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Contract 2022-100ADocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
AGREEMENT NO. 2022-0100A FOR
PROFESSIONAL UNIFORM SERVICES
THIS AGREEMENT, is made and entered into this 9th day of August
2022, by and between the CITY OF CLERMONT, FLORIDA, a municipal corporation
under the laws of the State of Florida whose address is: 685 W. Montrose Street, Clermont,
Florida, (hereinafter referred to as "CITY"), and Cintas Corporation NO. 2 (or any of its
subsidiaries and affiliates), whose address is: 6800 Cintas Blvd, Mason, OH 45040,
(hereinafter referred to as "CONTRACTOR").
WHEREAS, OMNIA Partners through the public procurement process awarded an
Agreement for professional uniform services, OMNIA Partners Contract Number R-BB-
19002;
WHEREAS, CITY desires to utilize the above -referenced awarded bid, CONTRACTOR's
response thereto and Agreement in accordance with CITY's procurement policy; and
WHEREAS, CONTRACTOR desires to enter into a contract with CITY based on the terms
and conditions of the OMNIA Partners Contract Number R-BB-19002;
WITNESSETH: That the parties hereto, for the consideration hereinafter set forth,
mutually agree as follows:
ARTICLE 1 — SCOPE OF WORK
The CONTRACTOR shall provide professional uniform services as described in the
OMNIA Partners Contract Number R-BB-19002, which is attached hereto and
incorporated herein as Exhibit "A" and shall perform everything required by this
Agreement and the other exhibits attached hereto. Provided, however, that nothing herein
shall require CITY to purchase or acquire any items or services from CONTRACTOR that
is not specified in the CITY's purchase order. To the extent of a conflict between this
Agreement and Exhibit "A", the terms and conditions of this Agreement shall prevail and
govern. In all instances the CITY purchasing policy, resolutions and ordinances shall apply.
ARTICLE 2 — THE CONTRACT SUM
CITY shall pay CONTRACTOR, for the faithful performance of the Agreement as set forth
in the Agreement documents and the Unit Price Schedule as set forth in Exhibit "B",
attached hereto and incorporated herein.
ARTICLE 3 — TERM AND TERMINATION
3.1. This Agreement is to become effective upon execution by both parties, and shall
remain in effect until October 31, 2025 unless terminated or renewed by OMNIA
DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
Partners.
3.2. Notwithstanding any other provision of this Agreement, CITY may, upon written
notice to CONTRACTOR, terminate this Agreement: a) without cause and for
CITY's convenience upon thirty (30) days written notice to CONTRACTOR b) if
CONTRACTOR is adjudged to be bankrupt; c) if CONTRACTOR makes a general
assignment for the benefit of its creditors; d) CONTRACTOR fails to comply with
any of the conditions of provisions of this Agreement; or e) CONTRACTOR is
experiencing a labor dispute, which threatens to have a substantial, adverse impact
upon the performance of this Agreement, without prejudice to any other right or
remedy CITY may have under this Agreement. In the event of such termination,
CITY shall be liable only for the payment of all unpaid charges, determined in
accordance with the provisions of this Agreement, for work, properly performed
and accepted prior to the effective date of termination.
3.3. Upon mutual Agreement of the parties, this Agreement may be renewed for two (2)
additional two-year term.
ARTICLE 4 — PROVISION OF SERVICES AND COMPLETION OF WORK
4.1. The CONTRACTOR shall only provide to CITY professional uniform services
upon receipt of an authorized order from CITY and shall provide the requested
items in the timeframe and as set forth in OMNIA Partners Contract Number R-
BB-19002 or in the specific purchase order or authorized order submitted by CITY.
Nothing herein shall obligate CITY to purchase any specific amount of product
from CONTRACTOR or create an exclusive purchase agreement between CITY
and CONTRACTOR. CITY shall not be obligated or required to pay for any items
received until such time as CITY has accepted the items in accordance with the
order provided to CONTRACTOR.
4.2. CONTRACTOR, upon receipt of an order hereunder, shall immediately notify
CITY if it has an issue or question related to the fulfillment of the order or whether
there will be any delay in providing the items requested. Failure of
CONTRACTOR to so notify CITY will preclude CONTRACTOR from seeking
payment of any kind for any items that were delayed in delivery. Upon receipt of
notification of the delay, CITY may at its sole option cancel the order and seek the
items from any available source.
4.4. COMPANY specifically acknowledges that this Contract does not bind or obligate
CITY to purchase any minimum quantity of product during the term hereof.
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ARTICLE 5 — PAYMENTS
In accordance with the provisions fully set forth in the Contract Documents,
CONTRACTOR shall submit an invoice to CITY upon completion of the services and
delivery of products to CITY as set forth in the applicable purchase order. CITY shall make
payment to the CONTRACTOR for all accepted deliveries and undisputed product
delivered and services provided, within thirty (30) calendar days of receipt of the invoice.
ARTICLE 6 — DISPUTE RESOLUTION - MEDIATION
6.1. Any claim, dispute or other matter in question arising out of or related to this
Agreement shall be subject to mediation as a condition precedent to voluntary
arbitration or the institution of legal or equitable proceedings by either party.
6.2. The CITY and CONTRACTOR shall endeavor to resolve claims, disputes and
other matters in question between them by mediation.
6.3 The parties shall share the mediator's fee and any filing fees equally. The mediation
shall be held in Clermont, Lake County, Florida, unless another location is mutually
agreed upon. Agreements reached in mediation shall be enforceable as settlement
Agreements in any court having jurisdiction thereof.
ARTICLE 7 — INSURANCE AND INDEMNIFICATION RIDER
7.1. Worker's Compensation Insurance — The CONTRACTOR shall take out and
maintain during the life of this Agreement, Worker's Compensation Insurance for
all its employees connected with the work of this Project and, in case any work is
sublet, the CONTRACTOR shall require the subCONTRACTOR similarly to
provide Worker's Compensation Insurance for all of the subCONTRACTOR
employees unless such employees are covered by the protection afforded by the
CONTRACTOR. Such insurance shall comply with the Florida Worker's
Compensation Law. In case any class of employees engaged in hazardous work
under this Agreement at the site of the Project is not protected under the Worker's
Compensation statute, the CONTRACTOR shall provide adequate insurance,
satisfactory to the CITY, for the protection of employees not otherwise protected.
7.2. CONTRACTOR's Commercial General Liability Insurance — The
CONTRACTOR shall take out and maintain during the life of this Agreement,
Commercial General Liability and Business Automobile Liability Insurance as
shall protect it from claims for damage for personal injury, including accidental
death, as well as claims for property damages which may arise from operating under
this Agreement whether such operations are by itself or by anyone directly or
indirectly employed by it, and the amount of such insurance shall be as follows:
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DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
(a) CONTRACTOR's Commercial General Liability, $1,000,000 Each,
($2,000,000 aggregate). Liability Coverages, Bodily Injury Occurrence, &
Property Damage Combined Single Limit
(b) Automobile Liability Coverages, $1,000,000 Each, Bodily Injury &
Property Damage Occurrence, Combined Single Limit
Insurance clause for both BODILY INJURY AND PROPERTY DAMAGE shall
be amended to provide coverage on an occurrence basis.
7.3. Indemnification Rider
(a) To the fullest extent permitted by law, the CONTRACTOR shall indemnify
and hold harmless the CITY and its employees from and against all claims,
damages, losses and expenses, including but not limited to reasonable
attorney's fees, arising out of or resulting from its performance of the Work,
provided that any such claim, damage, loss or expense (1) is attributable to
bodily injury, sickness, disease or death, or to injury to or destruction of
tangible property (other than the Work itself) , and (2) is caused in whole or
in part by any negligent act or omission of the CONTRACTOR, any
subcontractor, anyone directly or indirectly employed by any of them or
anyone for whose negligent acts any of them may be liable. Such obligation
shall not be construed to negate, abridge, or otherwise reduce any other right
to obligation of indemnity which would otherwise exist as to any party or
person described in this Article; however, this indemnification does not
include the sole acts of negligence, damage or losses caused by the CITY
and its other contractors. If the damages, injury, loss or claim is caused by
the negligence of both parties, the apportionment of said damages, injury,
loss or claim shall be shared between both parties based upon the
comparative degree of each party's negligence and each party shall be
responsible for its own defense and its own costs including but not limited
to the cost of defense, attorney's fees and witness' fees and expenses incident
thereto.
(b) In any and all claims against the CITY or any of its agents or employees by
any employee of the CONTRACTOR, any subcontractor, anyone directly
or indirectly employed by any of them or anyone for whose acts any of them
may be liable, the indemnification obligations under this Paragraph shall
not be limited in any way by any limitation on the amount or type of
damages, compensation or benefits payable by or for the CONTRACTOR
or any subcontractor under workers' or workmen's compensation acts,
disability benefit acts or other employee benefit acts.
(c) The CONTRACTOR hereby acknowledges receipt of ten dollars and other
good and valuable consideration from the CITY for the indemnification
provided herein.
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DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
ARTICLE 8 — NOTICES
All notices shall be in writing and sent by United States mail, certified or registered, with
return receipt requested and postage prepaid, or by nationally recognized overnight courier
service to the address of the party set forth below. Any such notice shall be deemed given
when received by the party to whom it is intended.
