1995-50
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Post Off¡ce Box 2235
II 1700 CapItal CIrcle, S.W
Tallahassee, FL 32316-2235
II (904) 576-3171
1-800-262-CODE
II
. Municipal
Code
Corporation
8
Ms. Ann Whitlock
Deputy City Clerk
City Hall
1 Westgate Plaza
Clermont, Florida
Dear Ms. Whitlock:
November 29, 1995
34712
8
Pursuant to your recent telephone conversation with our Director of
Marketing, Gloria Jacobs, we are pleased to enclose two copies of our
contract for recodification of the Clermont Code of Ordinances.
Thank you for sending us copies of the ordinances passed since the last
Supplement, as well as the bid summary sheet.
Upon signing of the contract, please return a copy for our files. If you have
any questions or desire additional information, please do not hesitate to our
toll free number.
We appreciate your interest and support and look forward to working with
you and being of further service to the City of Clermont.
ALL/js
e-mail: lawton@mail.municode.com
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Table of Contents
Page No.
CONTRACT:
PART ONE - RECODIFICATION OF CODE
(1) OrdinancesInc1uded .......................1
(2) Legal Research and Review. . . . . . . . . . . . . . . . . . . 1
(3) Pre-Conference Memorandum. . . . . . . . . . . . . . . . . . 2
(4) Conference with Attorney. . . . . . . . . . . . . . . . . . . . 2
(5) Post-Conference Memorandum. . . . . . . . . . . . . . . . . 2
(6) EditoriaIWork...........................2
(7) Notice of Completion of Editorial Work. . . . . . . . . . . 4
(8) Typesetting and Proofs ......................4
(9) Index ................................4
(10) PrintingandBinding .......................4
(11) Code on Computer ........................4
(12) Information Retrieval Software. . . . . . . . . . . . . . . . . 5
(13) Internet Connection ........................5
(14) Shipment, Adopting Ordinance. . . . . . . . . . . . . . . . . 5
(15) Delivery ..............................5
PART TWO - LAND DEVELOPMENT CODE
(1)
(2)
EditoriaIWork...........................7
Printing and Binding .......................7
PART THREE - LOOSELEAF SUPPLEMENT SERVICE
(1) Schedule ..............................8
(2) Ordinances to be Furnished by City. . . . . . . . . . . . . . 8
(3) EditoriaIScrutiny.........................8
(4) StateLawReview.........................8
(5) Editorial Notes ..........................8
(6) Index and Tables .........................8
(7) InstructionSheet..........................8
(8) Checklist ..............................8
(9) Electronic Supplementation. . . . . . . . . . . . . . . . . . . 8
(10) Reprints...............................9
(11) Sample Ordinance Service. . . . . . . . . . . . . . . . . . . . 9
(12) Annual State Law Review; Report. . . . . . . . . . . . . . . 9
(13) AnalyzationofCode .......................9
(14) Shipment ..............................9
(15) Termination ............................9
QUOTATION SHEET ..............................10
SIGNATURE PAGE ...............................12
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PROFESSIONAL SERVICES CONTRACT
The MUNICIPAL CODE CORPORATION, a corporation duly authorized and existing
under the laws of the State of Florida, hereinafter referred to as MCC, hereby offers to
research, edit, recodify and republish the 1962 Code of the CITY OF CLERMONT,
FLORIDA. The Code is contained in one volume and consists of approximately 400 pages in
the 6 x 9 inch page format, which does not include the Land Development Code. It is
anticipated the new Code, including the LDC, will consist of approximately 380 double column
pages.
PART ONE
RECODIFICATION OF ORDINANCES
(1) ORDINANCES INCLUDED. MCC will, under the supervision of the City
Attorney, recodify the 1962 Code as supplemented. MCC will also update the ordinances of
a general and permanent nature adopted subsequent to Ordinance No. 262-C, including those
provisions which will constitute the Land Development Code. Publication of the Land
Development Code is provided for in Part Two of this RFP. The City will forward ordinances
subsequently passed for inclusion in the new Code until notice is received that the editorial
work has been completed, within eight to nine months after commencement of the project.
