Contract 2022-116ADocuSign Envelope ID: 3A52174B-DA6D-44CB-8A2C-931D70C2423D
AGREEMENT No. 2022-116 FOR
FIRE EQUIPMENT, SUPPLIES, AND SERVICES
THIS AGREEMENT, is made and entered into this 13th day of September 2022, by and between
the CITY OF CLERMONT, FLORIDA, a municipal corporation under the laws of the State of
Florida whose address is: 685 W. Montrose Street, Clermont, Florida, (hereinafter referred to as
"CITY"), and MUNICIPAL EMERGENCY SERVICES, INC., whose address is: 12 Turnberry
Lane 2nd Floor, Sandy Hook, CT 06482, (hereinafter referred to as "CONTRACTOR").
WHEREAS, Lake County through the public procurement process awarded an Agreement for,
FIRE EQUIPMENT, SUPPLIES, AND SERVICES Contract Number 22-730G;
WHEREAS, CITY desires to utilize the above -referenced awarded bid, CONTRACTOR's
response thereto and Agreement in accordance with CITY's procurement policy; and
WHEREAS, CONTRACTOR desires to enter into a contract with CITY based on the terms and
conditions of the Lake County Contract Number 22-730G;
WITNESSETH: That the parties hereto, for the consideration hereinafter set forth, mutually agree
as follows:
SCOPE OF WORK
The CONTRACTOR shall furnish fire equipment, supplies, and services as described in the Lake
County Contract Number 22-730G, which is attached hereto and incorporated herein as Exhibit
"A" and shall perform everything required by this Agreement and the other exhibits attached
hereto. Provided, however, that nothing herein shall require CITY to purchase or acquire any items
or services from CONTRACTOR that is not specified in the CITY's purchase order. To the extent
of a conflict between this Agreement and Exhibit "A", the terms and conditions of this Agreement
shall prevail and govern. In all instances the CITY purchasing policy, resolutions and ordinances
shall apply.
2. THE CONTRACT SUM
CITY shall pay CONTRACTOR, for the faithful performance of the Agreement as set forth in the
Agreement documents and the Price Schedule as set forth in Exhibit "B", attached hereto and
incorporated herein.
3. TERM AND TERMINATION
A. This Agreement is to become effective upon execution by both parties, and shall remain
in effect until Monday, July 31, 2023 unless terminated or renewed by Lake County.
B. Notwithstanding any other provision of this Agreement, CITY may, upon written notice
to CONTRACTOR, terminate this Agreement: a) without cause and for CITY's
convenience upon thirty (30) days written notice to CONTRACTOR b) if
CONTRACTOR is adjudged to be bankrupt; c) if CONTRACTOR makes a general
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assignment for the benefit of its creditors; d) CONTRACTOR fails to comply with any of
the conditions of provisions of this Agreement; or e) CONTRACTOR is experiencing a
labor dispute, which threatens to have a substantial, adverse impact upon the performance
of this Agreement, without prejudice to any other right or remedy CITY may have under
this Agreement. In the event of such termination, CITY shall be liable only for the
payment of all unpaid charges, determined in accordance with the provisions of this
Agreement, for work, properly performed and accepted prior to the effective date of
termination.
C. Upon mutual Agreement of the parties, this Agreement may be renewed for two (2)
additional two (2) year terms.
4. PROVISION OF SERVICES AND COMPLETION OF WORK
A. The CONTRACTOR shall only provide to CITY the services contained under the Scope
of Work upon receipt of an authorized order from CITY and shall provide the requested
items in the timeframe and as set forth in Lake County Contract Number 22-73OG or in
the specific purchase order or authorized order submitted by CITY. Nothing herein shall
obligate CITY to purchase any specific amount of product from CONTRACTOR or
create an exclusive purchase agreement between CITY and CONTRACTOR. CITY shall
not be obligated or required to pay for any items received until such time as CITY has
accepted the items in accordance with the order provided to CONTRACTOR.
B. CONTRACTOR, upon receipt of an order hereunder, shall immediately notify CITY if it
has an issue or question related to the fulfillment of the order or whether there will be any
delay in providing the items requested. Failure of CONTRACTOR to so notify CITY will
preclude CONTRACTOR from seeking payment of any kind for any items that were
delayed in delivery. Upon receipt of notification of the delay, CITY may at its sole option
cancel the order and seek the items from any available source.
C. It is expressly understood and agreed that the passing, approval, and/or acceptance of any
gasoline, diesel, kerosene, LP gas, and bio-diesel herein by CITY or by any agent or
representative as in compliance with the terms of this Contract shall not operate as a
waiver by the CITY of strict compliance with the terms of this Contract and the CITY
may require the CONTRACTOR replace the accepted gasoline, diesel, kerosene, LP gas,
and bio-diesel so as to comply with the warranties and specifications hereof.
D. COMPANY specifically acknowledges that this Contract does not bind or obligate CITY
to purchase any minimum quantity of product during the term hereof.
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5. PAYMENTS
In accordance with the provisions fully set forth in the Contract Documents, CONTRACTOR shall
submit an invoice to CITY upon completion of the services and delivery of products to CITY as
set forth in the applicable purchase order. CITY shall make payment to the CONTRACTOR for
all accepted deliveries and undisputed product delivered and services provided, within thirty (30)
calendar days of receipt of the invoice.
6. DISPUTE RESOLUTION - MEDIATION
A. Any claim, dispute or other matter in question arising out of or related to this Agreement
shall be subject to mediation as a condition precedent to voluntary arbitration or the
institution of legal or equitable proceedings by either party.
B. The CITY and CONTRACTOR shall endeavor to resolve claims, disputes and other
matters in question between them by mediation.
C. The parties shall share the mediator's fee and any filing fees equally. The mediation shall
be held in Clermont, Lake County, Florida, unless another location is mutually agreed
upon. Agreements reached in mediation shall be enforceable as settlement Agreements in
any court having jurisdiction thereof.
