Contract 2022-088ADocuSign Envelope ID: 147FA4C4-8A82-4B06-8F79-763DDA1135AE
AGREEMENT NO.2022-088 FOR
STAFFING SERVICES
THIS AGREEMENT, is made and entered into this 9th day of August
2022, by and between the CITY OF CLERMONT, FLORIDA, a municipal corporation
under the laws of the State of Florida whose address is: 685 W. Montrose Street, Clermont,
Florida, (hereinafter referred to as "CITY"), and LanceSoft, Inc. whose address is: 2121
Cooperative Way, Suite 130, Herndon, VA 20171, (hereinafter referred to as
"CONTRACTOR").
WHEREAS, the City of Clermont issue RFB 22-025 titled Staffing Services;
WHEREAS, CONTRACTOR submitted its response dated July 7, 2022 to RFB 22-025;
WHEREAS, CITY desires to award a contract to CONTRACTOR in accordance with the
terms and conditions of RFB 22-025 and CONTRACTOR's response thereto;
WITNESSETH: That the parties hereto, for the consideration hereinafter set forth,
mutually agree as follows:
ARTICLE 1— SCOPE OF WORK
The CONTRACTOR shall provide staffing services as described in CITY's RFB 22-025
and CONTRACTOR's July 7, 2022 response thereto, which are expressly incorporated
herein and made a part of the Agreement Documents hereto and shall do everything
required by this Agreement and the Agreement Documents. Provided, however, that
nothing herein shall require CITY to purchase or acquire any items or services from
CONTRACTOR.
ARTICLE 2 — THE CONTRACT SUM
CITY shall pay CONTRACTOR, for the faithful performance of the Agreement as set forth
in the Agreement Documents and the Unit Price Schedule an amount in accordance with
the compensation schedule set forth in Exhibit "A", attached hereto and incorporated
herein.
ARTICLE 3 — PROVISION OF SERVICES AND COMPLETION OF WORK
3.1. The CONTRACTOR shall only provide to CITY staffing services upon receipt of
an authorized order from CITY and shall provide the requested items in the
timeframe and as set forth in RFB No.: 22-025 or in the specific purchase order or
authorized order submitted by CITY. Nothing herein shall obligate CITY to
purchase any specific amount of product from CONTRACTOR or create an
exclusive purchase agreement between CITY and CONTRACTOR. CITY shall
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DocuSign Envelope ID: 147FA4C4-8A82-4B06-8F79-763DDA1135AE
not be obligated or required to pay for any items received until such time as CITY
has accepted the items in accordance with the order provided to CONTRACTOR.
3.2. CONTRACTOR, upon receipt of an order hereunder, shall immediately notify
CITY if it has an issue or question related to the fulfillment of the order or whether
there will be any delay in providing the items requested. Failure of CONTRACTOR
to so notify CITY will preclude CONTRACTOR from seeking payment of any kind
for any items that were delayed in delivery. Upon receipt of notification of the
delay, CITY may at its sole option cancel the order and seek the items from any
available source.
3.3. It is expressly understood and agreed that the passing, approval and/or acceptance
of any staffing services herein by CITY or by any agent or representative as in
compliance with the terms of this Contract shall not operate as a waiver by the
CITY of strict compliance with the terms of this Contract and the CITY may require
the CONTRACTOR replace the accepted staffing services so as to comply with the
warranties and specifications hereof.
3.4. COMPANY specifically acknowledges that this Contract does not bind or obligate
CITY to purchase any minimum quantity of product during the term hereof.
ARTICLE 4 — TERM AND TERMINATION
4.1. This Agreement is to become effective upon execution by both parties, and shall
remain in effect for a period of three (3) years thereafter, unless terminated or
renewed as provided for herein.
