIFICATION/CORRECTION OF RFP ENTRY: The City of Ormond Beach reserves
the right to allow for the clarification of questionable entries and for the correction of obvious
mistakes.
INTERPRETATION: Any questions concerning conditions and specifications shall be
directed to the Purchasing Coordinator. Those interpretations which may affect the eventual
outcome of this Submittal will be furnished in writing to all prospective Submitters. No
interpretation shall be considered binding unless provided in writing by the City of Ormond
Beach.
MINORITY POLICIES: The City of Ormond Beach, Florida, encourages the full participation
of Disadvantaged and Women Business Enterprises (D&WBE) in the provision of goods and
services.
LICENSES AND PERMITS: The Vendor/Contractor is responsible for obtaining all necessary
permits and licenses to comply with all Federal, State, local laws, rules and regulations required
to perform work in accordance with the specifications.
ADDITIONAL TERMS AND CONDITIONS: The City of Ormond Beach reserves the right
to reject Submittals containing any additional terms or conditions not specifically requested in
the original conditions and specifications.
TAXES: The City of Ormond Beach is exempt from Federal Excise Taxes and all sales taxes.
SILENCE OF SPECIFICATIONS: The apparent silence of any specification and any
supplemental specifications as to any details or the omission from same of any detailed
description concerning any point shall be regarded as meaning that only the best commercial
practices are to prevail and that only materials of first quality and correct type, size, and design
are to be used. All workmanship is to be first quality. All interpretations of the specifications
shall be made upon the basis of this statement.
ASSIGNMENT: Any purchase order or contract issued pursuant to a Submittal and the monies
which may become due hereunder are not assignable except with the prior written approval of
the City Manager or City Commissioner, whichever authorized the purchase or Agreement.
LIABILITY: The Contractor shall hold and save the City of Ormond Beach, its officers, agents,
and employees harmless against claims by third parties resulting from the Contractor's or
supplier's breach of contract or negligence, including all attorney's fees and costs, and shall pay
any and all damages, fees, and costs assessed on behalf of the City. The City expressly reserves
all rights, privileges and benefits of sovereign immunity.
PATENTS AND ROYALTIES: The Contractor, without exception, shall indemnify and save
harmless the City of Ormond Beach and its employees from liability of any kind, including cost
Page 3 of 28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
and expenses for or on account of any copyrighted, patented, or unpatented invention, process, or
article manufactured or used in the performance of the contract, including its use by the City of
Ormond Beach. If the Contractor uses any design, device, or materials covered by letters, patent
or copyright, it is mutually agreed and understood without exception that the Submittal prices
shall include all royalties or cost arising from the use of such design, device, or materials in any
way involved in the work.
NON -APPROPRIATION OF FUNDS: In the event sufficient budget funds are not available
for a new fiscal period, the CITY shall notify the VENDOR/CONTRACTOR of such occurrence
and the contract shall terminate on the last day of the current fiscal period, without any penalty or
expense to the CITY of any kind whatsoever.
AWARDS: The CITY reserves the right, in its sole discretion, as the best interest of the CITY
may require, to make award(s) by individual item, group of items, all or none, or a combination
thereof, on a geographical basis and/or with one or more vendors, contractors, consultants or
specialists; or to reject any and all Submittals or waive any minor irregularity or technicality in
the Submittals received.
OTHER AGENCIES: All Bidder(s) awarded contracts from this bid or proposal may, permit
any municipality or other government agency to participate in the contract under the same prices,
terms, and conditions, if agreed to by both parties.
It is understood that at no time will any city, municipality, or other agency be obligated for
placing an order for any other city, municipality, or agency: nor will any city, municipality, or
agency be obligated for any bills incurred by any other city, municipality, or agency. Further, it
is understood that each agency will issue its own purchase orders to the awarded bidder(s).
COMPLIANCE WITH FLORIDA PUBLIC RECORDS LAW:
Proposer expressly agrees that it shall comply with the public records law provided in Florida
Statutes, Chapter 119, and specifically to:
(a) Keep and maintain public records required by the City to perform the contracted service.
(b) Upon request from the City Clerk, provide the City with a copy of the requested records or
allow the records to be inspected or copied within a reasonable time at a cost that does not
exceed the cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from public records
disclosure requirements are not disclosed except as authorized by law for the duration of the
contract term and following completion of the contract if the contractor does not transfer the
records to the City.
(d) Upon completion of the contract, transfer at no cost, to the City all public records in
possession of the contractor or keep and maintain public records required by the City to perform
the service. If the contractor transfers all public records to the City upon completion of the
contract, the contractor shall destroy any duplicate public records that are exempt or confidential
and exempt from public records disclosure requirements. If the contractor keeps and maintains
public records upon the completion of the contract, the contractor shall meet all applicable
requirements for retaining public records. All records stored electronically must be provided to
the City, upon request from the City Clerk, in a format that is compatible with the information
technology systems of the City.
Page 4 of 28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
(e) Failure of the Contractor to comply with Public Records Law as provided by Florida Statutes,
Chapter 119, shall subject the Contractor to penalties under Chapter 119.10 and subject this
Agreement to termination for cause by the City.
IF THE PROPOSER HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
PROPOSER'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO
THIS CONTRACT, CONTACT THE CUSTODIAN OF PUBLIC RECORDS
AT:
LISA DAHME, CITY CLERK
22 SOUTH BEACH STREET
ORMOND BEACH, FLORIDA 32175. (386)676-3297
LISA.DAHMEC,ORMONDBEACH.ORG
Ref: Fla. Stat. § 119.0701(2016)
THE CITY OF ORMOND BEACH RESERVES THE RIGHT TO REJECT ANY OR
ALL PROPOSALS, AND TO WAIVE INFORMALITIES AS MAY BE DEEMED TO BE
1N THE BEST INTEREST OF THE CITY.
BID SECURITY: The awarded vendor will be required to provide a 5% bond prior to the
execution of the contract.
LIQUIDATED DAMAGES: OWNER and CONTRACTOR recognize that time is of the
essence to complete this Project and that OWNER will suffer financial loss if the Work is not
substantially complete within the time specified in Agreement, plus any extensions thereof
allowed. They also recognize the delays, expense and difficulties involved in proving in a legal
proceeding the actual loss suffered by OWNER if the Work is not substantially complete on
time. Accordingly, instead of requiring any such proof, OWNER and CONTRACTOR agree that
as liquidated damages for delay (but not as a penalty) CONTRACTOR shall pay OWNER the
amount stated in the Contract for each day that expires after the time specified in the Contract for
Substantial Completion until the Work is substantially complete. After Substantial Completion,
if CONTRACTOR shall neglect, refuse or fail to complete the remaining Work within the time
specified in the Contract or any proper extension thereof granted by OWNER, CONTRACTOR
shall pay the OWNER an amount equal to all actual expenses incurred by the OWNER as a
direct result of the CONTRACTOR'S negligence, refusal, or failure to so complete the
remaining Work. In the event the CONTRACTOR is terminated or abandons the Work prior to
the scheduled date for final completion, the CONTRACTOR may be liable for both liquidated
damages attributable to delay and for excess completion costs.
THE CITY OF ORMOND BEACH RESERVES THE RIGHT TO REJECT ANY OR
ALL PROPOSALS, AND TO WAIVE INFORMALITIES AS MAY BE DEEMED TO BE
IN THE BEST INTEREST OF THE CITY.
Page 5 of 28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
TERMS AND CONDITIONS
A. The City of Ormond Beach reserves the right without prejudice to reject any or all proposals,
to request clarification of information submitted, and to request additional information of one
or more proposers.
B. The City reserves the right to award the contract to the next most qualified firm if the
successful firm fails to execute a contract within two weeks after the award of the contract by
the City Commission.
C. In accordance with federal, State, and local regulations, the firm shall not discriminate under
the contract against any person.
D. The firm shall not assign or transfer any interest in the contract without prior approval of the
City Commission.
E. The City reserves the right to terminate the contract at any time due to the vendor's default
under terms of the agreement.
F. Submission of a proposal indicates acceptance by the firm of the conditions contained in this
Request for Proposals unless clearly and specifically noted in the proposal submitted and
confirmed in the contract between the City of Ormond Beach and the firm selected.
G. Submittals should include a copy of firm's insurance certificate, Conflict, Non -Conflict of
Interest Statement/Litigation Statement, and Drug Free Workplace Certificate,
H. The Firm is responsible for obtaining all necessary permits as may be required by the State,
City or County.
I. INTRODUCTION
The City of Ormond Beach requests proposals and pricing from professional services firms
experienced in and capable of managing the City's system -wide deployment of Neptune E-Coder
R900 automatic meter reading (AMR) technology to approximately 6,060 existing potable water
meters over a five (5) year period. The City recognizes that a qualified professional services firm
can efficiently expedite this system -wide deployment and, based upon the multiple components
that must be installed, configured, and commissioned; the City intends to award one contract to
one entity ("Firm") that will be responsible for every aspect of this deployment. Responses to
this document must be received by September 12, 2018 at 2:00 p.m.
II. SCOPE OF SERVICES
A. It is the City's intent to provide an open specification that is not so detailed that it limits
available new AMR conversion solutions. As a result, the City has purposefully provided
a general specification that encourages firms to propose the strengths of the deployment
system they offer while still accommodating specific system requirements, preferences,
and needs of the City.
Page 6 of 28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
B. This is a five (5) year replacement project; each year of the project must be completed
within one hundred and twenty (120) calendar days of the City's Notice to Proceed or
renewal date and receipt of sufficient quantities of "Primary Equipment" to begin work.
Additionally, the Firm must warranty its labor, materials, and installation for a minimum
period of twelve (12) months from installation date.
C. The City will be responsible for purchasing "Primary Equipment", defined as Neptune E-
Coder R900 water meters, yoke service parts, transmitters, AMR modules, AMR
infrastructure, meter boxes, and security seals. The City will be responsible for ordering,
scheduling, handling, inventory, and storage of all "Primary Equipment". The Firm will
be responsible for purchasing "Secondary Equipment", defined as miscellaneous fittings,
pipe, valves, turf grass/sod, landscaping and other necessary materials, etc., required for a
fully functional system. A storage area from 7:00 am to 2:30 pm, Monday through
Friday will be available. The awarded firm must coordinate with City staff to gain access
during this time.
D. The City has included within the bid schedule a meter reimbursement field. In the event
the City does not choose this route the Firm will return all removed meters as part of this
project to the Meter Reader Supervisor, along with all proper documentation. The
returned meters will be disposed of per the City's Surplus Property Disposal policies.
E. The Firm will be responsible for mass media publicity and general notices to customers.
The Firm will be responsible for shutting off the water to each meter service as well as
notifying each customer of the shutoff and restored service. The Firm's team will knock
on the doors of residential customers as well as leave notifications on their doors. In the
case of commercial customers (businesses, schools, hospitals, industrial, etc.) special
efforts will be made to ensure minimum disruption to their water needs. The City shall
approve in writing the text of all door hangers, notices and other written communications
with customers.
F. In the event the meter cannot be changed due to inaccessibility a door hanger with the
installer contact number to make the arrangement for access will be left. The project
manager must also be notified.
G. The Firm shall propose detailed scheduling and installation procedures to the City for
approval prior to commencing installations.
H. Before, or at the time of installation, the Firm shall inspect the existing water meter
setting, including piping and shut-off valves. If the Firm determines that conditions are
such that damage to the existing piping would result, the project manager shall so inform
the City, not attempt the installation until the site is inspected by an authorized City
representative, and postpone installation at that site until the City authorizes the Firm to
proceed with the work. The awarded vendor will restore the affected area to a condition
as close as possible to the condition as it existed prior to installation and in conformance
with standard City specifications.
I. The Firm is responsible for any damages that occur within twenty-four (24) inches on
either side of the meter resulting from its installation efforts. Any damages incurred
within this twenty-four (24) inch area will be promptly repaired at the Firm's expense.
The Firm is not liable for damages outside of this twenty-four (24) inch area, on either
Page 7 of 28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
side of the meter, In addition, and only with prior notice to the City, the Firm is not liable
for any pre-existing conditions such as leaks, faulty workmanship from previous projects,
or faulty existing materials.
The Firm shall be responsible for replacing any meter, AMR unit, or appurtenances
improperly set by its employees. The Firm shall correct any damage to couplings,
threads, unions, or meters by use of improper tools or cross threading by an employee.
The Firm shall be responsible for correcting any leaks at the valves, couplings, or service
lines that could reasonably be attributed to the meter installation if reported by the City or
its customers within the project period. The Firm is responsible for repairing any damage
it causes to meter boxes and/or vaults that result from its installation efforts.
K. Should the Firm receive a complaint from a customer regarding installation, the Firm
shall immediately log the call, including caller's name, address, account number if
available, date, and time of call, nature of problem, and the action taken. The City is to be
notified immediately and a call log must be forwarded to the City bi-weekly.
L. Before and after photos are required for any additional work outside of a standard meter
change. Example: raised meter box, replace meter box, union to yoke system change out,
etc. No separate payment will be made for this work without prior authorization from the
City.
M. The City utilizes Naviline for its Utility Billing system, however, a transition to Munis is
underway. If the vendor has experience with the Munis financial system they are
required to provide detailed information on creating and importing into this Enterprise
Resource System.
III. STANDARD SEQUENCE OF OPERATIONS
A. Verify address, meter number, and advise customer of work crew presence.
B. Inform customer that their water supply will be shut off for the change out.
C. Obtain photographs of existing conditions as required.
D. Remove meter box lid and all soil and debris inside the meter box.
E. Meter will be isolated from the up -stream line pressure by use of the inlet curb stop
valve. If the curb stop does not exist or if the valve does not operate properly and the
installation cannot be performed, the City will be notified to perform corrective action.
F. Remove the meter and protect the entrance/exit piping from contamination. Plugs or caps
from the new meter shall be installed on the meter that was removed.
G. Discard old meter gaskets and install new meter and gaskets.
H. Remove expanders from old meter and reuse on new meters. In the case the expander is
damaged it must be replaced with new and notated on the work order.
I. Expanders should not be over tightened. Please refer to attachment "C" for proper
installation of these parts.
J. In the event the current meter setup utilizes a union system, the union system would need
to be removed and the installation of a new yoke system provided by the City would need
to be installed to utilize an expander setup.
K. In the event the new AMR transmitter and antenna protrudes through the lid of the meter
box, to prevent damage to the AMR register the meter box must be raised.
L. Before new meter is installed flush line with a flushing device.
Page 8 of 28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
M. After new meter installation, open customer's hose bib. Then open the water supply
slowly to avoid any surge or water hammer that might cause damage and flush service.
N. Confirm there are no leaks in the meter box and close hose bib.
O. Insure meter is working, showing that the reading is changing.
P. Obtain photograph of new meter conditions as required.
Q. Replace lid, remove debris, restore grassing/landscaping and leave customer's yard as it
was found.
R. Ensure the customer is aware that the work has been completed and the service has been
restored through a door hanger stating as much.
If service/valve was previously in the off position once new AMR unit is installed leave
service/valve in the off position. **The service/valve cannot be turned on at any time,
which includes testing of the new unit.**
IV. TERM OF AGREEMENT
The initial term of this agreement shall be for a period of three (3) years and will be
automatically renewed each year thereafter unless either party provides at least ninety
(90) days prior written notice to the other party of their intent not to renew the agreement.
The max term of this contract cannot exceed five (5) years.
V. MINIMUM QUALIFICATIONS
To be considered by the City, proposing firm must:
A. Have successfully performed AMR conversions for a minimum of three (3) years under
their current business entity name.
B. Key personnel must have been actively involved in the development, management, and
implementation of at least five (5) AMR conversion projects of 10,000 meters or more.
C. Subject to the requirements of the State of Florida Administrative Code, Chapter 62-699,
the City may require that at least one (1) key member of Firm's project staff possess a
State of Florida FDEP Level 2 or higher Water Distribution System Operator License or a
Class C or higher Water Treatment Plant Operator License. In addition, one (1) key
member of each conversion field crew may be required to possess a State of Florida
FDEP Level 3 or higher Water Distribution System Operator License or a Class C or
higher Water Treatment Plant Operator License unless the conversion is being performed
by a licensed State of Florida Underground Utility Contractor or Plumbing Contractor.
These licenses shall apply if any water distribution system operation or maintenance
activity may affect drinking water quality or quantity.
D. A person or affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a bid on a contract to provide any
goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not submit
bids on leases of real property to a public entity, may not be awarded or perform work as
a contractor, supplier, subcontractor, or consultant under a contract with any public
entity, and may not transact business with any public entity in excess of the threshold
amount provided in Section 287.017, for category two for a period of 36 months from the
date of being placed on the convicted vendor list.
VI. PROPOSAL PROCESS
Page 9 of 28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
The firm or individual(s) interested in this contract should include a response to each of the
following items in their written proposal:
A. Section 1 — Executive Summary
Provide a brief overview of your firm's experience with similar AMR conversion projects
and why your firm is best suited to serve the City of Ormond Beach's system -wide
deployment of Neptune E-Coder R900 automatic meter reading (AMR). Please also
include the financial operating system of the entities in regards to these AMR conversion
projects.
B. Section 2 — Corporate Overview and Project Team
Provide general information on your firm, the key employees that will be assigned to this
project, and similar background information for any subcontractor(s) that your firm
intends to utilize. Provide a list of no less than five (5) references in support of RFP
criteria requirements, including full contact information and contact persons.
C. Section 3 — Project Management Plan
Provide a detailed overview of how your firm intends to manage this project, including
ongoing communication with the City, progress reporting, public relations, problem
resolution, quality assurance, and overall system commissioning. A deployment timeline
and project schedule must be included. At a minimum, the City requires the following
meter change -out data be captured and delivered: address, install date, size, previous
reading of old meter, current reading of new meter, previous meter and register serial
numbers, new meter and AMR register serial numbers, and new AMR transmitter serial
number. The City will provide the awarded vendor a detailed listing of all addresses that
will require meter replacement for that given year. The method of how this information
is delivered will be included in the evaluation of the management plan. The five (5) year
breakdown for meter replacements is shown on Exhibit "B".
D. Section 4 — Proposal Cost
The Bid Form provided shall be fully completed for all items listed. Unit prices are to be
all-inclusive of labor, materials, equipment, overhead/profit, and all other associated costs
for the item. Prices quoted must be firm for a period of one hundred and twenty days
(120) days from the proposal due date to allow sufficient time for examination of
proposals, negotiations, and awarding of the contract. The City reserves the right to
negotiate all pricing with the successful firm and to eliminate any proposal cost item(s)
that is cost prohibitive to this project. The Price Proposal is included in Exhibit "B".
E. Section 5 -- Required Documents
The following completed documents must be provided with your proposal:
1. Proposer Acknowledgment Form, RFP response form, Conflict, Non -Conflict of
Interest Statement litigation statement and the Drug -free workplace certification
2. AMR -related litigation, contract non-compliance, or contract non-performance
disclosure certification.
3. Professional licenses held and/or which could reasonably be required by this project.
F. Additional Items to Note
1. A map detailing each of the five phases is provided as attachment "B" (please note,
this is subject to change)
Page 10 of 28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
2. Primary equipment is defined as yoke bars, valves, gaskets, expanders and meter
boxes.
3. Secondary equipment is defined as miscellaneous fittings, pipe, turf/sod and other
necessary materials required for a fully functional system.
4. Sand and dirt removed from the meter boxes must be spread evenly to avoid
damaging customer's lawn.
5. The City requires the new meter information be sent electronically in excel format.
6. Most of the meter scheduled to be changed out have been marked with blue paint.
The paint will be near the street in line with where the meter is.
7. This contract is to be completed in 5 phases.
8. The firm will bill the City for actual work completed on a weekly, bi-weekly, or
monthly basis as proposed by the firm in their RFP submittal.
9. A listing and map detailing the addresses will be provided to the awarded firm each
year.
10. The existing touch pads attached to the meter lids are not to be removed.
11. If a radio read meter is already installed at the location given, the meter is not to be
changed out and noted that one was previously installed.
12. All meter scheduled to be replaced are Neptune touch read meters.
13. The target start date to the awarded firm is November.
14. All of our water meters have a GPS location.
15. No holes are needed in the meter box lids.
16. All types of service lines are possible, i.e. pvc, copper, galvanized.
Please be sure to incorporate the MIMIMUM QUALIFICATIONS in PROPOSAL
PROCESS.