(2) LEGAL RESEARCH AND REVIEW. MCC will assign an attorney to work with
the City Attorney. Before the conference with the City Attorney, MCC's attorney will:
a)
State Law. Research the Code and subsequent ordinances to be included in the
new Code against state law. This process will discover inconsistencies and
conflicts with, and preemptions by, the state law.
b)
State law references. Update all state law references and append new references
as necessary.
c)
Case Law. Research the provisions of the Code against federal and state
appellate case laws as reported in Shepard's. Any judicial decision specifically
affecting the validity of an ordinance included herein shall be called to the
attention of the City Attorney.
d)
Charter. Research every ordinance to be included in the Code against the
City's Charter. Conflicts and inconsistencies with, and preemptions by, the
Charter will be brought to the attention of the City Attorney, The Charter will
be analyzed against state law and appropriate explanatory notes prepared.
Amendments, if any, will be incorporated into the Charter.
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e)
Internal consistency. Research the provisions of the Code and subsequent
ordinances to determine if there are inconsistencies or conflicts between existing
laws and obsolete provisions.
(3) PRE-CONFERENCE MEMORANDUM. Upon completion of the legal research
and review of the Code, MCC's attorney will prepare an editorial memorandum setting forth
the major substantive changes and recommendations for the new Code, to be discussed at the
editorial conference. This memorandum will delineate the provisions to be deleted and address
the new language to be inserted.
(4) CONFERENCE WITH ATTORNEY. MCC's attorney who performed the legal
research will travel to the City for a conference with the City Attorney and other interested
officials. The following will occur at the conference:
a)
Issues. Issues discussed will include all inconsistencies and conflicts discovered
during research, as well as obsolete provisions.
b)
Solutions. Recommendations will be made regarding solutions to the issues
discussed.
c)
Implementation. Agreed upon solutions will be implemented with the help of
MCC's attorney. The City Attorney has ultimate decision making authority for
solutions and implementation.
d)
Specific subjects. MCC will make recommendations regarding new legislation
on specific subjects where there is an obvious need. The City will request
recommendations on subjects of specific concern.
e)
Organization. Organization can be reviewed with the City providing comments,
criticisms or suggestions.
(5) POST-CONFERENCE MEMORANDUM. Following the conference, MCC's
attorney will draft and submit a memorandum outlining the substantive changes, solutions and
implementations agreed upon. This memorandum is extremely useful upon receipt of the
proofs; it is recommended the proofs be reviewed in conjunction with the conference
memorandum.
(6)
EDITORIAL WORK. MCC will prepare the manuscript to include:
a)
Proper phraseology. Concise, modem and proper phraseology, without
conflicts, ambiguities and repetitious provisions.
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b)
Title and/or Chapter arrangement. Each title/chapter of the new Code shall
embrace all ordinances of the same subject matter. Within the title/chapter
itself, the ordinances shall be arranged in an orderly and logical fashion, to
include chapter, articles and divisions as necessary. Chapters and sections will
be reserved for future expansion.
Title arrangement will be discussed at the conference.
c)
Table of contents. This table will list the chapters, articles and divisions of the
Code, giving the page number upon which each begins.
d)
Title/Chapter analysis. Each title/chapter of the new Code will be preceded by
a detailed analysis listing the articles, divisions, and sections contained therein.
e)
Catchlines. Each section will be preceded by a catchline, which shall reflect
the content of the section.
t)
History notes. A history note will be prepared for each section of the new Code
unless the section was added during the project. The note will indicate the
source from which the section is derived. If the section is derived from an
existing Code, the appropriate section of that Code, as supplemented, will be
cited, together with amendatory ordinances.
g)
Cross references and footnotes. Cross references will be prepared to tie
together related sections of the new Code. Proper explanation will also be made
in the form of footnotes to relevant provisions of the Code.
h)
Charter references. Charter references will be prepared to tie together related
sections of the Charter and new Code.
i)
Comparative table. This table lists all ordinances included in the Code in
chronological and/or numerical sequence, setting out the location of such
ordinances in the Code.
A table will also be prepared setting out all sections of the prior Code included
in the new Code.
j)
State law reference table. This table will list by state law citation all sections
carrying a reference.
k)
Pennit fee schedule. A permit fee schedule will be prepared and included as
an Appendix to the Code.
1)
Franchise ordinances. The franchise ordinances may be set out in full or listed
as an Appendix to the Code.