4.2. Notwithstanding any other provision of this Agreement, CITY may, upon written
notice to CONTRACTOR, terminate this Agreement: a) without cause and for
CITY's convenience upon thirty (30) days written notice to CONTRACTOR; b) if
CONTRACTOR is adjudged to be bankrupt; c) if CONTRACTOR makes a general
assignment for the benefit of its creditors; d) CONTRACTOR fails to comply with
any of the conditions of provisions of this Agreement; or e) CONTRACTOR is
experiencing a labor dispute, which threatens to have a substantial, adverse impact
upon the performance of this Agreement, without prejudice to any other right or
remedy CITY may have under this Agreement. In the event of such termination,
CITY shall be liable only for the payment of all unpaid charges, determined in
accordance with the provisions of this Agreement, for work, properly performed
and accepted prior to the effective date of termination.
4.3. Upon mutual Agreement of the parties, this Agreement may be renewed for three
(3) additional one (1) year terms. Sixty (60) days prior to completion of each
extended term of this Agreement, CONTRACTOR may request and the City may
consider an adjustment to price based on changes in the Producer Price Index (PPI).
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DocuSign Envelope ID: 147FA4C4-8A82-4B06-8F79-763DDA1135AE
ARTICLE 5 — PAYMENTS
In accordance with the provisions fully set forth in the Contract Documents,
CONTRACTOR shall submit an invoice to CITY upon completion of the services and
delivery of products to CITY as set forth in the applicable purchase order. CITY shall make
payment to the CONTRACTOR for all accepted deliveries and undisputed products
delivered and services provided, within thirty (30) calendar days of receipt of the invoice.
ARTICLE 6 — DISPUTE RESOLUTION - MEDIATION
6.1. Any claim, dispute or other matter in question arising out of or related to this
Agreement shall be subject to mediation as a condition precedent to voluntary
arbitration or the institution of legal or equitable proceedings by either party.
6.2. The CITY and CONTRACTOR shall endeavor to resolve claims, disputes and
other matters in question between them by mediation.
6.3. The parties shall share the mediator's fee and any filing fees equally. The mediation
shall be held in Clermont, Lake County, Florida, unless another location is mutually
agreed upon. Agreements reached in mediation shall be enforceable as settlement
Agreements in any court having jurisdiction thereof.
ARTICLE 7 — INSURANCE AND INDEMNIFICATION RIDER
7.1. Worker's Compensation Insurance — The CONTRACTOR shall take out and
maintain during the life of this Agreement, Worker's Compensation Insurance for
all its employees connected with the work of this Project and, in case any work is
sublet, the CONTRACTOR shall require the subCONTRACTOR similarly to
provide Worker's Compensation Insurance for all of the subCONTRACTOR
employees unless such employees are covered by the protection afforded by the
CONTRACTOR. Such insurance shall comply with the Florida Worker's
Compensation Law. In case any class of employees engaged in hazardous work
under this Agreement at the site of the Project is not protected under the Worker's
Compensation statute, the CONTRACTOR shall provide adequate insurance,
satisfactory to the CITY, for the protection of employees not otherwise protected.
7.2. CONTRACTOR's Commercial General Liability Insurance — The
CONTRACTOR shall take out and maintain during the life of this Agreement,
Commercial General Liability and Business Automobile Liability Insurance as
shall protect it from claims for damage for personal injury, including accidental
death, as well as claims for property damages which may arise from operating under
this Agreement whether such operations are by itself or by anyone directly or
indirectly employed by it, and the amount of such insurance shall be as follows:
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DocuSign Envelope ID: 147FA4C4-8A82-4B06-8F79-763DDA1135AE
(a) CONTRACTOR's Commercial General Liability, $1,000,000 Each,
($2,000,000 aggregate). Liability Coverages, Bodily Injury Occurrence, &
Property Damage Combined Single Limit
(b) Automobile Liability Coverages, $1,000,000 Each, Bodily Injury &
Property Damage Occurrence, Combined Single Limit
Insurance clause for both BODILY INJURY AND PROPERTY DAMAGE shall
be amended to provide coverage on an occurrence basis.