VI. PROPOSAL SUBMITTAL
Please check the contents of your RFP package carefully to ensure that you have in your
possession all the necessary documents, as referenced within this RFP, including any addenda.
If you are missing any items, please contact the City's Purchasing Coordinator at 386-676-3223,
or by e-mail at: Robert.Schattie(d!ormondbeach.or,-� .
Submission of a proposal pursuant to this RFP shall constitute acknowledgement and acceptance
of the terms and conditions set forth herein. Portions of this RFP and the contents of the proposal
submitted by the successful proposer may become contractual obligations if an Agreement is
awarded. Failure of the successful proposer to accept these obligations may result in cancellation
of the award of contract.
The City reserves the right to withdraw this RFP at any time without prior notice. All proposals
submitted in response to this RFP become the property of the City of Ormond Beach.
Deadline for Submission: To be considered, proposals must be received no later than
September 12, 2018 at 2:00 p.m.
Page I 1 of 28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
Inquiries: Technical questions may arise as firms are preparing their proposals. The City will
accept written inquiries regarding this RFP until seven (7) working days prior to the RFP due
date. Questions received after that time will not be responded to. Answers to questions that
warrant attention of all the potential proposers will be distributed in the form of an addendum.
Please direct written inquiries to:
Robert Schattie
City of Ormond Beach
22 South Beach Street
Ormond Beach, Florida 32174
Telephone: (386) 676-3223
FAX: (386) 676-3374
Robert. Schattie(am-mondbeach.or
Last Day for questions is: September 5, 2018 at 5PM
Signature Requirements: Proposals must be signed by a duly authorized official(s) of the
proposing firm. Consortiums, joint ventures, or teams submitting proposals, although permitted
and encouraged, will not be considered responsive unless it is established that all contractual
responsibility rests solely with one firm or legal entity which shall not be a subsidiary or affiliate
with limited resources. Each proposal shall indicate the entity responsible for execution on
behalf of the proposal team.
Proposal Delivery: The City of must receive one (1) unbound original, (1) one electronic copy
(CD, thumb drive), and three (3) bound copies of your submittal no later than the date and time
specified above. Submit proposals to: Robert Schattie, Purchasing Coordinator, City Hall, 22
South Beach Street, Ormond Beach, FL 32174. The RFP title and number shall be plainly
marked on the outside of the delivery envelope or package. It is solely the responsibility of the
submitter to ensure that the Proposal is delivered on or before the specified date and time. Late
proposals will not be accepted.
Addenda and Supplements to the Request for Proposals (RFP): In the event that it becomes
necessary to revise any part of this RFP, or if additional information is necessary to enable the
proposing firm to make an adequate interpretation of the provisions of this RFP, a supplement to
the RFP will be provided to each firm that has requested a copy of this document.
Rejection Rights: The City of Ormond Beach reserves the right, at any time, to modify, waive
or otherwise vary the terms and conditions of this RFP including, but not limited to, the
deadlines for submission and submission requirements. The City further reserves the right to
reject any or all submittals, to cancel or withdraw this RFP at any time and to negotiate with any
party prior to or after submittal of proposals. Selection is also dependent upon the negotiation of
a mutually acceptable contract with the successful proposers.
Cost of Proposal Preparation: No reimbursement will be made by the City of Ormond Beach
for any costs incurred in the preparation of the proposal or presentation.
Proposals to be in Effect: Each proposal shall state that it is valid for a period of not less than
120 days from date of receipt.
Page 12 of 28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
VII. EVALUATION PROCESS AND CRITERIA
The City of Ormond Beach will conduct an evaluation of all proposals, submitted by the
deadline, to determine compliance with proposal requirements and mandatory document
submissions. The committee will consist of the three (3) staff members. The committee will
evaluate proposals and select the Proposer that meets the best interests of the City, and will make
a recommendation of Award of Contract to the City Commission.
Evaluation Criteria:
For the purposes of further evaluation, the responsive proposals will be evaluated on, but shall
not be limited to, consideration of the following criteria:
Section 1:
Executive Summary
10
Section 2:
Corporate Overview and Project Team
20
Section 3:
Project Management Plan
30
Section 4:
Proposal Cost
30
Section 5:
Required Forms
10
The City reserves the following rights:
• Conduct pre -award discussion and/or pre -award negotiations with any or all responsive
and responsible Proposer(s) who submit proposals determined to be reasonably
acceptable of being selected for award; conduct personal interviews or require
presentations of any or all Proposer(s) prior to selection.
• Request that Proposer(s) furnish additional information as the City may reasonably
require.
• Process the selection of the successful Proposer without further discussion.
• Accept or reject qualifications or proposals in part or whole.
• Limit and/or determine the actual contract services to be included in a contract.
• Engage outside experts to assist staff in evaluating the merits and viability of each
Proposer.
• Obtain information for use in evaluating submittals from any source.
• Verify the information received in the proposal. If a proposer knowingly and willfully
submits false information or data, the City of Ormond Beach reserves the right to reject
that proposal. If it is determined that an Agreement was awarded as a result of false
statements or other data submitted in response to this RFP, the City of Ormond Beach
reserves the right to terminate the Agreement.
• Waive any irregularity in any proposal, or reject any or all submittals, should it be
deemed in the best interest of the City of Ormond Beach to do so.
• The City shall be the sole judge of the proposer's qualifications.
Page 13 of 28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
City of Ormond Beach
Request for Proposals (RFP)
Automatic Meter Reading Installation Project
(RFP No. 2018-01)
RFP RESPONSE FORM
THIS RESPONSE 1S SUBMITTED TO:
Purchasing Coordinator
City of Ormond Beach
22 S. Beach Street
Ormond Beach, Florida '32174
The undersigned SUBMITTER proposes and agrees. if this Submittal is accepted, to enter into
a. Contract with the CITY that reflects the items of this Request for Proposal (RFP) and to
provide all services, as specified or indicated in the RFP Documents, in full accordance with
the terms and conditions set forth in therein.
SUBMITTER accepts all of the terms and conditions of the General Conditions.
SUBMITTER will sign the Contract) and submit the Contract security (when applicable) and
other documents required by the Contract Documents within ten (1 Q) days after the date of
CITY's Notice of Award.
In submitting this information, SUBMFITER represents, as more fully set forth in the
Agreement. that:
SUBMITTER has examined copies of all the RFP Documents and of the following
Addenda:
Addendum Date Addendum Number
Receipt of all of which is hereby acknowledged.
This Submittal is genuine and not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement or rules
of any group, association, organization or corporation; SUBMITTER has not directly or
indirectly induced or solicited any other Submitter to submit a false or sham Submittal:
SUBMITTER has not solicited or induced any person, firm or a corporation to refrain from
Page 14 of 28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
bidding; and SUBMIT-FER has not Sought by collusion to obtain for himself any advantage
over an% other Bidder or over the CITY.
7 HIS RESPONSE IS SUBMITTED BY:
COMPANY NAME: National Metering Serv,ces, inc
VENDOPUC'ONTRACTOR LICENSF NUMBER:
CUC 1224998
A DDRF.SS: 163 Schuyler Avenue, Box 491 Kearny NJ 07032
PHONE NO.: 201-246-1115
SUB!'viITT1 R'S NAME: wildam Castle
TITLE. President
AUTHORIZED SIGNATURE: 1,
FAX NO.: 201-246-1831
(Typed or Printed in Ink)
6Wllam Castle hereby
(Oriemal signature required in each document)
declare that I have read and fully understand the RFP Documents and, including the General
Conditions and the Scope of Work, and that I am duly authorizcd to sign and submit this
Submittal.
The CITY reserves the right to reject any and all Submittals. to waive informalities, and to accept
any Submittal or parts thereof as the CITY. in its sole discretion, determines to be in the best
interest of the CITY.
PROPOSER: P1IEASE ENSLTRF THAT YOU HAVE SIGNED THE RFP RESPONSE
FORM OF THIS REQUEST FOR PROPOSAL. OMISSION OF A SIGNATURE ON
THAT PAGE MAY RESULT IN REJECTION OF YOUR PROPOSAL -
Pave i 5 of 28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
City of Ormond Beach
Request for Proposals (RFP)
Automatic Meter Reading Installation Project
(RFP No. 2018-01)
CITY OF ORMOND BEACH, FLORIDA
CONFLICT, NON -CONFLICT OF INTEREST STATEMENT
LITIGATION STATEMENT
[xJ To the best of our knowledge, the undersigned firm has no potential conflicts of interest due
to any other clients or contracts for this project.
[ ] The undersigned firm, by attachment to this form, submits information which may be a
potential conflict of interest due to other clients or contracts for this project.
[�x] The undersigned firm has had no litigation on any project in the last five (5) years.
[ ] The undersigned firin. by attachment to this form, submits a summary and disposition of
individual cases of litigation during the past five (5) years.
National Metering Services, Inc
COMPANY NAME
A
AUTHORI/-ED SIGNAT[IRF
William Castle
NAME (PRINT OR TYPE)
President
TITLE
7
DATE
Page 16 of 28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F3OF65AAACB
City of Ormond Beach
Request for Proposals (RFP)
Automatic Meter Reading Installation Project
(RFP No. 2018-01)
CITY OF ORMOND BEACH, FLORIDA
DRUG -FREE WORKPLACE CERTIFICATION
IDENTICAL OR "TIE" SUBMITTALS- Preference shall he given to businesses with drug -
free workplace programs. Whenever two or more proposals which are equal in respect to price..
quality, and service are received by the State or by any political subdivision for the procurement
of commodities or contractual services. a bid received from a business that certifies that it has
implemented a drug -free workplace program shall be given preference in the award process.
Established procedures for processing tie bids will be followed if none of the tied vendors have a
drug -free workplace program. In order to have a drug -free workplace program, a business shall:
1) Publish a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the workplace and
specifying the actions that will be taken against employees for violations of such prohibition.
2) Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug -free workplace, any available drug counseling, rehabilitation. and
employee assistance programs. and the penalties that may be imposed upon employees for
drug abuse violation.
3) Give each employee that engages in providing the commodities or contractual services that
are under bid a copy of the statement specified in subsection (1).
4) In the statement specified in subsection (1). notify the employees that, as a condition of
working on the commodities or contractual services that are under bid, the employee will
abide by the terms of the statement and will notit} the employer of any conviction of, or plea
of guilty or nolo contendere to, any violation of Chapter 893 or of any controlled substance
law of the United States or any state, for a violation occurring in the workplace no later than
five (5 ) calendar days after such conviction.
S) Impose sanctions on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community, by any employee
who is so convicted.
6) Make a good faith effort to continue to maintain a drug -free workplace through
implementation of this section.
Nationaf Metering Services, Inc
Compa+ty�lari�e-
President
Authorized Signature
William Castle
Print Name
President
Title
Page 17 of 28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
I. EXHIBITS
The following exhibits are provided to assist firms with preparing proposals:
Exhibit "A" Risk Management and Insurance Requirements
Exhibit "B" Price Sheet and Five (5) Year Replacement Schedule
REGISTRATION AND INSURANCE REQUIREMENTS FOR
VENDOR/CONTRACTOR WORKING ON CITY PROJECTS
Registration Requirements
VENDOR'S doing business within the City Limits must be registered with the City.
Requirements for registering a business are as follows:
Copy of City Business Tax Receipt (where your business is located).
Certificate of Insurance showing General Liability and Workers' Comp (or State Workers' Comp
Exemption form).
Application Fee: $25.00, for more information, contact the City's Business Tax Receipt official.
State Certified/Reizistered Contractors
All registered contractors must be registered with Volusia County, Volusia County Contractor
Licensing, 123 W. Indiana Ave., Rm 203, Deland, Fl. 32720 (386) 736-5957 Opt. 2 —(386) 248-
8158 Fax. Certified Contractors have the option of registering with VoIusia County, or
providing information directly to the business tax receipt official.
If you have any questions regarding the above requirements, please contact the business tax
receipt official at (386) 676-3370.
Page 18 of 28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
EXHIBIT A
Risk Management and Insurance Requirements
A. Payment and Performance Bonds
1. Except as otherwise provided herein, the Contractor shall, prior to beginning
performance, deliver to the City, and the City shall record in the public records of
Volusia County, Florida, the Contractor's Payment and Performance Bond in an
amount equal to the full amount of the Contract.
2. (a) Payment and Performance Bonds shall not be required for any contract
except those which are for the construction of a public building, for the
prosecution and completion of a public work (as described in Section
180.06, Florida Statutes, as amended from time to time) or for repairs
upon a public building or public work (as described in Section 180,06,
Florida Statutes, as amended from time to time).
(b) With respect to those Contracts for which Payment and Performance
Bonds are otherwise required:
Unless the City Manager, or his designee, determines such Bond to
be necessary to protect the interests of the City, no Contractor shall
be required to provide a Payment and Performance Bond for any
Contract which is for $25,000.00 or less.
ii. Upon the request of the contractor, good cause shown by the
Contractor, and a determination that the public health, safety and
welfare will be sufficiently protected, the City Commission may
exempt the contractor from the requirement of providing a Payment
and Performance Bond for any Contract which is for more than
$25,000.00 but is less than $200,000.00,
3. The Payment and Performance Bond shall list the Contractor as Principal and be
issued by a surety insurer authorized to do business in Florida as a surety and
listed as an acceptable surety in the Federal Register.
4. The Payment and Performance Bond shall be executed pursuant to Section
255.05, Florida Statutes, and be in a form substantially similar to the form set
forth in Section 255.05(3), Florida Statutes.
5. The Payment and Performance Bond shall specifically provide coverage for delay
damages due to a default by the Contractor.
6. The Payment and Performance Bond shall not make the Contract part of the Bond
agreement.
7. In lieu of the Payment and Performance Bond, the Contractor may file with the
Finance Director of the City, in an amount equal to the full amount of the
Page 19 of 28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
Contract, cash, a money order, a certified check, a cashier's check, an irrevocable
letter of credit, or a security of a type listed in Part 1I, Chapter 625, Florida
Statutes.
8. In the event the surety on any Payment and Performance Bond furnished by the
Contractor is declared bankrupt or becomes insolvent, or its right to do business in
the State of Florida is terminated, the Contractor shall, within five (5) working
days thereafter, substitute another Payment and Performance Bond and surety
acceptable to the City.
9. The Contractor is totally and solely responsible for keeping its surety informed as
to the Base Contract Price as bid, significant changes in the Project Scope, and the
overall progress and completion of the Project for the entire life of the Contract.
10. The payment and performance bond requirements stated herein above shall not be
applicable to service -related contracts unless otherwise determined by the City
Manager in order to protect the health, safety and welfare of the general public.
B. Contractual Provisions Relative to Risk Management
All contracts for any public works to be performed, and service -related contracts, for or on
behalf of the City shall include the following, or substantially similar, provisions:
1. Hold Harmless
(a) General
The City, its agents, employees, and officials, both elected and appointed, shall be
held harmless from and against all claims for bodily injury, sickness, disease,
death or personal injury or damage to property or loss of use resulting therefrom,
arising out of the agreement, contract or lease unless such claims are a result of
the City's sole negligence, as determined by the final arbiter of such claim.
(b) Professional Services Contracts
The City, its agents, employees, and officials, both elected and appointed shall be
held harmless from and against all claims for bodily injury, sickness, disease,
death or personal injury or damage to property or loss of use resulting therefrom
arising out of performance of the agreement or contract, unless such claims are a
result of the City's sole negligence, as determined by the final arbiter of such
claim.
The City, its agents, employees, and officials, both elected and appointed shall
also be held harmless from and against all claims for financial loss with respect to
the provision of or failure to provide professional or other services resulting in
professional, malpractice, or errors and omissions liability arising out of
performance of the agreement or contract, unless such claims are a result of the
City's sole negligence, as determined by the final arbiter of such claim.
2. Payment on Behalf of City
Page 20 of 28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
The Contractor shall pay all costs of the City's legal defense, as may be selected
by the City, for all claims described in the Hold Harmless paragraph.
Such payment on behalf of the City shall be in addition to any and all other legal
remedies available to the City and shall not be considered to be the City's
exclusive remedy.
3. Loss Control/Safety
Precaution shall be exercised at all times by the Contractor for the protection of
all persons, including employees and property. The Contractor shall comply with
all applicable laws, regulations and ordinances related to safety and health, shall
make special efforts to detect hazardous conditions, and shall take prompt action
when loss control/safety measures are reasonably necessary.
The City may order work to be stopped if conditions exist that present an
immediate danger to persons or property. The Contractor acknowledges that such
work stoppage will not shift responsibility for any damages from the Contractor to
the City.
4. Service Bond
For Service -related contracts only, the City may require the Contractor to secure
a service bond with a minimum $25,000 coverage limit for the period of the
service agreement. The service bond covers dishonest acts of the contractor's
employees against the City. A copy of the bond shall be provided to the City
when the agreement commences.
Service -related contracts include and are not limited to businesses providing
janitorial, pest control, general repair, security, carpet cleaning, locksmith,
temporary employment, painting, moving services or other contracts as
determined in the discretion of the Risk Manager as necessary to minimize loss.
C. Contractor's Insurance
1. General
The Contractor, including service -related contractors, shall purchase and maintain
for the entire life of the Project, including any and all approved time extensions,
until its final acceptance by the City, such insurance as will protect the Contractor
from claims under Workers' Compensation, disability benefit laws or other similar
employee benefit laws; from claims for damages because of bodily injury,
occupational sickness or disease, or death of Contractor's employees; from claims
insured by usual or unusual injury liability coverage; from claims or injury to or
destruction of tangible property and from claims insured by usual Commercial
General Liability coverage. This includes loss of use resulting therefrom, any or
all of which may arise out of the Contractor's operations under the Contract
Documents, whether such operations be by the Contractor, by any Subcontractor,
or by anyone directly or indirectly employed by any of them or for whose acts any
Page 21 of 28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
of them may be legally liable. The Contractor's deductibles/self-insured
retentions shall be disclosed to the City and may be disapproved by the City, and
may be reduced or eliminated at the sole discretion of the City. The Contractor is
responsible for the amount of any deductible or self -insured retention.
2. Types of Insurance and Limits of Liability
The insurance required herein shall be written for not less than any limits of
liability specified and incorporated as part of the Contract Documents or as
required by law, whichever is greater, and shall include the following:
(a) Workers' Compensation Insurance in statutory limits for the State of
Florida with Coverage B - Employer's Liability limits of not less than:
$100,000. Each Accident Bodily Injury by Accident
$100,000. Each Employee Bodily Injury by Disease
$500,000. Policy Limit Bodily Injury by Disease
Certificate of Exemptions. If the contractor has a State -issued Certificate
of Exemption, the contractor may provide a copy in place of the
requirement for coverage. However, if the contractor subcontracts or
retains any other person or entity to perform under the contract, that
person or entity must provide proof of workers' compensation insurance
as required by law or provide a Certificate of Exemption.
It is the intent of the City that any individual who either contracts directly
with the city or performs any work on behalf of any such contractor be
covered by workers compensation insurance or have a valid exemption
from said coverage.
(If applicable to the Project, the policy must include benefits under the
United States Longshoremen's and Harbor Workers' Act and the Jones Act
coverage --all maritime coverage.)
(b) Commercial General Liability Insurance shall be written on a coverage
form as broad as Insurance Services Office (ISO) Form CG 00 01 11 88,
or its successor form, including but not limited to the following coverage
(any deviation shall be noted on the Certificates of Insurance):
a. Premises and Operations
b. Owners' & Contractors' Protective
C. Products & Completed Operation
d. Explosion, Collapse & Underground Conditions
e. Blanket Contractual Liability
f. Personal Injury Liability
g. Broad Form Property Damage Endorsement, including Completed
Operations
h. Independent Contractors
Page 22 of 28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
Watercraft --Owned and Non -Owned (if applicable, endorsement
must be included in General Liability policy or a separate Protection
& Indemnity Policy must be written)
j. Pollution Liability (if applicable)
k. Asbestos Abatement (if applicable)
1. Fire Damage Liability
Certain coverage outlined above may not be required if they do not relate
to the Project, as may be determined at the sole discretion of the City.