7. INSURANCE AND INDEMNIFICATION RIDER
7.1. Worker's Compensation Insurance
The CONTRACTOR shall take out and maintain during the life of this Agreement, Worker's
Compensation Insurance for all its employees connected with the work of this Project and, in case
any work is sublet, the CONTRACTOR shall require the subCONTRACTOR similarly to provide
Worker's Compensation Insurance for all of the subCONTRACTOR employees unless such
employees are covered by the protection afforded by the CONTRACTOR. Such insurance shall
comply with the Florida Worker's Compensation Law. In case any class of employees engaged in
hazardous work under this Agreement at the site of the Project is not protected under the Worker's
Compensation statute, the CONTRACTOR shall provide adequate insurance, satisfactory to the
CITY, for the protection of employees not otherwise protected.
7.2. CONTRACTOR's Commercial General Liability Insurance
The CONTRACTOR shall take out and maintain during the life of this Agreement, Commercial
General Liability and Business Automobile Liability Insurance as shall protect it from claims for
damage for personal injury, including accidental death, as well as claims for property damages
which may arise from operating under this Agreement whether such operations are by itself or by
anyone directly or indirectly employed by it, and the amount of such insurance shall be as follows:
A. CONTRACTOR's Commercial General Liability, $1,000,000 Each, ($2,000,000
aggregate). Liability Coverages, Bodily Injury Occurrence, & Property Damage
Combined Single Limit
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B. Automobile Liability Coverages, $1,000,000 Each, Bodily Injury & Property Damage
Occurrence, Combined Single Limit
Insurance clause for both BODILY INJURY AND PROPERTY DAMAGE shall be amended to
provide coverage on an occurrence basis.
7.3. Indemnification Rider
A. To the fullest extent permitted by law, the CONTRACTOR shall indemnify and hold
harmless the CITY and its employees from and against all claims, damages, losses and
expenses, including but not limited to reasonable attorney's fees, arising out of or
resulting from its performance of the Work, provided that any such claim, damage, loss
or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or
destruction of tangible property (other than the Work itself) , and (2) is caused in whole
or in part by any negligent act or omission of the CONTRACTOR, any subcontractor,
anyone directly or indirectly employed by any of them or anyone for whose acts any of
them may be liable, regardless of whether or not such acts are caused in part by a party
indemnified hereunder. Such obligation shall not be construed to negate, abridge, or
otherwise reduce any other right to obligation of indemnity which would otherwise exist
as to any party or person described in this Article; however, this indemnification does not
include the sole acts of negligence, damage or losses caused by the CITY and its other
contractors.
B. In any and all claims against the CITY or any of its agents or employees by any
employee of the CONTRACTOR, any subcontractor, anyone directly or indirectly
employed by any of them or anyone for whose acts any of them may be liable, the
indemnification obligations under this Paragraph shall not be limited in any way by any
limitation on the amount or type of damages, compensation or benefits payable by or for
the CONTRACTOR or any subcontractor under workers' or workmen's compensation
acts, disability benefit acts or other employee benefit acts.
C. The CONTRACTOR hereby acknowledges receipt of ten dollars and other good and
valuable consideration from the CITY for the indemnification provided herein.
8. NOTICES
All notices shall be in writing and sent by United States mail, certified or registered, with return
receipt requested and postage prepaid, or by nationally recognized overnight courier service to the
address of the party set forth below. Any such notice shall be deemed given when received by the
party to whom it is intended.
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A. CONTRACTOR:
Municipal Emergency Services, Inc.
Attn: Jamie Robinson
12 Turnberry Lane 2nd Floor, Sandy Hook, CT 06482
A. OWNER:
City of Clermont
Attn: Brian Bulthuis, City Manager
685 W. Montrose Street, Clermont, FL 34711
9. MISCELLANEOUS
9.1. Attorneys' Fees
In the event a suit or action is instituted to enforce or interpret any provision of this Agreement,
the prevailing party shall be entitled to recover such sum as the Court may adjudge reasonable as
attorneys' fees at trial or on any appeal, in addition to all other sums provided by law.
9.2. Waiver
The waiver by city of breach of any provision of this Agreement shall not be construed or operate
as a waiver of any subsequent breach of such provision or of such provision itself and shall in no
way affect the enforcement of any other provisions of this Agreement.
9.3. Severability
If any provision of this Agreement or the application thereof to any person or circumstance is to
any extent invalid or unenforceable, such provision, or part thereof, shall be deleted or modified
in such a manner as to make the Agreement valid and enforceable under applicable law, the
remainder of this Agreement and the application of such a provision to other persons or
circumstances shall be unaffected, and this Agreement shall be valid and enforceable to the fullest
extent permitted by applicable law.
9.4. Amendment
Except for as otherwise provided herein, this Agreement may not be modified or amended except
by an Agreement in writing signed by both parties.
9.5. Entire Agreement
This Agreement including the documents incorporated by reference contains the entire
understanding of the parties hereto and supersedes all prior and contemporaneous Agreements
between the parties with respect to the performance of services by CONTRACTOR.
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9.6. Assi _ ng ment
Except in the event of a merger, consolidation, or other change of control pursuant to the sale of
all or substantially all of either party's assets, this Agreement is personal to the parties hereto and
may not be assigned by CONTRACTOR, in whole or in part, without the prior written consent of
city.
9.7. Venue
The parties agree that the sole and exclusive venue for any cause of action arising out of this
Agreement shall be Lake County, Florida.
9.8. Applicable Law
This Agreement and any amendments hereto are executed and delivered in the State of Florida and
shall be governed, interpreted, construed and enforced in accordance with the laws of the State of
Florida.
9.9. Public Records
Contractor expressly understands records associated with this project are public records and agrees
to comply with Florida's Public Records law, to include, to:
A. Keep and maintain public records that ordinarily and necessarily would be required by
the CITY in order to perform the services contemplated herein.