7.3. Indemnification Rider
(a) To the fullest extent permitted by law, the CONTRACTOR shall indemnify
and hold harmless the CITY and its employees from and against all claims,
damages, losses and expenses, including but not limited to reasonable
attorney's fees, arising out of or resulting from its performance of the Work,
provided that any such claim, damage, loss or expense (1) is attributable to
bodily injury, sickness, disease or death, or to injury to or destruction of
tangible property (other than the Work itself) , and (2) is caused in whole or
in part by any negligent act or omission of the CONTRACTOR, any
subcontractor, anyone directly or indirectly employed by any of them or
anyone for whose acts any of them may be liable, regardless of whether or
not such acts are caused in part by a party indemnified hereunder. Such
obligation shall not be construed to negate, abridge, or otherwise reduce any
other right to obligation of indemnity which would otherwise exist as to any
party or person described in this Article.; however, this indemnification
does not include the sole acts of negligence, damage or losses caused by the
CITY and its other contractors.
(b) In any and all claims against the CITY or any of its agents or employees by
any employee of the CONTRACTOR, any subcontractor, anyone directly
or indirectly employed by any of them or anyone for whose acts any of them
may be liable, the indemnification obligations under this Paragraph shall
not be limited in any way by any limitation on the amount or type of
damages, compensation or benefits payable by or for the CONTRACTOR
or any subcontractor under workers' or workmen's compensation acts,
disability benefit acts or other employee benefit acts.
(c) The CONTRACTOR hereby acknowledges receipt of ten dollars and other
good and valuable consideration from the CITY for the indemnification
provided herein.
DocuSign Envelope ID: 147FA4C4-8A82-4B06-8F79-763DDA1135AE
ARTICLE 8 — NOTICES
All notices shall be in writing and sent by United States mail, certified or registered, with
return receipt requested and postage prepaid, or by nationally recognized overnight courier
service to the address of the party set forth below. Any such notice shall be deemed given
when received by the parry to whom it is intended.
CONTRACTOR: LanceSoft, Inc.
2121 Cooperative Way, Suite 130
Herndon, VA 20171
Attn: Pavan Kumar, Contracts Manager
OWNER: City of Clermont
Attn: Brian Bulthuis, City Manager
685 W. Montrose Street
Clermont, FL 34711
ARTICLE 9 — MISCELLANEOUS
9.1. Attorneys' Fees — In the event a suit or action is instituted to enforce or interpret
any provision of this Agreement, the prevailing party shall be entitled to recover
such sum as the Court may adjudge reasonable as attorneys' fees at trial or on any
appeal, in addition to all other sums provided by law.
9.2. Waiver — The waiver by city of breach of any provision of this Agreement shall not
be construed or operate as a waiver of any subsequent breach of such provision or
of such provision itself and shall in no way affect the enforcement of any other
provisions of this Agreement.
9.3. Severability — If any provision of this Agreement or the application thereof to any
person or circumstance is to any extent invalid or unenforceable, such provision, or
part thereof, shall be deleted or modified in such a manner as to make the
Agreement valid and enforceable under applicable law, the remainder of this
Agreement and the application of such a provision to other persons or
circumstances shall be unaffected, and this Agreement shall be valid and
enforceable to the fullest extent permitted by applicable law.
9.4. Amendment — Except for as otherwise provided herein, this Agreement may not be
modified or amended except by an Agreement in writing signed by both parties.
9.5. Entire Agreement — This Agreement including the documents incorporated by
reference contains the entire understanding of the parties hereto and supersedes all
prior and contemporaneous Agreements between the parties with respect to the
performance of services by CONTRACTOR.
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DocuSign Envelope ID: 147FA4C4-8A82-4B06-8F79-763DDA1135AE
9.6. Assignment — Except in the event of merger, consolidation, or other change of
control pursuant to the sale of all or substantially all of either parry's assets, this
Agreement is personal to the parties hereto and may not be assigned by
CONTRACTOR, in whole or in part, without the prior written consent of city.
9.7. Venue — The parties agree that the sole and exclusive venue for any cause of action
arising out of this Agreement shall be Lake County, Florida.
9.8. Applicable Law — This Agreement and any amendments hereto are executed and
delivered in the State of Florida and shall be governed, interpreted, construed and
enforced in accordance with the laws of the State of Florida.