Commercial General Liability Coverage shall be written on an occurrence
basis and the limits shall be no less than the following amounts for all tiers
of Contractors and Subcontractors:
Contract Value Limits (not less than)
0 - $25,000 $300,000 Each Occurrence
$300,000 General Aggregate*
$300,000 Aggregate Products & Completed
Operations
$ 25,000 Fire Damage (any one fire)
$25,001 - $250,000 $500,000 Each Occurrence
$1 Million General Aggregate*
$1 Million Aggregate Products &
Completed Operations
$ 50,000 Fire Damage (any one fire)
$250,001 - $3,000,000 $1 Million Each Occurrence
$1 Million General Aggregate*
$1 Million Aggregate Products &
Completed Operations
$ 50,000 Fire Damage (any one fire)
$3,000,001 & over 20% of the Value of the Contract [Minimum
$1 Million Each Occurrence/$2 Million
General Aggregate]
* NOTE: Commercial General Liability Coverage must be purchased
on either a project basis (separate policy per contract) or an
endorsement allocating an aggregate limit per location or
specified project.
(c) Automobile Liability Insurance for the operation, use, maintenance,
loading or unloading of automobiles - ISO Symbol 1 (Any Auto) or
alternatively a combination of Symbol 2 (Owned Autos), Symbol 8 (Hired
Autos), and Symbol 9 (Non -Owned Autos).
Page 23 of 28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
Contract Value
0 - $25,000
$25,001 - $250,000
$250,001 and over
(d) Excess Liability
Limits (not less than)
$300,000 Combined Single Limit
$500,000 Combined Single Limit
$1 Million Combined Single Limit
For Contracts of $250,000 or more, and in addition to the scheduled
underlying policies for Commercial General Liability, Automobile
Liability and Employers' Liability, the Contractor shall also provide an
Excess Liability Policy with a maximum self -insured retention for
occurrences insured in this Excess Policy not to exceed $25,000 and a
minimum limit of S 1 Million.
(e) Professional Liability, Malpractice and/or Errors and Omissions
The Contractor shall purchase and maintain professional liability,
malpractice, or errors or omissions insurance with minimum limits of
$1,000,000 per occurrence. If a claims made form of coverage is
provided, the retroactive date of coverage shall be no later than the
inception date of claims made coverage, unless the prior policy was
extended indefinitely to cover prior acts. Coverage shall be extended
beyond the policy year either by a supplemental extended reporting period
(ERP) of as great a duration as is available, and with no less coverage and
with reinstated aggregate limits, or by requiring that any new policy
provides a retroactive date no later than the inception date of claims made
coverage.
D. Requirements for Certificates of Insurance
1. With the execution of the Contract Documents, the Contractor, including service -
related contractors, shall provide certificates of such insurance acceptable to the
City. These certificates and insurance policies shall contain an endorsement that
the coverage under the policies will not be canceled, non -renewed or materially
changed until at least thirty (30) days' prior written notice of such cancellation,
non -renewal or change (except for nonpayment of premium, which shall be ten
(10) days) and a copy of the cancellation endorsement signed by an authorized
representative of the insurer, be given_ to the City. The contractor shall be required
to replace any expired or canceled policies in like amount and coverage to the
satisfaction of the City. The Certificate of Insurance shall be the ACORD FORM
25-S (7/90), or its successor form, and shall be made a part of the Contract
Documents.
2. New certificates of insurance shall be provided to the City at least fifteen (15)
days prior to coverage renewals.
Page 24 of 28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
3. If requested by the City, the contractor shall immediately furnish complete copies
of the Contractor's insurance policies, forms and endorsements.
4. For Commercial General Liability coverage the Contractor shall, at the option of
the City, provide an indication of the amount of claims payments or reserves
chargeable to the aggregate amount of liability coverage. If the Commercial
General Liability form of coverage includes an annual aggregate limitation on the
amount of insurance provided, a separate project aggregate limit may be required
by the City for the given contract.
5. If the Contractor fails to obtain and maintain for the life of the Project the
insurance required hereby or to replace any such expired or canceled policy, the
City may obtain and maintain such insurance with such company as it deems
satisfactory. Any amounts expended by the City in payment of premiums for such
insurance shall be deducted by the City form the amount due the Contractor for
the work covered by the Contract.
E. Policies of Insurance
1. Except as otherwise provided in this Exhibit, all insurance policies shall be issued
by insurers licensed to do business in the State of Florida on an admitted basis or
which is an eligible surplus lines insurer in the State of Florida, and any such
insuring company is required to have a minimum financial rating of (A-), in the
latest edition of "Best's Key Rating Guide". published by A. M. Best Co., Inc., or
some similarly nationally recognized rating authority, including Standard and
Poors and Dernotech.
For Workers' Compensation coverage only, self-insurance programs are
acceptable with a minimum A- rated reinsurance carriers; written confirmation is
required.
3. All policies of insurance or certificates thereof referred to in this Exhibit shall be
deposited with the City Clerk.
4. The City shall be named an Additional Insured on General Liability and
Automobile Liability policies of insurance and certificates thereof.
Page 25 of 28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
EXHIBIT B
Five (5) Year Replacement Schedule
NOTE: Existing meter inventory counts are based upon best available active and inactive utility
billing record data and may differ from actual system totals. Final compensation shall be based
upon the actual number of meters replaced and/or work completed.
FY 2018-19
Meter Size
Quantity
Unit Price
Total Price
Replace 5/8"'T'R meter with new AMR meter
1191
$32.50
$38,707.50
Replace 1" TR with new AMR meter
i l
$35.00
$ 38500
Total Meters
1202
$39,092.50
FY 2019-20
Meter Size
Quantity
Unit Price
Total Price
Replace 518" TR meter with new AMR meter
1 177
$32 50
$38,252.50
Replace I"TRwith new AMR meter
9
$35.00
$ 31500
Total Meters
1186
$38,567.50
FY 2020-21
Meter Size
Quantity
Unit Price
Total Price
Replace 5/8-TR meter with new AMR meter
1160
$36.00
$41.460.00
Replace 1" FR with new AMR meter
37
$38 00
$ 1,40600
Total Meters
1197
$42,666 00
FY 2021-22
Meter Size
Quantity
Unit Price
Total Price
Replace 5/8" TR meter with new AMR meter
1233
$36 00
$44,388.00
Replace I" TR with new AM R meter
3
$3B 00
$ 11400
Total Meters
1236
$44.502 00
FY 2022-23
Meter Size
Quantity
Unit Price
Total Price
Replace 518" TR meter with new AMR meter
1235
$36 00
$44,460.00
Replace I" TR with new AMR meter
4
$38.00
$ 75200
Total Meters
1239
$44,612.00
Total Meters Sub Total:
6,060 I f
NOTE: Below are additional services over the City 5 year plan (not each year) of this project that
may be needed. The numbers provided are estimates only and are subject to change.
Page 26 of 28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F3OF65AAACB
Quantity Unit Price Total Price
Items of Work
Removal and replacement of turf graWsod,
including temporary patches)per square yard) 250
estimated area
Install netv meter box with lid when replacing
� $300
$15 00
5 �50CC
5
2,100 00
meter(each) 200
Raise meter box (AMR meter and antenna
protrusion)(each) 20
S10 00
20000
Replace or install new curb stop when 50
p p en
$75 00
3,750,00
replacing meter, if needed (5/8"-1") (each)
Meter change out services from a union to a
yoke system that utilizes an expander setup 200
I L
$412 OC
S8,00000
— — — — i
Reset Meter Box ( Cily side valve is obstructed 350
$6 00
S 2,100 OC
Or any obstructions in order to replace meter }
Lowering Services ( Occurs when the meter
protrudes meter lid and incter would then 5
$65 00
32500
exceed ground level )
S
Additional trip charge to replace a meter that
was inaccessible due to lacked gates 30
(residential) (each)
$a 00
S 240 OC
Sub Total:
S zza,GoS oo
Total Proposal: Two a .Tndred, Twenty Eight Thousand, Five Dollars Zero Cents
Page 27 ut'28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
Page 28 of 28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
49 a! PV c 3k�rri
Data Contained In Search Results Is Current As Of 08/30/2018 04:47 PM.
Search Results
Please see our gjossary_jgf terms for an explanation of the Itcense status shown in these
search results.
For additional information, including any complaints or discipline, click an the name.
License
License Type
Name
Name Number/
Status/Expires
Type Rank
Certified
Underground
TIONA H ERV E , C 11CI22499R
�---- METE CMG S IC S
Current, Active
Utility and
_k
DBA
INC. rar .Inner
�IF%'1!2r17D
'
Ey'cavarlon
-- —
Cc ritra ctor
License Location Address-; 163 SCH.IYI ER AVE Kt MiNY. hJ 07J�2
Main
Address-: 2SC68 T!MBd RLAKE OR FORT WILL. SC 297ne
M.W6
g Address-. 75C6E TIMBERLA.KF Do, rOK_ MIL... J97£s
Constructipr
NAj10 I�iL ME1ERIA_SERv_I�ES_,
Business
urlmary Business
Current
InformdLEOP
IK�
info
License
Location Address•: AVE KLARNr, NJ 07032
Main
Address-: 73'.OY-91 F[ARNY. NJ OJC j2
' denotes
Ma.^ AJnretiS - Thrs aar!oes: Is the Pr,Tary tde,,5s or rle
s'a' ^y address - Th,s s the address wrere tiro ass,c,e'rJ Y.tS' a par,iczlzr 1u nse 1 II he cent Of C�flerrht &uTo tfie
7: 1 rtel5e Local:tn 2r7rc+55rs)
Lcer;t I araGc:r Address - 7h,s rs tre address wh''e the cece o! Las IP',' 15 ohYSI-11, ,xaied.
36u1 61�ir SYnnc �3gpg, lallah asses-xl 12399 L• :i C�si o_rn¢r cun[azY�y;ntt_s .i... r.,,r e„ • r.c -:i �. . ti':
r-npv. gqh, Ygn) 2n10 Seal, oS Flor:dn. PrruaS Y. Sta lencmnt
IS ' I , .-. r f: F.. . : J f. . r. P'.V, a '7 I r., v, n
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
•
EXECUTIVE SUMMARY
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
Executive Summary
National ,Metering Services, Inc. was incorporated in 1995. William started his career
early in the metering industry. when cutting -edge metering technology was introduced in
the 1980s. He gained valuable experience as a meter installation technician for other
meter installation companies. William was actively involved with manufacturer's agents
trialing and piloting some of the most sophisticated meter systems of the early Automatic
Meter Reading Systems (AMR) era. including encoded remote (touch read) and
telephone read technology (Hands Off Meter Reading). William has managed several
high profile and large turnkey projects before incorporating National Metering Services,
Inc_ (referenced as N%IS), a premier nicter installation and service company. National
Metering Services, Inc. has emerged in the ,AMR market as a preferred sub -contract and
service company to some of the industry giants. NMS has worked exclusively for
Northrop Grumman IT, Northrop Grumman (NGC), Badger Meter Inc.. Ameo Elster
(ABB). Neptune Meter, HD Supply and Sensus Metering Systems as well as a direct
contracting source for utility customers.
NMS is a Preferred Installation Contractor for Neptune "i echnology Group, Suez NA and
American Water.
Company Overview and AMI Experience
National Metering Services, Inc., provides meter installation services for both municipal
and private utilities throughout the United States. J he projects we have provided services
for are diverse in requirements and objectives. NVIS has provided full turnkey packages,
(supplying both product & services), labor only programs. provided customers with
technical assistance in system selection and project planning, specification development
with owners and engineers. While experienced in all utility ineter types, Aatcr. gas and
electric, our entrance into AMR market was in the water industry, in the Northeastern
part of the US in the early 1980s. This area of the country proved to be the ideal training
or proving ground for our firms installation crews and customer service staff. Due to the
extreme weather conditions in the winter, 90% of utility meters are located inside the
customer's home to shelter the meter(s) from the effects of the cold. Because meters are
located inside the homes, lock out conditions soon became realized when attempting to
read meters by utilities. The results were. lost revenue due to limited actual reads and
estimated bills. Employees of NMS are experienced with dealing directly with customers,
scheduling appointments and providing a quality installation service.
National Metering Services, Inc. has partnered with large water utilities to provide
services to munieipzlities as well as to their own water properties. Past and current
partners include Suez (fk!a United Water, Middlesex Water Company (MSEX), Aqua
America NY and American Water Company. NMS has also partnered with meter
manufacturers and distributors including Badger, Neptune, Sensus. Amco and Core &
Main (fik/a H.D Supply) and Sunstate Meters.
National Metering Services, Inc. is currently partnered with Northrup Grumman as a sub
contractor to supply & install I50,000 f gas and water meters for the City of'Corpus
Page,
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
Christi TX. In addition to the NGC partnership, NMS' skills and resources were tapped
by NGC's IT division to install and deploy the city's 147 square mile WI-Fi system.
National Metering Services, Inc. maintains a staff 100 service professionals and support
staff on several projects throughout the United States. Permanent offices are in Keamy,
New Jersey, Elmsford NY, Daytona FL, Hollywood MD and Webster. Texas.
Seeing demand for our AMR systems knowledge and meter installation and testing
services, National Metering Services, Inc. opened an Office in Krakow, Poland. NMS
Europe will supply, install and support Smart Metering Systems for Utilities in Poland
and other F.astem European Countries.
For questions or inquiries regarding this response, please address them to:
William Castle, President
National Metering Services, Inc.
163 Schuyler Avenue
Box 491 Kearny NJ 07032
Phone: 201-246-1 115 lax: 201-246-1831
Email: wcastle(cuntnsnj.eom
Page 13
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
The following Organizational Chart details proposed staff and description of duties. This
chart does not represent the entire staff that would be assigned to the program. As meter
quantities are increased and to accommodate project scheduling and material supplies,
staffing is adjusted. NMS maintains a ratio of one (l ) Lead Technician with one (1)
Group Leader for every fire (5) Installation Technicians.
Proposed Organizational Chart
Executive
Management
rp,. Coordinator Office Mar4er vVarehai6e Manager I iTDepartment
Prover, Supen-sar Customer Selv,ce LA., ❑ata Entry Unit Meter Test. ng Unt
Lead Techn-c -an
Grvuo Leader
Meter -, nstaiiatlun
Crew (Pes-dtntw)
Page) 4
Meter Instaliat on
Crew
(cdmmernar&
i ndustr ial)
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
Project Coordinator —The Project Coordinator works with the Office and Warehouse
Managers to insure that tasks are assigned to office staff, monitors customer service
unit's interaction with customers. verifying work order information as entered by data
processing unit. supervising work order preparation & customer notices. scheduling, of
mailings. tracking progress of project by area or route. scheduling follow-up mailings,
time record keeping, payroll certification. invoice preparation, execution of required AIA
forms. All Project Coordinators report directly to Executive Management regarding the
status of a program, inventory. customer service, field reports erc.
Proieet Supervisor —The Project Supervisor monitors the activity of the field personnel
and interacts with the Utility staff to schedule deliveries of new meter and radio
transmitter from the Utility as well as the return of old meter and materials back to the
Utility. The Project Supervisor monitors inventory and is available to respond to field
emergencies when needed. The Project Supervisor conducts field surveys of commercial
and industrial meters and all OSHA vaults. The Project Supervisor assists the Lead
Technician and augments in the field when necessary. The Project Supervisor reports
directly to the Project Coordinator.
Lead Technician — The Lead Technician is responsible for all interaction with the utility,
ordering. cataloging and distribution ofinventory materials, assigning and recovering
work to & from installers daily. Progress meetings, customer concerns or callbacks,
distribution of appointments and schedules. forwarding completed work orders to the data
processing center, logging accounts that could not be installed (locked gates and dogs),
keeping daily time records of installers hours. The Lead Tcchnician reports directly to the
Project Supervisor with daily reports and a weekly summary of installations, and project
progress.
Grout? Leader —The Group Leader, is responsible for collection of old meters for
testing, verifying exit readings of old meters, re -supply of equipment to installers in the
field, provide assistance on difficult installations, survey large meter accounts, freeze
service lines when shut down is not possible using existing valves. verify conditions
when a unit cannot be installed as reported. locate and operate curb valves for shut down,
cover appointments pending if an installer is delayed or has other issues.
Meter Installation Technician - Our Installation "technicians have several years of
experience, installing gas meters. NMS has a very low employee turnover rate. Many of
our Installers have been with the company over 5 years. The responsibilities of our Meter
Installation Technicians are: providing meter installation service by appointment and by
solicitation. logging pertinent data on installation order, final reading of meter and serial
number confirmation, tagging removed meter with an address verification tag, testing of
meter installation with manufacturers test equipment. checking for leaks after installation
is complete, verifying service has been restored. updating account records if an account is
missing or indicating why the unit cannot be installed as per request_
Data Entry Clerk/Customer Service Representative - Preparing customer notices &
work orders from electronic data provided by the utility, processing completed work
orders, processing incomplete work orders by identifying the problem or violation and
entering the data into the new customer database, processing meter certification test
Page 15
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
results and entering results into a comprehensive report, entering test results into the
customer database.
Customer service is responsible for scheduling appointments for customers, verifying
appointments the day before the scheduled appointment by calling the customer.
scheduling appointments through our internet service (E-Appointments), processing daily
routes for installers by appointment. processing meter certification data, preparing
customized project reports for the Utility relating to project status, un-metered accounts,
remaining accounts, violations. theft of service. Ieaks etc.
Page ' 6
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
William Castle
156 West Newell Ave
Rutherford. New Jersey 07070
PROFESSIONAL HIGHLIGHTS
Jun 1997- National Metering Services. Inc.
Current PrincipaUPresident
• Responsible for Operations
• Mahe presentation; before Ciri councils.
• Responsible for Bid Responses.
• Manage Larger projects.
Jul 1989- Automated Metering Services, Inc.
Jun 1997 Vice President/General Manager
• Project manager for Newark, NJ meter installation project 93-96.
• Responsible forbidding projects and job preparation.
• Liaison between City and company management
• Attended monthly project meetings with City personnel
Kearny, NJ
Rarnsu, NJ
May 1986- Castle Installation Co, Jersey CITY, NJ
Jun 1989 Repair Technician/Manager
• Small meter installation manager.
• Assigned workloads to meter crews.
• Responsible for HOMER system for Hackensack Water Co. (Noy+• United Water Resources)
• Managed crews for installation of over 100,000 meters in the HOMER project.
Page � 7
PROJECTS MANAGFD
(Portia! List)
New ark, NJ
East Orange, NJ
Jersey City, NJ
Harrington Park, NJ
West Caldwell, NJ
Dunca nsville, PA
Celebration, FL
Alpha, NJ
Elizabeth, NJ
Lyndhurst, NJ
City of Vineland, NJ
Verona, NJ
Kissimmee, FL
METER & INSTALLATION QUALIFICATIONS
• Managed the installation of over 250,000 residential water meters
• Managed the installation of over 5.000 commercial `eater meters.
• Familiar with all aspects of plumbing.
• Specialist Residential Meters
• Licensed Contractor for South Carolina
• Certified b4 Itron and MARS Water
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
Peter H. Martin, P.E.
_01 Horton Grove Rd..
Fon dill, SC 29715
SUMMARY: Twenty-five years experience managing water, sewer, and gas construction.
Two years in water utility distribution system management
Seven years plant maintenance experience
PROFESSIONAL EXPERIENCE:
2009 - Present National Metering Services, Inc., Kearny, NJ
Project Manager Crisfield MD Water Meter Upgrade and Large Diameter Meter Fault
Installation Program. Managed and supervised crews installing residential water meters
and commercials meters. Supertiised and installed 14 large diameter meter vaults along
the City/County line where interconnects were unmetered.
Prior to Crisfield MD project - Project Manager for Asheville NC meter upgrade. 25.000
units were installed and read with Hersey water meters and RF '-HotRod- AMR.
2005-2009 REYNOLDS INLINER, I.LC (f/lc/a American Water Services), Ft.
Lauderdale, FL. Business Unit Director. Started as Engineering Project Manager
aver capital improvement projects of waterisewer for Military Services Group. then
became Business knit Director for Southeast Region manaoine sewer rehabilitation
business. Responsible for engineering. estimating and regional management of cured -in -
place sewer lining operation for AL, GA, and `1'N Transferred in 2008 to manage the
South Florida re,ior.