CONTRACTOR: Cintas Corporation NO. 2
6800 Cintas Blvd
Mason, OH 45040e
Attn: Brittany, VanTuyle, Major Account Manager
OWNER: City of Clermont
Attn: Brian Bulthuis, City Manager
685 W. Montrose Street
Clermont, FL 34711
ARTICLE 9 — MISCELLANEOUS
9.1. Attorneys' Fees — In the event a suit or action is instituted to enforce or interpret
any provision of this Agreement, the prevailing party shall be entitled to recover
such sum as the Court may adjudge reasonable as attorneys' fees at trial or on any
appeal, in addition to all other sums provided by law.
9.2. Waiver — The waiver by either party of breach of any provision of this Agreement
shall not be construed or operate as a waiver of any subsequent breach of such
provision or of such provision itself and shall in no way affect the enforcement of
any other provisions of this Agreement.
9.3. Severability — If any provision of this Agreement or the application thereof to any
person or circumstance is to any extent invalid or unenforceable, such provision, or
part thereof, shall be deleted or modified in such a manner as to make the
Agreement valid and enforceable under applicable law, the remainder of this
Agreement and the application of such a provision to other persons or
circumstances shall be unaffected, and this Agreement shall be valid and
enforceable to the fullest extent permitted by applicable law.
9.4. Amendment — Except for as otherwise provided herein, this Agreement may not be
modified or amended except by an Agreement in writing signed by both parties.
9.5. Entire Agreement — This Agreement including the documents incorporated by
reference contains the entire understanding of the parties hereto and supersedes all
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DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
prior and contemporaneous Agreements between the parties with respect to the
performance of services by CONTRACTOR.
9.6. Assi ng ment — Except in the event of merger, consolidation, or other change of
control pursuant to the sale of all or substantially all of either party's assets, this
Agreement is personal to the parties hereto and may not be assigned by
CONTRACTOR, in whole or in part, without the prior written consent of city.
9.7. Venue — The parties agree that the sole and exclusive venue for any cause of action
arising out of this Agreement shall be Lake County, Florida.
9.8. Applicable Law — This Agreement and any amendments hereto are executed and
delivered in the State of Florida and shall be governed, interpreted, construed and
enforced in accordance with the laws of the State of Florida.
9.9. Public Records — Contractor expressly understands records associated with this
project are public records and agrees to comply with Florida's Public Records law,
to include, to:
(a) Keep and maintain public records that ordinarily and necessarily would be
required by the CITY in order to perform the services contemplated herein.
(b) Provide the public with access to public records on the same terms and
conditions that the CITY would provide the records and at a cost that does
not exceed the cost provided in this Florida's Public Records law or as
otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as
authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost,
to the CITY all public records in possession of CONTRACTOR upon
termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure
requirements. CONTRACTOR shall use reasonable efforts to provide all
records stored electronically to the CITY in a format that is compatible with
the information technology systems of the CITY.
(e) IF CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTRACTOR SHALL
CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT
CITY CLERK'S OFFICE, (352) 241-7331.
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DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
ARTICLE 10 — AGREEMENT DOCUMENTS
The Agreement Documents, as listed below are herein made fully a part of this Agreement
as if herein repeated.
Document Precedence:
10.1. This Agreement
10.2. Purchase Order / Notice To Proceed
10.3. An applicable Contractor Quote or Statement of Work
10.4. All documents contained in the OMNIA Partners Contract Number R-BB-19002.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
this 9th day of August 2022
CITY OF CLERMONT
DocuSigned by:
2BA7692F758C492...
Tim Murry, Mayo DS
ATTEST:
DocuSigned by:
C91 H"4e
3ANF34905B344A...
Tracy Ackroyd Howe, City Clerk
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DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
CINTAS CORPORATION
DocuSigned by:
15kff" VOUA-1'4b
By REcc�eooaEF�nrs
(Signature)
Print Name: Brittany vanTuyl e
Title: Government Account Man
Date: 7/7/2022
DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
dNTAs
FACILITIES SOLUTIONS AGREEMENT
Location No. 73
Contract No.
Customer No._ 13128725_& 13124792
Main Corporate Code 4 New CC 13218
Date 6/10/2022
Customer/Participating Agency _City of Clermont Phone_352-241-7353
Address_3335 HANCOCK RD City_Clermont
UNIFORM PRODUCT RENTAL PRICING:
State_FL_ Zip_34711
Item #
Description
Unit Price
270
Caro Pant
.221
273
Work Shirt Blue
.17
370
Caro Short
.221
259
Polo Shirt
.21
65386
Lime Class 2 Work Shirts
.17
894
Jeans
.23
294
FIR Shirt
.50
371
FIR Pant
.47
935
Uniform Shirt
.168
945
Work Pant
.189
• This agreement is effective as of the date of execution for a term of 60 months from the date of installation
• Name Emblem $ 1.00 ea • Company Emblem $ 1.50 ea
• Customer Emblem $ 1.50 ea • Embroidery $ ea
• COD Terms $ N/A per week charge for prior service (if Amount Due is Carried to Following Week)
• Automatic Lost Replacement Charge: Item % of Inventory $ Ea.
• Automatic Lost Replacement Charge: Item % of Inventory $ Ea.
• Minimum Charge $35.00 per delivery.
• Make -Up charge $ 1.50 per garment.
• Non-Standard/Special Cut Garment (i.e., non-standard, non -stocked unusually small or large sizes, unusually short or long sleeve or length, etc.)
premium $ per garment.
• Seasonal Sleeve Change $ per garment.
• Under no circumstances will the Company accept textiles bearing free liquid. Shop towels may not be used to clean up oil or solvent spills.
• Artwork Charge for Logo Mat $
• Payment Terms 2% Discount Net 15 Net 30
• Size Change: Customer agrees to have employees measured by a Cintas representative using garment "size samples". A charge
of $ per garment will be assessed for employee's size changed within 4 weeks of installation.
• Other
FACILITY SERVICES PRODUCTS PRICING:
Bundle*
Item #
Description
Rental Freq.
Inventory
Unit Price
10189
3x5 Xtraction Mat
W
6.21
84335
3x5 Black Mat
W
3.15
'Indicated bundled items/services
/_❑ Initial and check box if Unilease. All Garments will be cleaned by customer
Date
_/_❑ Initial and check box if receiving Linen Service. Company will take periodic physical inventories of items in possession or under control
Date customer.
/_❑ Initial and check box if receiving direct embroidery. If service is discontinued for any employee or Customer deletes any of the garments
Date direct embroidery for any reason, or terminates this agreement for any reason or fails to renew this agreement, Customer will purchase
all direct embroidered garments at the time they are removed from service at the then current replacement values.
CUSTOMER: oo s;9 a„y,
Cintas Loc. No: _73 Orlando_ Please Sign Name F „ t,t , C..,,, .
By: _Brittany VanTuyle
Title: _Government Account Manager
Accepted -GM:
Please Print Name Freclay Suarez
Email
Please Print Title Procurement Director
fsuarez@clermontfl.org
DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
Omnia Participating Public Agencies Terms
1. Participating Public Agencies: Supplier agrees to extend the same terms, covenants agreed to under the Master Agreement with Lead
Public Agency Prince William County Public Schools to other government agencies ("Participating Public Agencies") that, in their
discretion, desire to access the Master Agreement in accordance with all terms and conditions contained herein or attached hereto. Each
participating Public Agency will be exclusively responsible and deal directly with Supplier on matters relating to length of agreement,
ordering, delivery, inspection, acceptance, invoicing, and payment for products and services in accordance with the terms and conditions of
the Master Agreement. Any disputes between a Participating Public Agency and Supplier will be resolved directly between them in
accordance with and governed by the laws of the State in which the Participating Public Agency exists.
2. Master Agreement available at hqps://www.oninigpartners.coMIublicsector
Supplier General Service Terms Section
3. Prices Customer agrees to rent from Company, and Company agrees to provide to Customer, the Merchandise, inventory and services
described on Exhibit A, "Merchandise & Pricing" at the prices set forth in Exhibit A. There will be a minimum charge of thirty-five dollars
($35.00) per week for each Customer location required to purchase its rental services from Company as set forth in this Agreement.
4. Buyback of Non -Standard Garments Customer has ordered from Company a garment rental service requiring embroidered garments
that may not be standard to Company's normal rental product line. Those non-standard products will be designated as such under -Garment
Description in Exhibit C. In the event Customer deletes a non-standard product, alters the design of the non-standard product, fails to renew
the Agreement, or terminates the Agreement for any reason other than documented quality of service reasons which are not cured,
Customer agrees to buy back all remaining non-standard products allocated to Customer that the Company has in service and out of service
at the then current Loss/Damage Replacement Values.
5. Garments' Lack of Flame Retardant or Acid Resistant Features Unless specified otherwise in writing by the Company, the garments
supplied under this Agreement are not flame retardant or acid resistant and contain no special flame retardant or acid resistant features.
They are not designed for use in areas of flammability risk or where contact with hazardous materials is possible. Flame resistant and acid
resistant garments are available from Company upon request. Customer warrants that none of the employees for whom garments are
supplied pursuant to this Agreement require flame retardant or acid resistant clothing.
6. Logo Mats In the event that Customer decides to delete any mat bearing the Customer's logo (Logo Mat) from the rental program, changes
the design of the Logo Mats, terminates this agreement for any reason or fails to renew this Agreement, the Customer will purchase at the
time of deletion, design change or termination, all remaining Logo mats that the Company has in service and out of service held in
inventory at the then current Loss/Damage Replacement Value.