9.9. Public Records — Contractor expressly understands records associated with this
project are public records and agrees to comply with Florida's Public Records law,
to include, to:
(a) Keep and maintain public records that ordinarily and necessarily would be
required by the CITY in order to perform the services contemplated herein.
(b) Provide the public with access to public records on the same terms and
conditions that the CITY would provide the records and at a cost that does
not exceed the cost provided in this Florida's Public Records law or as
otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as
authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost,
to the CITY all public records in possession of CONTRACTOR upon
termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure
requirements. CONTRACTOR shall use reasonable efforts to provide all
records stored electronically must be provided to the CITY in a format that
is compatible with the information technology systems of the CITY.
(e) IF CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTRACTOR SHALL
CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT
CITY CLERK'S OFFICE, (352) 241-7331.
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DocuSign Envelope ID: 147FA4C4-8A82-4B06-8F79-763DDA1135AE
ARTICLE 10 — AGREEMENT DOCUMENTS
The Agreement Documents, as listed below are herein made fully a part of this Agreement
as if herein repeated.
Document Precedence:
10.1. This Agreement
10.2. Purchase Order / Notice To Proceed
10.3. An applicable Contractor Quote or Statement of Work
10.4. All documents contained in City of Clermont RFB 22-025 and any amendments
thereto.
10.5. CONTRACTOR'S July 7, 2022 response to RFB 22-025.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
this 9th day of August 2022
CITY OF CLERMONT
DocuSigned by:
zBA7sszF�ssca92... le- DS
Tim Murry, Mayor
ATTEST:
DocuSigned by:
T A ilo.wc
3AD7F34905B344A...
Tracy Ackroyd Howe;
7
DocuSign Envelope ID: 147FA4C4-8A82-4B06-8F79-763DDA1135AE
LanCeSp000tc�uI ed by:
By' r o oases ar
(signatu e)
Print Name: Pavan Kumar
Title: Contracts Manager
Date: 8/3/2022
DocuSign Envelope ID: 147FA4C4-8A82-4B06-8F79-763DDA1135AE
CLER ONT
Choice of Champions"
City of Clermont Bid 22-025
SECTION - C
PRICE SCHEDULE
L.N.
Job Tilt
Job Duties
lVininturn
ployee
Hourly
Billing
Es
Ann
Extended
Cost
Skilled work in the care and operation
of a Rear Loader which is used to
collect refuse and trash from
residences and businesses.
Loads and empties trash, leaves,
1
Maintenance
grass, etc. into sanitation truck. Uses
$12.16
$ 30.25
2,500/hrs.
$ 75,625.00
Worker II
pitch forks, shovels and similar hand
tools to pick up general refuse and
trash from curbside and other areas.
Performs daily inspection of vehicle,
cleans vehicle and performs
preventative maintenance tasks.
This position assists with maintaining
and monitoring the City's recreational
facilities and parks, ensuring a
presence, assisting guests,
coordinating recreational activities,
completing routine office support
duties, and working special events.
Performs a variety of routine tasks that
may include: answer telephone calls,
Parks and
perform receptionist duties, respond to
2
Recreation
emails, handle inquiries, register
$12.16
$23.36
2,500/hrs.
$ 58,400.00
Attendant
program applicants, collect funds,
balance cash drawers, box office
tasks, serve as a park attendant, set up
calendars, tracking data, scheduling
for events, design flyers, sell tickets,
set-up/remove sports equipment, and
provide exceptional customer service.
May assist in set up for events such as
stacking chairs, moving tables,
sweeping, etc.
This position is responsible for
greeting visitors, distributing
information, and other front desk
customer services duties. Greets
visitors; answers phones; and answers
questions. Distributes appropriate
3
Receptionist
information, forms, and provide
instructions to visitors according to City
$12.16
$25.31
2,500/hrs.
$ 63,275.00
of Clermont procedures.