1999-2004 THE HALLEN CONSTRUCTION CO., INC:.. Island Pafk, NY
Asst. VP of Engineering and Project Manager - Special Projects.
Responsible for engineering, estimating, and project management for a contractor
pt rHorming gas distribution system maintenance and gas pipeline installation. Projects
include: installation of 18A001f of 26- steel gas main in Long Island, NY; 10-million-
dollar natural gas metering and regulating station for a gas transmission pipeline
connecting to Cron Edison in the Bronx, NY.
1995-1999 MIDDLESEX WATER Co., Iselin, NJ
Employed as Director of Distribulion/Maintenance for an investor owned public water
utility Responsible for the supervision of the maintenance of the water distribution
system servinn over 57,000 customers with 600 miles of water mains. Staff included 28
people in distribution maintenance, 5 in transportation maintenance and I office
personnel.
1975-1980 TEXACO, INC., Westville. NJ
Plant Support Engineer for the Petrochemical Department. Responsible for design and
cost estimating for non -routine maintenance and process unit shutdown projects.
EDUCATION AND LICENSES:
Lehigh Lniversity, 1975. B_S. Civil Engineering_ Licensed Professional
Engineer in New Jersey -active and Alabama -inactive.
Certified l-ndergrottnd Utility and Excavation Contractor FL -
License Number CUC 1224999
Page 18
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
Thomas Mitchell
24 Malibu Duke
EatonC it%. N.) 07724
PROFESSIONAL HIGHLIGHTS
Jul 2005 National Metering Services, Inc. Kearny. NJ
Current Southern District Project Manager
• Project Manager for the first full scale Sensus fixed network.
• Lead tech Large meters in Corpus Christi TX.
• Managed several large installation contracts in Florida.
• Attended monthly project rTteetings With city personnel
Mar t986- TJM Builders. Lincroft, NJ
Jul2005 Owner
• New construction builder.
• Assigned workloads to sub contractors.
• Installed pre -fabricated houses.
• Maria-ed a total of eight full time employees.
Sep 1980- Jersey Central Power & Light. Oyster Creek
Mar 1986 Lead Technician
• Responsible Cot creating dept. of fltie en7ptoyecs`.
+ Advisor to the NRC three Mile lsland.
• Calibration of Radiation detection equipment.
• Attended monthly planning meetings with upper management
Feb 1978- I.B.UI Fishkill, N Y
Jun 1980 Eiectro-mechanical
• Repaired Electronics, Hydraulics K. Pneumatics.
• Repaired Control Systems.
• Attended school.
EDUCATION
1974 -1978 Christian Brothers Academe High School Lincroft. N J
Sep 1976- Devey Technical School. Woodbridge, NU
Jun 1978 Electronics
• Electronics Degree
Page 19
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
STEPHEN A. SANZARI
2 [ 80 Center Avenue. Apt 2E:
Fort Lee NJ 07024
(201)592-0752
Sanzl353(a-aol.com
Cell t 201-7i5-4382
OBJECTIVE. My objective is to secure a position with a growing company with involvement
in the utility Feld.
FIELDS OF EXPERTISE
FXPERIENCE
Water Meter Installation. Repair and Replacement
Meter Readin-
Customer Service
Remote and Radio Frequency Reading Systems
Leah Detection
Ongoing -Project Manager for large meter replacements for United Water Ne"
York. Replacing 3" thru 8- water meters. 6D meters each year.
Ongoing- Project Manager for water meter upgrade project for United Water
New Rochelle. Installing 5000 R900 endpoints
Ongoing- Replacing 7000 small water meters for United Water New York.
2014 - Present. Project Coordinator for Greenburg NY meter replacement
project. 10,00C-meter replacements 5/8 thru 10`� installing. the Neptune R450
Fixed Network System along with Collectors.
2013-2014 Project Manager for United Water Bayonne. Replacing 12-000
meters and installing the Aclara Fixed Network meter reading vstern.
2012 - Present Vice President of Natienal Meterim-, Services Inc.
2008-2010 Manager - Meter department of United Water New Jersey,
2004- 2007 Supervisor HOMER; United Water New Jersey. Hackensack, NJ
Responsible for replacement of failing HOMER meter reading systern with
Neptune R900 RF system Installed 126,287 RF's: Replaced 99,714 water
meters. 5.-8 thru 8"
Managed replacement of aged meters 3" and larger for Hoboken Water
Services.
1993-2004 Project Manager United Metering
New York Cite DFP, NY
Repair and Replace contract for over 10.000 meters 34" to 10" in the five
boroua.hs of New York includinL_= meter testinu and data logging.
Briarcliff Manor, NY
Replacement of 2, 700 meter; with Neptune RF system.
AibanN. NY
Replacement of 26,000 rneter with Bad5er Trace System.
Page 110
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
Wilmington, Delaware
Started 5-year project to replace 27,000 meter and upgrade to AMC011TRON
RF reading system.
Philadelphia. PA
90K meter replaccments with SensusTURON Radio Read system.
United Water Rahwav
Replacement of 7.000 Sig"-10" meters with upgrades to reading Neptune Pro -
read remote systern
NetiN fork City, NY
Responsible for 175.000 new meter installations and replacements in Brooklyn.
Queens and Staten Island. 1 managed four installation teams totaling 30
technicians and four supervisors including an office staff of four.
Pottstown. PA
Responsible for 9,000-meter replacements including fire meters l supervised 10
installers and I foreman while working closely with the local utility to maintain
maximum performance.
Ridgewood. NJ - 1997-1998
Project Manager for 20,000-meter replacements. Included the installation of an
automatic meter readin- system. Responsible for 12 installers and I foreman and
? office clerks. Worked closely with local utility and governing officials to
achieve maximum completion.
DeptCDrd, NJ 1998-1999
Project Manager for 7,000-meter replacements including meter relocations from
outside pit to inside the building. Work included the installation of an automatic
reading system as well as radio read (RF) Responsible for 10 installers and I
foreman. Worked closely with the local utility to achieve maximum completion.
Garfield, NJ - 1999-2000
Project Manager for 6,000-muter replacements including 5.8"to 4" meters.
Responsible for 10 installers and 1 foreman. Worked closely with local utility
and city engineer to achieve maximum completion.
Wall Township. NJ 1999-2000
Project Manager for the meter reading of 9,000 accounts for United Water New
Jersey. Dieters were read each quarter with Schlumberger }land HtA Units and
then uploaded to customer service for billing. Responsible for 4-meter readers,
United Water "forns River, NJ - 1998-2002
Project Manager for the annual replacement of4,000 meters ran«ing front 5"9"
to 2". Replaced Rockwell meters with Neptune ProRead.
United \ ater Jersey City, NJ - 2000-2004
Project Manager for meter replacement of over 24,000 51'S"-10- meters and
remotes. Worked closely with JCMVA and UWJC.
Page I 1 1
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
PROFESSIONAI, AFFILIATIONS:
SOLAII JUSC), Water Superintendents Asociation
REGISTRATIONS A.1D CERTIFICATIONS:
Management Skills for First Line Supervisors. NJ 1989
Confined Space Training,, OSlIA29 CFR 1910.146 NJ 1995
How to Take Accurate Physical lm entor�, NJ 1994
Front Line Leadership Program 2009
EDUCATION
Saint Peters College. Englewood Cliffs. NJ; 1971-197;
BerL,en Comrnunit} College 1991
Page I 1 M
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
QUALIFICATIONS:
EDUCATION:
Kelly B . Dever
4640 N Er 105TH Place
Anthony, Ft. 32617
407.461-1527 cell phone
386-937-2571 work phone
kdeverta,nmsnj.com
Numerous years of experience within a management and production field
Knowled¢eable with ISO as well as GMA. Skilled in quality control Possesses the
ability to learn and adapt easily. Strong lon -tertn empiovment history.
1992 -- High School Diploma
Bobcat Boot Camp
Forklift Certified
Fred Prvor Manazement Training
EMPLOYMENT:
2006-Present - National Metering Services Inc.
Project ManageriField Foreman
Nationwide deployment
Commercial and residential water meter replacement. Responsible for hiring. training.
and termination of all new meter installers working under my supervision. Skilled in all
levels of plumbing repairs and on -site fabrications of new parts. Work hand in hand with
city and water department officials. Projects completed; Florida- Apopka. Deland, and
Crescent City. Alabama- Fair -hope and Talladega. Texas- Corpus Christi and Lufkin.
2005-2006 - Honeywell Meter ServicesiManpower
FL -Statewide
Contracted to work through Progress Energy, Florida. Performance teased position
retrofitting electric usage meter with new digital, remotely read meters. Selected for
special training on Poly -phase industrial meter chance outs. Hand-picked to complete a
special project with Florida Power in Ft. Lauderdale. Required to change out defective
meters and inspect electric systems for possible tampering. When that project was
completed,. I moved back to Progress Energy to complete their project I replaced 20.000
meter in one year. Completion date of July 11. 2006.
2000-200� - Asheville Waste Paper
Plant Manager
Asheville, TIC
Responsible tier entire operation of facility. Supervision of truck drivers, equipment
operators, and manual workers. Duties included but not limited to: daily operations.
operating and maintaining three different balers. loading and unloading of trucks and
railcars, and repairing comeyors belts, balers, and equipment.
Page J 13
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
1994-2000 - Southeast Paper Manufacturing Co.
Lead Operator, Production Supervisor
Gainesville, FI_.
My official title with Southeast was Lead Operator. There were several different subtitles
within that position. I started with the company as an Equipment Operator.
Responsibilities: prelpost maintenance on machines, loading and unloading of trucks.
loading conve�lors with various materials for soning crews. I was prornoted to Lead
Operator production Supervisor in less than a year. Responsibilities: opening and closing
plant daily, supervising on average seventeen employees, - operating. maintaining and
repairing all equipment on premises. - daily processing and shipping of different
commodities_ - hiring, terminating, and training of all new employees. With the
promotion to Lead Operator, I was also expected to serve as the Safety Manager. I was
responsible for conducting safety meetings and inspections per company regulations. 1
was also responsible for conduclin- daily safety audits to prepare for OSHA inspections
Trained in various OSI{A regulations, Blood -Borne Pathogens, CPR, and first Aid. As
the company expanded with a roll -off and front loader route. I obtained my CD1, license
to also serve as the Truck Driver. Responsibilities: scheduling and organizing routes,
customer service and sen,icin- all routes, and prelpost maintenance on trucks. My time
spent as Lead Operator gave me excellent problem solving and decision -making skills.
Due to my daily handling of repairs on balers, loaders. forklifts, and conveyors, I have an
excellent working knowledge and experience with mechanical and hydraulic systems.
1993-199 4 - Browning Ferris Industries
Dispatcher
Gainesville, Fl.
Started with compan} in an entry level position. Quickly promoted to the dispatching
position. Responsible for dispatching over sixty trucks and over one hundred employees
on those trucks
References available upon request.
Page 1 i 4
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
Managing the Contract
National Metering Services, Inc. has an unblemished record for conducting business in a
timely, efficient and courteous manner. All personnel are proficient, motivated, well
trained and highly experienced in their field. whether administrative or technical.
This project will always be staffed with a qualified manager of National Metering,
Services to supervise this project. The manager will always be available via cellular
telephone for emergencies as a result related to meter installation services.
l o complete this project in the time allotted. attention will be paid to the timing and
distribution of notifications.
NMS recommends that all notices produced by the Utility announcing the project should
include National Metering Services, Inc.'s website - www.nmsnj.cont. National Metering
Services, Inc. provides our %vebsite on all customer correspondences. so customers can
gain access to additional information about the project in their community and get
product data or general information. A webpage dedicated to this project is created and
provides customers with project information. samples of uniforms and a statement of
work to be performed.
Customer service hours are Monday through Friday 9:00 am to 5:00 pm. Installation
hours are Monday through Friday 8:00 am to 5:00 pill.
National Metering Services, Inc. will do the following immediately upon receipt of tite
Notice to Proceed:
✓ Acquire adequate office and storage space to meet contract requirements
✓ Install local telephone service and fax machine
Install computer system
✓ Meet with the Human Resource Manager about local resource pool
Conduct background investigation if any candidates are selected for support services
✓ Prepare customer notifications
During our regular office hours, 8:00 a.m. to 5:00 p.m., office personnel will handle all
customer telephone calls. If for some reason, customer service cannot handle a
customer's request. the office manager will personally speak with the customer and
resolve the situation. After regular office hours an emergency telephone number is
provided through our answering service.
National Metering Services, Inc. will use its regional office located in Daytona Beach_
Florida for additional support of a local project office.
Page 1 15
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
AMR RF Unit Installation Procedure
NATIONAL METERING SERVICES. INC.; will mail post cards to the Utility water
customers. announcing the project and detailing the work to be done. The following steps
are required to successfully replace a water meter or connect to AMR:
1. Installation technician arrives for meter replacement by appointment or through
canvassing
2. Technician examines existing conditions
of meter setting and takes pre -
installation digital photo - Before
3. Technician shuts main valve - and takes
a photo of the meter Reading and jumps
the meter with grounding cables
4. Technician replaces existing meter with
a new meter and radio unit and restores
water to the property and checks for
leaks. Once the installation is cleared for
leaks the Technician takes an After -
installation photo
Asouti ND
N(lW
Adurass
01c vd4irw New Mew No.
OutRew
Rai, W K.
111.m44 Lac. bei Rawrng
Meyer sim M.W. e'
sty.
IMBW asL trnudw I.e.-
Maw Change Order
1-MA 4501)[09
Nara Dw W Csd C�4ea1 N Nallav' LlKwv g anex
S. Technician identifies location where to drill hole and run wire. Holes are drilled on an
upward angic and caulked when work is complete.
6. Technician routes wire through the hole and secures wire to joists, following pipes or
existing wire runs and wires register terminals following the manufacturers color
code.
7. Technician programs MIU or nteter register with Manufactures authorized equipment.
8. Technician cleans work area removing all installation related debris and takes the post
installation digital photo of the Mounted radio unit or in the case of and integral RF
unit a photo of the exterior of the home. Photo sequence B.R.A.M.
4. Technician completes meter change work order indicating the following: customer
account number, read sequence, install date, meter size & type, new meter serial
number, new MIU serial number, reading on old meter.
10. Technician tags the old meter with address, out read, date and Tech ID number.
*Note — drilling and running wire is not required for a]I AMRIAMI metering systems.
Some meter manufacturers provide for remote mounting of the radio equipment while
others have the product contained in their meter register.
Page 116
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
The following steps are required to successfully replace a water meter to AMR to a meter
box application:
I. Installation technician
arrives for meter
replacement
2. Technician examines Amount No.
existing conditions of +game
meter setting and takes Address
pre -installation digital ad Meter No. New Meter No.
photo
Out Read. itemte r
3. Technician clears debris
(sand. dirt) from meter Ftemote Loc. set Reading
box and/or de -waters Meter Size MJ.t1 *
meter pit as required Aamerkr.
4. Technician shuts main Install Data Instalier I.C.
Valve
Motor irtlanp Ot&r
laces '"W M
5. Technician replaces LIMer Crwnge Cara CoWe!!aO air Nahwsl AEelenng Sentirxs, tnc.
existing meter with a new
meter and radio unit.
6. Technician restores water and checks for leaf: and verifies that there is a watertight
seal at the meter fittings.
7. Technician mounts pit receptacle to meter pit lid
& Technician programs MIU with Manufactures authorized equipment (supplied by
NMS) and enters the data into the electronic format and paper work order
9. Technician cleans work area and takes the post installation digital photo
10. Technician completes ureter change work order indicating the following: customer
account number, read sequence, install date, meter size & type. new meter serial
number. new MILD serial number, reading on old mcter. Technician purges the
water lines from the outside hose spigot (if available).
11. Technician informs the customer of the successful installation_ In the event the
customer was not home during the installation a Flush the Water line notice will be
left at the property.
Page 117
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
Pre -approved Schedule
The Utility will be provided with a schedule of work from NMS which will contain
proposed site locations and timetables prior to the commencement of any work. To
reduce the possibility of interfering with meter reading schedules. the schedule will be
updated monthly and submitted to the Utility for discussion and approval. The schedule
will be in a sequence approved by the Utility.
Installation
Scheduling will be done to minimize interference with ongoing meter reading and billing
schedules.
NMS will assist the Utility in developing a written notice to residents to be trailed in
advance of the work commencing and explaining the purpose of the contact. NMS will
create a webpage detailing the Meter Modernization Project. NMS will reciprocate web
links with the Utility. All printed material provided by NMS to customers will be pre -
approved by the Utility and will provide our web address and toll -free numbers.
Customers may obtain additional program information by calling us or visiting the web.
Below is an example of the mailer. The following three pages are examples of additional
project advertisement material and appointment scheduling tools offered in our proposal.
National Metering Services, Inc.
Contractors for the Utility
Please be advised that to improve the quality and reliability of service to our customers,
the Utility Water has contracted National Metering Services. Inc. to install new water
meters. The new meters are being, installed at no cost to you. The water meter is located
inside of your home and access to your home is required. All meters will be upgraded or
replaced without exception. Technicians from National Metering Services will be
installing meters in your area during the next three weeks. All installers are always
required to have I.D. displayed and to be in uniform. Installers from National Metering
Services. Inc. will be soliciting door to door replacing or upgrading meters. If you are not
home when the installer arrives, you will be left a notice to call toll free and schedule an
appointment. Upon receipt of this notice you may call to schedule an appointment or
schedule an appointment thorough the NMS web site.
Thank you for your cooperation.
For more project information visit w,�, w.nms_� or call 1-888-448-0009 to schedule an
appointment.
Thank you for your cooperation.
Page 1 18
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
Installation
All installation work will be carried out in a first class and professional manner. Ail holes
to the outside rernote RF unit will be sealed with clear silicone caulking to prevent water
or insect intrusion into the home. All wiring will be run parallel on headers and joists,
fastened with the appropriate wire holding staples, wire ties or electrical tape. Holes
drilled for wiring will be from the outside in slightly on an upward angle. Meters replaced
will have the old gaskets removed and new ones installed. The meter register and RF unit
will he wired following the manufacturers color codes or wiring guide. The RF unit will
be activated using the manufacturer's tool for programming, installation or alerting.
Meter replacement data will be electronically captured during the installation process and
uploaded --Live" to the NMS database with all installation photos and data with our Field
Service Installation 'fool. The NMS Customer Portal provides the Water Utility with
"Live" updates from the field as meters are installed. All meter installation data can be
reviewed. The installation data is not available for download into the Water Utility 's
network until the data is confirmed by NMS Customer Service.
Water Utility Staff can also monitor the progress of the project via our portal and track
the following; Appointments scheduled, Appointment dates, Customer Refusals, Bad
Plumbing, Customer Mailing (notices) dates. meter testing, and if applicable Live Reads
coming in from the DCU and linked to the appropriate account. The NMS Customer
Portal is a secure web based and runs independent of the meter reading and billing
sofuL are the Water Utility utilizes. NMS IT provides access credentials to Water Utility
Staff working on the program and authorized by Water L.�tility Management. Samples of
the Customer Portal; and Field Service Installation Tool can be found in the Data
integration and IT section of our proposal.
All meters replaced will be tagged with the account information, date and badge number
of the installer. If requested and the Utility opts to avail itself of Certified Meter Testing,
the old meter will be sent to NMS' Certified Meter Testing, Facility located in Kearny NJ
for exit testing. The exit test data will provide critical meter performance data for the old
meter vs the new meter. This data will be appended to the customer account where the
meter was removed from service. This data will assist in calculating water losses through
under registration of the meter, assist in the Return on Investment calculation or the data
can be used to identify water losses within the system.
?`MS is a Preferred Installation Contractor for United Water/Suez. American Water,
Middlesex Water and Tide Water Utilities. NMS also provides meter exit testing services
to these private utilities as part of their water accounting compliance requirements to the
Board of' Public Utilities or the New York State Department of Public Service, National
Metering Services, Inc. also has reciprocal tank, and bench certifications from other
states. We included this as an optional service in our proposal to the Utility.
Paue E 19
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
National Metering Services, Inc., provides a navigation friendly web page. for the Utility
customers to access. Samples of the Home Page. Project Page and E-appointments Page
are detailed on the subsequent pages.
