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Minutes - 01.04.2022 - Planning & Zoning Commission MeetingCity of Clermont MINUTES PLANNING AND ZONING COMMISSION January 4, 2022 The meeting of the Planning & Zoning Commission was called to order on Tuesday, January 4, 2022 at 6:30 p.m. by Chairman Krzyminski. Members present were: Chairman Max Krzyminski, Vincent Niemiec, David Colby, Michael Gonzalez, Chuck Seaver and Lavonte Rogers. Jane McAllister was not present. Also present for City staff was City Attorney Jack Morgeson, Curt Henschel, Planning Director, Planning Manager John Kruse, Senior Planner Regina McGruder, and Planning Coordinator Rae Chidlow. Nomination of Chair and Vice -Chair. MOTION TO TABLE the nomination of the Chair and Vice -Chair made by Commissioner Colby. Motion was seconded by Commissioner Seaver. Passed 5-1, with Commissioner Niemiec opposing. MINUTES: MOTION TO APPROVE the December 7, 2021 minutes of the Planning & Zoning Commission made by Commissioner Colby. Motion was seconded by Commissioner Niemiec. Passed unanimously. REPORTS FROM THE COMMISSION: Commissioner Colby thanked City Council for re -appointing him for a third year and welcomed Michael Gonzalez to the Commission. Commissioner Gonzalez stated that he also thanks City Council for appointing him to the Planning and Zoning Commission and looks forward to working with the fellow Commissioners. Commissioner Seaver welcomed Commissioner Gonzalez. Chairman Krzyminski also welcomed Commissioner Gonzalez. He thanked City Staff for their work. Planning Director Curt Henschel stated that the Planning and Zoning Commission Special meeting that was originally scheduled for January 121h is being postponed to January 18th at 6:30 and asked for a consensus. The Commission all agreed to the change of date for the meeting. NEW BUSINESS Item #1: Resolution No. 2021-032R — Stillwell Clermont Rezonin Request to table to February 1, 2022 Planning and Zoning Commission meeting. Action: MOTION TO TABLE Resolution No. 2021-057R to the February 1, 2022 was made by Commissioner Rogers. Motion seconded by Commissioner Niemiec. Passed unanimously. Page - 1 Item #2: Resolution No. 2021-057R — Pinecrest Charter School Conditional Use Permit Planning manager John Kruse presented as follows: The applicant is requesting a Conditional Use Permit to allow the construction and operation of a charter school on the existing Lake Sumter College Campus. The current zoning is Planned Unit Development and the Future Land Use is Public Facility/Institutional. The charter school, Pinecrest, is looking to use a portion of the main campus site for a 6th through 12th grade school. The property is currently used for the Lake Sumter College Campus and the Cooper Memorial County Library. The original CUP was granted in 1998 for a College Campus and related facilities. Staff has reviewed the CUP and backup material, and the proposed 6th-12th grade charter school was not included in the original CUP or ever considered for this site. City staff directed the applicant to apply for a conditional use permit amendment to include this use and to evaluate the impacts this use would have on the existing facility and surrounding area, especially the traffic impacts. The vertical construction will occur in 2022 with the addition of a new three story building consisting of approximately 36,000 square feet that will serve 650 students. The first phase will use the existing access point from Oakley Seaver and students will be dropped off and picked up through the existing parking lot that serves the college campus and the county library. No busing is being proposed at any time and all students will be transported via private vehicles. Since this is a 6th-12th grade facility, staggered operation times are being proposed. The operating times for 9th-12th grade will be from 7:20 to 2:20 and 6th-8th grade from 8:30 to 3:30. An analysis has been performed to show how the vehicles will que through the existing parking lot with a minor parking lot redesign. The applicant is proposing to double stack the vehicles once they have entered the parking lot off of the access drive, west of the existing library. The queue length is indicated to be 2,440 feet, which would accommodate approximate 98 vehicles and not allow queuing onto Oakley Seaver Road. Any overflow will be accommodated within the college campus. The applicant has performed a traffic impact analysis, queueing analysis and parking analysis for phase one only. The analysis only evaluated the impact of adding 650 students and corresponding staff to the existing campus. This access point shall only be used from August 2022 to July 2023. After the start of the school year in August 2022, the applicant will perform a traffic impact analysis for the Legends Way access points and surrounding intersections. The Charter School will then commence construction of the Legends Way access