Contract 2022-159AAGREEMENT No.2Q22159FOR
FACILITY SECURITY SYSTEMS
THIS AGREEMENT, is made and entered into this 13th day of December 2022, by and between
the CITY OF CLERMONT, FLORIDA, a municipal corporation under the laws of the State of
Florida whose address is: 685 W. Montrose Street, Clermont, Florida, (hereinafter referred to as
"CITY"), and STANLEY CONVERGENT SECURITY SOLUTIONS, INC., whose address is:
8350 Sunlight Driver, Fisher, IN, 46037, (hereinafter referred to as "CONTRACTOR").
WHEREAS, Sorcewell through the public procurement process awarded an Agreement for,
FACILITY SECURITY SYSTEMS Contract Number 030421-SCS;
WHEREAS, CITY desires to utilize the above -referenced awarded bid, CONTRACTOR's
response thereto and Agreement in accordance with CITY's procurement policy; and
WHEREAS, CONTRACTOR desires to enter into a contract with CITY based on the terms and
conditions of the Sorcewell Contract Number 030421-SCS;
WTTNESSETH: That the parties hereto, for the consideration hereinafter set forth, mutually agree
as follows:
I. SCOPE OF WORK
The CONTRACTOR shall furnish Facility Security Systems as described in the Sorcewell
Contract Number 030421-SCS, which is attached hereto and incorporated herein as Exhibit "A"
and shall perform everything required by this Agreement and the other exhibits attached hereto.
Provided, however, that nothing herein shall require CITY to purchase or acquire any items or
services from CONTRACTOR that is not specified in the CITY's purchase order. To the extent of
a conflict between this Agreement and Exhibit "A", the terms and conditions of this Agreement
shall prevail and govern. In all instances the CITY purchasing policy, resolutions and ordinances
shall apply.
2. THE CONTRACT SUM
CITY shall pay CONTRACTOR, for the faithful performance of the Agreement as set forth in the
Agreement documents and the Price Schedule as set forth in Exhibit "B", attached hereto and
incorporated herein.
3. TERM AND TERMINATION
A. This Agreement is to become effective upon execution by both parties, and shall remain
in effect until April 25, 2025 unless terminated or renewed by Sorcewell.
B. Notwithstanding any other provision of this Agreement, CITY may, upon written notice
to CONTRACTOR, terminate this Agreement: a) without cause and for CITY's
convenience upon thirty (30) days written notice to CONTRACTOR b) if
CONTRACTOR is adjudged to be bankrupt; c) if CONTRACTOR makes a general
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assignment for the benefit of its creditors; d) CONTRACTOR fails to comply with any of
the conditions of provisions of this Agreement and fails to cure or rectify such failures
within thirty (30) days of CONTRACTOR's receipt of written notice from the CITY; or
e) CONTRACTOR is experiencing a labor dispute, which threatens to have a substantial,
adverse impact upon the performance of this Agreement, without prejudice to any other
right or remedy CITY may have under this Agreement. In the event of such termination,
CITY shall be liable only for the payment of all unpaid charges, determined in
accordance with the provisions of this Agreement, for work, properly performed and
accepted prior to the effective date of termination.
C. Upon mutual Agreement of the parties, this Agreement may be renewed for one (1)
additional one (1) year term.
4. PROVISION OF SERVICES AND COMPLETION OF WORK
A. The CONTRACTOR shall only provide to CITY the services contained under the Scope
of Work upon receipt of an authorized order from CITY and shall provide the requested
items in the timeframe and as set forth in Sorcewell Contract Number 030421-SCS or in
the specific purchase order or authorized order submitted by CITY. Nothing herein shall
obligate CITY to purchase any specific amount of product from CONTRACTOR or
create an exclusive purchase agreement between CITY and CONTRACTOR. CITY shall
not be obligated or required to pay for any items received until such time as CITY has
accepted the items in accordance with the order provided to CONTRACTOR.
B. CONTRACTOR, upon receipt of an order hereunder, shall immediately notify CITY if it
has an issue or question related to the fulfillment of the order or whether there will be any
delay in providing the items requested. Failure of CONTRACTOR to so notify CITY will
preclude CONTRACTOR from seeking payment of any kind for any items that were
delayed in delivery. Upon receipt of notification of the delay, CITY may at its sole option
cancel the order and seek the items from any available source.
C. COMPANY specifically acknowledges that this Contract does not bind or obligate CITY
to purchase any minimum quantity of product during the term hereof.
5. PAYMENTS
In accordance with the provisions fully set forth in the Contract Documents, CONTRACTOR shall
submit an invoice to CITY upon completion of the services and delivery of products to CITY as
set forth in the applicable purchase order. If the price of a single project exceeds fifty thousand
dollars ($50,000.00), CONTRACTOR shall have the right to submit invoices for progress
payments based on percentage of work and deliverables completed for such project. CITY shall
make payment to the CONTRACTOR for all accepted deliveries and undisputed product delivered
and services provided, within thirty (30) calendar days of receipt of the invoice.