Performs administrative/clerical
functions such as entering and
retrieving computer data, sending and
receiving correspondence, responding
to emails, organizing and filing
RFB. No: 22-025
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DocuSign Envelope ID: 147FA4C4-8A82-4B06-8F79-763DDA1135AE
CLER ONT
Choice of Champions"
City of Clermont Bid 22-025
SECTION - C
PRICE SCHEDULE
L.N.
Job Title
Job Duties
Minimu
Employes
"Bilrin'
documents, updating calendars,
sending out weekly schedules and
reminders, providing monthly
statistics, and customer service.
This position provides advanced
clerical, secretarial, and administrative
support in the area assigned. Performs
duties of an administrative support or
clerical nature and participates directly
in the work of the individual(s)
supported within the assigned area.
Secures details of specialized
information, coordinating office work,
4
Staff Assistant
and providing information regarding
$14.11
$ 21.68
2,5001hrs.
S 54,200.00
the services and operation of the unit.
Keeps appointment calendars and
schedules appointments. Receives
and screens calls and refers callers to
other employees. Takes notes and
minutes at conferences, meetings and
functions as required. Makes travel,
reservation, and reimbursement
requests.
This position performs general repair
and maintenance of assigned City
parks and/or grounds. This position
works under general supervision
according to procedures ]processes- In
Maintenance
some cases, the worker may
5
Worker II -
determine how to complete the tasks.
$14.11
$ 23.60
2,500/hrs.
$ 59,000.00
Grounds
Properly uses equipment and tools,
follows safety practices (including
personal protective equipment when
required), and is continuously aware of
occupational hazards during the
performance of assigned tasks.
This position performs work in
maintaining and repairing sidewalks,
tree trimming, street repairs, concrete
Maintenance
work and other public services
6
Worker II -
projects. Works in the repair and
$14.11
$ 24.82
2,5001hrs.
S 62.050.00
Transportation
construction of underground utilities,
appurtenances and utility projects.
This position works under general
supervision according to
procedures/processes. In some cases,
RFB No: 22-025
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DocuSign Envelope ID: 147FA4C4-8A82-4B06-8F79-763DDA1135AE
CLER ONT
Choice of Champions"
City of Clermont Bid 22-025
SECTION - C
PRICE SCHEDULE
IrJ,b
Title
Job D
&
Minimum
Employee
Hourly Rate
Hourly
Billing
Rate
Est.
Annual
Usage
Extended
Cost
the worker may determine how to
complete tasks.
Depending on assigned area, may
assist or perform skilled work in one or
more of the following: carpentry; minor
electrical, plumbing, HVAC,
electronics; painting; masonry;
concrete; paving, and welding.
This position performs maintenance
and repairs of stormwater; system,
treatment process, retention ponds,
mowing, illicit discharge inspections
and other Public Service projects. This
position works under general
supervision according to
procedures/processes. In some cases,
the worker may determine how to
7
Maintenance
complete tasks.
Worker II -
$14.11
$ 23.17
2,500/hrs.
$ 57,925.00
stormwater
Conducts preventive maintenance,
p
receives and responds to repair work
orders, and completes records and
daily written reports regarding work
performed, equipment used. Conducts
inspection on outfalls, drains and catch
basins for illicit discharge, and make
reports. Conduct inspections of
businesses to ensure compliance with
existing illicit discharge regulations.
Performs semi -skilled and unskilled
work in the maintenance of facilities,
grounds, roads and equipment. The
position is also responsible for other
work as assigned.
8
General Labor
Requires the ability of speaking and or
$14.65
$ 25.69
2,500/hrs.
$ 64,225.00
signaling people to convey or
exchange information. Reads and
writes basic English sentences. This
position does not include driving a
vehicle.
Customer
This position is responsible for
9
Service
assisting walk-in, email and telephone
$14.83
$ 24.34
2,500/hrs.
$ 60,850.00
Representative
customers with items related to City
utility services. Utilizes the accounting
RFB No: 22-025
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301 Page
DocuSign Envelope ID: 147FA4C4-8A82-4B06-8F79-763DDA1135AE
CLER ONT
Choice of Champions"
City of Clermont Bid 22-025
SECTION - C
PRICE SCHEDULE
ob Title
Job Duties
Minimum
Employee
Hourly Rate
Hourly
Billing
Rate
Est'
Annual
Usage
Extended
Cost
system to record payment transactions
as collected.