points and any necessary improvements identified in the traffic impact analysis. This would be required to be in place and completed prior to the August 2023 school start date. The Oakley Seaver access point would be discontinued and the queuing of vehicles will occur from the Legends Way access points. Any transportation improvements identified during this study will be a requirement upon the Charter School. The applicant has indicated the intent for future phases and an increase in student enrollment. However, this will be presented and evaluated at a future date and will need City Council approval. A traffic impact analysis will be a requirement prior to any new student enrollment or transportation changes. Page - 2 Staff has reviewed the application and proposed project in regards to Section 86-144, Review Criteria for a Conditional Use Permit. The proposed use may be consistent with the existing and previous development patterns and character of the surrounding areas. The charter school sharing the Lake Sumter College Campus could be an enhancement to the overall educational opportunity at the current location. The proposed uses will not be detrimental to the health, safety and general welfare of the community. Staff is apprehensive about the operational function of transporting students to and from the charter school within the existing roadway network and internal queueing. The existing college campus and county library transportation network and parking were designed in a way that did not take in consideration the daily use of student drop off and pick up from a charter school. However, the Charter School and the College have entered into an agreement with this being considered and this area will only be used from August 2022 to July 2023. The submitted queueing analysis indicates stacking for 98 vehicles within the existing drive lanes and parking lot that is used primarily for the library. Staff is concerned when special events are held on the college campus or library, such as early voting. Again, this would only be an inconvenience for one year and any overflow will be contained within the college campus. The Charter School has also agreed to make safety improvements at the trail crossing and Oakley Seaver Drive with inclusion of islands within the trail connection. The Conditional Use Permit will not be in conflict to the Clermont Comprehensive Plan goals, objective and policies for the Public Facility/Institutional land use. The proposed project will be required to comply with all Land Development Regulations for development of the site. The City's traffic consultant has reviewed the transportation studies and believes the conditions contained in the CUP are adequate. Staff recommends approval of Resolution No. 2021-057R. Rolando Llanes, 8323 NW 12th St., Doral, stated he is the Architect and Planner for Pinecrest Charter School. He showed a presentation of the proposed charter school. He stated that they have had several meetings with staff to come to agreements for the project. Otis Taylor 3686 Caladesi Rd., stated that he has done events such as food drives at the college and with Oakley Seaver Dr. only being two lanes there can be an issue with traffic. He stated that if Oakley Seaver could be four -lane it would help alleviate the traffic issues. Commissioner Seaver asked if there is any future plans to improve the intersection of Legends Way and Citrus Tower Boulevard. Mr. Kruse stated that Legends Way and Citrus Tower Boulevard intersection will be included in the traffic impact analysis that will commence in August 2022 or later. Commissioner Seaver stated that even with having two different shifts for student pickup, it will still include 162 vehicles even if each vehicle has 2 students per vehicle. He asked where the excess will go. Mr. Llanes stated that there is room to double stack within the site and there will be a plan to monitor any the queuing issues. Page - 3 Commissioner Colby stated that a lot of parents will adjust their pick up schedule so that they are not sitting in line. City Manager Brian Bulthuis, stated that they have had multiple meetings with the college and the applicant. He stated that fire, police were included in this meeting. He explained the way they originally had the vehicles queuing it would have been backing up. He stated that by phasing the project by student counts as they have, the City feels comfortable that it will work. Commissioner Gonzalez asked if there will be enforcement to stop people from parking on Oakley Seaver. Mr. Bulthuis stated that the college and the charter school will have to rectify the problem. Commissioner Gonzalez asked about the entrance off Hancock. Mr. Llanes stated that there will be a parent contract explaining where they are to enter to pick up students. He stated that the vehicles will be marked as to which shift they are allowed to pick UP. Commissioner Colby stated