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(7) NOTICE OF COMPLETION OF EDITORIAL WORK. Upon completion of all
editorial work, MCC will notify the City in writing that the Code manuscript is ready for
typesetting and printing. No additional ordinances will be included in the Code manuscript
subsequent to such notice.
(8) TYPESETTING AND PROOFS. After typesetting has been completed, MCC will
submit one set of proofs to the City for review. MCC will be responsible for proofreading and
typographical correctness. The City may make word changes on the proofs without charge.
The City will return the proofs, with the changes indicated thereon within forty-five (45)
days from the date of their receipt.
(9) INDEX. A comprehensive, general Index for the Code will be prepared. An index
will also be prepared for the Charter. All sections will be indexed under major subjects with
appropriate section citations. Columnar citations will be used to enhance the ease of reference.
(10) PRINTING AND BINDING. When the proofs are returned by the City, MCC
will proceed with printing and binding the Code in accordance with the following:
a)
Copies. Twenty (20) copies will be printed on 50 lb. white offset paper.
b) Page format. The page size will be 8-112 x 11 inches, double column (sample
pages attached).
c)
Type size. The text wil! be set in 10 point type and the index will be set in 8
point type.
d) Binding. MCC will bind twenty (20) copies of the completed Code in
expandable post type binders, each with slide lock fasteners and with black
imitation leather covers stamped in gold leaf. (color choices are available).
e)
Separator tabs. MCC will furnish separator tab sheets (mylar tabs, printed both
sides) for the bound Codes. The tabs will reflect the major divisions or chapters
of the Code volume.
t)
Reprints of chapters. Additional copies of specific chapters or portions of the
Code may be ordered for binding in paper covers for separate distribution or
sale.
(11) CODE ON COMPUTER. MCC can provide the Code on diskettes for use by the
City on personal computers. The disks will be fonnatted for DOS 3.3 or higher with data in
WordPerfect or ASCII.
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(12) INFORMATION RETRIEVAL SOFTWARE. MCC offers the following
information retrieval software programs, any of which are compatible with the Code in
electronic media described above:
a)
Socrates. This is MCC's information retrieval software which is integrated
with the Code in WordPerfect or ASCII. MCC performs the integration and
provides support to Socrates users. The software affords easy "exportation" of
language to your word processing software for drafting and amendatory
purposes. Utilizing your existing word processing program eliminates learning
new editing commands and allows new ordinances to follow existing procedures.
Socrates is available for DOS and Windows.
b)
ISYS. ISYS is the program from which Socrates is derived. It is a
commercially available information retrieval software which instantly locates any
document(s) containing references to a word, phrase, or combination thereof.
It can be used on any/all files you designate, not just the Code (including
minutes, letters, invoices, etc). Additionally ISYS supports over 25 different
word processing programs. ISYS is available for DOS and Windows.
c)
Folio VIEWS. Folio VIEWS offers a powerful, context-sensitive, on-line help
system for immediate assistance to inquiries. The customized menus offer robust
functionality and speedy start-up access to your information. Every word in an
infobase is indexed. Type in a word, i a phrase or a query and watch the Query
Map display the search results. With a click of the mouse, users can jump to
the points of information they need. Information retrieval capabilities include
standard boolean search operators, phrase searching, proximity searching and
word stemming to include word variations and synonyms in searches. Folio
VIEWS is available for DOS, Windows and Macintosh.
(13) INTERNET CONNECTION. Through our Internet connection
(http://www.municode.com), Municipal Code Corporation is providing valuable information to
municipal and county governments throughout the nation. With only a few keystrokes, on-
line access is available to your Code and to our employees.
(14) SHIPMENT; ADOPTING ORDINANCE. Upon completion of the above, MCC
will ship the Code as directed by the City. At this time, MCC's attorney will furnish the City
with a suggested adopting ordinance. Once the Code has been adopted, a copy of the ordinance
will be sent to MCC, so that it can be included in the Code.
(15) DELIVERY. MCC will perform the work as hereinabove set out and make final
delivery of the completed Codes within twelve (12) months from the date of receipt of the
contract and material, excluding time required for review of the proofs and any delays
occasioned by the City.