7. Adding Employees Additional employees and Merchandise may be added to this Agreement at any time upon written or oral request by
the Customer to the Company. Any such additional employees or Merchandise shall automatically become a part of and subject to the
terms of this Agreement. If such employees are employed at a Customer location that is then participating under this Agreement, the
Customer shall pay Company the one-time preparation fee indicated on Exhibit A. Customer shall not pay Company any one-time
preparation fee for garments for employees included in the initial installation of a Customer location. There will be a one-time charge for
name and/or company emblems when employees are added to the program in garments requiring emblems.
8. Emblem Guarantee Customer has requested that Company supply emblems designed exclusively for Customer featuring Customer's logo
or other specific identification (hereinafter "Customer Emblems"). Company will maintain a sufficient quantity of Customer Emblems in
inventory to provide for Customer's needs and maintain a low cost per emblem through quantity purchases.
9. In the event Customer decides to discontinue the use of Customer Emblems, changes the design of the Customer Emblems, terminates this
Agreement for any reason or fails to renew this Agreement, the Customer will purchase at the time of deletion, design change, termination
or expiration, all remaining Customer Emblems that the Company allocated to Customer at the price indicated on Exhibit A of this
Agreement. In no event shall the number of Customer Emblems allocated to Customer exceed the greater of (a) twelve (12) months'
volume for each unique Customer Emblem or (b) a quantity agreed to by Company and Customer and noted on Exhibit A.
10. Terminating Employees Subject to the provisions of this Agreement, the weekly rental charge attributable to any individual leaving the
employ of the Customer, or on a temporary leave of absence of three (3) weeks or more, shall be terminated upon oral or written notice by
the Customer to the Company but only after all garments issued to that individual, or value of same at the then current Loss/Damage
Replacement Values, are returned to Company.
11. Replacement In the event any Merchandise is lost, stolen or is not returned to Company, or is destroyed or damaged by fire, welding
damage, acid, paint, ink, chemicals, neglect or otherwise, the Customer agrees to pay for said Merchandise at the then current Loss/Damage
Replacement Values.
12. Indemnification To the fullest extent permitted by law, Company agrees to defend, indemnify, pay on behalf of and save harmless the
Participating Public Agency, its elected and appointed officials, agents, employees and authorized volunteers against any and all claims,
liability, demands, suits or loss, including reasonable attorneys' fees and all other costs connected therewith, arising out of or connected to
the services provided by Company under this Contract, but only to the extent of Company's negligence.
13. Additional Items: Additional customer employees, products and services may be added to this agreement and shall automatically become
a part of and subject to the terms hereof and all of its provisions. If this agreement is terminated early for convenience, the parties agree
that the damages sustained by Company will be substantial and difficult to ascertain. Therefore, if this agreement is terminated by
Customer prior to the applicable expiration date for any reason other than documented quality of service reasons which are not cured, or
terminated by Company for non-payment by Customer at any time Customer will pay to Company, as termination charges and not as a
penalty based upon the following schedule:
If this agreement is cancelled for convenience in the first twelve months of the term, Customer shall pay as termination charges equal to 50
weeks of rental service.
DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
If this agreement is cancelled for convenience in months thirteen (13) through eighteen (18) of the term, Customer shall pay as termination
charges equal to 36 weeks of rental service.
If this agreement is cancelled for convenience in months nineteen (19) through twenty-four (24) of the term, Customer shall pay as
termination charges equal to 23 weeks of rental service.
If this agreement is cancelled for convenience after 24 months of service, Customer shall pay as termination charges of 10 weeks of rental
service.
Customer shall also be responsible to return all of the Merchandise allocated to such Customer locations terminating this Agreement at the
then current Loss/Damage Replacement Values and for any unpaid charges on Customer's account prior to termination.
DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
prince Wlfiam Coun
SCHOOLSPUB LIC
ProvidingA World -Class Education
CONTRACT NUMBER: R-BB-19002
This Contract entered into this 13th day December, 2018 by, Cintas Corporation
No. 2 for
any of its subsidiaries and affiliates 6800 Cintas Blvd Mason OH 45040 hereinafter referred
to as the "Contractor" and Prince William County Schoo!_Board, _P O.. Box 389, Manassas, VA
20108, hereinafter referred to as the "Prince William County Public Schools", "Purchasing Agency"
or "PWCS".
WITNESSETH that the Contractor and PWCS, in consideration of the mutual covenants, promises
and agreements herein contained, agree as follows:
1. SCOPE OF CONTRACT: Contractor shall provide Facilities Management Products and
Solutions for Prince William County Schools, Virginia on behalf of all states, local
governments, school districts, and higher education institutions in the United States of
America, and other governmental agencies and nonprofit organizations.
2. CONTRACT DOCUMENTS: The contract documents shall consist of the following:
2.1. This signed Contract document;
2.2. Memorandum of Negotiations dated November 1, 2018 (Attachment A)
3. CONTRACT TERM AND RENEWAL:
3.1. The initial term of this contract shall be from December 13, 2018 through
October 31, 2023, with the option to renew for two (2) additional two (2) year
periods, upon mutual written consent of the parties to the contract. Proposed
prices shall remain firm for the initial term of the contract.
3.2. The products and services which are the subject of this Master Agreement may
be covered by a service or maintenance agreement. The term of the service or
maintenance agreement shall be governed by that document and may survive
the expiration of this Master Agreement.
4. CONTRACT ADMINISTRATOR: As the Contract Administrator, the following individual,
or his designee, shall serve as the interpreter of the conditions of the contract and shall
use all powers under the contract to enforce its faithful performance.
Brian Burtner, CPPB, Buyer, (703) 791-8736, burtnebat&,pwcs.edu
5. PRICING: In accordance with applicable percentage discounts and prices, per attached
Contractor's response dated September 25, 2018 and negotiated prices/rates negotiated
September 25, 2018 (see attached).
6. PAYMENT TERMS: 2% Discount Net 15, Standard terms are Net 30 days
DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
7. TERMINATION FOR CONVENIENCE:
7.1. If this agreement is cancelled for convenience in the first twelve months of the
term, Customer shall pay as a termination fee equal to 50 weeks of rental service,
7.2. If this agreement is cancelled for convenience in months thirteen (13) through
eighteen (18) of the term, Customer shall pay as a termination fee equal to 36
weeks of rental service.
7.3. If this agreement is cancelled for convenience in months nineteen (19) through
twenty-four (24) of the term, Customer shall pay as a termination fee equal to 23
weeks of rental service.
7.4. If this agreement is cancelled for convenience after 24 months of service,
Customer shall pay as a termination fee of 10 weeks of rental .service.
M. Customer shall also be responsible to return all of the Merchandise allocated to
such Customer locations terminating this Agreement or pay for any damaged, lost
or unreturned goods at the then current Loss/Damage Replacement Values and
for any unpaid charges on Customer's account prior to termination.
Prince William County does not discriminate against faith -based organizations in accordance with
the Code of Virginia, §2.2-4343.1 or against a bidder or offeror because of race, religion, color, sex,
national origin, age, disability, or any other basis prohibited by state law relating to discrimination in
employment.
This contract shall constitute the whole agreement between the parties. There are no promises;
terms and conditions, or obligations other than those contained herein, and this contract shall
supersede all previous communications, representations, or agreements, written or verbal, between
the parties hereto related to the provision of goods. (including leases thereon, services and/or
insurances described herein.
IN WITNESS THEREOF,.the parties have caused this Contract to be executed by the following duly
authorized officials:
PURCHASING AGENCY:
Type Name
Supervisor of Purchasing
Title
Date
DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
jL ince Wflfiam Countv
Providing A y
F
MEMORANDUM OF NEGOTIATIONS
R-BB-19002
Dated: November 13, 20-18
Prince William County Schools (hereinafter called PWCS) and ,Cintas Corporation No. 2
(hereinafter called the Contractor) hereby agree to the following in the execution of
Contract R-BB-19002 for Facilities Management Products and Solutions. The final
Contractcontains the following documents:
a. PWCS's Request for Proposal, R-BB-19002, dated July 17, 2018 and Addendum
#1; dated August 8, 2018;
b. Contractor's proposal dated August 13, 2018;.
c. Contractor's responses. to Clarification Questions and Negotiations bated
September 25, 2018, attached;
d. Contractor's best and Final Offer, dated October 5, 2018;
e. PWCS RFP R-BB-19002, General Terms and Conditions, Paragraph 30,
Indemnification, is hereby modified to include "to. the fullest extent permitted by
applicable law
f. This Memorandum of Negotiations;
g. Any subsequent modifications to the Contract.
h. For FRC garments: Customer agrees it bears sole responsibility for selecting the
flame -resistant clothing and fabrics ("FRC") under this Agreement determining:
whether such items are appropriate for use by its employees and agents in their
applicable. work environment(s). CUSTOMER ACKNOWLEDGES THAT
COMPANY HAS MADE NO REPRESENTATION, WARRANTY, OR COVENANT
WITH RESPECT TO THE FLAME -RESISTANT QUALITIES OR OTHER
CHARACTERISTICS OF THE FRC OR WITH RESPECT TO THEIR FITNESS
OR SUITABILITY FOR THIS OR ANY OTHER PURPOSE. COMPANY MAKES
NO REPRESENTATION WHETHER THE FRC CONSTITUTES APPROPRIATE
PERSONAL PROTECTIVE EQUIPMENT FOR THE ENVIRONMENT(S) TO
WHICH CUSTOMER'S' EMPLOYEES OR AGENTS MAY BE EXPOSED OR AS
TO THE FRC'S ABILITY TO PROTECT USERS FROM INJURY OR DEATH.