that he likes the fact that the two institutions are working together along with City Staff. Commissioner Niemiec stated that we need more schools in the area. He has issues with traffic as well. He stated that he lives across from Imagination School, so he understands the backups that can happen. He asked if Oakley Seaver is a county road and were they part of the discussion. Mr. Kruse stated that it is a city road. City Manager Brian stated that Lake County did attend the meetings. Commissioner Niemiec asked if they could have a traffic light installed. Mr. Kruse stated that when the traffic study was done a traffic light was not warranted. Commissioner Niemiec asked where the school staff will be located during pick-ups times. Mr. Llanes showed on the site plan where the staff would stand to help with the pickup flow. He stated that if there is a need for more staff they will address that at the time. Commissioner Niemiec asked how one would get into a charter school, is it a lottery system. Chief Operating Officer Julio Robania, stated that charter schools are public schools that are a school of choice. He stated that once the school has reached capacity, it would become a lottery system. Commissioner Niemiec asked about the students coming from the other campus north of this location. Page - 4 Mr. Robania stated that there is a feeder school that is about a mile away. He stated that they are working with the college so that the students will be able to stay with the charter school through 12th grade and have the opportunity for dual enrollment for college. He stated the school to the north will be a K-5 and this location will be 6th through 12' grade. He stated that currently the north location is K-8. He stated the north location number one rated school in Lake County just after three years which is why it's so popular. Pinecrest Academy Principal Christina Alcalde stated there are about 100 students in the K thru 3 grade level there is 100 students per grade level and 75 students per grade level for 4th through 8th grades. She stated that 775 students is their capacity and over 1000 students on their wait list. Commissioner Niemiec asked about lighting for the outdoor courts. Mr. Robania stated that he is not sure about the lighting for the courts. He stated that there is lighting around the buildings per code. Commissioner Niemiec asked what type of events the school will have during the year. Mr. Robania stated that there will be an orientation that will be broke up by grade levels rather than doing them all at the same time. He stated that they would coordinate with the college to ensure they did not have an event scheduled at the same time. Commissioner Rogers stated that he does have concerns about where they are queuing. Mr. Robania stated they have been careful not to have activities around where the Library is located. He stated the Library use is typically more after school hours. He stated that the college has been specific as to what areas they can or cannot use. He stated they know how many staff members will be required and how much parking will be needed for staff. He stated that if they don't follow the rules, it's not going to work. He stated that biggest issue is going to be the parents. Commissioner Rogers stated that he has already been a victim of traffic issues at the current Pinecrest Academy location and foresees the same issue at the college location. Mr. Robania stated that about six months ago they had traffic issues and they found out the procedures. He stated that they make every effort to make things work and that procedures are followed. Dr. Stanley Sidor, President of Lake Sumter State College, stated that they plan to integrate the recruitment of students from grade 6 forward to bring them into the programs at Lake Sumter State College and complete their education with them and stay within the community. He stated that they gave out $990,000 scholarships this year and they will continue to offer scholarships. Commissioner Rogers asked how many college students that are registered during fall and spring semesters. Dr. Heather Brigard, Provost & Executive Vice President of Lake Sumter State College, stated that for the spring has an enrollment of 3650 students. She stated that on the ground there are Page - 5 about 700. She stated that students tend to park near the Science Health building and not where any queuing will be. She stated that Chairman Krzyminski asked how many staff members. Mr. Robania stated that for every 15 students there will be a staff member. At the moment approximately 44 staff members. Chairman Krzyminski said it looks like you have 93 parking spaces remaining. Mr. Llanes stated there is a minimum of 10% of 1 lth and 12t1' graders and visitor parking which is 1 per 100 students so seven spaces are required for visitors. He stated that there is 69 required and 79 provided, and none of that is for the