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6. DISPUTE RESOLUTION - MEDIATION
A. Any claim, dispute or other matter in question arising out of or related to this Agreement
shall be subject to mediation as a condition precedent to the institution of legal or
equitable proceedings by either party.
B. The CITY and CONTRACTOR shall endeavor to resolve claims, disputes and other
matters in question between them by mediation.
C. The parties shall share the mediator's fee equally. The mediation shall be held in
Clermont, Lake County, Florida, unless another location is mutually agreed upon.
Agreements reached in mediation shall be enforceable as settlement Agreements in any
court having jurisdiction thereof.
7. INSURANCE AND INDEMNIFICATION RIDER
7.1. Worker's Compensation Insurance
The CONTRACTOR shall take out and maintain during the life of this Agreement, Worker's
Compensation Insurance for all its employees connected with the work of this Project and, in case
any work is sublet, the CONTRACTOR shall require the subCONTRACTOR similarly to provide
Worker's Compensation Insurance for all of the subCONTRACTOR employees unless such
employees are covered by the protection afforded by the CONTRACTOR. Such insurance shall
comply with the Florida Worker's Compensation Law. In case any class of employees engaged in
hazardous work under this Agreement at the site of the Project is not protected under the Worker's
Compensation statute, the CONTRACTOR shall provide adequate insurance, satisfactory to the
CITY, for the protection of employees not otherwise protected.
7.2. CONTRACTOR's Commercial General Liability Insurance
The CONTRACTOR shall take out and maintain during the life of this Agreement, Commercial
General Liability and Business Automobile Liability Insurance as shall protect it from claims for
damage for personal injury, including accidental death, as well as claims for property damages
which may arise from operating under this Agreement whether such operations are by itself or by
anyone directly or indirectly employed by it, and the amount of such insurance shall be as follows:
A. CONTRACTOR's Commercial General Liability, $1,000,000 Each, ($2,000,000
aggregate). Liability Coverages, Bodily Injury Occurrence, & Property Damage
Combined Single Limit
B. Automobile Liability Coverages, $1,000,000 Each, Bodily Injury & Property Damage
Occurrence, Combined Single Limit
Insurance clause for both BODILY INJURY AND PROPERTY DAMAGE shall be amended to
provide coverage on an occurrence basis.
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7.3. Indemnification Rider
A. To the fullest extent permitted by law, the CONTRACTOR shall indemnify and hold
harmless the CITY and its employees from and against all claims, damages, losses and
expenses, including but not limited to reasonable attorney's fees, arising out of or
resulting from its performance of the Work while on CITY's premises, provided that any
such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease
or death, or to injury to or destruction of tangible property (other than the Work itself) ,
and (2) is caused in whole or in part by any negligent act or omission of the
CONTRACTOR, any subcontractor, anyone directly or indirectly employed by any of
them or anyone for whose acts any of them may be liable, regardless of whether or not
such acts are caused in part by a party indemnified hereunder. In the event of the joint or
concurrent negligence of CONTRACTOR and CITY, liabilities for losses and damages
resulting from such negligence shall be apportioned based upon principles of comparative
negligence. Provided, however, that nothing herein shall act or be construed to waive any
sovereign immunity that CITY may enjoy as a matter of law. Such obligation shall not be
construed to negate, abridge, or otherwise reduce any other right to obligation of
indemnity which would otherwise exist as to any party or person described in this Article;
however, this indemnification does not include the sole acts of negligence, damage or
losses caused by the CITY and its other contractors. Notwithstanding the foregoing and
except as may be the result of CONTRACTOR's negligence or intentional acts
CONTRACTOR shall have no liability or obligation to indemnify for damage, liability or
expense resulting from or due to occurrences and/or the consequences therefrom that the
system is intended to detect, prevent or record, including any such loss or damage which
may be occasioned or caused by the improper working or malfunctioning of the system.
In no event will CONTRACTOR, its employees, agents or representatives be responsible
for consequential, incidental or special damages.
B. In any and all claims against the CITY or any of its agents or employees by any
employee of the CONTRACTOR, any subcontractor, anyone directly or indirectly
employed by any of them or anyone for whose acts any of them may be liable, the
indemnification obligations under this Paragraph shall not be limited in any way by any
limitation on the amount or type of damages, compensation or benefits payable by or for
the CONTRACTOR or any subcontractor under workers' or workmen's compensation
acts, disability benefit acts or other employee benefit acts.
C. The CONTRACTOR hereby acknowledges receipt of ten dollars and other good and
valuable consideration from the CITY for the indemnification provided herein.
8. NOTICES
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All notices shall be in writing and sent by United States mail, certified or registered, with return
receipt requested and postage prepaid, or by nationally recognized overnight courier service to the
address of the party set forth below. Any such notice shall be deemed given when received by the
party to whom it is intended.