B. Provide the public with access to public records on the same terms and conditions that the
CITY would provide the records and at a cost that does not exceed the cost provided in
this Florida's Public Records law or as otherwise provided by law.
C. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
D. Meet all requirements for retaining public records and transfer, at no cost, to the CITY all
public records in possession of CONTRACTOR upon termination of the contract and
destroy any duplicate public records that are exempt or confidential and exempt from
public records disclosure requirements. CONTRACTOR shall use reasonable efforts to
provide all records stored electronically to the CITY in a format that is compatible with
the information technology systems of the CITY.
E. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTRACTOR
SHALL CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT CITY
CLERK'S OFFICE, (352) 241-7331.
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10. AGREEMENT DOCUMENTS
The Agreement Documents, as listed below are herein made fully a part of this Agreement as if
herein repeated.
Document Precedence:
A. This Agreement
B. Purchase Order / Notice To Proceed
C. An applicable Contractor Quote or Statement of Work
D. All documents contained in the Lake County Contract Number 22-730G.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this 13th day of
September 2022.
City of Clermont
by:
DS
Tim Murry, Mayor
Attest:
—DocuSigned by:
T4",o A 4 H-wc
�--3AD7F34905B344A...
Tracy Ackroyd Howe, City Clerk
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DocuSign Envelope ID: 3A52174B-DA6D-44CB-8A2C-931 D70C24231D
MUNICIPAL EMERGENCY SERVICES, INC.
By: I-DocuSignned by:
S4 l,6SaJA S
42A79292869542B_ (Signature)
Print Name: Seth Cosans
Title: contract Administrator
Date:9/15/2022
DocuSign Envelope ID: 3A52174B-DA6D-44CB-8A2C-931D70C2423D
R2
CACE
COUNTY, FL
REAL FLORIDA • REAL CLOSE
CONTRACT NO.22-73OG
For
Fire Equipment, Supplies, and Services
LAKE COUNTY, FLORIDA, a political subdivision of the State of Florida, through its Board of County
Commissioners (hereinafter "County") does hereby accept, with noted modifications, if any, the bid of
Municipal Emergency Services, Inc. (hereinafter "Contractor") to supply Fire Equipment, Supplies,
and Services to the County pursuant to County Bid number 22-730 with any included addenda
(hereinafter "Bid"), with an opening date of 4/28/2022, and Contractor's Bid response dated 4/25/2022,
thereto with all County Bid provisions governing.
A copy of the Contractor's signed Bid is attached hereto and incorporated herein, thus making it a part of
this Contract except that any items not awarded have been struck through. The attachments noted below
(if any) are attached hereto and are also made a part of this Contract.
ATTACHMENTS:
Addendum 1 & 2, Exhibit A — Scope of Work, Exhibit B — Insurance Requirements, Attachment 1 —
Submittal Form with General Terms & Conditions acceptance, Attachment 2 — Pricing Sheet
No financial obligation under this Contract shall accrue against the County until a specific purchase
transaction is completed pursuant to the terms and conditions of this Contract.
Contractor shall submit the documents hereinafter listed prior to commencement of this Contract: N/A
The County's Procurement Services Director shall be the sole judge as to the fact of the fulfillment of this
Contract, and upon any breach thereof, shall, at his option, declare this Contract terminated, and for any
loss or damage by reason of such breach, whether this Contract is terminated or not, said Contractor and
their surety for any required bond shall be liable.
This Contract is effective from 8/1/2022 through 7/31/2023, except the County reserves the right to
terminate this Contract immediately for cause and/or lack of funds and with thirty (30) day written notice
for the convenience of the County. This Contract provides for two (2) two (2) year renewals at Lake
County's sole option at the terms noted in the Bid.
Any and all modifications to this Contract must be in writing signed by the County's Procurement Services
Director.
LAKE COZXM7��
By: Gretchen Bechtel, PPS
Contracting Officer II
Date: 07/26/2022
Distribution: Original -Bid File
Copy -Contractor
Copy -Department
PROCUREMENT SERVICES / A DIVISION OF THE OFFICE OF MANAGEMENT AND BUDGET
P.O. BOX 7800.315 W. MAIN ST., RM 441, TAVARES, FL 32778 • P 352.343.9839 • F 352.343.9473
Board of County Commissioners • www.lakecountvtl.gov
DocuSign Envelope ID: 3A52174B-DA6D-44CB-8A2C-931D70C2423D
ADDENDUM NO. #2 22-730
LA E
COUNTY, FL
NFAL FLORIDA • REAL CLOSE
Office of Procurement Services
P.O. Box 7800 • 315 W. Main St., Suite 441 • Tavares, FL 32778
SOLICTATION: Fire Equipment, Supplies, and Services 04/12/2022
Vendors are responsible for the receipt and acknowledgement of all addenda to a solicitation. Confirm
acknowledgement by including an electronically completed copy of this addendum with submittal.
Failure to acknowledge each addendum may prevent the submittal from being considered for award.
THIS ADDENDUM DOES NOT CHANGE THE DATE FOR RECEIPT OF PROPOSALS.
QUESTIONS/RESPONSES
Q1. Section 5.0 Method of Award - Is it the County's intention to award to multiple vendors as they
have done in the past?
R1. Per Section 5.0 Method of Award; The County reserves the right to make awards on a lowest
price basis by individual item, group of items, all or none, or a combination; with one or more
Vendors
Q2. Section 3.0 Delivery Requirements and Acceptance — bid calls for delivery of all products within
10 calendar days. For items in stock this is possible, but for items on order the delivery time will
vary by product and brand. The delivery time can be given when a quote is requested.
R2. Per Section 3.0 Delivery Requirements and Acceptance Section 3.5.1 Back order may be
cancelled after the shipment period has lapsed. Cancellation of orders are at the discretion
of the County.