Assists customers via walk-in, phone,
or email. Resolves inquiries and
complaints pertaining to utility
accounts and bills. Processes cash,
check, and credit card payments in the
accounting system, scans mailed
payments, balances the cash drawer
and deposits cash daily.
This position involves skilled work
maintaining and repairing equipment
related to lift station, wastewater,
water, and reuse systems and may
perform other related functions.
Maintains and calibrates meter testing
equipment, reads meters, and
calculates water usage. Performs
routine maintenance of fire hydrants as
0
Utility Worker
instructed. Locates and marks
underground utilities including water,
$15.60
$ 23.22
2,5401hrs.
$ 58,050.OD
waste, and cable at assigned sites.
Read maps, blueprints and use a
metal detector.
Performs repairs and maintenance on
lift station infrastructure including
pumps, pipes, and electrical panels.
Performs cleaning, repair, and
maintenance on laterals, mains and
manholes.
This position performs technical,
manual, and sometimes clerical work
in the operation and maintenance of
water and/or wastewater treatment
facilities and related equipment for the
City. Assists in the operation of the
treatment facilities and maintenance
11
including taking samples, lab testing,
Operator
analyzing, and monitoring samples.
$16.40
$ 25.74
2,5401hrs.
$ 64,350.OD
Assists in treating wastewater and
sewage for reuse on golf courses, etc.
Inspects grease traps at restaurants
within City limits to assure ordinance
compliance. Performs manual labor
such as mowing and operating small
equipment.
RFB No- 22-025
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DocuSign Envelope ID: 147FA4C4-8A82-4B06-8F79-763DDA1135AE
CLER ONT
Choice of Champions"
City of Clermont Bid 22-025
SECTION - C
PRICE SCHEDULE
Job Duties
Minimum
Employee
Hourly Rate
Hulp-
Billing
Rate
Est.
Annual
Usage
Extended
Cost
This position is responsible for
generating monthly bills and
delinquent notices to the City's utility
customers along with coordinating
collections on the delinquent accounts.
This position will also generate reports,
post electronic payments, import billing
files and reading data, and provide
customer service support for billing
12
Utility Billing
inquiries.
$16.40
$ 22.71
2,500/hrs.
$ 56,775.00
Specialist
Prepares monthly bills for all City
water, sewer, stormwater, and
garbage customers. Creates final bills
for customers who are ending service.
Processes refund batches for any
credits or deposits left on final
accounts. Research and reports billing
errors and make corrections where
needed.
This position performs a variety of
accounting support work involving the
maintenance of financial records and
reports. Works under direct
supervision. Prepares daily and
monthly general ledger entries.
13
Accounting
Reviews and posts cash receipts
$16.40
$ 2725
2,500/hrs.
$ 68,125.00
Specialist I
including reconciliation and posting to
the general ledger.
Receives and processes accounts
payable invoices and purchasing card
receipts /invoices. Reconciles entries
and accounts as assigned.
Performs responsible and complex
administrative, secretarial, and clerical
work in support of effective and
efficient program and office
operations. Responsible for providing
professional and courteous service to
external and internal customers at all
Administrative
times, clerical functions for the
$16.40
$ 24.80
2,500/hrs.
$ 62,000.00
14
Assistant
assigned area, and administrative
assistance to management.
Assists in coordinating and attends
staff, committee, and other meetings;
prepares and distributes meeting
minutes; and maintains related records
as necessary. Establishes and
RFB No:22-025
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DocuSign Envelope ID: 147FA4C4-8A82-4B06-8F79-763DDA1135AE
•
CLER ONT
Choice of Champions"
City of Clermont Bid 22-025
SECTION — C
PRICE SCHEDULE
L.N.