Customer agrees to notify all employees and other agents of Customer who may
wear or will be wearing the FRC that it is not designed for substantial heat
exposure or for use around open flames. Customer acknowledges that
compliance with any and all OSHA or other similar regulations or requirements
relating to personal protective equipment is the sole responsibility of Customer.
Further, Customer releases Company from any and all liability that results or may
result from the use of the garments, including but not limited to any alleged
DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
failure of the. FRC to function as flame -resistant or provide protection against fire
and/or heat. Customer hereby agrees to defend, indemnify and hold harmless
Company from any claims and damages arising out of or associated with this
Agreement or resulting from Customer's or its employees' use of the FRC.
For high visibility garments: Customer bears soleresponsibility for: (a)
determining the level of visibility needed by wearers. of the garments for their
specific work conditions or uses: (b) identifying and selecting which garments
meet the required level of visibility for any particular work conditions or uses; and
(c) determining when garments require repair or replacement to meet the
required level of visibility. If garment needs to be replaced outside of normal wear
and tear, the customer will be charged the then current replacement value.
Customer acknowledges and understands that the garments alone do not ensure
visibility of the wearer. Customer further acknowledges that Company is relying
upon Customer to determine whether any garments need repair or replacement
to maintain the required level of visibility. Company represents only that the
garments supplied satisfy certain ANSIIISEA standards to the extent the
garments are so labeled. Customer acknowledges that Company has made no
other representations, covenants or warranties whether express or implied,
related to the garments.
ACCEPTED BY-
A.
All,
Y
ontr ctor Authorized Signature Date
C� s
Tit].-
fd 0rl1S
Date
DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
Attachment A
1. How often do you update your inventory? Are all. new deployments brand new
uniforms or are they recycled from past agencies?
ni
All rental uniforms are Put Ltl-jroUgh qulity inspection weekly when turned in for
I aLindry. If it is deter -rdned that a garment needs repl.aced dueto oprimal wear, it will be
upgraded. ,Age of garment is not a factor as QA is graded upon condition. New wearers
cn.uld'get new uniform if not available in the lo ca 1, stockroom, However, if stocl< is
available„
le„ w n1forms can be recycled if they are in "Ilke-never" graded condition. CLIstomer
can request all new hires get new uniforms, however the fead.time to install WOL110 be
exte.nded.
Z. Are your vending options available as a part of this proposal (for scrubs or other
uniforms)?
? . If these are available, what is the cost? Yes;
itc raCode
Description
List Price I OSC Pricing
D.10
Snell Dispemer
D16
Medium Dispenser.
DZQ
Large Dispenser
g 11t1
Return Unit
I RX
lWall Mounted . Unit
The use of scrub dispensing units is increasing all over college campus' and other public
entitles, C . intas willcontinue to focus its,sales efforts in this space to also include units
that d1spense lab coats and other clothfng items.
3. Do you offer dielectric testing on your gloves? if so, what would be the cost for this
service?
yes/ this is one of'Cintas' newest offerings, Please see attached for both,additiblial
Information about the service and the pflcing available.
4. Do you offer wet mats that would be appropriate for showers and locker rooms?
Yes, we offer Prainage Mats which can be used In wet areas, The pricing for this Itern is
M
Do you offer calibration on the chemical dilution centers free of charge? Are these
installed free of charge?
Yes. Yes
6. Do you work on Halon fire suppression systems?
Yes, Cintas provides this service.only in certain markets. Because it is not a nationwide
service, it Its pri . ced locally to with a Mdlscoulqt; per the US Communities contract.
7, What is the price for the training programs you offer?
The pricing -file for Training.ls attached.
8. What Is the process for coil and carpet cleaning? How do you meet environmental
regulations for public agencies (such as MS4) for these types of services? Which public
agencies have you provided these types of services for in the past?
DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
Attachment A.
We .have attached the scope of work for moth Coil Cleaning and our process for'File and
Carpet Cleaning. As the Work of moth services is p.roi)�rietary, we Would asl< that the
attached relative to those services be redacted. While we do have. experience with
regulations like MSS. We have also attached our protocol for the dischargen of both
ligpid and solid wastes incurred in the p6rformance of these services. Clnt6s, Deep
Clean Technician, tlli;raclean SSR, or toil Cleaning Technician must: sign this 6ocument
s.t atingthat lie/she will adhere not only try laical, state, and ria'€6a1�a1 I"�yg�rlr�gions, but also
the p rocedures,set forth in that document, Any violations of the tenets set forth inthat
doca. went is grounds for th.e dismissal of tine ernpioVee.
9. Two of your references were not willing to provide a reference per their statutes and
the other three were not responsive. Do you have any other references who could
provide feedback on their experience.?
rode Sletman
Sr. Procurement Agent
Manatee County Government, BCC
Procurement Division
3112 Mafiatoe Avenue West, Suite 803
Bradenton, FL 34205
T 941-749 3046 F 941-749-3034
bonnie.sietman@mymanatee.aEg
Matt Holin
Deputy Director aif PurO,a.sing
City of San DIL3gp
Phone: 619-236-6104
� ehrelrn@sandieAo.gov
Kevin Mitchell, MBA
Budget and Procurement Director
Lackawanna County
200 Adams Aye,
Stranton, PA 18503
(P� - 570-963-6767
(F) - 570-963-6514
Mitclieili(a pacl<awannacounty:org
www.lackawann acou nty.nrg
Josoph Patterson, MPA VCQ
Department of Purchasing.
Chesterfield Counter
Phone, 804. 71'7.6 307
Patters onjo@o e.sterfield.gov
DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
Attachment A
10. How long has the TruCount system been in place? If public agencies are having issues
with their uniforms being returned in a timely fashion, what steps can be taken to
make sure this doesn't affect the agency's ability to work?
Since 2016, Fulling IMP'lemented acE°css all sites for about a year.
11, What is the lead time for new employees to befit with uniforms?
Fitting within a week of notice, New site estimated at 4 weeks. l4ew emplpyec of
existing site is 24 weeks ftom sizing. Can be ? week turii if sizes are in stock at local
Cintas,
12. What is the lead time for embroidery of new uniforms?
About 2 weeks. Storked garments purchased directly are embraidered :on dernand and
can be slipped in- about a week.
13, What efforts can.you make to simplify the invoicing process and make this less hands-
on? .
We are in the process of scheduling with the EC a defrio rstratian of the.
www.niyan€as-chilling a€,d servicing platform.
14. Is there a reason that you do not offer volume discounts or ecommerce rebates?
Volume discounts would generaily be'sor direct purchase only. Our local reps brave.the-
freedom to price Bawer than the ceiling price of the agreernerrt so volLIM0 discounts for
direct purchase it'er s is available,
15. Do you offer prompt payment discounts?
Yes, we can offer 2% Net 15 and Net 30 as standard payment ter€pis
16. Why does California have different. pricing for fire. and safety?
It cost more to do business in California dire to regulatory policies, labor laws, etc.
17. On page'142 you mention "miriirnal" charges for lockers, rolling racks and soiled
hampers; Can these b.e provided at no charge? Can these be repaired or replaced as
needed at no charge?
Yes, there will be No Charge.
18. Please explain the additional charges on page 31 for Garment Rental.
Minimum stop Charge: -this is the minimum.a site.can average for Cintas to stop
tine trurki Agency pays the difference to make the service, at leash Ex: Actual
weekly rental is for uniforms and mats. Customer is charged � as the "min
stop charge" on trap of theMro reach a total ofM We normally 5uggest product
additions to equal a min stop so the custDrner is paying for pMucts/services,
Lockers: No charge
Make-trp Waived on initial installation and for 30 days of service: this .ls.lndustry
standard charge to set up new uniform wearer after initial install. This covers the cost
DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
Attachment A
an the plant to order, prep, set up the systerri and sew in the M tap With the employee
iriformation. One-time fee per garment. Ceiling priced.
Ernblern-Walved on 'initial installation gnd for the first 30 days, of service: Local Cost
(depending on company name and . type of emblern ordered) This is the cost of thee
actoal company emblem that is applied When adding hew employee after the initial
install.
Narne tag- The cost to set up a name to rental uniform, Normally erfl.brgi.dery.
Ceiling Priced.
Size premium per (33arment' =this is the price for extended sizes, starting at 2xkand
Lip, there is an addition charge per garment. Ceiling priced.
19. Minimum Order size charges for Garment Rental are not acceptable, is this negotiable?
Minimum order charges are fuily describbd as the minimum arnowit charged to the
client for stopping the Cintas vehicle and delivering the product or service Contracted
bythe client. Under the pricing file offered in our prop9spl, the 101nimum order charge
is 10 . p= . Cintas is Willing to entertain changing the nomenclature on the contract for
this charge to something eke that would be acceptable to the EC,
20. What is the cost for tailoring (ex. Shortening of pants)?
21. Do you offer "tall/Long" sizes?
We do offer tall/lo.ng sizes. The charge for shirts in tine .extended sizes are the same as
for size premiums detailed j'n the Cln.tas prapcysal, There are no additional charges for
pants for tall sizes.