National Metering Services. Inc. also utilizes our web page as a customer service tool.
We strive to make the meter exchange or upgrade a cooperative and an accomadating
experience for the customer.
National Metenng
SERVICES. INC.
" yc�n rnwn
low as
l
i, liN.. eri='.4�)�L ii TLi 1-Iti� i:�Q�j-J1a JI(1�� ih„rvc ei::.l�..i. •: F:, DUI �:h. Sc 11
The Project Page NMS creates for this progratn includes:
1) Contact information
2) A FAQ's page
3) Samples of vehicles and uniforms
4) Reciprocal Links to The Utility and AMR Manufacturers
5) Internet Based Appointment Scheduling (E-Appointments)
6) Toll Free numbers to NMS' Customer Service Unit
This is included in our Proposal and available at
%kww.nmsnj.com or «u.,A.nationalmeteringserx ices.com
Page 120
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
Sample Project Web Page
National Metering
SERVICES, INC.
back
i
Press Releases:
0ifirt, Page
Luctfl Aew.�
:yM.S
Ileter .11a�rt.r acnii-er
Page12l
CustSery a7nmsnj.com
t-s88-448-oo09
Ormond Beach Water 1,110 t}
l he i { )rri3i ni! lies hass contracted,
National Mctprrna Services, to upgrade its meter
system to the latest state of the art AMR meter
reading system manuractured by Neptune TG,
Approximaick 1,800 meters %vill be upr-raded or replaced over the
next six months.
National Meterinu Services, Inc, will install the system hard,,+are,
%later meters and radio transponders.
Customers in the area of operation v, ill be no6ficd prior to the
installation services. Customers can call to schedule an appointment
upon receipt of the mail notice or use the F-Appointments feature on
our web page. Water service interruption is minimal, and the
installation duration is less than 20 minutes. Access to your home is
required.
tttl
Corporate Offices and Certified Meter Testing Facility
163 Schuyler Avenue Box 491, Kearny. New Jersey 07032
Toll Free: 1-888-448-0009 Phone 201-246-1115
Fax 201-246-1831
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
Sample: E- Appointment Request Form a. www.nmsnj.com
Nabonal Metering
SERVICES. INC.
'Ha"W:
'Toww:
'lip ce"
n[iude Asna Cody,
ErrallAddr#ML
Plaar Rhra uh ] da" w1ran i1 u wM ba bm to be a! o*rvks MD lrw-
Raquhad f itkb
ILr�rpe C! ii7.lS}
—— a..I! CIO-
"B"TkiW
b 00 AM_I r"'
Pk�afa &Poor minlnrwn P hour wiedor 1*4 am appoiewrwM ragr��
Page � 22
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
Customer Service Unit
National Metering Services, Inc. provides a full time, fully staffed, customer service
unit. We maintain sufficient phone lines to handle — - -- —
large volumes of calls during peak periods. The 4,
phone system that is employed utilizes a hunt or r
"rolling" system where customer calls are routed to — � �►
the next open or available phone line_ This prevents f'
customers from receiving a busy signal or message 1 +�
to please call later. All efforts are made to keep wait
or holding times to less than one minute. Should a ;1
customer be placed on hold for any reason our
automatic customer service messaging system advises customers of services available,
internet appointment scheduling, and information required to assist us in scheduling their
appointment.
Appointments are scheduled to be within a two hour window and special appointment
times are provided to customers requesting a specific or exact time. Special needs
appointments will be treated on a case by case basis.
Customers who schedule appointments are called 24 hours prior to the scheduled
appointment for confirmation and as a courtesy reminder.
Customer Service staff are in direct radio or cell
phone contact with Field Services and can direct
technicians to customers requiring immediate
attention or for any urgent call.
Photos of final reads are immediately accessible to
Customer Service after upload, via our internet
based digital photo recovery system. This tool serves
as an important means of verifying an exit reading prior to a meter retrofit or
replacement.
All customers will be direct mailed notices of the meter upgrade. Approximate dates
crews will be working in their respective neighborhoods will be provided with additional
project information, contact information and our internet address with instructions on
obtaining additional information about the upgrade program, NMS, and the equipment
being used.
Page 123
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
Data Preparation, Data Entry and Information Technology (IT)
With the customer account information provided by the Utility, National Metering
Services, Inc. will create a new customer database, and generate workorders. Customer
data is cleansed and processed into our custom SQL Based Data Management Program —
Basic Accounting Billing utility (BABU). Once integrated into BABU, NMS IT staff
create workorders, mailing list, customer notices and
the meter installation database. NMS also utilizes the
power of the BABU System to track inventory by size, 4q-A
type, application, new meter test data and stock
quantities. This data is sent to us by the meter
manufacturer once meters are shipped from the factory.
NMS creates a format where the information is printed in both analog characters and in
barcode on the work order. The barcode customer information speeds data entry and
processing while reducing critical errors in the new and old data being uploaded into the
Utility's customer database. All new meter information is scanned into the database for
the appropriate account, Data is posted "live" as entered into the Customer Portal_ Once
in the Customer Portal it can be reviewed individually as needed by Town Staff or
downloaded in batches into Utility's billing, program software.
*Note your billing company may charge to interface with the Customer Portal Download
feature, Utilizing the Customer Portal Download feature will prevent Utility staff having
to re-enter all of the meter replacement data manually, and will reduce labor costs and
data entry errors.
NMS Field Services records all new meter information at the installation location, out
meter data and final meter reading. Field Services also confirms current Utility customer
data, such as meter size, type and serial number while at the service address. Any
descrepencies in the data such as mismatching meter numbers are logged on the work
order and confirmed before being entered into the database. Items as identified are logged
into a report and a copy forwarded to the Utility clarification or confirmation as required.
All completed meter information data is processed and entered into our central database
at our main processing facility in Kearny, NJ. Regular electronic updates will be
available directly to the Utility on a daily basis through the Customer Portal.
Page 124
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
Sample of the Field Service Installation Tool
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
Sample Field Service Tool Data Entry Screen
+.!ir I I ..
Edit Workorder I CA"
bab?"
Cm tamer Ref -100 Active: Yes
\Lne BARREFLI, ALBA FLIT% - - --
Adclr 805 ABETO CIR 1'r
SZ . EAGLE PASS. TX '8852
Rat,te: 0.1 Boot: «' -- Am= 27 s 00 00 -
inr�.iB
Repntr Date Z t
Tech ID 776
Tecli.2 ID
Tune in
u e Our
Ietf card
Parts
IFIC Card Choose File No file chosen
Proceed to Re.ie:A
1) Customer information block - Water service customerjWSCI information (source data provided by
Utility)
2) Install block (CARD)- Additional supporting installation information, contains fields necessary for
documenting repairs, technician company ID's, installation start/end time, infrastructure support with
parts used detail and a support picture of the paper workorder filled out by the technician.
Page 126
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
Sample Field Service Tool Data Entry Screen Updated Complete
mobile.nmsnj.com 'n. Fa it.�.r wt;i,i oew,i C
ram., . babu3
1Nlobile Workorder
Customer Ref #:100 j Active: Yes
- — — Name:' 13Al2REitA, AL13A ELVIA
Addr: , 805 ABETO CIR
City.State Zip: EAGLE PASS, TX 78852
D nr.rra• AA I R-1- h"7 I Anne !e, 7'7 A•94MA All
Meter#: 8666
Meter 1D:
8666
Parcel:
Class:
Status: Active
! Pret_MXi};
TBL:
00001000
Meter Size: Sig
h1k: SFNSUS
Prev Read: 2922
Read Date:
Walk: 4700
Fire:
Sen, Pt: W
Set Date: 2002-09-
Serv. Pt: W
I Location:
01001
Meter t: - -
Read (HI):
Size:
- hi5io,Ii
Install Date: 2015-02-04
ran _
-
New Resister M
Pic Before: Pic Reading: Pic After: [Pic Module: Pic House;
4479
13�31:12 1 13.31:18 11- 13.39:S2 I 13:40:07 j 13:31:23
Repair Date: 0000-00-00 Iffech ID: 776 JTech2 ID: Time In: Time Out: I
babtr'
Page 127
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
ysfiar®t �aaterrr4
L'Inrutwn NN -auu l� .L e,• ,•, �.
�YIC Jo1a: A,c
j • ,sib I ARDMILLE LN
%'.t :-.-USA
Z'
C 1•t Watt
A—L.
?ws,... is Li..,,.,n.•::a: io. .'-.,a
L.a+L hate
JD
4'
1-11
17;1 ,freer • sa I!87
\+:, M., - 44W9 l
1 Rvf i•..at: •NI. tMVf
till' I1! I l2dflMal
U'., Re•� LLD
- -
}Ines Laanns
i
1'.. H.L•i+ lilt`
V.•Y..+ / !ci4't------
i':. iu� F:n14 -
k'v 11•M:- AFN'- ---
:VIA•dJ rr ::'Ir
:CI J.Yr..a',. J:.,/
Nip:
kAJ
b •
A—..
Rr•adelp dawn a Ir rtad,nt,
t .0 �: ,:, .
urrYD
Ditr Ti—
4J+d;wt
ro➢rues V.w R..d
I1 wr ' I
- •nl`-"'I Do 66-0D
— :.•y::14 � I
1L+n.rD
11', '. ut
,„ iX .. a. s
_.........
I' st
11.3,,"4
I It IY rri 4 �
•_I13:
fcti.;yA I
]a13-ni.lF Or•4•op
._tn Sla I`
_If,etNU
14.'JJ .
I
I1M1',n,•,
s.•tq::y I'
II.+ m #
1) Customer information block - Water service custnmer(WSC] information (source data provided by utiiity)
21 Checklist - Queries the status of a WSC (Appointment, Completed, Not Updated, Problem, etc.) including appointment tL installation dates
and appointment times.
3) Map - GPS coordinates plotted on a Google map for a WSC address.
A) Install - WSC Exit Meter information and New Meter installation data, including photos (Before, After, Reading, Module) and
individual photo EXIF date/time
5) Meter Testing- WSC Exit meter testing data.
6) Recent Reads - Last (5) readings of meter reported to AMR/AMI system. )Full History available)
Samnle Customer Portal Record View
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
IIl7l1or1Ai Rh lrhr,g I a��s.d ,
v.,,r •.,,, trsn
canvc r.rc
( nrrnn.rr Pnnn6 14r4 nrrl Li— nE,%10
li i1ns.+•+ L P,wNcl Slanti C,rlw Awowrwwl. Rwvu.r tw,t.A R+wn, (LrrWlx
LJ4ar1 &arur I'ad,
C 2cb?orµ IInS•y. I C,+ °. l..nflyd-1-tA.JJTa l IUnn Tie Co..r total Acr,,, lqw-
Datr Pre6 Cwut
h-,tr11rA I^:'J< \Jf U: 1 }•.—"--;---J 'V.. 2 r41: D r l'w•l R.IrI••..I ,irrrs 1209
\rr �.MneA I Pi:(!N 8
AJd Vu - 9 •• h J Y." - AI: _..L`i`.` s-run' �N
7,11 7.n` y11
_T:J s}c
•n tia'. '4ai' {omolnad Rnal0?S8
'U.J. r,.r,, 11
i Todu. 9;r: � � tr.`1•. ^r 11 -'�< `n:-.',..;1 BI I , I4.14
;n,��= ')•tiY
:a:a:yrll �`l�
j n4Tm•1 �' I1SW ISa. ���. Y���. 'j ,11` �i � � Rruulraus.ltcfi
can rra j�Jla•ll-3� __ r— 'il`.S.J... S .`._
_t:'- -•: ' H3 I � vSrnf�. �"V
`,M1IJ "+:1 �1.'<i
C61 fJau lm lhir,l."'t"nJ AAITT
A:7Inw rnv- rn tit M — _ .I o —AT.""TM
L .,,, U+,. _,I. ,.1 •I/ •1_ i.l Jy > CAL. C. r-j
u
.J:1,1.9: �u hHUlt.
'Ol1-±c-G'
-T' _ 11 j0...
t .,.1 uatc :u, ;l.l :,l• p1- •.>F ra j
_ -
a.nr..>,.p.ra,•�rr.un,.r�.wJ...r.r.r.. ,..w,. w..0 �.,..,,,t ,r ,... ^
._...—"
V, ru.i1°,.,.�.,°.L.w.lan.. . r..ik r..l„r. r,i.i°i �.,i•. c.•.r.I M•.. � v,a.�,. � x �.
1) Complete Database String Search
2) Customer Project Progress Reports - Blocks in this view can be enabled / disabled by customer request. Sample hlo(ks include (but not
limited to):
a. Job Progress - Quick summary of entire project.
b. Project Stats - Completed installations by utility's reading order (i.e. cycle, route, book,
zone, city).
c. Appointments Report -Scheduled appointments (2 week lead)
d. install Reports - Installation reports by day, and date range, includes meters with no recent
DCU reads in addition to had DCU
reads.
a. Checklist - Complete Project Checklist broken down by individual record status.
f. NTVIS Export / Billing System Import - Completed Installations Cxport Status, enables the Billing Utility or County Staff to track
data that has been completed and uploaded into the billing system.
g. Problem Report - Report on meters that could not be installed li.e. Can't Locate Meter Pit, Customer Refusal, Bad Dog)
Customer Portal Description
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
e�
i
=
V :
;:
1
Y
I
T
I
1
--
y
-
K
,0;
to pig,
H
9?�
p
l W w :: fu
�G r .�° C
of t. F a � x: f 4(
W
3
r R
9 N a a
ee
C
VFW
W
!I
SI
I
C,
j
C
Page 130
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
5/PY1fi5 9[
z•
3'
1*
Se h
fr F I
I
I L Y-I =
Y1ifk ll.rO.S
gtr11 AW,
Twrrc, 9 USA
_ I 1-1
I I
Y
.u-n
0-1
F141
�.
-
YwrTw USA
O.S• �Yl•
t'.Lt
1 l'dr
0.0
M'wkJ
1W.N41 L111 iPeE1.l�-LpE
.JKKIUS
--
T7riSr L13
}.f.
Pnf7 201.4
i+-i• j
2RL&t -AL11
Dar
YwrTowl USA
04
r.n'
---_
TwrTo 11511
dar
�.15J4.70M1
Ik.iMU-KU
f.vinDl1A
Yllufr , w-USA
(� VJ
Ttin
r�[r
-
�p{i
f1woa
kilt 44 M-Hli it I&WMS
W"fl2:w
TMKTLM
11HE -MV
raurleve-USA
i.p.0 aYpt' I.,r,LLR.p, Al
ha,•r«rr Tnnk.irer• 1"W' rx.,a1111a,. s-1;:,.u"I""'"` r
LWk Ja sa lhv. rear. irya. I1\IT 1 'R,r .d Arry jl09 •t-:_ r11 l
1- 1-1 J {d;ual dT tal: Ilr "a N -lJ
' •': a410
l
iewPl.rrll area �91E9
I
_ - - r - — - i {
—'FT-1
F
t3l;l
y
_
';
•i:t if
nnr
7;1-s._;:
�9.�-.�g.
4 ar.?
:ar'x�as
F—=i
�htF9
�r'
rr.,.,1,. I
. <_J'-
fi• � rl
� Il 1
r-- 1'i ?
9,'6C'1 n •.rii`4r.d Ti.✓Fa..r4 M.:. .,.LJr. AF.... v'r.W.+l yr.r.yi Sm k.. [�
♦m u.J....n• ..+n,.,r.a..F w,rr . ,.Mw.e.wa .nP.......r h.r,Mw...+..... ...n
Lrn. T.urr..
%d1Pu4 Im.P iitt45
.x.Plm W lwtdk (N. R. mfihi: Lf!!4
Iv.k.s�. r„ra �Taal,4lr.ralj f
,p\t4
I
lF
t
IL��i—
IL 1]tj
?
1
I
Yauelimsi-USA
!) Complete Database String Search
2) Appointment Status Bar AM/PM by Date (6 week tead)
3) Project Progress Reports (Repair Appointments, Daily Installation Report with counts for appointments and door to door solicitation,
Project Checklist, Infrastructure Report, Issued Repair Workorders, Exit Meter Testing)
Customer Portal Main .Menu Screen View
slr! S
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
Field and Service Personnel
W
&#, ►JLrisiix
a.) All NMS personnel assigned to the project will be in company uniform, have a
picture 1D and wear a meter installer badge indicating the Utility's project. All
installers will be registered with the local Police Department prior to commencement
of the project.
b.) NMS will provide a list of personnel assigned to the project including the chain of
command and daytime telephone numbers. This list will be provided prior to
commencement of any work.
c.) NMS enforces strict discipline and good order among its employees. All employees
always have a background check performed on them and a copy will be forwarded to
the Utility.
d.) In the event the Utility notifies NMS in writing of any person whose work is, in its
opinion, careless, incompetent, disorderly or otherwise unsatisfactory. such person
will be discharged from working on this contract and will not again be employed on
this contract.
Page132
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
e.) NMS employees are routinely tested for substance or alcohol abuse as allow-ed by
law. NMS provides a safe and drug free work place and enforces a zero -tolerance
policy. NMS employees are screened for substance abuse at time of hire and then
continually by lottery or complaint.
f.) All NMS Field Service Staff are OSHA 10 Certified and Confined Space Certified.
New hires are required to complete the OSHA 10 courses at the time of employment.
*See attached NYS DOL Notice - Labor Law §220. section 220-h.
g.) NNIS employees will not and are not permitted to solicit work from Water Utility
customers during the term of the contract, including a period of 1 year after
substantial completion of the project.
Vehicle Identification
All NMS vehicles have company identification permanently displayed on their vehicles.
All hired vehicles or privately -owned vehicles used for the project will have appropriate
signage identifying the vehicle as an NMS service vehicle with contact information
clearly displayed including toll free number and website. All vehicles owned or hired will
be registered with the local Police Department and a detail of the service vehicle will be
provided to the Water Utility. The detail must be updated when vehicles enter or are
removed from the project
Working Hours
a.) Work performed under this contract will be performed between 8:00 AM and 5:00
PM, Monday through Friday. Saturday schedules will be added as required by
customer request.
b.) Customer Service Hours are Monday — Friday 8:00 AM to 5:00 PM. If installers are
scheduled to work on a Saturday, customer service is staffed to support or assist the
installers as needed.
c.) Areas of work and scheduled appointments are forwarded to the Water Utility the day
prior. This enables Water Utility staff and local authorities to have knowledge of
areas of operation, appointment request volume, and where installers will be
soliciting door to door.
d.) Installations for industrial and commercial facilities will be scheduled at a time
acceptable to the facility owner and, if applicable, tenant. Scheduling will be done so
as not to interfere with their normal operations.
Qualifications / Training
a.) All installation work will be first class in all respects. Employees thoroughly
experienced in meter work will perform the installation of the gas, water meter and
electric meters.
Page 1 23
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
b.) A combination of class room and field training is incorporated into our training
methodologies to ensure that our employees are capable of professional quality work.
c,) Only employees of National Metering Serviees. Inc. will be utilized on this project;
No subcontractor will be hired for this project.
System Integration
NMS will utilize our computerized tracking system that coordinates scheduling with
actual production totals and the monthly payment requests. This system will be fully
integrated with all phases of scheduling, production, customer contact documentation,
inspection. and accounting. It will be capable of providing the Utility with a hard copy
and an electronic cop), of monthly production, status and problem accounts.
This report will be made available to the Utility and submitted with pay requests.
Project Office and Storage Facilities
a) Ample storage facilities for all company materials, equipment, tools and supplies
required for operations will be provided by NMS.
b.) Office space for staff and telephone to receive customer calls and process meter
installation data will also be provided by NMS,
Time Table
National Metering Services. Inc will strictly adhere to the contract timelines as stipulated
in the proposal documents. Any deviation increase or decrease in installations will be
done in conjunction with the Utility.
Installation Warranties
All installation work performed under this contract will be guaranteed AS SPECIFIED
IN PROJECT PLANS.
Leaks reported AS SPECIFIED IN PROJECT PLANS, will be repaired by the contractor
at no additional expense to the Utility or its customers.
