Contract 2022-007ADocuSign Envelope ID: A4F98519-A703-413C-AE11-7BDEE995FAD4
2020-007-A
TASK AUTHORIZATION FOR
ON -CALL PROFESSIONAL CIVIL ENGINEER SERVICES
BETWEEN THE CITY OF CLERMONT FLORIDA AND
BESH HALFF, INC.
This Task Authorization is by and between BESH HALFF, INC., hereinafter referred to as
"ENGINEER" and the CITY OF CLERMONT, hereinafter referred to as "CITY" and is to
that certain agreement between the parties dated December 8, 2020 Agreement No. 2020-
92, and any amendments thereto, hereinafter collectively referred to as "the Agreement".
The Parties, in exchange for the mutual covenants contained herein and in the Agreement,
agree as follows:
1. This agreement expressly modifies the Agreement and in the event of a
conflict, the terms and conditions of this Task Authorization shall
prevail.
2. In addition to all other terms and conditions contained in the Agreement,
ENGINEER shall provide services as more particularly described in the
Scope of Services attached hereto and incorporated herein as Task
Authorization attachment "A". In consideration for, and upon, the
satisfactory completion of said services, the CITY shall pay to
ENGINEER the amount set forth in Task Authorization Attachment "A"
attached hereto and incorporated herein.
3. CONTRACTOR shall complete the services to be provided herein
within as set forth in Attachment "A" hereto.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement for
the purposes herein expressed on the dates set forth below.
CITY OF CLERMONT
DocuSigned by:
2BA7692F758C492... DS
Tim Murry, Mayor
ATTEST:
E DocuSigned
by:
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3AD7F34905B344A...
Tracy Ackroyd Howe, t Clerk
DocuSign Envelope ID: A4F98519-A703-413C-AE11-7BDEE995FAD4
BESH HALFF, INC.
DocuSigned by:
E
By: 97CC96F6EBA64F2—
(Signature)
Print Name: Duane K. Booth
Title: vice President
Date: 2/7/2022
DocuSign Envelope ID: A4F98519-A703-413C-AEI1-7BDEE995FAD4
HALFF'
VIA EMAIL jmaiwormla'�clermontfl.or
December 10, 2021
James Maiworm
Assistant Director Public Services
City of Clermont
3335 Hancock Road
Clermont, FL 34711
RE: AGREEMENT/PROPOSAL FOR PAVEMENT CONDITION SURVEY AND ASSETS,
CLERMONT, FLORIDA, LAKE COUNTY (HALFF 043826.244)
Dear Mr. Maiworm:
Please find enclosed our proposal for services necessary to complete the above referenced project as
requested. Please be sure to initial, date, and complete the Client Information Form for billing purposes
and return to our office.
We look forward to working with you on this project. Should you have any questions with regards to this
matter, please feel free to contact our office at 352-343-8481.
Sincerely,
HALFF
Duane K. Booth, P.E.
Operations Manager, VP
dbooth (ahalff.com
DKB:am
Enclosures
DocuSign Envelope ID: A4F98519-A703-413C-AEI1-7BDEE995FAD4
.pp HALFF'
VIA EMAIL imaiworm(a�clermontfl.org
December 10, 2021
James Maiworm
Assistant Director Public Services
City of Clermont
3335 Hancock Road
Clermont, FL 34711
RE: AGREEMENT/PROPOSAL FOR PAVEMENT CONDITION SURVEY, CLERMONT,
FLORIDA, LAKE COUNTY (HALFF 043826.244)
Dear Mr. Maiworm:
Scope of Services — Halff Associates, Inc.
Introduction
Halff Associates, Inc. is pleased to present this Scope of Services to the City of Clermont for
services related to the above project. Services will include the following Phases.
See attached proposal prepared by Transmap Corporation dated November 29, 2021.
PHASE 100 PAVEMENT CONDITION SURVEY (TRANSMAP CORPORATION)
Task
Description
Comments
Units
Price
Total
Transmap will utilize our Crack Map 3D
technology (LCMS) for pavement
1.0
Field Data Collection (units = centerline
collection - 100% coverage - 360-degree
SO1
$108.99
$11,007.99
miles)
image view of all roadways (ROW) with
Ladybug5 HD solution. Ground -based
LiDAR (100% roadway coverage)
Advanced Inspections - 100% Analysis
Transmap uses an ASTM compliant E950
1.1
of All Through Lanes (units = lump
profilometer. Delivery of Crack Map
1
$3,495.00
$3,495.00
sum)
orthophotography and City-wide rutting
(All Through Lanes)
Network Setup and Review (units =
Transmap will review the City's
1.2
hours)
centerline file and set up the required
15
$109.00
$1,635.00
network for loading into Micro PAVER
ASTM D6433 Compliant Network Level
Detailed surface distress analysis -
1.3
Pavement Condition Index (PCI)
Transmap uses ASTM D6433 network
1,013
$6.47
$6,554.11
Ratingunits = management
- ( g
level analysis - Crack Ma 3D approach
y p -
sections)
Pavement width included
Transmap will link all PCI data to the
City's centerline file. - Transmap
performs work history updates in
1.4
GIS Integration - Limited Work History
Micro PAVER for all of our clients. - Our
16
$109.00
$1,744.00
(units = hours)
team has been trained by the official
APWA Micro PAVER trainer. - If any other
GIS work is needed to be done, the
hours can be purchased.