22. Do you offer summer internships or student programs for college students?
Cintas would be interested fri creating with USC members opportunities for internships
that coincide with our normal hiring practices for these positions.
23. In Tab 7, Exceptions, the fee for termination for convenience; Is it acceptable to
substitute "termination fee" for "liquidated damages"?
Yes, this is negotiable with the contract
24. Fire Protection sales team: 6 of the states where you have no representation are in
U.S. Communities'top 25 states (AL, ]A, MN,. NC, OR, TN) - are there plans to expand
into these states?
Yes, C intas is striving to grow the division to � Ill 10 years.
DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
Attachment A
25. Should Brent Schafer be listed. as the Executive?
Yes, we can update'.
26. What Is the Lost Replacement charge foe items. not listed in the market basket?
The L/R. charge will also be mduced by M, See Civic below to Chitas full catalogs
www.shopcintas,corn
27. Page 85, 47: What happens if a public agency is not able to accommodate net 15 or net
30 payment terms? Is it possible to make the standard payment terms for all product
lines Net 30?
Yes' Net'3.0 is Standard ter'nt,
28. Rubber Glove Addendum:
a, What.company will be required to purchase from?
Relative to the addendUrn, the Cintas.l-lead/Hand electrical PPE prograrn is considered a
lease only pptioh,
This progr'arn Is Lased ah Cintas using Nadmial Safety Apparel for all, PPE items listed as well
as inspection/certification of voltage rated gloves be ng leased,
b. No information listed in Schedule A. No pricing,. etc.
See attached excel d"ument with. pricing; The addendurn was a blank template.
c. Will they test gloves already in use;ordo we have to purchase the gloves new form
them to get the testing completed.
No, this program is Lased on.Ci'ntas setting up anew rental Solutlon for Head/Hand PPE.
29. Classroom safety Training Cost. Breakdown:
d. Lime 659Q6 -- Is 10: people a, minimum or maximum per class? If multiple classes are
needed, is the charge of the instructor per class or one time charge for multiple classes?
The class size listed on the price file. is the max size per class. This varies per type of
class, from 10-25. The charge for tha instructor Is per class.
e: Line 65908 — What are normal hours and excess hours?
Monday-1 ridgy Rare-s:0€ PM
Referencing Cintas' response to the initial EC questions/clarifications:
30, Item 15 — Do you offer prompt payment discounts? This was discussed on the teleconference
on September 13. We discussed 2% Net 15 and Net 30 as the standard payment. This needs
to be clarified that thisIsyour understanding as well.
Yes, No Net 1S and N.et.30 for standard Icical payment Updated document,
31. Item 17 —On page 142 you mention "minimal" charges for lockers, rolling racks and soiled
hampers Can you provide these at no charge? Can these be repaired or replaced as needed at
no charge? This was discussed on the teleconference on September 13. This was agreed that
these would be at no charge and not that this would be negotiated. Please clarify.
Updated document.
DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
Attachment A
32. Item 18 — Please explain additional charges on page 31 for Garment Rental. This was discussed
on the teleconference on September 13. See question 17, this charge should be removed.
, Updated document.
33' Itelm 19 —Stop charges for Garment Rental are notacceptable. Is this negotiable? This should
be called minimum order size, not minimum stop charge.
Changed language to Minimum Order Size arid updated document.
34. Item 26 � What is the Lost Replacement charge far items not listed in the market basket?
Please provide us with a full catalog that the discount by category will be taken from..
Catalog is online and can be accesses with link-, www.shoocintas,conn Updated doc€ament
withthelink as�� eA-
35. Item 27 — Page 85, #7: What happens if a public agency is not able to accommodate Net 15 or
Net 3.0 payrnent terms? Is it possible to make the standard payment terms for all product lines
to be Net 30.7 This was discussed on the teleconference an September 13. We agreed on Net
30 as standard terms. This needs to be clarified that this is your understanding as well.
Yes, Net 30 Is st` indard ttsrrn. Updated document.
DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
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DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
Land & Head Protection Program Options
Cintas item
Number
Hand Protection Program
Lease/Week LR Rates
85932070.0
11" Class 00 Rubber Insulating Gloves Yellow
86932QB50
11" Class 0D Rubber Insulating Gloves - Black
754910300
ARC Guard FR 101t Glove
869380000
10" Leather Protectors
601960600
Canvas Glove Bag
Hand Protection Weekly Cost
$
Head Protection Program
601.940000
Clear. Safety Glass
745030300
12cal PureVlew Eacesh led
745010000
MSA Slotted Hard Hat -White
823370200
.12cal Balaclava - NAVY
744370260
Electric Gear Bag
Head Protection Weekly Cost
$
Total Progam Weekly Cost
$
Available Clove Sizes 8-12
ANY ITEM NOT INCLUDED ON THE PRICE H T SHALL BE PRICED AT M OFF NATIONAL
VOLUNTARY BOOK PRICING G ( R = OFF LOCAL, BOOK PRICING HE . ATI AIL BOOK
PRICING M NOT AVAILABLE). ALL PRICES LISTED ARE NOT -TO -EXCEED RATES.
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ANY ITEM NOT INCLUDED ON THE PRICE SHEET SHALL BE PRICED A-1710% W
NATIONAL VbLWrARY 1300K PRICING (OR 10% OFF LOCAL BOOK PRICING
WHERE NATIONAL BOOK PRICING IS NOT AVAILABLE), ALL PRICES LISTED ARE
NOT -TO -EXCEED RATES,
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DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
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Cintas First Aid Training List
(OFU.S, Communities
#fit-B6-19002
Course
Material.€!
(SAP)
Coursetlescr€ lion
p
Class Duration
Duration
Type
ExyilratiQd
E>rp€ration.
Type
Ceittfisetion.
Clasa5l:e
us
Comrnun€t€ss
Prlye Per
Contract
Ce€kind Pifce
65001
C.PR/FIRSTAID/AED COURSE (HealrtsauerFirst Aid
with CPR &AED
7
Hours
2
Years
RNA
9
$ PerCiass
65013
CPR/FIRSTAID/AED/BBPCOURSE
i
Days
2
Years
AHA
S
tl
$ Per Class
$ Per Class
65003
BBP AWARENESS CLASS -
1
Hours
1
Years
CLMI
65a64
PEDIATRIC FIRST AID COURSE
31/2
Hours
2
'Years.
AHA
9
$ Per Class
55000
FIRSTAIDCOURSE
315
Hours
2
Years
AHA
9
9
$ Per Class
$ Per Class
65013
INFANT -CHILD SUPPLEMENT (CPR/AED)
1
Hours
2
Years
AHA
55016
CPR/FIRSTAID/AED PER STUDENT
7
Hours
2
Years
AHA
ron13
$ erPerson
- 55o17
FIRSTAIDCOURSfi (PER STUDENT)
3112
Hours
2
Years
AHA
min&
$ erPerson
650016
65019
CPR/Am COURSE PER STUDENT1
BLS HCP PER STUDENT-
4
5
Hours
Hours
2
2
Years
Years
AHA
AHA
mine
mine _
-$ erPerson
$ erPerson
65021
CPR/AEDCOURSE
4
Hours
2
Years
AHA
9
:$ PerCiass
65011
18LS14EALTHCARE PROVIDER-
a
Hours
2
Years
AHA
0
$ Per.Class
65028
1 OXYGEN AWARENESS CLASS
1
Hours
1
Years
.COAST
25
Per Class
65024
A14AHEART SAVER PEDIATRICS HO
3
Hours
2
Years
AHA
9
$ Per Person
,cPR/F1rs1 Aid uses the HeadsaverFlrst Aid with CPR & AEO studonf manualsbut teach only Ihp Fltal Ald and CPR socilonsof th®mulm).
"Course hoursera basedan adult o01 cnursas andwlll befon or tl pedafric trairiing 15 Bono+
—open Enrollment classes am hasadon fecal schedules and avattabtlAy.
*Addiftonal cha es appfy farremole, class lodattons and classes outstda otn°rmal business hours.
LI E .. FIRST AID & AEO Tf;AINING
..N N
650311
HEARTSAVER FIRST AIR, CPR & AED ONLINE CLASS
SKILLS CHECi( SEPARATE SEE BELOW)
2 V2
Hours
2
Years
AHA
1
$ er Parson
650143
HEARTSAVER FIRST AIR, CPR & AED SKILLS CHECK
(CAN DOUPTO2PEOPLE ATATlME).
45
Minutes
2
Years
AHA
1
-$ of Person
650301
HEARTSAVER FIRST AID ONLINE CLASS (S1q LLS
CHECK SEPARATE, -SEE BELOW)
2-
Hours
2
Years
AHA
.1
$ erPerson
650142
HEARTSAVER FIR5T A$D SKILLS CHECK (CAN DO UP
TO 2 PEOPLEAT ATIME)
30
Minutes
2
Years
AHA
1
$
or Person
650921
HEARTSAVER CPR & AED ONLINE.CLAS.S (SKILLS
CHECK SEPARATE SEE BELOW)
11/2
}Tours
2
Years
AHA
1
$ er Pers°t
$
650141
HCARTSAVERCPR SKILLS CHECK
20
Minutes
2
Years
AHA
1
erPerson
ocb;, l ea-V TC, A I A31A11-
652015 lCONFINIED
SPACE CLASS ,
2
Hours.