Page 34
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
Summary of National Metering Services Proposal
Items included in the unit cost:
✓ Meter Installation Labor —Wages, Extended work hours. Saturday hours and evenings
included, including door to door soliciting and handout notices
✓ All transportation, fuel and insurances, installer uniforms, tools and equipment
required for installation and testing of meters
✓ 3 customer notices by US mail — Initial. second and final. After final notice the Water
Utility will need to assist with stronger notices or action
✓ Gaskets and ancillary items related to meter installation services staples, tape. wire
ties, clear caulking
✓ Installation Photos -- Before, Reading (old meter), After (installation of hew) and
remote mount -- appended to database installation records in BABU -- copies/access
provided to the Water Utility.
✓ Warranty for leaks reported after installation AS SPECIFIED
✓ Repair or replacement of plumbing damaged during the meter installation IE: any
broken fittings, valves or piping that occurred during the meter replacement
✓ Responsible for any damage to meters or fittings due to cross threading over
tightening of couplings
✓ Appointment scheduling and customer service — toll free number
✓ Printed materials and Postage - Customer Notices (1) & Wort: order cards
Data base creation and management of meter installation data. Data entry — All new
meter information will be uploaded into our database for electronic transfer to the
Water Utility. ]he Water U1llirjr will he respon.sihle_for any interf ke charges from
their proprietary billing company.
✓ Call Center — for appointment scheduling and confirmation. Call center will also be
able to assist customer with questions about the new system
✓ Project Web Page detailing work being performed with samples of uniforms, vehicle
markings, emergency numbers and reciprocal links to meter manufacturers for
product details and to The Town's home page
E-Appointments Internet appointment scheduling tool for resident to use
✓ Customer Portal — NMS will provide the Water Utility access to our database via the
internet so actual installation records_. including photos, can be reviewed and
accessed by staff as needed during the project. NMS will keep the portal active for a
period of 1 month after completion of the project. Should the Water Utility desire to
continue to access hosted account data NMS would be able to provide same under a
separate hosting agreement.
Page 135
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
Quality Control and Testing Policies
NMS will supervise and direct the work competently and efficiently, devoting such
attention thereto and applying, such skills and expertise as may be necessary to perforni
the work in accordance with the Contract Documents. The sole responsibility for the
means, methods, techniques, sequences and installation work will lie with NMS. NMS
gill he responsible to see that the finished work complies accurately with the Contract
Documents, NMS will be responsible for meeting all applicable codes associated with all
aspects of the installation_
NNIS will test each meter installation upon completion with factory certified equipment.
After installation, the AMR device will be programmed or tested with handhelds
authorized by the manufacturer for testing and programming meter equipment.
NNIS Nvill provide its ow-n program equipment to its installers. The programming,
equipment is and will remain the property of NMS.
Our Project Managers and Field Supervisors routinely check work performed in the field
to verify quality installations. We have the knowledge and equipment to repair any
damage incurred to service or customer piping, during the change -out process.
Page 13b
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
Benefits of Selecting National Metering Services, Inc.
Some of the I ey features included in our proposal that we «ould like to bring to the
attention of the committee:
Certified Exit Meter Testing — Optional for an additional fee -National Metering
Services. Inc. is certified by state governmental entities to test water meters. Exit
testing of the meters being replaced is a practical solution in accounting for water loss
due to under registration of the older meter system. "this data can also be used to
address customer complaints about higher water bills after the new system is
installed. The test data is compiled into an electronic database for eas}' reference. It is
also used to generate revenue recovery forecasts.
Longevity -- NMS is a specialty service contractor with over 213 years in the meter
installation industry as National Metering Services, Inc. The combined experience of
Executive Management of NMS exceeds SU years.
Community- Involvement - NMS initially mans the project with its New Jersey
based crews. Working with the Water Utility Human Resources, local personnel are
hired from the project area. The new employees go through installer training, and will
be assigned to the local project. When the project is complete, the local installer can
move with National Metering Services, Inc. to another project. It is NMS' intention to
man the project with our existing labor force already experienced with the proposed
system. Additional installers will be hired as outlined above.
i Extensive experience — NMS has experience with all the latest AMRJAMI
Technology available. All our technicians are highly traincd through a series of
sessions including, classroom, field and manufacturer. NMS employs over 100
people.
We look forward to working on this project with the Utility.
Page 1 37
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
Optional - Certified Exit Meter Testing Program
NMS will provide certified, exit -meter testing for all meters removed for accuracy during
this project. NMS' testing, facility is certified by local and governmental entities. All
testing performed will be in accordance with AWWA standards.
The purpose for testing
the old meters is to shove the actual water loss through under
registration of the existing meter. The test results will be in a
17,3 WAIU kL. D1.
spreadsheet format (Excel) and include the following data.
*Fh 14ISS060
Address, date, serial number, final reading, High flow, Med
Wr 004113Z
flow results of both old and new meters, notes, if any about the
6-14-06 1W
condition of the meter (stuck, broken glass, etc.) The new meter
test data information is also entered into the customer database.43
p"
This is where a comparison of performance of the new meter's
accuracy can be compared to the old meter's accuracy. This
6
data can be used to identify losses of water and revenue and to
calculate the revenue recovery generated by the new system 's
implementation.
NMS' proposal can include provisions for exit testing of all replaced meters during this
project. Certified meter test data will be provided to the Utility in an electronic format.
Page 138
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
Meter Installation and Testinj Equipment
Page 139
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
OSHA 10-hour Construction
Safety and Health Course — S1537-A
Effective July 18, 2008
This provision is an addition to the existing prevailing wage rate law, Labor
Law §220, section 220-h. It requires that on all public work projects of at
least $250,000.00, all laborers, workers and mechanics working on the site,
be certified as having successfully completed the OSHA 10-Dour
construction safety and health course. It further requires that the advertised
bids and contracts for every public work contract of at least $250,000.00,
contain a provision of this requirement.
NOTE.
The OSHA 10 Legislation onhy applies to Korkers on a public work project that are
required, under Article 8, to receive the prevailing wage.
&rtifirafv of (gu lefion
C"
Clis LFrtifirs z1vit
william d casW
is Mearilr-h this rrrtiftr:ttr far
OSHA 1 G Hour ConslrucliDn lr}duslry Outreach
Credit Hours; 10
Ceomp)&Han Di11e: " . "Oe:2011 16 '6 GET Ceri irate Number 2137974
r
SbAnnt Signstum
Michael M,Psap. Trainer C 0034819 and G 0021414
a 13801 mwih w par- Suge 00 o Al oNxi rX 78737 + SM-360 TRVG • -v SWIloom0 cour
Page 140
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F3OF65AAACB
Contracts on Hand
Date
City
State
Project Description
Contract Amt
Contact
Phone tt
2018
Fairlawn
NJ
Furnish and Installation of 4,000 AMR meters
$400,000.00
Keith Garrison
201-794-5300
2U1fl
Newark
NJ
contractfor testing,calibrating and replacing
S500,0DU.00
John Williams
(973) 7:33-$538
large meters 2" thru 2T
2018
FrankhnScluare
NY
Installation of 4800 residential water meters
$500 000.00
Steve Meehan RIO
609-315-1618
& exit test all meters removed
Supply
2018
Carmel
NY
Installation of 4,500 AMR/AMi Water meters
$800,000.00
Rich Franzetti PF,
(845► 628-1500 eKt 181
supplied by Carmel Water Utility.
Carmel
2010
Buchanan
NY
Furnish and lnstallation of 900 AMR/AM]
$135,000,00
William J. Angioldlo,
(845) 279-2220
meters
P.E-
Installation of 3,000 residential water meters
Bruce H. Phillips, PE,
201f1
Belleview
FL
and installation of back0ow preventers (Dual
S250,000.00
352-233-2110
Check Valves), exit test all meter.% removed
PLS
2U I8
Suez West Milford
NI
Installation of 3.000 residential water meters
$238,000.00
Matt l3iagmi
(201) 750-3439
& exit test all meters removed
2018
Suez Water - West
NY
contract for replacing large meters & UMF's
$,1 r 0.040.00
Frank Wyrustek
(914} 637 5306
Chester
3" thru 6„
Supply and Installation of 11,000 water
201.E-2019
St Augustine
FL
meters with Neptune R 90OV4 exit test all
$4,025,000.00
Sharon Whitener
(904) 825-1010
meters removed
2014-2019
Ormond Beach
FL
Installation of 11,000 residential water
$450,000.00
Sam West, Meter
(386) 675-3258
Meters with Neptune R 900
Reading Supervisor
Installation of 16,000 residential water
2U17 2018
Seminole County
FL
meters and installation of backflow
$1,2U0,DDO.UO
Robert GreenField,
(4U7}665-1737 OfFice
Government
preventers (Dual Check Valves), exit test all
Operations Manager
meters removed
Installation of2,000 residential water meters
James Marino, Field
2017-2018
City of Northport
Fl,
with Neptune R 900
$75,000.0D
Service Specialist-
941-240-8011
Utilities
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
2017-2018
City of Punta Gorda
FL
Installation of 14,000 residential water
$500,000.00
liic4t Kemp, Fortiline
407-340-5674
meters
Town of Muunt
Supply and Installation of 6,500 Badger Orion
2017
Pleasant
NY
Cellular
$1 $00,000.00
David Smyth
(914) 831-1062
2018
Township of Verona
NJ
Supply and Installation of 2,000 Netpune t-10
$50,000.00
Charles Molinaro
(973) 857-4804
meters and Neptune R900i v4
2016-2019
Suez Water -Bergen
NJ
Installation of 90,000 Sensus Flex net Radio
$6,800,000-00
Scott Toscano
(201) 750-3439
County
Transmitters
2036
American Water
NJ
Age replacement of 3,200 water meters and
$150,000.00
Kevin Nugent
(73-L) 489-I411
Short Hills
radio units
2{116
American Water
NJ
Age replacement of9,000 water meters and
$575,D00,00
Lenard Jean -Laurent
(fl56) 255-2034
Delran
radio unit,-,
American Water
Age replacement of 2,000 water meters and
2010
Plainfield
NJ
radio units
$140,000.00
5uni1 Luther
(908) 791-3427
contract for replacing large meters & U MI 's
201B
Suez Water - Nyack
NY
3" thru G"
$325,000.00
Frank Wyrostek
(914) 637-5306
Middlesex Water
Age Replacement of 6,000 water meters.
2014-2015
Company
N1
Certified exit meter testing.
5440,000.00
Grr K Risoldi
[732) G34-1500
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
NMS' Project History &
References
Date
City
State
Project Description
Contract Amt
Contact
Phone Number
2017
Isle of Wight
VA
Supply and Installation of 2,500 Netpunc t-10
$30,000.00
Steve Hatcher
(757) 365-1650
naetcrs and Neptune R900i v4
Supply and Installation of 2,000 Netpunc t-10
2017
Village of Santis Point
NY
meters and Neptune R900i v4
$433,000,00
Brian J. Gunderson
(516) B83-3491
American Water Belle
Age replacement of 8,100 water meters and
2016- 2017
N I
$5000.0U
5%
lobo Hoffman
(908) 431-3226
Mead
radio units
2017
Township of Verona
NI
Supply and Installation of 2,000 Netpunc t-10
$50,000.00
Charles Molinaro
(973) 857-4804
meters and Neptune R900i v4
2016
Borough of Red Bank
N)
Supply and Installation of 4,500 Netpune t-10
$1 952,000.00
Tom Branch
(732) 620-6188
meters and Neptune R900i v4
Village of Sleepy
Saupply and installation of 1800 Badger
2016
Hollow
NY
Meters with cellular radio Transmitters
5550,000.04
Dan Peluso
(974) 366 ;103
2016
Zcphyrhilts
FL
installation and retro-fit of 13,000 Neptune
Installation
John Vlajcevir
(602) 710 0502
water meters and VIV Radio Transmitters
2015
Town of Newburgh
NY
Installation of Badger RCDL-25 meters and
$421,000.00
John Platt, DPW
(845) 564-7813
endpoints
Commissioner
2015
American Water
NJ
Installation of 5,000 Hersey composite meters
$400,000.00
Sunil Luther
(908) 791-3427
and hot rod radio units
installation of 2,000 Neptune water meters
201S
Allainucby
NJ
with r-900 radio transmitters and exit testing
$180,000.00
Nancy McCabe
(908) 852-6356
of all old meters
2015
Easton
PA
Installation of 15,000 5ensus Flex net RF emits
$420,000.00
Mike Truesdale
(704) 724-1701
io existing meters
2015
PortAran.sas
TX
installation of 3,562 water meters 3/4" thru
$166150.00
Chris Phillips,
(877) 747.3656
1" with GPS Coordinates
Hydra -Pro Solutions
installatinn of 4,000 Magnetic Drive Radio
Robert 1. Mangan, P.E.
2016
Village of Garden City
NY
Read Meter 5/8" to 2"
$449,424.50
Director of Public
(516) 465-4000
Works
St Mary's
installation of 10,000 Neptune F,-coder 1 I1900
2013-2015
Metropolitan
MD
compatiable water meters and registers, and
54,700,000.00
Dave F.Iberti
301.737-7400 ext 222
Commission
new meter, pits
United Water - New
Installation of 3,000 Sensus Flex net RF units
2015
Rochelle
NY
to existing meters
$750,000.00
Frank Wyroslck
(914) 637-5306
2015
ilnitPd Water Mid-
PA
Installation of 6,174 Neptune Meters and AMR
$279,000.00
Jordan Judith u
I i
(717) 561 1103
Atlantic
Units inside residences
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F3OF65AAACB
NMS' Project History &
References
Date
City
State
Project Description
Contract Amt
Contact
Phone Number
201 ,
United Water Mid-
DF
Installation of 8,100 Neptune Meters and AMR
$41.6,130.00
Judith Jordan
(717} 561-1103
Atlantic
Units inside residences
2013/2014
United Water - New
NY
Installation of 18,000 Neptune R900 RF units
$400,000.00
Frank Wymstek
{91A) 637-5306
RorhFlle
to existing meters
2014-ZUla
Eagle Pass
TX
Installation of 13,000 Master meter water
$1,'lQO,000.00
Jaime Kypurous
(830) 776 0077
meters with radio transmitters.
2014 2075
Northy Penn Water
PA
Installation of 26,000 Sensus radio
a610,000.00
Gary Paul Razer
(215)855 -3617
Authority
transmitters.
Installation of 800 water meters and Scnsus
Ralph Blakslee,
20i3 2015
Nelamg
NJ
transmetters 5/8 thru 1" in 3 phases
�75,U00.00
Administrator
(973) 347-0252
1013
Clear Lake City
TX
Installation of 17,000 Neptune water meters
58,400,000.00
Edward C. Stretch P£
713-266-6900 ext
w R450 transmetters 5 8 thru 10"
2457
2U13-Z015
Clinton
NJ
Installation of 2,700 Neptune meters and
$300,000.00
Roger Plaisted
(908) 7352265
R900i Ecoder tneters
Installation of 16,000 Neptune meters w R450
2013
Greenburgh
NY
radio including the Installation of fixed based
$1,900,800,00
Steve Meehan
(609) 315-1618
AM] infrastructure
United Water Mid
Installation of 15,700 Neptune Meters and
Steve Metr.ler,PF,
2014
Atlantic:
PA/DE
AMR Units inside residences
$1.7r�0,000.00
Senior Engineer
(777) r �61-1103 x16r�G
Installation of 10.000 Neptune residential and
Rick Wilson, Asst.
2014-2015
City of Port Orange
FL
commercial water meters and Scnsus Flex Net
S1,000,000.00
(386) 506-5953
AMl meter reading System
Super Utilities
United Water
Installation of 12,000 water meters 5/8 thru
ZO13
NJ
7 V and Aclara Fixed Network radio
$1.497,000.00
Vito Spadavecchio
(201) 634-4247
Bayonne
transmitters
2013
United Water •Nyack
NY
Phase 3 - contract for replacing large meters
$520,000.00
Frank Wyro4tek
r
(914) 637-,306
UME's 3" thru 6"
2013
Saugerties
g
NY
Installation of 1,800 water meters and Scnsus
$235,700.00
Paul Van Wa g enen
(845) 338 7622
transmetters 5/8 thru 10"
2013
Middlesex Water
NJ
Age Replacement of 3,000 Neptune water
$220,000,00
Jim Hutchinson
(732) G34-1500
Com an
meters. Certified exit meter testing,
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
WS' Project History &
References
Date
City
State
Project Description
Contract Amt
Contact
Phone Number
Replacement of 3,0U0 water meters for PSC
2013
Tidewater UtiIitie.s
DE
required periodic replacements. Certified exit
$138,000.00
John Fkard
(302) 218-4370
meter testing.
2012-2013
Daytona Beach
FL
Installation of 25,800 residential and
$986,000A0
Frank Van Pelt
(386) 671-8143
commercial water meters and Sensus Flex Net
21113
Maysville
OH
Installation of 6,600 Sensus 14ex net radio
$175,000.00
Mike Truesdell
(704) 597-6425
transmitters
Installation of 6,300 Neptune R900i radio
2013
Pearland
TX
$113,400.00
Pamela Thompson
(281) 652-1604
transmitters
2013
Wakefield
MA
Installation of 750 water meters 5/8 to 1"
$8Z,500.00
Caroi Antonelli
(781) 246-6306
2012
Spotswood
NJ
Installation of 3,000 water meters and Sensus
$245,000.00
Ryan Johnson
(501) 650 4527
Flex Net transmitters
Installation of 180U Sensus water meters and
2012
Northy Penn Water
PA
check valves along with drive by radio
$837,000.00
Gary Paul Razer
r
(215) 85a-3617
Authority
transmitters,
Supply and installation of 900 Badger meters
2012
Village of Red Hook
NY
with integrel Orion Transmitter
$450,000.00
CT Male Associates
(519) 786-7400
Installation of 10S Neptune 5/8 water meters
2013
ncWWA
N1
and ball valves
$16,470.00
Ed Mills
(845) 486 3625
Installation of 5,500 Neptune and Sensus
Z012
Upper Southampton
PA
water Meters with Itron drive -by AMR
$1,000,000.00
Robert Cambrll, PE
(215) 327-5B02
including 750 M-LOG leak detectors
Installation of 10,000 residential and
2U] 2
Danvers
MA
commercial Neptune water meters and
$1,8n0,000.U0
Tim Corrigan, PE
(978) 532 1900
11,800 electric meters • with Energy Axis
AMR System bV Elster
contract for replacing large meters UME's 3"
2012
United Water Nyak
NJ
thru 6"
$260,000.00
Frank Wyrostek
(914) 637-5306
contractfor test ing,calibrating and replacing
2009 - 2012
Newark
N J
large meters 2" thru 20"
$500,000.0U
1 ohn Williams
(973) 733-853a
Middlesex Water
Installation of3,000 Neptune water meters
2012
NJ
and Itron RF radio units. Certified exit meter
$220,000.00
Greg Risoldi
(732) 634-1500
Company
testin .
Installation of approximately 8,500
2011-2012
Bellville
N1
residential and commercial water meters -
$900,000.0U
Ryan John,,on
(501) 650-4527
Sensus Flex Net
Installation of approximately 10,000 water
201 3 2U1"L
Yorktown
NY
m
meters and Sensus Flex Net fixed network
$1,200,ODU.UO
David Rambo
(974) 245-6111
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
NMS' Project History &
References
Date
City
State
Project Description
Contract Amt
Contact
Phone Number
,Supply and installation of 6,000 Neptune
Robert A. Bennett, P.E.