Job Ti
Job Duties
'I
Minimum
Employee
I Hourly Rate
Houri
BillinS
Rate
_LJ_
RFB No: 22-025
Page 19 of 35
5/2612022 1:04 PM p. 49
maintains efficient and effective paper
and electronic filing system.
Answers the telephone, provides
accurate information to callers,
forwards calls to appropriate
personnel, takes messages as
needed, and may use two-way radio to
communicate with field personnel.
Perform operation of machinery and
equipment including but not limited to
small loader, small skid steerer, forklift
and assist with maintaining equipment.
Equipment
Operator with
Speaks English, ability to add,
Class A, B, or
subtract, multiply, divide, compute
15
C License (as
ratios, rates and percentages.
$20.73
$ 23.40
2,500/hrs.
$ 58,400.00
applicable)
Requires a current valid Florida
Commercial Driver License (CDL)
Class A, B, or C, with approved seven
(7) year DL history and any
certifications or licenses required for
use of equipment.
This is a responsible, professional
accounting position where employee is
expected to exercise initiative and
proper judgment in developing and
implementing work assignments.
Preparation of daily and monthly
general ledger entries. Performs
16
Accountant
month -end and year-end general
$23.41
$ 38.81
2,500/hrs.
$ 97,025.00
ledger closing procedures.
Preparation of year-end W-2 and 1099
forms. Fixed asset accounting and
coordination of annual inventories.
Oversight and maintenance of payroll
position control, payroll cost allocation
tables, and reconciliation of general
ledger to final reports.
Position Not
Duties and qualifications are supplied
Varies
N/A
NIA
Based on
Listed
with request.
Markup
TOTAL
COST
$ 1,02D,275,
331Page
DocuSign Envelope ID: 147FA4C4-8A82-4B06-8F79-763DDA1135AE
City of Clermont
SECTION — C
PRICE SCHEDULE
CLER ONT
Choice of Champions"
By signing below, the respondent agrees to all terms, conditions, and specifications as stated in this
solicitation, and is acting in an authorized capacity to execute this response. The respondent also certifies
that it can and will provide and make available, at a minimum, the items set forth in this solicitation.
Company Name (print): LanceSoft,li
Street Address: 2121 Cooperative Way, Suite 130, Herndon, VA 20171
Mailing Address (if different):
Telephone: 703-674-4500 Fax: 703-889-6500
Email: marketing@lancesoft.com Payment Terms: i % days, net 30
FEIN: 54
Signature:
Print Name:
1974095 Professional. License No.: F08000003643
Date: 07/05/2022
Prashant Arni Title: Sr. V.P. Delivery and Operations
Does the respondent accept payment using the City's MASTERCARD? ViYes LiNo
END OF SECTION — C
RFB No: 22-025
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5I2612022 1:04 PM
Bid 22-025
p. 50
341 Page
SECTION — B
STATEMENT OF WORK
It is the intent of the City of Clermont to secure staffing services to provide various
temporary and direct hire positions for City Departments as needed. Normal working
hours for City of Clermont are 8:00 A.M. to 5:00 P.M., Monday through Friday. However,
working hours may vary depending on need.
Successful respondent must provide qualified individuals to fill the staffing needs of
various City departments within a variety of job titles/positions. Ensure that individuals
provided meet the qualifications for the job titles/position utilized by the City. Provide
access to a wide range of temporary employee skills including bilingual skills and
computer skills such as standard word processing and spreadsheet software. Allow City
departments to request a specific individual, when available, to fill a temporary need.
Successful respondent must insure that all qualified employees filling the requirements of
this solicitation report to their assigned workplace dressed in appropriate attire for the
position being filled. The City Department will define what the proper attire is for the
position being requested.
1 — ORDERING OF SERVICE
Labor will be requested by each department in writing. Staffing agency will propose the
name(s) and resume(s), as needed, of candidates for selection and approval. For job
categories no identified in this bid, the staffing agency will submit a written quote for
department approval.