1
Years
CLMI
.10
Per Class
85206
FALL PRDTKTH)N CLASS
AERIAL1IFTSAFETYCLAS5
-.2
2
Hours
Hours
1
0
Years
None
CLMI
CLMI
10
10
$ Per Class
$ Per Class
55207
-65206
FORYUFf CERTIFICATION CLASS
4-
Hours
1
Years
C1MI
10
$ per class
65209
FORKLIFTCERTIFICATION(PER PERSON)
4
Hours
1
Years
CLMI
MIN5
-
$- Per Person
652091
FORKL0SMLLSTEST(PER PERSON)
20
Minutes
3
Years
CLMI
MIN$
$ Per Person
65211
CRANE SAFETY CLASS
2
Hours
0
None
CLMI.
i0
$ Per Class
952111
CRANE SAFETY TESTING
15
Minutes
o
None
CLMI
10
$ Per Person
65212
SAFETYCOMMITTEEC€.ASS
2
Hours
1
Yearn
CINTF
15
15
is
is
15
$ Per Class -
$. Per Class
$ Per Class
$ PerCiass
$ PerClasS
65214
DACKSAFETYCLASS
'2
Hours
1-
Years
CLMI
CLMI
CLML
CLMI
65216
ERGONOMICS CLASS
2
-2
Hours
Hours
1
I
Years
Years.
-65216
EMERGENCY PREPAREDNESS CLASS.
ewa
ayE PROTECTION CLASS
2
Hours
1
Years'
65221
$LIPS TRIPS & FALLS CLASS
2
Hours
i
Years
CLMI-
#5
$ Yer.ClasS
65222
ME SAFETY CLASS
2
Hcurr
1
Years-
cINTS
25
$ PerClass
65226
HAZARD COMMUNICATION CLASS
2
HourA
1
Years-
CLMI'
SS
$ Per Class
GS25o
HEARING SAFETY CLASS
2
H❑uis
1
Years
CLAM
i5
$- Per Clams
65231-
HEAT INJURY PREVENTIONCLA55
1
Hour
1
Years
CLMI
CLMI
-ZS
15
$ Per Class.
$ PerC{ass
65232
HOU5EKEEPJNGCLAS5
2
Hours
i
Yearn
55234
LOCKOUTTAGOUTCLASS
2
Hours
1
Years
CLMI
10
$- PerC€ass
652M
MACHINEGUARDiNGCLASS
2
Hours
1
Years.
CLMI
10'
$ Per Class
65240
PPE CLASS
2
Hours
1
Y-ara
CLMI
.10
$
Per Class
65252
RESPiRATORYSAFETY CCASS
2
Hours
2
Years
CLMI
is
$
PerCiass
E5254
5AFM PROGRAM MGMT CLASS
2
Hours
1
Years
CLMI
15
$
Per CID ss
65260
GENERAL SAFETY TOPICS CUSS
2
Hours
1
Years
LINTS
0
Ear Class
SS290-
WRITTEN COMPUANCE.PROGRAM
4
Hours
1
Yearn
CINT5
R
$
Per Glass
65400
65402
OSHA 10 HOUR GENERAL INDUSTRY
OSHA $0HOUR GENERALMDU5TRY
2
4
Days
Days
3
3
Years.
Years
OSHA
I OSHA
0
-0-
$
$
Per Pelson
Per Person
65404
OSHA 10 HOUR CONSTRUCTION CLAS
2
Days
3
Years
OSHA
0
$
Per Person
65406 �
OSHA 30 HOUR CONSTRUCTION CLAS
4
Days
3
1 Years
O5HA
6-
$
Per Person
102
DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
65500
RESPIRATORF€TTFSTING
20
MlhuFes
1
Years
.CINTS
Persoh
65501
RESPIRATORYSAFETYCLASSWITH FITTEST
SAFETY AUDIT
4
2
Hours
Hours
1
1
Years
Years
CINTS
CINTS
Per COSS
Class
65502
6ssm
EMERGENCY RESPONSETAAINING CL
4
HAufs
1
Years
ONTS
flfp�-,"
Class
65504
WRITFENSAFETY&HEALTH PROGRAM
.1
n9Vs
1
Years
CINTSPerson
6595
CLASSCANCFLLATIONFEE
INSTRUCTORTRAVELFEE
0
0
None
None
0
a
None
None
CINTS65906
C€NT5
class
55909
AF IRHOURSFEE
0
Nnne'
0-
None
CINTSGEass
2 of
DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
k" prince Wiffiam Countv
..
Providing World -Class Education
CONTRACT MODIFICATION
MODIFICATION #1 ISSUE DATE: September 6, 2019
Title: Facilities Management Products and Solutions
Contract #: R-BB-19002
Contractor: Cintas Corporation No. 2
Period of Contract: December 13, 201 B through October 31, 2023
REFERENCE:
Modify the above referenced contract as follows:
1. Contract pagel2, Additional Charges, Size Premium, modify to add Size premium defined as shirts 2X
and larger and pants inseams size 34 inches and above.
2. Contract page12, Additional Charges, Size Premium, change contract pricing from $1.50 to $0.15 per
garment.
Except for the changes provided herein, all other terms and conditions of this contract remain unchanged
and in full force and effect.
Brian Burtner, C PB-I O
Buyer
EntaS Corp ration Nn 2 PRINCE WILLIAM COUNTY PUBLIC SCHOOLS
nafur Signature
Anthony Crosby, CPPO
an it Supervisor of Purchasing
i L�11q
Date Date
PURCHASING OFFICE
P.O. BOX 389, MANASSAS, VA 20108 • WWW.PWCS.EDU s 703.791.6743, FAX 703.791.8610
RRVi.ed 7.12.13
DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
Prince William Coun
Providing World -Class Educrttion �
CONTRACT MODIFICATION
MODIFICATION #2 ISSUE DATE: December 12,209
REFERENCE: Title: Facilities Management Products and Solutions
Contract #: R-BB-19002
Contractor: Cintas Corporation No. 2
Period of Contract: December 13, 2019 through October 31, 2023
Modify the above referenced contract as follows:
I. PWCS authorizes a 1.8% increase to all contracted items per the attached,
2. All non -contracted items are priced pursuant to the structure detailed in the contract R-BB-19002
and through the contract percentage discounts.
Except for the changes provided herein, all other terms and conditions of this contract remain unchanged
and in full force and effect.
Brian Burtner, CPPB, VCO
Buyer
INTAS CQRPORj�TiON NO. 2 PRINCE WILLIA"OUIy_TY PV5LlC SCHOOLS
Signature
Anthony Crosby.. CPPO
Me an 'tle Supervisor of Purchasing
e Date
PURCHASING OFFICE
P.O. BOX 389, MANASSAS, VA 20108 • WWW.PWCS.EDU , 703.7131.8743, FAX 703.791.8610
Revised 7.12,13
DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
Prince Willf am County
..
Providing A World -Class Education
CONTRACT MODIFICATION
MODIFICATION #3 ISSUE DATE: NOVEMBER 23, 2020
REFERENCE: Title:
Contract #:
Contractor:
Period of Contract:
Modify the above referenced contract as follows:
Facilities Management Products and Solutions
R-B B-19002
Cintas Corporation No. 2
December 13, 2019 through October 31, 2023
1. PWCS authorizes the addition of a Contractor Direct Sale Program to be added to the Agreement.
2. PWCS agrees that the terms and conditions for the Direct Sale Program as outlined in this Modification #3 shall
be hereinafter incorporated into the Agreement. The terms and conditions as stated in the Attachment B of
this Addendum apply only to the Direct Sale Program and not to any other area covered by the Agreement.
3. Contractor adds terms and conditions of the Direct Sale Program as attached Attachment B.
Except for the changes provided herein, all other terms and conditions of this contract remain unchanged and in full
force and effect.
U uGZ L 4 666tz t.Qit.
Brian Burtn , VCO
Buyer
C T CO�PORATI 9� PRINCE WILLIAM COUNTY PUBLIC SCHOOLS
,A (--- (Q6w
uSrSignature
ii
/ I' ���SpY1 •tom— Anthony E. Crosby
N e and �iitle Supervisor of Purchasing
o� kp� 12/14/2020
Date I Date
Attachments: Attachment B — Direct Sale Terms & Conditions
DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
ATTACHMENT B - DIRECT SALE TERMS & CONDITIONS
Direct Sale Addendum to the Prince William County Agreement
CONTRACT NUMBER R-BB-19002
This Direct Sale Addendum (hereinafter the "Addendum") is made as of (MONTH, DAY, YEAR)
(hereinafter "Execution Date") amends the Prince William County Agreement between CINTAS
CORPORATION NO.2 ("Company") and XXXXXXXXXXXXXX (the "Customer") dated December 13,
2018 (the "Agreement"). This Addendum amends the Agreement as follows:
Customer agrees to buy from Company and Company agrees to sell to Customer, a Direct Sale Program as
outlined below and per the following conditions:
1. Company agrees to manufacture or have manufactured the items specified on the attached Exhibit A, in
inventory levels necessary to support Customer's purchases, in the quantity specified by Customer under
the column marked "Minimum Annual Purchases by the Customer".