Q3. Certain manufacturers are now including a significant surcharge to our cost which is in addition to
the list price. For the county to purchase these brands off this contract, a surcharge will need to
be allowed.
R3. The solicitation provides for percent off list price. Cost shall be in accordance with contract
pricing. Any additional fees shall be borne of the vendor.
ACKNOWLEDGEMENT
Firm Name: Municipal Emergency Services
I hereby certify that my electronic signature has the same legal effect as if made under oath; that I am an
authorized representative of this vendor and/or empowered to execute this submittal on behalf of the
vendor.
Signature of Legal Representative Submitting this Bid: ,J =r;v sQoh&o=
Date: 4/25/22
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ADDENDUM NO. #2
Print Name: Jamie Robinson
Title: Regional Vice President
Primary E-mail Address: jobinson@mesfire.com
Secondary E-mail Address: rmclester@mesfire.com
22-730
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ADDENDUM NO. #1 22-730
,s
LADE
COUNTY, FL
REAL FLORIDA • REAL CLOSE
Office of Procurement Services
P.O. Box 7800 • 315 W. Main St., Suite 441 • Tavares, FL 32778
SOLICTATION: Fire Equipment, Supplies, and Services 03/28/2022
Vendors are responsible for the receipt and acknowledgement of all addenda to a solicitation. Confirm
acknowledgement by including an electronically completed copy of this addendum with submittal.
Failure to acknowledge each addendum may prevent the submittal from being considered for award.
THIS ADDENDUM DOES NOT CHANGE THE DATE FOR RECEIPT OF PROPOSALS.
QUESTIONS/RESPONSES
Q1. I reviewed the attachments for bid 22-730 on Lake County's website and it doesn't look like the
attachments have any items that need to be priced. Is there a file with the equipment and supplies you
would like pricing for?
R1. Attachments 2A and 2B — The vendor shall list manufacturer brands supported.
Q2. I am looking at the Bid/RFP Number: 22-730 bid opportunity and wanted to find if I am not
seeing the Attachment 2B, properly? I have opened and downloaded, but I am not seeing any of the
equipment or supplies listed.
R2. Attachments 2A and 2B — The vendor shall list manufacturer brands supported.
ACKNOWLEDGEMENT
Firm Name: Municipal Emergency Services
I hereby certify that my electronic signature has the same legal effect as if made under oath; that I am an
authorized representative of this vendor and/or empowered to execute this submittal on behalf of the
vendor.
Signature of Legal Representative Submitting this Bid: Azmr� R hivo=
Date: 04/25/22
Print Name: Jamie Robinson
Title: Regional Vice President
Primary E-mail Address: jobinson@mesfire.com
Secondary E-mail Address: rmclester@mesfire.com
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EXHIBIT A — SCOPE OF SERVICES 22-730
FIRE EQUIPMENT, SUPPLIES, AND SERVICES
The County is establishing a vendor pool for fire equipment, supplies, and services. The County
does not guarantee a dollar amount to be expended on any resulting contract(s).
1. SCOPE OF SERVICES
All items purchased shall be in accordance with all governmental standards to include, but not be
limited to, those issued by the Occupational Safety and Health Administration (OSHA), the
National Institute of Occupational Safety Hazards (NIOSH), and the National Fire Protection
Association (NFPA). MSDS sheets shall be provided with the shipment of any hazardous materials
as required by 29 CFR 1910.1200.
2. CONTRACTOR'S RESPONSIBILITIES
Contractor shall:
2.1. Provide a website address for product and price lists for viewing and downloading.
2.2. Provide (upon request) a downloadable file of current catalog and manufacturer's price lists
for the brands quoted.
2.3. Provide all labor, material, and equipment necessary for contract performance.
2.4. Provide an intensive training program to County staff regarding the use of the products or
services supplied.
2.4.1. Contractor shall bare all costs of registration fees, manuals, texts, or instructional
materials associated with the required training.
2.4.2. Training shall be at no additional cost to the County.
3. DELIVERY REQUIREMENTS AND ACCEPTANCE
3.1. Deliveries shall be FOB Destination —Inside Delivery.
3.2. Delivery will be to a county location named during order placement.
3.3. Deliveries shall be made within ten (10) calendar days and during regular business hours
3.3.1. Monday through Friday, 8:00 a.m. to 5:00 p.m.
3.3.2. Excludes County Holidays
3.4. Emergency orders shall be delivered within forty-eight (48) hours.
3.4.1. The County will advise when the order is an emergency.
3.4.2. Emergency/Disaster deliveries may be required during non -business hours.
3.5. Back orders shall be filled within ten (10) calendar days from the initial scheduled delivery.
3.5.1. Back orders maybe cancelled after shipment period has lapsed.
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EXHIBIT A — SCOPE OF SERVICES 22-730
FIRE EQUIPMENT, SUPPLIES, AND SERVICES
3.6. County staff may pick-up in person if authorized in writing by supervisor.
3.6.1. Contractor shall maintain a copy of the written authorization.
3.7. County reserves the right to cancel an order after the order shipment period has lapsed.
4. REBATES AND SPECIAL PROMOTIONS
4.1. All rebates and special promotions offered by a manufacturer shall be passed on to the
County.
4.2. Contractor shall be responsible to notify the County of rebates or special promotions.
4.3. Special promotions shall be offered to the County if pricing is lower than contract pricing.
5. REPAIR SERVICES
5.1. Hourly rates shall be straight -time and be full compensation for labor, equipment use, travel
time, and any other incidentals.
5.2. Contractor shall possess all required equipment necessary to make effective repairs.
5.3. Contractor shall be factory certified to service equipment.
5.4. Contractor shall assume risk of loss or damage to County property until returned and
accepted by County.