Formatting distress data and centerline
1.5
Micro PAVER Load (units = lump sum)
file for mass load into Micro PAVER using
1
$2,250.00
$2,250.00
scripts
Transmap will meet with the City to
review maintenance/rehabilitation
Pavement Management Practice
activities, analysis procedures, and
1.6
Definition "Boot Camp" (price is lump
collect any existing information on
1
$3,500.00
$3,500.00
sum)
roadways (ADT data, construct dates,
maintenance dates, etc.) Prepare budget
and CIP plans
DocuSign Envelope ID: A4F98519-A703-413C-AEI1-7BDEE995FAD4
Transmap will put together
written/tabular and GIS map data to
1.7
Reporting (units = hours)
support traditional preventative
44
$137.00
$6,028.00
maintenance pavement reporting.
Budget scenarios with actual dollar
amounts per M&R activity
Standard project management includes
1.8
Transmap Project Management (units
staff allocation, project tracking web site,
43
$109.00
$4,687.00
= hours)
phone calls, overall project coordination
and updates
FEE: $40, 901.10
PHASE 200 REQUESTED ASSETS (TRANSMAP CORPORATION)
Task
Description
Comments
Units
Price
Total
Standard attributes include; street name,
2.0
Signs (units = centerline miles) Rates
unique ID, unique ID (street centerline),
101
$76.50
$7,726.50
based on standard attributes
MUTCD code, daytime condition, post
type, facing direction, flashers (yes, no)
Sidewalks /Curbs/ADA Ramps (units =
Standard attributes include; street name,
2.1
centerline miles) Rates based on
unique ID, unique ID (street centerline),
101
$68.50
$6,918.50
standard attributes
type (concrete, paver, etc) - Curb Type
ADA (truncated dome, color)
Crosswalks/Markings/Striping (units =
Standard attributes include; street name,
2.2
centerline miles) Rates based on
unique ID, unique ID (street centerline),
101
$35.50
$3,585.50
standard attributes
type, Good Poor condition
Transmap will link all collected assets to
2.3
GIS Integration (units = hours)
the City centerline unique ID and road
20
$109.00
$2,180.00
name.
Standard project management includes
2.4
Project Management (units = hours)
managing the personnel assigned to the
21
$109.00
$2,289.00
project, monthly project updates, and
phone support throughout project.
FEE: $22,699.50
PHASE 300 CONTRACT MANAGEMENT (HALFF)
Halff is contracting with Transmap Corporation for the requested services to assist the City of
Clermont with Pavement Conditions Survey and Asset management and will be performing
contract management services.
FEE: $3,200.00
DocuSign Envelope ID: A4F98519-A703-413C-AEI1-7BDEE995FAD4
Standard Hourly Rate Schedule
Engineers
Principal/Officer - Professional Engineer $250.00
Senior Professional Engineer $220.00
Professional Engineer $175.00
Project Manager $145.00
Engineer Intern $100.00
Technicians
Senior Technician $125.00
Design Technician $85.00
W
Principal Officer - Senior Spatial Analyst $165.00
Senior Spatial Analyst $135.00
Spatial Analyst $100.00
GIS Specialist $60.00
Landscape Architects
Principal/Officer - Professional Landscape Architect $200.00
Senior Professional Landscape Architect $175.00
Project Manager Landscape Architect $130.00
Professional Landscape Architect $110.00
Senior Landscape Designer $110.00
Landscape Designer $80.00
Planners
Principal/Officer - Land Planner $225.00
Senior Planner $150.00
Professional Planner $110.00
Project Planner $85.00
Environmental Scientists
Senior Environmental Scientist $200.00
Inspection and Plans Review
Licensed Plans Examiner, Residential and/or $85.00
Commercial
Inspection Services Residential and/or Commercial $85.00
Survey
Survey Department Manager - P.S.M.
$175.00
Professional Surveyor - P.S.M.