college parking. He stated that parking could be utilized by college students after charter school hours. Chairman Krzyminski asked if they hit capacity, would they be allowed to bring in mobile classrooms. Mr. Kruse stated they are capped at 650 students and if they want to go above that they will need to reapply for an amendment to the conditional use permit. Mr. Robania stated that the school is performing outstanding and the parents know this so they expect to reach capacity soon. Action: MOTION TO APPROVE Resolution No. 2021-057R was made by Commissioner Colby. Motion seconded by Commissioner Gonzalez. Passed 5-1 with Commissioner Niemiec opposing. Item #3: Resolution No. 2022-001R — Tidal Wave Carwash Conditional Use Permit Senior Planner Regina McGruder presented as follows: The applicant is requesting a Conditional Use Permit to allow for an automobile carwash facility within a Planned Unit Development zoning district. The vacant parcel is located on the southwest corner of State Road 50 and Miss Florida Avenue. The Future Land Use Designation is Commercial. The Planned Unit Development (Resolution 1503), which allows C-2 General Commercial permitted uses. The Land Development Code, Section 122-224, requires a Conditional Use Permit for any type of vehicle service, which includes the proposed carwash use at this location. The applicant is proposing to construct a 3,500 square feet self-service carwash facility with onsite vacuum cleaning stations. The applicant has submitted a conceptual site plan of the layout for the access points, carwash building, and vacuum cleaning stalls for the site. The applicant has indicated the carwash facility will be self-service with limited staff onsite. The proposed carwash will be similar to several other facilities within the city that have self-service vacuum stalls with an automated drive-thru wash that is stationed by the attendant. The proposed project will utilize City water and sewer services, and the City currently has the capacity to service this development. The proposed development shall be required to comply with the Land Development Regulations and all provisions of the codes. All buildings must comply with Page - 6 Clermont Architectural Design Standards. The proposed project will also be required to provide additional landscaping and plant materials to enhance and create an opaque buffer to help minimize the impact of the noise and visibility of the vehicles utilizing the carwash services. Staff has reviewed the application and proposed project in regards to Section 86-144, Review Criteria for a Conditional Use Permit. The proposed use is consistent with the existing development patterns and the surrounding areas. The proposed uses will not be detrimental to the health, safety and general welfare of the community. The Conditional Use Permit will not be in conflict with the Clermont Comprehensive Plan goals, objective and policies for commercial land use. The property has access to major road networks and will be required to comply with all Land Development Regulations to allow for site development. Staff recommends approval of Resolution No. 2022-001 R. Eric Juliana, Bowman Consulting, stated that they were present to answer any questions. Commissioner Rogers asked where the ingress and egress was located. Senior Planner Regina McGruder stated access is from Miss Florida Ave. Commissioner Rogers asked how busy they anticipate to be during a typical day. Mr. Juliana stated that naturally they would like to be as busy as they can. He stated that this is the only option for access for this property so it will be fall access. Commissioner Rogers asked how many vacuums are available. Stewart Healow, Baton Rouge, Louisiana, stated there are many of these car washes across Florida. Commissioner Niemiec asked if there is a turn lane to go into the carwash. Mr. Juliana stated that when the traffic study is completed and if it warrants a turning lane they will provide one. Commissioner Colby asked about landscaping. Mr. Healow stated that the landscaping will exceed the code. Commissioner Colby asked if the drive to the carwash will be straight across from the shopping center across Miss Florida Ave. Ms. McGruder stated that they to typically align the cross sections. Commissioner Gonzalez asked about the sustainability of having another car wash. Ms. McGruder stated that if it's a permitted use or they are allowed to apply to for conditional use permit, the City cannot refuse the property owner's that right. Chairman Krzyminski asked about the power easement. Page - 7 Mr. Juliana stated that the power easement will remain. Action: MOTION TO APPROVE Resolution No. 2022-OOIR was made by Commissioner Niemiec. Motion seconded by Commissioner Colby. Passed unanimously. With no further comments, Chairman Krzyminski adjourned the meeting at 8:30 P.M. Max Krzymins i,... l TEST: Rae Chidlow, Planning Coordinator Page - 8