2011-201 Z
Johnson City
NY
meters and R900i Ecoder meters in
$1,850,000.00
Director of Public
(607) -197-3031
residences
Services
LU1"l
Medicine Lodge
]iS
Installation of 1200 water meters - Sensns
$Ci2,00D,D0
Ryan Jahnsrtin
(501) 65045Z7
Flex Net
2011
Middlesex Water
NJ
Installation of 4,000 Neptune water meters
$250,000.00
Greg Risoldi
(732) 634-1500
Com pan
for age change -out
Z009-2010
Oxford
MD
Supply Installation of 500 Neptune c-coder i
3250,000.00
Scott Delude, Director
410-2Z6-5740 Office
of Public Works
433-262-2863 Cell
2010
Reading
PA
Replacement of 10,000 water meters with
$1,100,000.00
Dean Miller
(610) 6SS-6084
Master Meter Dialog 3G AMR in residences
2010
Fallsburg
NY
Supply & Installation of 2500 Residential
5350,000.00
Frank Laurendi,
(716) 688-0766
Meters • Badger Orion
Wendell En ineerin
Supply and installation of 20,000 Neptune
201D
Enid
OK
meters and R4S0 fixed base network
$7.1 D0,I54.0D
Robert Hitt
(58U) 61 G-7261
2D1U
Kearny
NJ
Supply and instailation of 7,000 Neptune
51,750,000.00
Rich Ferrorrlli
("Z01) 99;-2671
meters and R900i meters in residences
Replacement of 11,000 Electric & 10,000
2010
Garden City
KS
water meters with Sensus Flex net fixers
$475,000,00
Dwayne Noel
(501) 650-4526
network
Installation 1,000 water meters to Sensris
Calvin A Bonenherger
2010-201 1
Rising Sun
MD
Flexnct Network AMR-
5150,000.00
Jr., CBl 'Gown
(41 D) 658-5353
Administrator
Supply and Installation of 2,000 meters and
Jason P. Loar PE., Davis,
2010-2011
Crisfield
MD
pits for both residential and commercial
$1,200,000.00
Bowen &Friedel, Inc.
(410) 543-9091
customers
2010
Mannheim
PA
Installation of 2,750 water meters with K.P
$371 000 00
Dave Frnicle
(717) 665-1762
Electronic radio transmitters.
Installation & Retrofit of 150,000 gas and
2004-2009
Corpus Christi
TX
water meter to Hexagram's Fixed Network
$4,300,000.00
Michael Cepar,anno
(713) 40B-2030
AMR.
2009
Mooresville
NC
Replacement of 9.500 Amro registers & nidio
5200 000 00
Jeffrey Carpenter,
(704) 799-4,292
transmitters.
Water & Sewer Super
2009
Seguin
TX
Installation of 8,000 Neptune water meters &
$396,000.00
Chris Phillips, II.D
(512) 944-8846
Hexa rant radio transmitters.
Supply
200A-2009
Northern Kentucky
KY$2,]
Installation of BO.000 Badger radio
0U.[i00.0D
MarkLuftland
8595784891
Water District
transmitters
Vanessa Ne&ick-
2009
Falls Authority
PA
Supply lnstaflation of 4500 Neptune e-coder i
$Z,300,000.00
Remington & Reach
(85h) 795-9595
Fn .
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
WS' Project History &
References
Date
City
State
Project Description
Contract Amt
Contact
Phone Number
2009
Greenwich
NJ
Installation of 2,000 water meters with K.P
$180,000,00
Bob Schoorh
(856) 224-0373
Electronic radio transmitters.
2009
Pasadena
TX
Installation of 18,000 Neptune registers &
$200,000.00
Mark Gardenmal
(713) 475-7835
radio transmitters_
2009
City of Albuquerque
NM
Test and repair of 180 large Sensus meters 3"
$75,00U.00
Chris Phillips
(512) 944.8846
thru 8"
2UU9
Vkllage Highland Falls
NY
Supply & Installation Badger water meters
5452,800-OU
Kevin Hurst
(845) 446 3Z5Z
and radio's
Dennis Yoder-
2008
Haddonfield
NJ
Supply Installation of 3000 Neptune a -coder i
$1,200,000.00
Remington & Vernick
(856) 795-9595
Eng.
Installation of 7200 Hadger meters with Orion
Margaret McCarthy,
2008
Newburypnrt
MA
radio transmitters
$875,000.U0
Weston & Sampson
(978) 532 1900
2008
Woburn
MA
Supply & Installation of 1,000 Cornmerckal
$690,UOO.OU
Margaret McCarthy,
(978) 532-] 9D0
water meters & Aclara fixed network
Weston & Sampson
2008
Talladega
AL
Replacement of 3,5009�i0eters with Neptune R-
$240,000.00
lames Brasher
(256) 362-6211
2005-2008
Hartford
CT
Retrofit of 50,000 Neptune meters with Blue
$2,500.000.00
Harvey Wall
(8601 278-7850
Tower radio transrnitters,
Installation of 20,000 Sensus flex net radio
2007
Apopka FI.
N�
S240,000.00
JefFPlaRucr
(407) 703-174N
transmitters,
20U'l-20U8
I lempstead
NY
Installation of 7,500 Srnstks water meters 5/8
b1,258.000 OD
Anthony J. Zalak
(631) 231-2220
thru 2"
2006-2007
Brookline
MA
Installation of 8500 AMCO water meters with
$875,000.00
Andy Papperstergion
{978) 532.1900
I1exa ram's fixed network AMR.
2005 20D7
Malden
MA
Installation 11,000 Neptune E-Coder and
$1,075,000.00
Emerson'feal
(781) 397-7162
R9005iies 5 8" thru 8".
2DDb
Corpus Christi
TX
Installation of 1,000 Tropos Wi I nodes to
$] OD,004.00
Michael Ceparannn
"l.0
(713) 40H '0
read as & water meters
20U5-2005
Danbury
C"I
Supply & installation 10,000 Badger Meters
51,500,000.00
Charles Kindya
1203) 797-4539
and Itron ERTs.
Installation & Retrofit of 3,500 Neptune water
2006
Montclair
NJ
meters and R900 RF radio units. Plus
$255,150.00
Mike Locascio
[973) 744-4600
certified meter testin .
ZOOS-Z006
Norttrglenn
(=0
Supply & Installation 7200 Badger Meters and
$1,Z00,000.00
Norman Bull
(303) 4_�U 4UU5
Orion transmitters,
2005
Fall River
MA
Retrofit 18,000 Neptune arb v meters with
$324,H25,00
Jitn'I'errio
(508) 324 2335
R90D radio transmitters.
Installation of 1,400 Badger meters with
2005
Ellenville
NY
Orion radio transmitters. Plus certified exit
$106,000,00
Jason Ballard
(518) 218-1801
meter testing.
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
NMS' Project History &
References
Date
City
State
Project Description
Contract Amt
Contact
Phone Number
2005
Jersey City
NJ
Test & Repair large water meters 2" through
$25,000.00
Rajiv Prakash
(201) 420-084 5
6„
Supply & Cut -In Installation of S,400 Neptune
2005
Kissimmee.
FL
water meters with touchpads for rer.lairned
$460,006.00
Mike Johnson
(407.1518-2269
water lines.
2005
Celehration
i 1.
Cut in of 1,800 reclaimed water meters and
$125,i10a.00
Brian Smith
(407) 566.4126
meter huxes for irrigation line.
Supply & installation of 450 Sensus touch
2005
Rockaway Borough
N)
read water meters. Plus certified, exit meter
575,000,00
Sheila Seifert
(973) 627-1B84
testing.
Installation 4,900 NeptuneT-10 watermeter
2004
Orange
NJ
and R900 radio transmitters. Plus certified
$1,470,000,00
Tony Stills
(231) 1326-8470
exit meter testing.
Installation 7,500 Neptune T-10 water meter
ZC03-2004
Cortlandt
NY
and R900 radio transmitters. Plus rertified
$1,634,502.50
Edward Vargana
(914) 734-1026
exit meter testin .
Installation & Retrofit of 1,000 Neptune water
2004
Montctair
N1
meters and R900 radio transmitters. Plus
5200.000.00
Mike Lorascio
(973) 744-4600
certified exit meter testing.
2004
e Shade Maple
p
N J
Installation of 500 ABB Scancoder water
$200.00
S,D
Bill Butler
(856) 486-7450
meters.
Installation of 850 Badger water meters with
20U4
Woodstock
NY
Orion radio transmitters- Plus certified exit
$78.965.00
Paul Vail Wagenen
(845) 338-7622
meter testin .
Installation of 1175 Badger meters with Orinn
2004
Voorheesville
NY
radio transmitters. Plus certified exit meter
$86,500.00
Will Smith
(518) 765-4512
testing.
Brentwood Estates. Supply & Cut -in
2004
East Fisl+kill
NY
Installation of 300 Sensus water nieters with
$100,000.00
Christine Mitchell
(845) 562-3430
meter setters and dual check valves.
Supply & Installation of 4,500 Badger meters
2003
Bordentown
NJ
with Itron ERTs, and new valves and dual
$1,230,000.00
Don Russo
(610) 313-3100
check valves.
2003
Roosevelt
NJ
Installation of 250 pit meter and 75 complete
$70 000.00
Joseph Overheck
(800) 390-8060
pits. Neptune R900 radio transmitters.
Supply & Installation of 6,500 Badger meters
20U3
Lewistown
I A
with Itron hKI's.
$3DU,UUD,00
Harris Layton
(717) 248 a165
2Ua3
f:oslten
NY
Installation of 500 Badger meters with Orion
$Ba,DD0.60
BartClarlc
(645) 562-3430
radio transmitters.
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F3OF65AAACB
NMS` Project History &
References
Date
City
State
Project Description
Contract Amt
Contact
Phone Number
2(f{f2 ZOU3
Columbia
Sc
Supply & Installation of 5,000 Neptune water
$4"L5,U00-OD
Ted Morgan
(803) 733 8491
meters and backflow valves in a pit setting.
Installation of 6 industrial water meters with
2003
RockawayTownshipN
)
$15,000-00
Robert Sheard
(973) 983 2825
Itron ERTs.
Installation & Retrufit of 1,500 Neptune water
2003
Flo-Ho-Kus
NJ
meter and R900 radio transmitters. Plus
$320.000.00
Mike Franks
(20I) 445-8161
certified exit meter testing.
Installation of 300 Invensys remote water
2003
East Fishkill
NY
rneters with meter setter, and dual check
$80,000.00
Christine Mitchell
(845) 562-3430
valves,
Installation of water meters with outside
2003
Dover
NY
fi8,000.00
Edward Mills !I!
(845) 486-3625
remotes and meter setters.
Supply & Installation of 1,000 Invensys
2002
Fiemington
NJ
remote and radio read meters. Plus certified
$205.000.00
Ralph Runge
(908) 782-8840
meter testing.
Installation of 5,500 Neptune R900 radio
'2002
Ambler
PA
�OU,U00.00
$?
William Weir
(215) 646-1000
transmitters.
Installation of 7,500 RAMAR radio
2002
Reading
MA
$135,000.00
David Lee
(781) 942-9018
transmitters.
Installation of outside remote water meters
2002
Hydc Park
NY
and cut -in installation of new meters and
$40,0W00
Ldward Mills Ill
(845) 486-3625
-setting e ui ment.
Supply & installation of 163 rernote water
2001
n WaYesfield
OH
Jeffery Puthoff
(937) 497 0200
meters and 42 meter pits and appurtenances.
Supply and Installation ofABB Scancoder
2001
Old Bridge
Nf
meters in hoth homes and pits along with
$1,300,000.00
Michael Roy
(732) 679-8565
RAMAR radio transmitters.
2001
Beachwood
N J
Supply & Installation of 1,000 Invensys touch
David Thesin R
[732) 244 1090
read remote water meters,
Installation of 400 Schlumberger water
2001
Saddlebrook
NJ
meters with R900 radio transmitters ou
S325,000-00
Mike Nannini
(201) 641-0770
commercial accounts. Plus certified exit
meter testing,
Installation of 850 Invensys SRII Touch pad
2001
Doylestown
PA
$35,000A0
Craig F:attm
(215) 345-4140
water meters.
Nrookwood Water
Supply & Cut -in installation of 425 ABB
2001
NJ
Joe DeMarco
(908) 850-7785
Association
Scancoder remote water meters.
installation of 5,000 Badger remote water
1999-2001
Ilazelton
PA
$250,000.00
John Syno.kt
(57C) 455-9407
meters.
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
HMS' Project History &
References
Date
City
State
Project Description
Contract Amt
Contact
Phone Number
Installation of 250 Sensus water meters with
2000
Warrington Township
PA
MXU radio and touch read backu
$20,00U.00
Frank Corndi
(215) 768 6110
1999
Lyndhurst
NJ
Installation of 5,500 ABB water meters. Plus
$320,000.00
[)an Kaufman
(201) 939 8805
certified meter testin
Supply & Installation of 300 AHB Scancoder
1999
Fi.shkill
NY
meters Plus certified meter testing_
S i0,000.00
1999
Ambler
PA
Installation of 498 Scblurnber ProRead Meters
$22,000.00
Bill Weir
(215) 646-1000
1999
Spring Lake
p $
NJ
Installation & Retrofit of 1,800 Sensus touch
5133,000.00
Joe Gemmell
J
(732) 671 6400
read meters. Plus certified meter testing.
Supply & Installation of 400 Badger pulse
1999
Lakehurst
NJ
generator meter with outside remotes. Plus
$60,00(1,U0
Alan Dittenhofler
(732) 286-9220
certified meter testing.
1998
VC1,01rA
NJ
Supply & Installation of 350 5chlutnbergey
$59,900.00
Harries Helh
(973) 857-4804
ARO V remote water meters.
1998
Canajoharie
NY
Installation of 830 remote water meters.
$159,000 00
[leather Blakely
(518) 435-7215
1998
Rockaway Township
NJ
Installation of 4300 A88 water meters with
$285,000.00
Reber[ 5heard
(973) 9fl3 2825
Itron ERTs. Plus certified exit metier testing.
199R
De rtford
I
NJ
Installation of 2200 Schlumberger meters
$146,000.00
Ed Dcak
(b04) 848-0Z00
with Tele-Coder AMR.
Installation of 6500 Schlumberger ProRead
1992
Wa11 Township
NJ
water meters. Plus certified exit meter
$372,000.00
Jim Whirr
(732) 449-2700
testin .
1997
Garfield
NJ
Installation of 550 ABB 5cancoder water
5115,000.00
Mike Nannini
(201) 641-0770
meters.
1997
Verona
N J
Installation of 360 Schlumberger ARB V
$64,850.00
James Heib
(973) 857 48U4
remote water meters.
Installation of 1,200 Hersey pulse generator
I991
Elizabeth
NJ
water meters with outside remotes. Plus
$72,030.00
Ray Zwarez
certified exit meter testing
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
National Metering Services, Inc.
P.O. Box 491
Kearny, NJ 07032
NOTICE
REF # 10000
Acct # : 0019394
JOHN SMITH
200 Main Street
Sands Point NY 11050
FIRST-CLASS MAIL
U.S. POSTAGE
PAID
PERMIT NO, 7203
NEWARK, NJ
(Your Town) -- Regarding Your water Meter
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
National Metering Services, Inc.
Contractors for (Your Town )
The "Your Town", has contracted National Metering Services, Inc. to replace
water meters throughout the City beginning September 2018. The new meters
being installed will be read automatically using radio transmitters attached to the
water meters. All water meters are located outside of your home or place of
business in a meter box by the curb or in an easement. Access to home or place
of business will not be required. The installation process takes about 20 min to
complete during which water service interruption will occur. Customers are
asked to secure loose pets on property and make sure the meter area is clear for
the safety of our meter installers. All installers are required to have I.D.
displayed at all times and to be in uniform. Additionally, installers have had
background checks completed by the State Police prior to employment. If no one
is home or your place of business is closed, you will receive a notice on your
door stating that your meter was upgraded.
Thank you for your cooperation
For additional information, please call:
1-888-448-0009
Or visit us at: www.nmsnj.com
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
PRICING
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
f �
Five (5) Year Replacement Schedule
NOTE: Existing meter inventory counts are based upon best available active and inactive utility
billing record data and may differ from actual system totals. Final compensation shall be based
upon the actual number of meters replaced and/or work completed.
FY 20IS-19
Meter Size
Quantity,
Unit Price
Total Price
Replace 5/8" TR meter with new AMR meter
1 191
$32,50
$38,707.50
Replace 1" TR with new AMR meter
I I
$35.00
$ 385,00
Total Meters
1202
$3s.092.50
FY 2019-20
Meter Size
Quantity
Unit Price
Total Price
Replace 5/8" TR meter with new AMR meter
1 177
$32.50
$38,252.50
Replace 1"TR with new AMR meter
9
335.00
$ 315.00
Total Meters
1186
$38,567.50
FY 2020-21
Meter Size
Quantity
Unit Price
Total{ Price
Replace 5/8" TR meter with new AMR meter
1 160
$36,00
$41,450.00
Replace 1" TR with new AMR meter
37
$38.00
$ 1,406.00
Total Meters
1197
$42,866.00
FY 2021-22
Meter Size
Quantity
Unit Price
Total Price
Replace 5/8" TR meter with new AMR meter
1233
$36.00
$44,388.00
Replace I" TR with new AMR meter
3
$38.00
$ 114.00
Total Meters
1236
$44,502.00
FY 2022-23
Meter Size
Quantity
Unit Price
Total Price
Replace 5/8" TR meter with new AMR meter
1235
$36.00
$44,460.00
Replace 1" TR with new AMR meter
4
$38.00
$ 152.00
Total Meters
1239
$44, ZOO
Total Meters Sub Total:
6,060
NOTE: Below are additional services over the City 5 year plan {not each year} of this project that
may be needed. The numbers provided are estimates only and are subject to change.
Page 26 of 28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
Quantity Unit price
Total Price
Items of Work
Removal and replacement of turf grass/sod,
including temporary patcbes)per square yard) 250
$3.00
S 75000
estimated area
Install new meter box with lid when replacing
$
meter(each) 200
$15 00
3,000 00
Raise meter box (AMR meter and antenna
$
protrusiou)(each) 20
$10.00
20000
Replace or install new curb stop when 50
$75 00
S 3,750.00
replacing meter, if needed (5/8"-I") (each)
Meter change out services from a union to a
yoke system that utilizes an expander setup 200
$40 00
S B4O00.00
Reset Meter Sox ( City side valve is obstructed 350
$6 00
$2,100 00
Or any obstructions in order to replace meter )
Lowering Services ( Occurs when the meter
protrudes meter lid and meter would then 5
$65 00
32500
exceed ground level)
Additional trip charge to replace a meter that
was inaccessible due to locked gates 30
$B.Oo
S 240.00
(residential) (each)
Sub Total:
3 228,005 00
Total Proposal: Two Hundred, Twenty Eight Thousand, Five Dollars Zero Cents
Page 27 of 28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
Meter Reimbursement
Per meter
Unit Price
518"
$ (3.00)
'"
$ (4.25)
Page 28 of 28
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
4� r7 PM h'1_'Is
Licensee Details
Licensee 1nf0rnl3tiDn
Name.
MARTIN, PETER HENRY (Primary Name)
NATIONAL METERING SERVICES, INC. (D9A Name)
Main Ado ress:
25069 TIMBERLAKE DR.
FORT MILL South Carolina 29708
COL.rty'
OUT OF STATE
LiCelse Mailing 25068 TIMBERLAKE DR.
FORT MILL SC 29708
L'cenmocaticn. 163 SCHUYLER AVE
KEARNY N] 07032
County: UNKNOWN
License Information
:Icense lvper
Certified Underground Utility and Excavation Contractor
Rank,
Celt Under
license Number:
CUC1224998
status:
Current,Activte
vce.nsure Date,
D2/09/2012
Expires:
013/31/2020
Special Qualifications Qualification Effective
Construction Business 02/09/2D12
Alternate Names
Vigvlj(�la� LitynYQ I�t�rmation.
Vi e w L icense-Cor�Riain -
7wkj Flab 5ron=Road, Talf ahassg�,FL 323y� f� �sromet _Cnntacl ft,nte� ..i. i- i. _ n •> >r.'
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
AGREEMENT
EXHIBIT"B"
TO RESOLUTION
CONSISTING OF 9 PAGES
THIS AGREEMENT is made and entered into by and between the CITY OF
ORMOND BEACH (the "City"), a Florida municipal corporation, 22 South Beach Street,
Ormond Beach, Volusia County, Florida 32174 and NATIONAL METERING SERVICES,
INC., a Foreign corporation authorized to do business in the State of Florida (the "Contractor"),
163 Schuyler Avenue, Post Office Box 491, Kearny, Hudson County, NJ 07032, and in
consideration of the mutual promises and covenants herein contained, the receipt and sufficiency
of which are hereby acknowledged, the parties hereby agree to the following:
1. Scope of Work. The Request for Proposals ["Automatic Meter Reading Installation
Project, 2018-01"] dated August 27, 2018, attached hereto as Exhibit "A", and the
Proposal attached hereto as Exhibit `B", are incorporated herein by reference and are a
material part of this Agreement. The Contractor shall fully comply with the terms and
conditions described in the attached exhibits.