5.5. Contractor shall submit a written estimate for each service project.
5.5.1. The estimate shall be itemized and include:
5.5.1.1. Anticipated start date and completion date.
5.5.1.2. Number of hours at contracted hourly wages for project completion
5.5.1.3. List price of materials and discount per Attachment 2 — Pricing Sheet.
5.5.1.4. Lump sum estimates are not acceptable.
5.6. No work shall commence without a written Notice to Proceed.
5.7. All materials, workmanship, and equipment shall be subject to inspection and approval.
5.8. The Contractor shall correct all deficiencies/defects in work failing to conform to standard
within ten (10) calendar days of notification at Contractor's expense.
6. TRAINING
6.1. Contractor shall supply a minimum of one (1) comprehensive repair and parts manual.
6.1.1. Manuals shall be included with equipment upon delivery.
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EXHIBIT A — SCOPE OF SERVICES 22-730
FIRE EQUIPMENT, SUPPLIES, AND SERVICES
6.1.2. Manuals may be electronic.
7. WARRANTY REQUIREMENTS
7.1. The Contractor agrees that all materials shall be new, warranted for their merchantability,
and fit for a particular purpose.
7.2. The Contractor agrees that the product and/or service furnished shall be covered by the most
favorable commercial warranty.
7.3. Contractor shall assume the risk of loss of damage to the County's property during
possession and until delivery and acceptance of property to the County.
7.4. The Contractor shall correct all apparent or latent deficiencies, defects in work, or any work
that fails to conform at the Contractor's expense within ten (10) calendar days.
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EXHIBIT B — INSURANCE REQUIREMENTS 22-730
A. CONTRACTOR will purchase and maintain at all times during the term of this
Contract, without cost or expense to the COUNTY, policies of insurance as indicated below, with
a company or companies authorized to do business in the State of Florida, and which are acceptable
to the COUNTY, insuring the CONTRACTOR against any and all claims, demands, or causes of
action, for injuries received or damage to property relating to the performance of duties, services,
or obligations of the CONTRACTOR under the terms and provisions of the Contract. An original
certificate of insurance, indicating that CONTRACTOR has coverage in accordance with the
requirements of this section must be received and accepted by the COUNTY prior to contract
execution or before any work begins. It will be furnished by CONTRACTOR to the COUNTY'S
Project Manager and Procurement Services Director within five working days of such request. The
parties agree that the policies of insurance and confirming certificates of insurance will insure the
CONTRACTOR in accordance with the following minimum limits:
i. General Liability insurance on forms no more restrictive than the latest edition of the
Occurrence Form Commercial General Liability policy (CG 00 01) of the Insurance Services
Office or equivalent without restrictive endorsements, with the following minimum limits and
coverage:
Each Occurrence/General Aggregate
Products -Completed Operations
Personal & Adv. Injury
Fire Damage
Medical Expense
Contractual Liability
$1, 000,000/2,000,000
$2,000,000
$1,000,000
$50,000
$5,000
Included
ii. Automobile liability insurance, including owned, non -owned, and hired autos with the
minimum Combined Single Limit of $1,000,000
iii. Workers' compensation insurance based on proper reporting of classification codes and
payroll amounts in accordance with Chapter 440, Florida Statutes, and any other applicable law
requiring workers' compensation (Federal, maritime, etc.). If not required by law to maintain
workers compensation insurance, the CONTRACTOR must provide a notarized statement that if
he or she is injured, he or she will not hold the COUNTY responsible for any payment or
compensation.
iv. Employers Liability with the following minimum limits and coverage:
Each Accident $1,000,000
Disease -Each Employer $1,000,000
Disease -Policy Limit $1,000,000
B. Lake County, a Political Subdivision of the State of Florida, and the Board of County
Commissioners, will be named as additional insured as their interest may appear all applicable
policies. Certificates of insurance must identify the RFP or ITB number in the Description of
Operations section on the Certificate.
C. CONTRACTOR must provide a minimum of 30 days prior written notice to the County
of any change, cancellation, or nonrenewal of the required insurance.
Page 1 of 2
DocuSign Envelope ID: 3A52174B-DA6D-44CB-8A2C-931D70C2423D
EXHIBIT B — INSURANCE REQUIREMENTS 22-730
D. Certificates of insurance must evidence a waiver of subrogation in favor of the
COUNTY, that coverage must be primary and noncontributory, and that each evidenced policy
includes a Cross Liability or Severability of Interests provision, with no requirement of premium
by the COUNTY.
E. CONTRACTOR must provide a copy of all policy endorsements, reflecting the required
coverage, with Lake County listed as an additional insured along with all required provisions to
include waiver of subrogation. Contracts cannot be completed without this required insurance
documentation. A certificate of insurance (COI) will not be accepted in lieu of the policy
endorsements.
F. Certificate holder must be:
LAKE COUNTY, A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA,
AND THE BOARD OF COUNTY COMMISSIONERS.
P.O. BOX 7800
TAVARES, FL 32778-7800
G. All self -insured retentions will appear on the certificates and will be subject to approval
by the COUNTY. At the option of the COUNTY, the insurer will reduce or eliminate such self -
insured retentions; or CONTRACTOR will be required to procure a bond guaranteeing payment
of losses and related claims expenses.
H. The COUNTY will be exempt from, and in no way liable for, any sums of money,
which may represent a deductible or self -insured retention in any insurance policy. The payment
of such deductible or self -insured retention will be the sole responsibility of the CONTRACTOR
or subcontractor providing such insurance.
I. CONTRACTOR will be responsible for subcontractors and their insurance.
Subcontractors are to provide Certificates of Insurance to the COUNTY evidencing coverage and
terms in accordance with the CONTRACTOR'S requirements.
J. Failure to obtain and maintain such insurance as set out above will be considered a
breach of contract and may result in termination of the contract for default.
K. Neither approval by the COUNTY of any insurance supplied by CONTRACTOR, nor
a failure to disapprove that insurance, will relieve CONTRACTOR of full responsibility of
liability, damages, and accidents as set forth herein.