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The following is a suggested time schedule in the preparation of the new Code:
a)
Submission of pre-conference memorandum. . . . . 5 months
after receipt of material and contract.
b)
Editorial conference in City. . . . . . . . . . . . . . 1 months
after submission of pre-conference memo.
c)
Submission of proofs to City. . . . . . . . . . . . . . 3 months
after completion of editorial conference.
d)
Delivery of completed Codes to City. . . . . . . . . 3 months
after return of proofs.
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PART Two
LAND DEVEWPMENT CODE
(1) EDITORIAL WORK. MCC will publish the Land Development Code (LDC) as
part III of the General Ordinances to include the following:
(a) Review with General Ordinances. The LDC will be reviewed with the General
Ordinances and conflicts, inconsistencies and obsolete provisions will be brought
to the attention of the City Attorney.
(b) Cross References. Internal cross references will be prepared and appended to
the proper sections in the LDC.
(c) Table of Amendments. A table will be established for listing all future
amendments and their disposition in the LDC.
(d) Index. A comprehensive, general word index will be prepared for the LDC.
(2) PRINTING AND BINDING. The style, fonnat, printing and binding of the LDC
will be as set out in Part One above. Proofs to be submitted prior to final printing.
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PART THREE
LOOSELEAF SUPPLEMENT SERVICE
(1) SCHEDULE. After shipment of the new Code MCC will keep the Code up-to-
date to reflect the new ordinances of a general and permanent nature enacted by the governing
body. The Supplements will be published on a schedule to meet the requirements of the City.
(2) ORDINANCES TO BE FURNISHED BY CITY. The City shall forward to MCC
copies of the ordinances upon final enactment by the City. The City shall have the option to
furnish the ordinances on disks for use by MCC.
(3) EDITORIAL SCRUTINY. A member ofMCC's editorial staff will review the new
ordinances in conjunction with the existing provisions of the new Code. Pages containing
provisions that are repealed or amended shall be updated to insert the new ordinances.
(4) STATE LAW REVIEW. MCC will review all ordinances to be added to the Code
against current State Law, if desired, and present recommendations to the City Attorney.
(5) EDITORIAL NOTES. Appropriate editorial notes will be prepared and appended
to the new sections as deemed necessary by MCC.
(6) INDEX AND TABLES. MCC will update the Index and all Tables to reflect the
new ordinances.
(7) INSTRUCTION SHEET. Each Supplement will contain a page of instructions for
removal of the obsolete pages and insertion of the new pages. The latest ordinance included
in the published Supplement will be noted in boldface type on the Instruction Sheet.
(8) CHECKLIST. A checklist of up-to-date pages will be prepared and kept current
for the benefit of the user.
(9) ELECTRONIC SUPPLEMENTATION. If the City has chosen to receive the Code
in electronic media, the electronic media will be updated as requested by the City. The City
may choose to have hard copy Supplements printed less frequently or on the same schedule.
The electronic media will reflect the entire Code as updated through the most recent
Supplement.
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(10) REPRINTS. MCC will furnish Supplements for reprint pamphlets, if any, at the
time the Code volume is supplemented.
(11) SAMPLE ORDINANCE SERVICE. Sample provisions of specific subjects will
be furnished upon request. A sample ordinance index will be furnished for use in requesting
the desired sample provisions.
(12) ANNUAL STATE LAW REVIEW; REPORT. MCC will review annually the state
law changes and submit a report to the City Attorney of any changes which may affect local
government Codes generally. If an extensive legal review of the Code is required based on
massive state law changes, this review will be as provided below.
(13) ANALYZATION OF CODE. At the request of the City and at a cost to be agreed
upon in advance, MCC will analyze the Code on a chapter-by-chapter basis against the current
state law, and submit written recommendations to the City Attorney as to any Code changes
deemed necessary or desirable as a result of such analyzation. MCC's attorney will work with
the City Attorney in drafting legislation as deemed necessary. The cost will be agreed upon
by MCC and the City prior to commencement.
(14) SHIPMENT. Supplements will be shipped to the City for distribution to the holders
of the Codes, unless otherwise agreed upon.