2. Company will provide the program to Customer's various locations and charge Customer and/or
Customer's agents, employees, franchisees as directed by Customer at the prices agreed upon in Exhibit A.
Pricing in Exhibit A shall remain firm for the initial term of the contract.
3. In the event of the contract's expiration or Customer decides to delete any item, change the design or
specifications of any item, terminate this agreement for any reason, or discontinue purchasing any item at
the minimum annual volume as outlined in Exhibit A, Customer shall purchase, at the then -prevailing
prices, all remaining inventory (Finished Goods, Work in Process and Raw Materials) that Company has
of that item up to the amount agreed upon under the column marked "Maximum Inventory Carried by
CINTAS and Guaranteed by the Customer" on Exhibit A. It is further understood and acknowledged by
Customer that Company's initial investment in inventory on its behalf for which Customer is financially
liable shall not exceed the "Maximum Inventory Carried By Cintas & Guaranteed By Customer" on
Exhibit A.
4. Customer has provided Company with its requirements and agrees to the "Minimum Annual Purchases
by Customer" as detailed on Exhibit A as the basis for the financial investment in inventory Company has
agreed to produce on its behalf. In the event Customer's sales are trending significantly less than the
Minimum Annual Purchases as detailed on Exhibit A causing inventory of an item(s) to become slow -
moving, Company will notify Customer those item(s) that are slow -moving and within thirty (30) days after
such notice assess a monthly storage fee not to exceed twenty-five cents ($0.25 USD) per piece per month
plus a finance fee of five percent (5%) of the price of any slow moving item per month until Customer's
sales is equal to the Minimum Annual Purchases projection. Under no circumstance will inventory remain
in the warehouse beyond thirty-six (36) months.
5. The attached list of products includes Company's catalog program selection(s) for Customer's Direct
Sale Program. Company reserves the right to discontinue a catalog item at any time. Customer may select
a substitute item or contract for exclusivity on that item at that time. If, for any reason, Customer decides
to no longer utilize these particular Company catalog product selections for the brand intended, Customer
will advise Company in writing six (6) weeks prior to discontinuing usage on the product. Customer shall
use its best efforts to help Company reduce inventory levels to minimize exposure on any discontinued
items.
6. Customer understands that it has no present or future liability for said items unless Customer's annual
usage represents at least fifty percent (50%) of Company's catalog demand of any given item. In that event,
Company will inform Customer in writing as soon as it represents 50% of Company's catalog demand for
a particular item, and Customer agrees to either reduce its usage to under 50% or contract for said products
as necessary.
DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
7. Unless specified otherwise in writing by the Customer, the Products supplied under this Agreement are
not ANSI/ISEA compliant, flame retardant, or acid resistant and contain no special flame retardant, acid
resistant, or visibility features. They are not designed for use in areas of flammability risk or where contact
with hazardous materials is possible. ANSI/ISEA, flame resistant and acid resistant Products are available
from Company upon request and with an amendment to this Agreement. Customer warrants that none of
the employees for whom Products are supplied pursuant to this Agreement require ANSFISEA compliant,
flame retardant, or acid resistant clothing.
8. Company represents and warrants that the garments supplied hereunder shall be new and free from all
liens and encumbrances. Company will pass through to Customer all manufacturer warranties for the
garments supplied under this Agreement to the extent that Company has the right to do so. Company does
not adopt, guarantee, or represent that the manufacturer will comply with any of the terms of the warranty
of such manufacturer. EXCEPT AS EXPRESSLY SET FORTH HEREIN, THE GARMENTS ORDERED
HEREUNDER SHALL BE PROVIDED "AS -IS" AND "WITH ALL FAULTS" AND CINTAS
EXPRESSLY DISCLAIMS ANY OTHER WARRANTIES, WHETHER EXPRESS, IMPLIED OR
STATUTORY, INCLUDING, WITHOUT LIMITATION, ANY WARRANTY OF
MERCHANTIBILITY OR FITNESS FOR A PARTICULAR PURPOSE.
9. The term of this contract shall be from December 13, 2018 through October 31, 2023, with the option to
renew for two (2) additional two (2) year periods, upon mutual written consent of the parties to the contract.
All existing and future Customer locations served by Company will be subject to the terms of this
Agreement as of the execution dates. Either party may terminate the Agreement at any time by giving the
other party one hundred and twenty (120) days prior written notice. In the case of breach of contract, the
breaching party, after being given prior written notice, shall have forty-five (45) days to cure said breach
before termination.
10. Direct Sale Payment Terms are Net 30 days from date of invoice. A 1 % monthly carrying charge will
be added to all past due items.
11. Direct Sale Shipments will be F.O.B. Shipping Point (Chicago/Mason/Toronto) ground best way
surface shipment unless otherwise specified on the Purchase Order. Freight will be prepaid and added to
the invoice.
12. Should Customer require a billing format other than Company's standard format, an additional fee may
be assessed. EDI Services may be considered "non-standard" and may incur an additional fee.
13. A $5.00 service charge will be added to all Direct Sale orders totaling less than $50.00.
14. Rush Order charges — All Company stocked product orders that are requested by Customer to be shipped
earlier than current lead times will be assessed a $1.50 Rush Order charge per item unless due to Company
error or omission.
15. Returns will be accepted on unworn, unwashed general catalog Products. There will be a restocking
charge on all returned Products after sixty (60) days from delivery per the below schedule unless return is
caused by Company. Claims for returns by Customer must be asserted within one (1) year from date of
shipment:
Days
Charge
0-60
0%
61 - 75
10%
76 - 90
15%
91 - 180
25%
181 - 365 75%
DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
366+ 100%
16. Custom or specially manufactured product not stocked in a Cintas Distribution Center (including Drop
Ship products), Special Orders, modified Products, custom sizes, or other altered Products are not subject
to exchange or return except in the event of defect in materials or workmanship. In such event, Company
will replace, repair, or issue refund at its discretion.
17. Marketing Collateral — Company shall provide standard marketing materials/collateral. Extraordinary
marketing services requirements may be provided at an additional fee.
18. Customer agrees to provide Company with a biannual list of its locations and contact names, to include
e-mail addresses. Customer understands that its supply of e-mail addresses will allow Company, its
affiliated companies and selected delivery services to send information regarding order status, shipping
information, website ordering guides, product catalog specified in Exhibit A, and other pertinent relative
product information, via email messages to Customer. Each e-mail message Customer receives will contain
an opportunity for Customer to request to opt out from future electronic mail lists. Should a removal be
requested, Company will remove requested e-mail address from our mailing list within seven (7) days.
19. Customer understands that its supply of e-mail addresses will allow Company, its affiliated companies
and selected delivery services to send e-mail marketing messages to Customer which promote Products
provided by Company. Each e-mail message Customer receives will contain an opportunity for Customer
to request removal from future electronic mail lists. Should a removal be requested, Company will remove
requested e-mail address from our mailing list within seven (7) days.
20. To the fullest extent permitted by law, Company agrees to defend, indemnify, pay on behalf of and save
harmless the Participating Public Agency, its elected and appointed officials, agents, employees and
authorized volunteers against any and all claims, liability, demands, suits or loss, including reasonable
attorneys' fees and all other costs connected therewith, arising out of or connected to the services provided
by Company under this Contract, but only to the extent of Company's negligence.
21. This Agreement together with all its exhibit(s) terms and conditions of which by this reference are
expressly incorporated herein and made a part hereof, constitutes the entire understanding between the
parties as to the subject matter hereof and may not be modified except by a written agreement executed by
the parties. Any additional or contradictory terms and conditions contained in any initial, purchase order,
or subsequent order or communication from Customer and/or a Customer Property are hereby expressly
objected to and shall be of no effect. No waiver or alteration of the terms attached hereto shall be binding
unless in writing, signed by Company.
Your signature below will indicate your approval of the information referenced.
CINTAS CORPORATION
Direct Sale Strategic Markets
Cintas Authorized Signature
Printed Name
Customer Authorized Signature
Printed Name
Printed Title Printed Title
DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
Date _ _ _/_ _/
Attachments: Exhibit A: Direct Sale Inventory & Pricing
Date
DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
EXHIBIT A - Inventory & Pricing
Product #
l Size Range
Inventoried
Product/Fabric by Cintas
Description &
Color [ ff d Qr•j ent
than Base Sizes
Range)
Base Size
Ranges
(Base
sizes)
(Extended
Product
Price
(Base
Sizes)
(Extended
Alteration or
Embroidery or
Trim y/n
(em6iern info & #}
($$ charge per
Minimum
Annual
Purchases
B)'
Customer
[Maximum
Inventory
Carried By
Cintas &
Guaranteed
By Customer
sizes)
Sizes)
item)
$ xxxxx
Alteration /
Product
(Base Sizes)
(Base
Sizes)
XXS — XL
$ xxxxx
Embroidery / Trim
info & #
xxxxxx-xx
Description &
Color
(Extended
Sizes)
(Extended
Sizes)
Extended
Sizes (or
ieferenee
Extended
$ xxxxx XXS — XL
$ xxxxx Extended
Sizes (if different)
Qty #
Qty #
Size chart
DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
CUSTOMER UNIFORM PROGRAM - EXTENDED SIZE CHARGES
Missy I Unisex I Male
xs-
2X-3x
4X-fix
6x+
22-24
26.28
3011+
50-54
56-60
62+
18-
19.1ll"
20+
4246
48-52
54+
XL
H & C
H & D
& E
Male
Male
Male
111-
112
Male
Bottoms
Bottoms
Bottoms
112
Male
Mel.