[The remainder of this page is intentionally left blank.]
Page 2 of 2
DocuSign Envelope ID: 3A52174B-DA6D-44CB-8A2C-931D70C2423D
ATTACHMENT 1 — SUBMITTAL FORM 22-730
The undersigned hereby declares that: Municipal Emergency Services Inc has examined and
accepts the specifications, terms, and conditions presented in this Solicitation, satisfies all legal
requirements to do business with the County, and to furnish FIRE EQUIPMENT, SUPPLIES,
AND SERVICES for which Submittals were advertised to be received no later than 3:00 P.M.
Eastern time on the date stated in the solicitation or as noted in an addenda. Furthermore, the
undersigned is duly authorized to execute this document and any contracts or other transactions
required by award of this Solicitation.
1.0 TERM OF CONTRACT
The Contract will be awarded for an initial one (1) year term with the option for two (2) subsequent
two (2) year renewals. Renewals are contingent upon mutual written agreement.
The Contract will commence upon the first day of the next calendar month after Board approval.
The Contract remains in effect until completion of the expressed and implied warranty periods.
The County reserves the right to negotiate for additional services/items similar in nature not known
at time of solicitation.
2.0 PAYMENT
The Contractor shall email the County's using department (e miner ,lakecountyfl. ov) an
accurate invoice within 30 calendar days after delivery. Invoices should reference the
purchase/task order, ship date, tracking number, and ship -to address, list price, percent discount,
and unit cost. Failure to submit invoices in the prescribed manner will delay payment.
Payments will be tendered in accordance with the Florida Prompt Payment Act, Part VII, Chapter
218, Florida Statutes. The County will remit full payment on all undisputed invoices within 45
days from receipt by the appropriate County using department. The County will pay interest not
to exceed 1 % per month on all undisputed invoices not paid within 30 days after the due date.
All pricing will be FOB Destination unless otherwise specified in this solicitation document.
Pricing submitted will remain valid for a ninety (90) day period.
Vendor accepts MasterCard for payment: YES
3.0 CERTIFICATION REGARDING LAKE COUNTY TERMS AND CONDITIONS:
I certify that I have reviewed the General Terms and Conditions for Lake County Florida and
accept the Lake County General Terms and Conditions dated 5/6/21 as written including the
Proprietary/Confidential Information section. YES
Failure to acknowledge may result in Submittal being deemed non -responsive.
4.0 CERTIFICATION REGARDING FELONY CONVICTION:
Has any officer, director, or an executive performing equivalent duties, of the bidding entity been
convicted of a felony during the past ten (10) years? NO
5.0 CONFLICT OF INTEREST DISCLOSURE CERTIFICATION:
Except as listed below, no employee, officer, or agent of the firm has any conflicts of interest, real
or apparent, due to ownership, other clients, contracts, or interests associated with this project;
and, this Submittal is made without prior understanding, agreement, or connection with any
Page 1 of 3
DocuSign Envelope ID: 3A52174B-DA6D-44CB-8A2C-931D70C2423D
ATTACHMENT 1— SUBMITTAL FORM 22-730
corporation, firm, or person submitting a proposal for the same services, and is in all respects fair
and without collusion or fraud. Click or tap here to enter text.
6.0 CERTIFICATION REGARDING BACKGROUND CHECKS:
Under any County Contract that involves Contractor or subcontractor personnel working in
proximity to minors, the Vendor hereby confirms that any personnel so employed will have
successfully completed an initial, and subsequent annual, Certified Background Check, completed
by the Contractor at no additional cost to the County. The County retains the right to request and.
review any associated records with or without cause, and to require replacement of any Contractor
employee found in violation of this requirement. Contractor shall indemnify the County in full for
any adverse act of any such personnel in this regard. Additional requirements may apply in this
regard as included within any specific contract award. YES
7.0 DISADVANTAGED BUSINESS ENTERPRISE PROGRAM
The County does not establish specific goals for minority set -asides however, participation by
minority and non -minority qualified firms is strongly encouraged. If the firm is a minority firm or
has obtained certification by the State of Florida, Office of Supplier Diversity, (OSD) (CMBE),
please indicate the appropriate classification(s) not applicable not applicable
and enter OSD Certification Number Click or tap here to enter text.
and enter effective date Click or tap to enter a (late. to date Click or tap to enter a date.
8.0 FEDERAL FUNDING REQUIREMENT:
N/A
9.0 RECIPROCAL VENDOR PREFERENCE:
N/A
10.0 GENERAL VENDOR INFORMATION:
Firm Name: Municipal Emergency Services INC
Street Address: 12 Turnberry Ln 2nd Floor
City: Sandy Hook State and ZIP Code: CT, 06482
Mailing Address (if different): 3789 62nd Avenue North
Telephone: 727-521-2135 Fax: 727-525-1819
Federal Identification Number / TIN: 651051374
DUNS Number: 048167923
11.0 SUBMITTAL SIGNATURE:
I hereby certify the information indicated for this Submittal is true and accurate and that my
electronic signature shall have the same legal effect as if made under oath; that I am an authorized
representative of this Vendor and/or empowered to execute this Submittal on behalf of the Vendor.
I, individually and on behalf of the Vendor, acknowledge and agree to abide by all terms and
conditions contained in this solicitation as well as any attachments, exhibits, or addenda.
Name of Legal Representative Submitting this Proposal: % PahAwaa
Date: 4/25/2022
Print Name: Jamie Robinson
Page 2 of 3
DocuSign Envelope ID: 3A52174B-DA6D-44CB-8A2C-931D70C2423D
ATTACHMENT 1 — SUBMITTAL FORM 22-730
Title: Regional Vice President
Primary E-mail Address: jrobinson@mesfire.com
Secondary E-mail Address: rmclester@mesfire.com
The individual signing this Submittal affirms that the facts stated herein are true and that the
response to this Solicitation has been submitted on behalf of the aforementioned Vendor.