(15) TERMINATION. The Looseleaf Supplement Service provided under this Part Two
will be in full force and effect for a period of three (3) years from the date of shipment of the
completed Code to the City. Thereafter, the Looseleaf Supplement Service will be
automatically renewed from year to year, provided that either party may alter or cancel the
terms of this Part Two upon sixty (60) days' written notice.
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QUOTATION SHEET
PART ONE - RECODIFICATION:
(1)
(2)
(3)
Base Cost
Base cost includes:
a)
b)
c)
d)
e)
f)
g)
h)
i)
Legal Review
Sample Ordinance Service
Pre-Conference Memorandum
Conference with MCC's Attorney
Post -Conference Memorandum
Editorial Work
Typesetting and Proofs
Indexing
Printing and Binding
i. Number of copies
ii. Number of binders
iii. Number of sets of special order tabs
iv. Estimated pages!
8-112 x 11 inches, double column
Additional charges:
a)
Excess pages, additional per page
b)
30 LDC reprints in paper covers
(City may furnish colored covers)
c)
Tabular matter, additional per page
d)
Electronic media - Data in WordPerfect
or ASCII
e)
Information retrieval software
(Specify costs for options available)
Data integrated with Socrates or Folio VIEWS
with WordPerfect 5.1 commands embedded, or
in ASCII, one license (includes handling)
Each additional license
f)
Freight charges
$9,950
20
20
20
380
$22
no charge
no charge
no charge
$515
$100
no charge
1 A page is defined as the area on one side of a sheet of paper. A sheet contains two (2) pages.
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PART TWO - LOOSELEAF SUPPLEMENT SERVICE
(1) Annual fee for Supplements
(2) Number of copies
(3) Cost per page
(4)
(5)
PAYMENT
(1)
(2)
(3)
(4)
(5)
(6)
none
20
a)
b)
c)
d)
$22
no charge
$5
e)
8-1/2 x 11 inches, double column
Tabular matter, additional per page
LDC reprint Supplements
Electronic Supplements (set out options)
One set of disks, including software
upgrades, per Supplement
(cost in addition to regular Supplement
per page charge)
If additional sets of updated disks required,
per set
$25
$50
Sample Ordinance Service
no charge
Freight charges
no charge
Upon signing of the contract (approximately
October 1995)
25%
Upon submission of pre-conference memorandum
(approximately March 1996)
25%
Upon receipt of proofs (approximately October
1996)
25%
Balance upon delivery of Code (approximately
December 1996).
Looseleaf Supplement Service
Supplements will be invoiced when shipped.
upon receipt of invoice
Freight charges
none
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The terms of this agreement shall remain in force and effect for a period of ninety
(90) days from the date appearing below, unless accepted by the City.
Submitted by:
MUNICIPAL CODE CORPORATION
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November 29, 1995
Accepted by:
CLE~ONT,FLORIDA
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Witness
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Title.
~u/, /99S
Date '
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ISYS.RICING INFORrvt. TION
Municipal Code Corporation
ISYS is developed to provide equal access in single user and/or network environments.
For multiple standalone users, a separate copy of the software is required for each
workstation. For LAN installations, ISYS automatically monitors "concurrent usage" - i.e.
the software will permit up to the licensed number of simultaneous users to be active at
any time. This approach offers obvious and substantial savings over traditional
"workstation licensing" systems. It also eliminates the need for continual auditing of
license usage by network administrators, as the licensed limit can not be inadvertently
exceeded.
WINDOWS Complete Product DOS Complete Product
Description Price Description Price
Single User $ 435.00 Single User $ 395.00
3 User Lan Pack $ 1,109.00 3 User Lan Pack $ 1,007.00
5 User Lan Pack $ 1,784.00 5 User Lan Pack $ 1,620.00
10 User Lan Pack $ '3,437.00 10 User Lan Pack $ 3,121.00
20 User Lan Pack $ 6,612.00 20 Users Lan Pack $ 6,004.00
50 User Lan Pack $15,878.00 50 User Lan Pack $14,418.00
Quotes for larger configurations are available.
Product is shipped by UPS 2nd-Day with respective fees added.
LAN packs contain one set of documentation. Additional manuals can be purchased.
Prices include toll-free technical support.
Discounts may apply if ordered through Municipal Code Corporation
CALL US IF YOU HAVE QUESTIONS OR WANT TO PLACE AN ORDER 800-262-2633