2. Term. The This Agreement shall be effective on the date it is fully executed by the
parties and shall have an initial term of this agreement shall be for a period of three (3)
years and will be automatically renewed each year thereafter unless either party provides
at least ninety (90) days prior written notice to the other party of their intent not to renew
the agreement. The max term of this contract cannot exceed five (5) years.
3. Consideration. Contractor shall provide the equipment and perform the services at the
prices set forth on the attached exhibits. Contractor shall prepare and submit invoices to
the City at the address set forth in Paragraph 9 of this Agreement. All such invoices shall
be paid by the City pursuant to the Florida Prompt Payment Act, Chapter 218 (Part VII),
Sections 218.70-218.80, Florida Statutes, as the same presently exists or may hereafter
be amended. Final payment will be made only after delivery and installation of the
equipment and completion of the City's final acceptance inspection.
4. Delivery. Contractor shall complete the project within the time frame set forth on the
attached exhibits.
5. Termination of Agreement.
(a) The City Commission shall have the right to terminate the Agreement in the event
the Contractor files any petition or proceeding for bankruptcy relief, or is
adjudicated to be bankrupt or insolvent, or fails to pay just debts as they ordinarily
become due; or for a material breach of this agreement that remains uncured for at
least thirty days after prior written receipt of a notice of violation of same.
(b) This Agreement may not be terminated by the Contractor.
-1 of 9-
S:\LEGAL\CITY COMMISSION ITEMS\RESOLUTION\2018\11-05-18\FINANCE
INFORMATION\CITYWIDE AUTOMATIC METER READING RFP 2018-01
MT#\EXHIBITS\AGNPMAGMNT - AUTO METER READ INSTALL
NATIONAL RFP P18-0192G 3715.DOCX/11/1/2018 12: 11 PM
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
6. Assignment. The Contractor shall not assign, convey or transfer all or any part of this
Agreement, or all or any part of Contractor's interest herein, or all or any part of any
interest in the Contractor, without the prior written consent of the City Commission,
which consent shall not be unreasonably withheld.
7. Complete Agreement. This Agreement, including the provisions set forth in the exhibit
attached hereto and incorporated by reference herein, constitutes the entire and complete
agreement of the parties, and the promises and covenants herein contained shall survive
the life of this Agreement.
8. Amendment to Agreement. Any amendment, change, or modification of this
Agreement must be in writing and fully executed by both parties.
9. Notices. All notices which are required by this Agreement shall be provided to the
parties at the following addresses, or such other addresses as may be requested in writing
by either party:
CITY:
CONTRACTOR:
Joyce Shanahan, City Manager
William Castle, Vice President
and
National Metering Services, Inc.
Randal Hayes, City Attorney (a copy)
163 Schuyler Avenue
City of Ormond Beach
Post Office Box 491
22 South Beach Street
Kearny, NJ 07032
Post Office Box 277
Ormond Beach, FL 32175-0277
10. Sovereign Immunity. The City expressly retains and reserves all rights, privileges,
immunities, and benefits of sovereign immunity. This provision shall be construed
broadly in favor of the City.
11. Venue. The terms and conditions of this Agreement shall be construed and enforced
under the laws of the State of Florida. Any action or proceeding, either at law or in
equity, regarding this Agreement shall be brought in the circuit court, Seventh Judicial
Circuit in and for Volusia County, Florida. Venue in any other jurisdiction or forum,
whether it be any other circuit, state or federal venue, is hereby expressly waived.
12. Waiver of Conditions. No waiver by the City of any condition or breach of performance
by the Contractor shall constitute an irrevocable, continuing, or subsequent waiver by the
City of the same condition or breach of performance, or of any other condition or other
breach of performance.
-2 of 9-
S:\LEGAL\CITY COMMISSION ITEMS\RESOLUTION\2018\11-05-18\FINANCE
INFORMATION\CITYWIDE AUTOMATIC METER READING RFP 2018-01
MT#\EXHIBITS\AGNPMAGMNT - AUTO METER READ INSTALL
NATIONAL RFP P18-0192G 3715.DOCX/11/1/2018 12: 11 PM
DocuSign Envelope ID: 947495A8-BF92-4OFA-88E8-3F3OF65AAACB
13. Severability. If any part of this Agreement is declared to be unenforceable or void by a
court of competent jurisdiction, the remaining parts of the Agreement shall remain in full
force and effect as long as the services to be provided by the Contractor are not materially
affected, altered or impaired as a result of said judicial declaration.
14. Conflicting Provisions. In the event of any conflict between the provisions of this
Agreement and any exhibits, the provision most favorable to the City shall control and
shall be given full force and effect.
15. Indemnification. The City, its agents, employees, and officials, both elected and
appointed, shall be indemnified and held harmless by Contractor from any and all
liabilities, claims, and causes of action which may arise out of the willful, negligent, or
unlawful acts or omissions of the Contractor or its subcontractors in the performance of
this Agreement, unless such claims are a result of the City's sole negligence, as
determined by the final decision maker of such claim.
16. Duty to Defend. The Contractor shall defend all suits and administrative actions,
including all appellate proceedings, brought against the City, its agents, employees, and
officials, both elected and appointed and shall pay all attorneys' fees and costs associated
with the City's legal defense, as may be selected by the City, arising from all claims and
causes of action described in Section 15 above. Such payment on behalf of the City shall
be in addition to any and all other legal or equitable remedies available to the City and
shall not be considered to be the City's exclusive remedy.
17. Contractor's Insurance. The Contractor shall purchase and maintain for the entire life
of this Agreement, including any and all approved time extensions, until its final
acceptance by the City, such insurance as will protect the Contractor from claims under
Workers' Compensation, disability benefit laws or other similar employee benefit laws;
from claims for damages because of bodily injury, occupational sickness or disease, or
death of Contractor's employees; from claims insured by usual or unusual injury liability
coverage; from claims or injury to or destruction of tangible property and from claims
insured by usual Commercial General Liability coverage. This includes loss of use
resulting therefrom, any or all of which may arise out of the Contractor's operations
under this Agreement, whether such operations be by the Contractor, or by any
Subcontractor, or by anyone directly or indirectly employed by any of them or for whose
acts any of them may be legally liable. The Contractor's deductibles/self-insured
retentions shall be disclosed to the City and may be disapproved by the City, and may be
reduced or eliminated at the sole discretion of the City. The Contractor is responsible for
the amount of any deductible or self -insured retention.
-3 of 9-
S:\LEGAL\CITY COMMISSION ITEMS\RESOLUTION\2018\11-05-18\FINANCE
INFORMATION\CITYWIDE AUTOMATIC METER READING RFP 2018-01
MT#\EXHIBITS\AGNPMAGMNT - AUTO METER READ INSTALL
NATIONAL RFP P18-0192G 3715.DOCX/11/1/2018 12: 11 PM
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
18. Types of Insurance and Limits of Liability. The insurance required herein shall be
written for not less than the limits of liability specified herein or as required by law,
whichever is greater, and shall include the following:
(a) Workers' Compensation Insurance in statutory limits for the State of Florida with
Coverage B - Employer's Liability limits of not less than:
$100,000. Each Accident Bodily Injury by Accident
$100,000. Each Employee Bodily Injury by Disease
$500,000. Policy Limit Bodily Injury by Disease
Certificate of Exemptions. If the contractor has a State -issued Certificate of
Exemption, the contractor may provide a copy in place of the requirement for
coverage. However, if the contractor subcontracts or retains any other person or
entity to perform under the contract, that person or entity must provide proof of
workers' compensation insurance as required by law or provide a Certificate of
Exemption.
It is the intent of the City that any individual who either contracts directly with the
city or performs any work on behalf of any such contractor be covered by workers
compensation insurance or have a valid exemption from said coverage.
(If applicable to the Project, the policy must include benefits under the United
States Longshoremen's and Harbor Workers' Act and the Jones Act coverage all
maritime coverages.)
(b) Commercial General Liability Insurance shall be written on a coverage form as
broad as Insurance Services Office (ISO) Form CG 00 01 11 88, or its successor
form, including but not limited to the following coverages (any deviation shall be
noted on the Certificates of Insurance), and the CITY OF ORMOND BEACH
shall be named as an additional insured:
1. Premises and Operations
2. Owners' & Contractors' Protective
3. Products & Completed Operations
4. Explosion, Collapse & Underground Conditions
5. Blanket Contractual Liability
6. Personal Injury Liability
7. Broad Form Property Damage Endorsement, including Completed
Operations
8. Independent Contractors
-4 of 9-
S:\LEGAL\CITY COMMISSION ITEMS\RESOLUTION\2018\11-05-18\FINANCE
INFORMATION\CITYWIDE AUTOMATIC METER READING RFP 2018-01
MT#\EXHIBITS\AGNPMAGMNT - AUTO METER READ INSTALL
NATIONAL RFP P18-0192G 3715.DOCX/11/1/2018 12: 11 PM
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
9. Watercraft --Owned and Non -Owned (if applicable, endorsement must be
included in General Liability policy or a separate Protection & Indemnity
Policy must be written)
10. Pollution Liability (if applicable)
11. Asbestos Abatement (if applicable)
12. Fire Damage Liability
Certain coverages outlined above may not be required if they do not relate
to the Agreement, as may be determined at the sole discretion of the City.
Commercial General Liability Coverage shall be written on an
occurrence basis and the limits shall be no less than the following for all
tiers of Contractors and Subcontractors:
Contract Value Limits (not less than)
0 - 25,000 $300,000 Each Occurrence
$300,000 General Aggregate
$300,000 Aggregate Products &
Completed Operations
$ 25,000 Fire Damage (any one fire)
$25,001 - $250,000 $500,000 Each Occurrence
$1 Million General Aggregate*
$1 Million Aggregate Products &
Completed Operations
$ 50,000 Fire Damage (any one fire)
$250,001 - $3,000,000 $1 Million Each Occurrence
$1 Million General Aggregate*
$1 Million Aggregate Products &
Completed Operations
$ 50,000 Fire Damage (any one fire)
$3,000,001 & over 20% of the Value of the Contract [Minimum
$1 Million Each Occurrence/$2 Million
General Aggregate]
* NOTE: Commercial General Liability Coverage must be purchased on
either a project basis (separate policy per contract) or an endorsement
allocating an aggregate limit per location or specified project.
-5 of 9-
S:\LEGAL\CITY COMMISSION ITEMS\RESOLUTION\2018\11-05-18\FINANCE
INFORMATION\CITYWIDE AUTOMATIC METER READING RFP 2018-01
MT#\EXHIBITS\AGNPMAGMNT - AUTO METER READ INSTALL
NATIONAL RFP P18-0192G 3715.DOCX/11/1/2018 12: 11 PM
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
(c) Automobile Liability Insurance for the operation, use, maintenance, loading or
unloading of automobiles - ISO Symbol 1 (Any Auto) or alternatively a
combination of Symbol 2 (Owned Autos), Symbol 8 (Hired Autos), and Symbol 9
(Non -Owned Autos). The coverage limits shall be no less than the following for
all tiers of Contractors and Subcontractors:
Contract Value
0 - 25,000
$25,001 - $250,000
$250,001 and over
(d) Excess Liability
Limits (not less than)
$300,000 Combined Single Limit
$500,000 Combined Single Limit
$1 Million Combined Single Limit
For Contracts of $250,000 or more, and in addition to the scheduled underlying
policies for Commercial General Liability, Automobile Liability and Employers'
Liability, the Contractor shall also provide an Excess Liability Policy with a
maximum self -insured retention for occurrences insured in this Excess Policy not
to exceed $25,000 and a minimum limit of $1 Million.
(e) Professional Liability, Malpractice and/or Errors and Omissions
The Contractor shall purchase and maintain professional liability, malpractice, or
errors or omissions insurance with minimum limits of $1,000,000 per occurrence.
If a claims made form of coverage is provided, the retroactive date of coverage
shall be no later than the inception date of claims made coverage, unless the prior
policy was extended indefinitely to cover prior acts. Coverage shall be extended
beyond the policy year either by a supplemental extended reporting period (ERP)
of as great a duration as is available, and with no less coverage and with reinstated
aggregate limits, or by requiring that any new policy provide a retroactive date no
later than the inception date of claims made coverage.
19. Requirements for Certificates of Insurance.
(a) With the execution of this Agreement, the Contractor shall provide certificates of
such insurance acceptable to the City. These certificates and insurance policies
shall contain a provision that the coverage under the policies will not be canceled,
non -renewed or materially changed until at least thirty (30) days' prior written
notice of such cancellation, non -renewal or change [except for nonpayment of
premium, which shall be ten (10) days] has been given to the City. The
Contractor shall be required to replace any expired or canceled policies in like
-6 of 9-
S:\LEGAL\CITY COMMISSION ITEMS\RESOLUTION\2018\11-05-18\FINANCE
INFORMATION\CITYWIDE AUTOMATIC METER READING RFP 2018-01
MT#\EXHIBITS\AGNPMAGMNT - AUTO METER READ INSTALL
NATIONAL RFP P18-0192G 3715.DOCX/11/1/2018 12: 11 PM
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
amount and coverage to the satisfaction of the City. The Certificate of Insurance
shall be the ACORD FORM 25-S (7/90), or its successor form, and shall be made
a part of this Agreement.
(b) New certificates of insurance shall be provided to the City at least fifteen (15)
days prior to coverage renewals.
(c) If requested by the City, the Contractor shall furnish complete copies of the
Contractor's insurance policies, forms and endorsements.
(d) For Commercial General Liability coverage the Contractor shall, at the option of
the City, provide an indication of the amount of claims payments or reserves
chargeable to the aggregate amount of liability coverage. If the Commercial
General Liability form of coverage includes an annual aggregate limitation on the
amount of insurance provided, a separate project aggregate limit may be required
by the City for the given contract.
(e) If the Contractor fails to obtain and maintain for the life of the Agreement the
insurance required hereby or to replace any such expired or canceled policy, the
City may obtain and maintain such insurance with such company as it deems
satisfactory. Any amounts expended by the City in payment of premiums for such
insurance shall be deducted by the City from the amount due the Contractor for
the work covered by the Agreement.
(f) Policies of Insurance
1. Except as otherwise provided herein, all insurance policies shall be issued
by insurers licensed to do business in the State of Florida on an admitted basis or
which is an eligible surplus lines insurer in the State of Florida, and any such
insuring company is required to have a minimum financial rating of (A-) in the
latest edition of `Best's Key Rating Guide", published by A. M. Best Co., Inc., or
some similarly nationally recognized rating authority, including Standard and
Poors and Demotech.
2. For Workers' Compensation coverage only, self-insurance programs are
acceptable with a minimum A- rated reinsurance carriers; written confirmation is
required.
3. All policies of insurance or certificates thereof referred to herein shall be
deposited with the City Clerk.
-7 of 9-
S:\LEGAL\CITY COMMISSION ITEMS\RESOLUTION\2018\11-05-18\FINANCE
INFORMATION\CITYWIDE AUTOMATIC METER READING RFP 2018-01
MT#\EXHIBITS\AGNPMAGMNT - AUTO METER READ INSTALL
NATIONAL RFP P18-0192G 3715.DOCX/11/1/2018 12: 11 PM
DocuSign Envelope ID: 947495A8-BF92-4OFA-88E8-3F3OF65AAACB
4. The City shall be named an Additional Insured on General Liability and
Automobile Liability policies of insurance and certificates thereof.
20. Enforcement of Costs. If any legal action or other proceeding is brought for the
enforcement of this Agreement, or because of an alleged dispute, breach, default, or
misrepresentation in connection with any provision of this Agreement, the successful or
prevailing party or parties shall be entitled to recover reasonable attorneys' fees, court
costs, and all expenses even if not taxable court costs (including, without limitation, all
such fees, costs and expenses incident to arbitration, appellate, bankruptcy, and post -
judgment proceedings), incurred in that action or proceeding or any appeal, in addition to
any other relief to which the party or parties may be entitled. Attorneys' fees include
legal assistant fees, expert witness fees, investigative fees, administrative costs, and all
other charges billed by the attorney for the prevailing party.
21. Compliance With Laws. Contractor shall comply with all applicable federal, state and
local laws and regulations
22. Compliance With Florida Public Records Law. Contractor expressly agrees that it
shall comply with the public records law provided in Florida Statutes, Chapter 119, and
specifically to:
(a) Keep and maintain public records that ordinarily and necessarily would be
required by the City in order to perform the contracted service.
(b) Provide the public with access to public records on the same terms and
conditions that the City would provide the records and at a cost that does not exceed the
cost provided in Chapter 119, Florida Statutes, or as otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except as authorized by
law.
(d) Meet all requirements for retaining public records and transfer, at no cost,
to the City all public records in possession of the contractor upon termination of the
contract and destroy any duplicate public records that are exempt or confidential and
exempt from public records disclosure requirements. All records stored electronically
must be provided to the City in a format that is compatible with the information
technology systems of the City.
(e) Failure of the Contractor to comply with Public Records Law as provided
by Florida Statutes, Chapter 119, shall subject the Agreement to termination for cause by
the City.
-8 of 9-
S:\LEGAL\CITY COMMISSION ITEMS\RESOLUTION\2018\11-05-18\FINANCE
INFORMATION\CITYWIDE AUTOMATIC METER READING RFP 2018-01
MT#\EXHIBITS\AGNPMAGMNT - AUTO METER READ INSTALL
NATIONAL RFP P18-0192G 3715.DOCX/11/1/2018 12: 11 PM
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
23. Effective Date. This Agreement shall become effective upon the date last signed by the
parties hereto.
IN WITNESS WHEREOF, the undersigned parties have caused this Agreement to be
signed on the dates indicated hereinbelow.
DATED this J` - day of kw_ &bL"- , 2018.
Witnesses: CITY OF ORMOND BEACH, a Florida
municipal corporation
By: lam'
LP4rintName: v C)IS BILL PARTINGTqN
Mayor
,17-4"LqL. Attest:
Print Name: rt e-w ors C S ANAHAN
PManager
T�
DATED this 1 I day of NgJ2_ r LC , 2018.
Witnesses:
Print Name:L
Print Name:
S:ILEGALSCITY COMMISSION I7EMSUIESOLIJTIOWOI8111-05-18118-I64A
AGMNT EXECUTION -AUTO METER READ INSTALL NATIONAL REP P18-
0I920 3715.DOCX111/] /2018 12:16 PM
NATIONAL METERING SERVICES, INC., a
Foreign corporation authorized to do business in the
State of Florida
By: �
Print Name: S'I'r-y A )y ZA p `%
Title: UICt- F1'-_\'JES;Df,V 1
Attest:
-9 of 9-
Print Name:
Title:
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
RFP Evaluation Summary
Project: Automatic Meter Reading Project
RFP Number: 2018-01
Date & Time: September 19, 2018 10:00am
The RFP's were scored on the following criteria:
Executive Summary (0 - 10 points)
Corporate Overview and Project Team (0-20 points)
Project Management Team (0-30 points)
Proposal Cost (0-30 points)
Required Forms (0-10 points)
Summary
orp overview
and Project Team
'Proposal
*Executive Summary
(0-20 pts)
*Project Management
Cost (0-30 pts)
Required Form (0-
(0-10 pts)
*(Maximum of 60
Team (0-30 pts)
`(Maximum of
10 pts) *(Maximum
Firm
*(maximum of 30 pts)
pts)
'(maximum of 90 pts)
90pts)
of 30 pts)
**Total
Rank
VanGuard Utility Service
27
49
77
65
30
248
2
Nation Metering Services
28
51
83
88
30
280
1
* Note that the total number in the criteria boxes are a total of all 3 members on committee.
Note that the total is a combination of all criteria added together ( maximum of 300 total).
Purchasing Coordinator
DocuSign Envelope ID: 947495A8-BF92-40FA-88E8-3F30F65AAACB
City of Ormond Beach
RFP TABULATION
Automatic Meter Reading Installation Project
RFP No. 2018-01
RFP Opening Date: September 12, 2018
The Following Companies Submitted Proposals:
va
e�
Opened By:"Z
Title: �USl1QdrC1�`�c�d�
Time: 2:00 P.M.
SEP12 IS 2:OOPM
Tabulated By:
Title: aril "