[The remainder of this page is intentionally blank]
Page 3 of 3
DocuSign Envelope ID: 3A52174B-DA6D-44CB-8A2C-931D70C2423D
ATTACHMENT 2A - PRICING SHEET 22-730 FIRE EQUIPMENT, SUPPLIES,
AND SERVICES
Municipal Emergency Servcies
ITEM #
SAVE AND SUBMIT AS AN EXCEL FILE
1
www.mesfire.com
SHOP LOCATION
2a
3789 62 Ave North Pinellas Park FL 33781
2b
Jamie Robinson
2c
Labor for Equipment Repair (not under warranty)
$0.00
per hour
2d
Pickup or delivery services offered?
Yes
2e
Pick up / delivery fee for Equipment
$0-001
per call
The following information is required for price redetermination consideration.
Assuming prices quoted include costs for vehicles, maintenance, repair, insurance, fuel,
wages, insurances, other employee benefits, materials, overhead, operating expenses, etc.,
what percentage of the rate is directly attributed to the cost of fuel?
0
Which does the firm use: Diesel fuel or Gasoline?
Assuming prices quoted include costs for vehicles, maintenance, repair, insurance, fuel,
wages, materials, overhead, operating expenses, etc., what percentage of the rate is directly
attributed to the cost of wages?
0
Assuming prices quoted include costs for vehicles, maintenance, fuel, wages, insurances,
0
other employee benefits, materials, overhead, operating expenses, etc., what percentage of
the rate is directly attributed to the cost of materials?
Lake county is exempt trom all taxes (Federal, State, Local). A Tax Exemption Certificate will be furnished
upon request for any direct purchasing. Contractor will be responsible for payment of taxes on all materials
purchased by the Contractor for the project.
LIST MANUFACTURER SUPPORTED.
3 I MANUFACTURER
Hurst ED/EWXT/E3 Service per tool
Hurst HP Service Per set
Hurst LP Service Per Set
Scott Safety - SCBA Flow Test
Scott Fit Tesing
Scott Safety - Cylinder Hvdro Testins
Factory
Hourly Service Rate Authorized
Service Center?
YES/NO
$200.00 Flat Yes
$780.00 Flat
Yes
$855.00 Flat
Yes
$45.00 Per
Yes
$35.00 Per
Yes
$35.00 Per
Yes
DocuSign Envelope ID: 3A52174B-DA6D-44CB-8A2C-931 D70C24231D
ATTACHMENT 2B - PRICING SHEET 22-730 FIRE EQUIPMENT, SUPPLIES,
AND SERVICES
Municipal Emergency Services
SAVE AND SUBMIT AS AN EXCEL FILE
FIRM'S WEBSITE:
www.mesfire.com
Warehouse Location(s):
3789 62nd Avenue North Pinellas Park, FL 33781
Contact Information For Emergency/Disaster Services (24/7)
Name:
Jamie Robinson
Email:
Jrobinson@mesfire.com
Emergency Phone:
727-686-0020
List manufacturer brands supported.
MANUFACTURER
Percent Off
List
In Stock /
Lead Time
Freight
Included
WEBSITE
3M Company
15.00%
no
Able 2 Sho Me
10.00%
no
Action
25.00%
no
AH Stock
10.00%
no
Ajax
10.00%
no
Akron Brass
20.00%
no
Alcolite (Sam Carbis)
10.00%
no
Amerex
Net+20%
no
American Firewear
15.00%
no
Angus
20.00%
no
Anchor Industries
10.00%
Avon Manufacturing
5.00%
Ansul Foams
15.00%
no
Bates
10.00%
Blauer
List
B&B Enterprises
15.00%
no
Blackinton Badges
10:00%
no
Boston Leather
20.00%
Bullard Helmets
20.00%
no
Bullard other
10.00%
no
Cet Pumps
15.00%
Chemguard
10.00%
Circul Air
List
no
Code 3
20.00%1
no
Collins Dynamics (Rom Corp)
22.00 .
no
Council Tools
20.00%1
no
DocuSign Envelope ID: 3A52174B-DA6D-44CB-8A2C-931D70C2423D
ATTACHMENT 2B - PRICING SHEET 22-730 FIRE EQUIPMENT, SUPPLIES,
AND SERVICES
MANUFACTURER
Percent Off
List
In Stock /
Lead Time
Freight
Included
WE,BSITE
Dickie Tool
15.00%
no
Edison
20.00%
no
Edwards and Cromwell
10.00%
no
Edwards MFG
10.00%
no
Elkhart Brass
20.00%
no
Federal Signal Corp
20.00%1
no
Fire Hooks Unlimited
List Plus 10%
no
Fire Dex
10.00%
no
Flamefighter
20.00%
no
Fol-da-tank
20.00%
no
Gemtor
20.00%
no
Glassmaster WEHR
15.00%
no
Hale Fire Pumps
List
no
Hannay Reels
10.00%
no
Harrington
25.00%
no
Hebert
List
no
Honeywell PPE
10.00%
no
Honeywell Helmets and Parts
10.00%
no
Honeywell Pro Warrington
10.00%
no
Humat
List
no
Husky
25.00%
no
Hydra Shield
12.00%
no
Justrite
20.00%
no
Kappler
List
no
Kochek
25.00%
no
Koehler MFG Co
20.00%
no
Kussmaul
10.00%
no
Lions Uniforms
10.00%
no
Mag Instruments
10.00%
no
Morning Pride