1 — STAFFING REQUIREMENTS
All labor provided must meet or exceed each of the following requirements:
a. Ability to project a professional image and deal effectively with the public, as most
supplemental staff will have a high public exposure.
b. Punctuality and attendance.
c. Ability to follow instructions/directions and the ability to work independently after
receiving instructions/directions. Physically and mentally able to perform the
essential functions of the position.
d. Possess safety equipment required to perform the job requested including but not
limited to work/rubber gloves, safety shoes/boots, hats, safety glasses and safety
vest. Safety equipment must meet or exceed the quality of the equipment that is
currently used by the City.
e. Dress Code: The requesting Department will advise the staffing agency of the
appropriate work attire for the job. All supplemental agency staff must dress in a
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SECTION — B
STATEMENT OF WORK
manner which is appropriate to the type of work being performed and have a neat
and orderly appearance.
f. Possess appropriate driver's license as required for heavy equipment operation
and/or truck driving.
g. All laborers must be United States Citizens or the staffing agency must provide
documentation to the City evidencing that the person has legal permission to work
in the United States.
h. All laborers are required to speak, read, and write English.
All laborers are required to report any accidents or incidents immediately to their
Supervisor and follow up with the appropriate paperwork and/or instructions
provided by the Supervisor.
1 — INTERVIEW OF CANDIDATES
Each Department will decide to interview candidates and may be conducted by phone or
at a City location. Transportation to and from the interview is the sole responsibility of
and cost of the staffing agency.
1 — PERMANENT EMPLOYMENT OPPORTUNITY
In the event any of the staffing agency employees are offered a permanent position, there
will be no charges or stipulations to the City (i.e., buy-outs or penalties).
1 — CANCELLATIONS
The Department may cancel services, with at least two (2) hours before the scheduled
time to start work, resulting in no charge to the Department. If the Department is unable
to give a two (2) hour notice, the staffing agency will be paid for two (2) hours of work time
for each affected person.
1 — REMOVAL OF STAFF
The staffing agency must remove staff the Department deems careless, incompetent,
insubordinate, reasonably objectionable, or whose continues placement is deemed to be
contrary to the interest of the City.
The staffing agency must provide a replacement within twenty-four (24) hours for any
individual who is unable to perform their duties to the satisfaction of the City. The
requirements for the replacement staff will be the same as the original replacements.
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SECTION — B
STATEMENT OF WORK
1 — STAFFING AGENCY REQUIREMENTS
The staffing agency will provide, at no additional cost to the City, the following for each
proposed staff:
a. A local and out of state criminal background check for each candidate must be
completed by the staffing agency. Each background check must follow the
Background Investigation Procedures established by the Florida Department of
Law Enforcement, Division of Criminal Justice Standards and Training. If there is
anything found on the background check, the staffing agency must provide a copy
of the background check to the Human Resources Department for review and
approval. The background check must be approved in writing before the individual
starts work.
b. A drug and alcohol screening per the Department of Transportation (DOT)
standards must be completed on every candidate. A positive test is not
acceptable.
c. A copy of the candidate driver's license for all equipment operators and truck
drivers must be provided to the staffing agency where they will do a seven (7) year
driving record review.
d. A designated staffing agency Contract Manager must be provided to work directly
with the City and its Departments for job requirements of supplemental staff,
complaints, concerns, and issues that may arise.
1 — OVERTIME BILLING
Work performed for more than forty (40) hours per week must be approved by the
Department Director in advance and verified on the staffing agency's time sheet.
Approved overtime will be paid at a rate of 1.5 times the hourly contracted rate. The
staffing agency must pay overtime at the same rate of 1.5 times to the employee.
1 — HOLIDAY BILLING
Holiday billing rate of 1.5 times will be paid if the employee work on a holiday observed
by the City as authorized from the Department Director. The staffing agency must pay
holiday pay at the same rate of 1.5 times to the employee. City observed holidays include:
New Year's Day
Dr. Martin Luther King Jr. Day
Memorial Day
Independence Day
Veteran's Day
RFB No: 22-025
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Thanksgiving Day
Day After Thanksgiving
Christmas Eve
Christmas Day
SECTION — B
STATEMENT OF WORK
END OF SECTION — B
RFB No: 22-025
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