$150.00
2 Man Field Crew
$155.00
3 Man Field Crew
$175.00
4 Man Field Crew
$190.00
Senior Survey Technician
$105.00
Survey Technician
$85.00
Administration
Project Technician $75.00
Administrative Assistant $75.00
DocuSign Envelope ID: A4F98519-A703-413C-AEI1-7BDEE995FAD4
Reimbursable Expenses
Reimbursable expenses include, but are not limited to:
Courier Service Government Permitting Fees
Maps/GIS Data Prints, Copies, Plots, Plans
Mileage, Parking, Tolls Subconsultant Fees
Postage and Overnight Mail Travel (lodging, rental car, per diem)
Miscellaneous Services
DocuSign Envelope ID: A4F98519-A703-413C-AEI1-7BDEE995FAD4
CLIENT INFORMATION FORM
To assist Halff Associates, Inc., to prepare the requested proposal, please complete the information below:
PRINT NAME & TITLE:
COMPANY NAME:
BILLING ADDRESS:
PHONE:
FAX:
E-MAIL:
BILLING CONTACT NAME & TITLE:
BILLING CONTACT EMAIL:
BILLING CONTACT PHONE:
CLIENT REPRESENTATIVE:
IS CLIENT THE OWNER OF THE SUBJECT
PROPERTY? YES: NO:
(If no, Halff Associates, Inc., reserves the right to require a retainer prior to commencing services.)
Is the property accessible?
If gated/locked, who shall Halff Associates, Inc. contact to gain access to the property?
NAME AND PHONE NUMBER:
I HEREBY CERTIFY THAT THE ABOVE INFORMATION IS TRUE TO THE BEST OF MY KNOWLEDGE.
SIGNATURE:
DATE:
DocuSign Envelope ID: A4F98519-A703-413C-AEI1-7BDEE995FAD4
Transmap Corporation
City of Clermont, FL
Project Pricing
Pavement Condition Survey
November 29, 2021
Task
Description
Comments
Units
Price
Total
Transmap will utilize our Crack Map 3D
technology (LCMS) for pavement
1.0
Field Data Collection (units = centerline
collection - 100% coverage - 360-degree
101
$108.99
$11,007.99
miles)
image view of all roadways (ROW) with
Ladybugs HD solution. Ground -based
UDAR (100% roadway coverage)
Advanced Inspections - 100% Analysis
Transmap uses an ASTM compliant E950
1.1
of All Through Lanes (units = lump
profilometer. Delivery of Crack Map
1
$3,495.00
$3,495.00
sum)
orthophotography and City-wide rutting
(All Through Lanes)
Network Setup and Review (units =
Transmap will review the City's
1.2
hours)
centerline file and set up the required
15
$109.00
$1,635.00
network for loading into MicroPAVER
ASTM D6433 Compliant Network Level
Detailed surface distress analysis -
1.3
Pavement Condition Index (PCI)
Transmap uses ASTM D6433 network
1,013
$6.47
$6,554.11
Rating - (units = management
level analysis - Crack Map 3D approach -
sections)
Pavement width included
Transmap will link all PCI data to the
City's centerline file. - Transmap
performs work history updates in
1.4
GIS Integration - Limited Work History
MicroPAVER for all of our clients. - Our
16
$109.00
$1,744.00
(units = hours)
team has been trained by the official
APWA MicroPAVER trainer. - If any other
GIS work is needed to be done, the
hours can be purchased.
Formatting distress data and centerline
1.5
MlcroPAVER Load (units = lump sum)
file for mass load into MicroPAVER using
1
$2,250.00
$2,250.00
scripts
Transmap will meet with the City to
review maintenance/rehabilitation
Pavement Management Practice
activities, analysis procedures, and
1.6
Definition "Boot Camp" (price is lump
collect any existing information on
1
$3,500.00
$3,500.00
sum)
roadways (ADT data, construct dates,
maintenance dates, etc.) Prepare budget
and CIP plans
Transmap will put together
written/tabular and GIS map data to
1.7
Reporting (units = hours)
support traditional preventative
44
$137.00
$6,028.00
maintenance pavement reporting.
Budget scenarios with actual dollar
amounts per M&R activity
Standard project management includes
1.8
Transmap Project Management (units
staff allocation, project tracking web site,
43
$109.00
$4,687.00
= hours)
phone calls, overall project coordination
and updates
Subtotal $40,901,10
21 Requested Assets
Task
Description
Comments
Units
Price
Total
Standard attributes include; street name,
2.0
Signs (units = centerline miles) Rates
unique ID, unique ID (street centerline),
101
$76.50
$7,726.50
based on standard attributes
MUTCD code, daytime condition, post
type, facing direction, Flashers (yes, no)
Sidewalks /Curbs/ADA Ramps (units =
Standard attributes include; street name,
2.1
centerline miles) Rates based on
unique ID, unique ID (street centerline),
101
$68.50
$6,918.50
standard attributes
type (concrete, paver, etc) - Curb Type -
ADA (truncated dome, color)
Crosswalks/Markings/Striping (units =
Standard attributes include; street name,
2.2
centerline miles) Rates based on
unique ID, unique ID (street centerline),
101
$35.50
$3,585.50
standard attributes
type, Good Poor condition
Transmap will link all collected assets to
2.3
GIS Integration (units = hours)
the City centerline unique ID and road
20
$109.00
$2,180.00
name.
Standard project management includes
2.4
Project Management (units = hours)
managing the personnel assigned to the
21
$109.00
$2,289.00
project, monthly project updates, and
phone support throughout project.
Subtotal $22,699.50
Project Total $63,600.60