10.00%
no
Natale (circle D)
15.00%
no
NUPLA
15.00%
no
Pacific Reflex
15.00%1
no
Paul Conway Shields
10 .00%j
no
Pelican
List Plus 10%
no
Petzl
20.00%
no
PGI Protexall
5.00%
no
Pigeon Mountain Industries
10.00%
no
R&B Fabricators
10.00%
no
Redhead Brass
no
Rice Hydro CO
10.00%
no
SCBAs
15.00%
no
Sensible Mounts
15.00%
no
Shelby Wolverine
List
no
South Park 1
20.00%
no
DocuSign Envelope ID: 3A52174B-DA6D-44CB-8A2C-931D70C2423D
ATTACHMENT 213 - PRICING SHEET 22-730 FIRE EQUIPMENT, SUPPLIES,
AND SERVICES
MANUFACTURER
Percent Off
List
In Stock /
Lead Time
Freight
Included
WEBSITE
Sterling Rope
15.00%
no
Supervac
5.00%
no
TNT Tools
10.00%
no
Task Force Tips
5.00%
no
Thorogood/Weinbrenner/Lion
Boots
15.00%
no
Team Equipment
List
no
Fresh gear
5.00%
no
Grace Industries
List
no
Groves/ Ready Rack
List
no
Hale
5.00%
no
Hammerhead (gear keeper)
15.00%
no
Hero's pride
5.00%
no
HexArmor
15.00%
no
Homeland 6 (H6 Tactical)
10.00%
no
Honeywell Analytics
List Plus
5%
no
Hot Shields
5.00%
no
Hotstick
List
no
Hurst
5.00%
no
Industrial Scientific- Monitors
10.00%
no
Industrial Scientific- accessories
List
no
J-Tek/CMJ manufacturing
List + 5%
no
Kroll
10.00%
no
Lakeland
10.00%
no
Leader Fans
10.00%
no
Leatherhead Tools
20.00%
no
Lightning X
10.00%
no
Little Giant
5.00%
no
Majestic hoods
20.00%
no
Majestic Hood Gore
List
no
Matex
15.00%
no
Mustang Survival
10.00%
no
National Foam
5.00%
no
National River Supply (NRS)
10.00%
no
OHD
List
no
Pacific Helmets
5.00%
no
Performance Advantage Company
(PAC)
10.00%
no
Plastix Plus
5.00%
no
PMI Rope
10.00%
no
Point Blank
Per NASPO
no
Protective Industrial Products
(PIP)
10.00%
no
DocuSign Envelope ID: 3A52174B-DA6D-44CB-8A2C-931D70C2423D
ATTACHMENT 2B - PRICING SHEET 22-730 FIRE EQUIPMENT, SUPPLIES,
AND SERVICES
MANUFACTURER
Percent Off
List
In Stock /
Lead Time
Freight
Included
WEBSITE
Propper
5.00%
no
Radians
10.00%
no
Rae Systems
5.00%
no
Redback Boot
20.00%
no
Rescue 42
5.00%
no
Ringers
List
no
RIT Safety
10.00%
no
Rock N Rescue
10.00%
no
Samuel Broome
5.00%
no
San Mar
10.00%
no
Savox
List
no
Scott Safety- Compressor Parts
5.00%
no
Scott Safety- Gas Detection
5.00%
no
Scott Safety- SCBA and parts
15%
no
Scott Safety- Thermal Imagers
5.00%
no
Scott Safety- Thermal Imagers
Parts
List
no
Scotty Firefighter
15.00%
no
Seek Thermal
5.00%
no
Shelby
List
no
Silent Partners
List
no
Simulaids
List
no
SM Smith
5.00%
no
Spiewak
5.00%
no
Statpacks
10.00%
no
Steck
10.00%
no
Streamlight
15.00%
no
Target Solutions
List
no
Task Force Tips- Blitzfire/ Gforce
Series
List
no
Team Wendy
List +10%
no
Tru-Spec
10.00%
no
True North (Dragon Fire)
10.00%
no
Tyco
10.00%
no
Ultra tee
15.00%
no
Under Armour
5.00%
no
Veridian- Gloves, Hoods,
Accessories
10.00%
no
VF Imagewear
5.00%
no
Vizcon
List
no
Warthog
5.00%
no
Workrite
10.00%
no
Yates
5.00%
no
Telelite
5.00%
no
Tempest Fans
10.00%
no
DocuSign Envelope ID: 3A52174B-DA6D-44CB-8A2C-931D70C2423D
ATTACIIMENT 2B - PRICING SHEET 22-730 FIRE EQUIPMENT, SUPPLIES,
AND SERVICES
MANUFACTURER
Percent Off
List
In Stock /
Lead Time
Freight
Included
WEBSITE
Tempest Fans- VS Batt and Acc
List + 5%
no
Topps
List +10%
no
Turtle Plastics
List
no
Underwater Kinetics
List
no
Veridian- PPE
25.00%
no
Vetter
List
no
Waterous
List
no
Weldon
25.00%
no
Whelen Engineering
15.00%
no
Williams Foam
List
no
Zephyr
List
no
Zimatic/ Zico
List
no
5.11
20.00%
no
CMC Rescue
10.00%
no
Crew Boss
20.00%
no
Decon Systems Saunaray
List
no
Diamond Wipes (Hero Wipes)
5.00%
no
Dragonfire (J Scott Solutions)
20.00%
no
DuPont
5.00%
no
Dutyman
5.00%
no
Eastern Fire Equipment Services
5.00%
no
Elbeco
5.00%
no
Energizer
List
no
ESS
20.00%
no
Ergodyne
20.00%
no
ESS
20.00%
no
Euramco (Ram Fan)
15.00%
no
EVAC Systems
5.00%
no
Fire Innovations
10.00%
no
Fire Research (FRC)
15.00%
no
Fire Soaps
5.00%
no
Diamond Wipes (Fire Wipes)
5.00%
no
Fechhiemer (Flying Cross)
5.00%
no
FireCom
5.00%
no
FireCraft Gas Dectection (Sensit)
5.00%
no
Fire Craft Gloves
10.00%
no
First Tactical
10.00%
no
FSI North America
List
no
Fox Fire
10.00%
no
Fox Fury
10.00%
no