Women's
1xW-
4XW-
6xw+
16W-
22W-
26W-
30W+
3XW
5xW
20W
24W
28W
STANDARD CATEGORIES:
Its
52.00
S2.00
$2A0
$2.00
ro s
$2.00
$2 00
$2 00
$2.00
to ees
$4.00
$700
$10.00
$2.00
S4.00
$6.00
SI000
Bran
$1000
$1000
$25 00
S5.00
$10.00
$10.00
$25-00
S10.00
$10.00
$25.00
Banquet I Tailored I Buatlen
$5.00
$1000
$15.00
S5 00
S5,00
$10.00
$15.00
$5.00
$10.00
$15 00
Lab Coats and Smocks
$2 00
$4 00
$7 00
$2.00
$4.00
$7.00
$200
$4.00
$7.00
Chef Costa
$5.00
$10.D0
$13.00
$5-00
$10.00
$1300
Serehe
$300
$4.00
$7.00
Golf Shirts
34.00
$7-00
$1000
Tees
$200
$5.00
$7.00
5woatahirt I Fleam4-WindabbrisS4.OD
1 $7.00
$10_00
Opf9r-arl CoverallI jUM suits
$8.00
$12.00
$15 00
1
$8.00
$12.00
$15.00
1 X00
$1200
$15.00
P=Ts I SIMEkS I Shorts
$7.00
$1Q00
$1500
$4.00
S7 DO
$1000
$15-00
$7.00
$10.00
$15-00
"w"kaeolAft Slacka 1 Pants
$3.00
$5 00
$10.00
$3 00
1 $5,00
$10.00
irts
S4100
$7 00
$10.00
$4.00
$7.00
$1000
Skiffs
$7.00
$1000
$15.00
$4.00
$7-M
$10.00
S15.00
aeatere
$5.00
$1000
$10.00
Tunics
$3.00
$5.00
$7 00
1
$3-00
$5.00
$7_00
Dresses
$3.00
$5.00
S7.00
$3.00
$5.00
$7.00
Vesta
PoIX Caftan l Polyester
$3.00
$5-00
$10.00
$2.00
$3.00
$5.00
$10.00
$3.00
$5.00
$10.00
Poly/Wools 1100%Microfiber
$500
$10.00
$15.00
5200.
$5.00
$1000
$1500
$5.00
$10. Do
$15,00
Bell l Door Officer
$10,00
$10.00
S2500
$10.00
$1000
$25.00
$1000
$10.00
W-00
If t} FLAME RESISTANT PRODUCTS:
FR Sh 111.
S7.00
$10.00 1
S15.00
I
I
S7.00
$10.00
S15.00
FR Outerwear I Coveralls
$15 00
$18 00
$25.00
$15.00
$18.00
$25.00
1 S15 00
$18 00
$25.00
FR Sweatshirts
S7 00
$1000
$15.00
FR Polcs
S7.00
1 $1000
$15.00
FR Tees
$4,00
$7.00
$10.00
FR Parrin I SI-ks
S7.00
$10.00
$15.00
57.00
$10.00
$15.00
$7.00
$1000
$15.00
FR Lab Coats l Smocks
$4,00
$6.00
1 $10,00
$4.D0
S&00
$10.00
$4,00
$6.00
$1000
,
NOTE. C/NTAS reserves the right to adjust Extended Size Charges at its discretion.
(if any category is omitted, priced per order)
Note: Longs (Blazers) $5.00 additional charge for all sizes
Note: Tails (All Categories) $2.00 additional charge for all sizes
DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
Prince William Coun
PUBLIC SC HOOLS
Providing World -Class Education
CONTRACT MODIFICATION
MODIFICATION #4 ISSUE DATE: January 7, 2021
REFERENCE: Title: Facilities Management Products and Solutions
Contract #: R-BB-19002
Contractor: Cintas Corporation No. 2
Period of Contract: December 13, 2019 through October 31, 2023
Modify the above referenced contract as follows:
1. PWCS authorizes a 1.2% increase to all contracted items per the attached.
2. All non -contracted items are priced pursuant to the structure detailed in the contract R-BB-19002
and through the contract percentage discounts.
Except for the changes provided herein, all other terms and conditions of this contract remain unchanged
and in full force and effect.
Brian Burtner, CPPB, VCO
Buyer 1___)
........... .......... .1....... I—... .................... .................................. ...-.-.............------........-.......
Warne and Title
r a�
Date
PRINCE WILLIAM COUNTY PUBLIC SCHOOLS
Jerry E. Stokes CPPB VCO C.P.M_
Administrative Coordinator
1 /8/2021
Date
PURCHASING OFFICE
P.O. BOX 389, MANASSAS, VA 20108 ■ WWW.PWCS.EDU • 703.791.8743, FAX 703.791.8610
Revised 7.12.13
DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
10
Prince Wfluam Cou
o s
Providing A World -Class Educaf on ;
CONTRACTIFS ATE
MODIFICATION #5 ISSUE DATE: Febrms
REFERENCE: Title: Facilities Management Products and Solutions
Contract #: R-1313_19002
Contractor: Cintas Corporation No. 2
Period of Contract: December 13, 2019 through October 31, 2023
Modify the above referenced contract as follows:
Contract, Page 23, Cintas First Aid Training List, Course Description -- CPRIFIRST AIDlAED
Course (HeartSaver First Aid with CPR & AED), Change Course Material Number from 65001
to 650011.
(Except for the changes provided herein, all other terms and conditions of this contract remain unchanged
and in full force and effect.
Brian Burtner, CPPB, VCO
Buyer
C.;N �
T.-S-6- ,...` 6RAT ON NO. 2 PRINCE WILLIAM COUNTY PUBLIC SCHOOLS
-�.. n ure S' natu
..
C am. itc gerry E.'Steikes. CPP 11C0 .C.P.M.
Name and T le Administrative Coordinator
©ate Date
PURCHASING OFFICE
P.O. BOX 399, MANASSAS, VA 20108 m WWW.PWC&EDU a 703.79L. 743, PAX 703.791.861€I
R®v€sad 8.12.13
DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
Prince Wiffim County
..
Providing A World Class Education
CONTRACT MODIFICATION
MODIFICATION #7 ISSUE DATE: November 1, 2021
REFERENCE: Title: Facilities Management Products and Solutions
Contract #: R-BB-1 9002
Contractor: Cintas Corporation No. 2
Period of Contract: December 13, 2019 through October 31, 2025
Modify the above referenced contract as follows:
1. PWCS authorizes a 5.4% increase to all contracted items per the attached effective November 1,
2021.
2. All non -contracted items are priced pursuant to the structure detailed in the contract R-BB-19002
and through the contract percentage discounts.
Except for the changes provided herein, all other terms and conditions of this contract remain unchanged
and in full force and effect.
Brian Burtner, CPPB, VCO
Senior Buyer
. .... ,'.....................................................................................
'AS COKPORATION NO. A PRINCE WILLIAM COUNTY PUBLIC SCHOOLS
ature signature
Colleen keener, CPPB CPCP VCO VCA
Na ea itle Supervisor of Purchasing
�t'f !A/ /9 3. Z2 0 2
Date Date
PURCHASING OFFICE
P.O. BOX 389, MANASSAS, VA 20108 + WWW.PWCS.EDU . 703.791,8743, FAX 703.791.8610
Revised 7.12.13
DocuSign Envelope ID: A0667485-E858-4E05-9FA8-9E590C3A40A5
Prince Wiffiam Coun
SCHOOLSPUBLIC
Providing A World -Class Education
CONTRACT RENEWAL
August 2, 2021
Cintas Corporation No. 2
Mr. Craig Jackson, Director
6800 Cintas Blvd.
Mason, OH 45040
Re: Contract Renewal
Contract # R-BB-19002 — Facilities Management Products and Solutions
Dear Mr. Jackson:
This is to advise you that Prince William County Public Schools desires to renew the referenced
contract for an additional two-year period in accordance with the "Period of Contract" clause in the
Contract. We will be exercising the first two-year renewal option of a two (2) two-year renewal period.
The current contract will expire on October 31, 2023.
Please advise me if you desire to renew the contract and prices in accordance with the terms of the
contract by signing and returning this Contract Renewal form no later than August 6, 2021. If you
have any questions on this matter, please contact me by phone at (703) 791-8740 or via email at
burtneba@pwcs.edu.
Sincerely,
` _ P,
Brian Burtner, CPPB, VCO
Buyer
Acceptance Agreement
It is mutually agreed that the above -mentioned contract is renewed for the period of November 1,
2023 to October 31, 2025 and all to s and conditions in the original solicitation and contract shall
remain the same.
Renew Contract: Yes: No:
PriceE
explai
Vendor
Remain the Same: Yes:
e r.
Le al Xsrl�S
orize ature
r 6 c
Print ame Titl
Date: 7c� o'
No:
If no,
Purchasing: c—�_
Legally Authorized Signature
AnthonyCrosby, CPPO
Acting Supervisor of Purchasing
Date: 8/2/2021
PURCHASING OFFICE
P.O. BOX 389, MANASSAS, VA 20108 •WWW.PWCS.EDU• 703.791.8743, FAX 703.791.8610
&2(r 13