CONTRACTOR:
Stanley Convergent Security Solutions, Inc.,
Attn: Mike Capra
8350 Sunlight Driver, Fisher, IN, 46037
OWNER:
City of Clermont
Attn: Brian Bulthuis, City Manager
685 W. Montrose Street, Clermont, FL 34711
9. MISCELLANEOUS
9.1. Attorneys' Fees
In the event a suit or action is instituted to enforce or interpret any provision of this Agreement,
the prevailing party shall be entitled to recover such sum as the Court may adjudge reasonable as
attorneys' fees at trial or on any appeal, in addition to all other sums provided by law.
9.2. Waiver
The waiver by either party of breach of any provision of this Agreement shall not be construed or
operate as a waiver of any subsequent breach of such provision or of such provision itself and shall
in no way affect the enforcement of any other provisions of this Agreement.
9.3. Severability
If any provision of this Agreement or the application thereof to any person or circumstance is to
any extent invalid or unenforceable, such provision, or part thereof, shall be deleted or modified
in such a manner as to make the Agreement valid and enforceable under applicable law, the
remainder of this Agreement and the application of such a provision to other persons or
circumstances shall be unaffected, and this Agreement shall be valid and enforceable to the fullest
extent permitted by applicable law.
9.4. Amendment
Except for as otherwise provided herein, this Agreement may not be modified or amended except
by an Agreement in writing signed by both parties.
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9.5. Entire Agreement
This Agreement including the documents incorporated by reference contains the entire
understanding of the parties hereto and supersedes all prior and contemporaneous Agreements
between the parties with respect to the performance of services by CONTRACTOR.
9.6. Assignment
Except in the event of a merger, consolidation, or other change of control pursuant to the sale of
all or substantially all of either parry's assets, this Agreement is personal to the parties hereto and
may not be assigned by CONTRACTOR, in whole or in part, without the prior written consent of
city.
9.7. Venue
The parties agree that the sole and exclusive venue for any cause of action arising out of this
Agreement shall be Lake County, Florida.
9.8. Applicable Law
'Chis Agreement and any amendments hereto are executed and delivered in the State of Florida and
shall be governed, interpreted, construed and enforced in accordance with the laws of the State of
Florida.
9.9. Public Records
Contractor expressly understands records associated with this project are public records and agrees
to comply with Florida's Public Records law, to include, to:
A. Keep and maintain public records that ordinarily and necessarily would be required by
the CITY in order to perform the services contemplated herein.
B. Provide the public with access to public records on the same terms and conditions that the
CITY would provide the records and at a cost that does not exceed the cost provided in
this Florida's Public Records law or as otherwise provided by law.
C. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
D. Meet all requirements for retaining public records and transfer, at no cost, to the CITY all
public records in possession of CONTRACTOR upon termination of the contract and
destroy any duplicate public records that are exempt or confidential and exempt from
public records disclosure requirements. CONTRACTOR shall use reasonable efforts to
provide all records stored electronically to the CITY in a format that is compatible with
the information technology systems of the CITY.
E. IF CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, CONTRACTOR
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SHALL CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT CITY
CLERK'S OFFICE, (352) 241-7331.
10. AGREEMENT DOCUMENTS
The Agreement Documents, as listed below are herein made fully a part of this Agreement as if
herein repeated.
Document Precedence:
A. This Agreement
B. Purchase Order / Notice To Proceed
C. An applicable Contractor Quote or Statement of Work
D. All documents contained in the Sorcewell Contract Number 030421-SCS.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this 13th day of
December.
City of Clermont
Brian Bulthuis, City Manager
Attest:
Tracy Ackroyd Howe, City Clerk
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STANLEY CONVERGENT SECURITY SOLUTIONS, INC
By:
Print Name:
Title:
Date:
(Signature)
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030421-SCS
Sourcewell P-1
Solicitation Number: RFP #030421
CONTRACT
This Contract is between Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN
56479 (Sourcewell) and Stanley Convergent Security Solutions, Inc., 8350 Sunlight Drive, Fisher,
IN 46037 (Vendor).
Sourcewell is a State of Minnesota local government agency and service cooperative created
under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that offers
cooperative procurement solutions to government entities. Participation is open to federal,
state/province, and municipal governmental entities, higher education, K-12 education,
nonprofit, tribal government, and other public entities located in the United States and Canada.
Sourcewell issued a public solicitation for Facility Security Systems, Equipment, and Software
with Related Services from which Vendor was awarded a contract.
Vendor desires to contract with Sourcewell to provide equipment, products, or services to
Sourcewell and the entities that access Sourcewell's cooperative purchasing contracts
(Participating Entities).
1. TERM OF CONTRACT
A. EFFECTIVE DATE. This Contract is effective upon the date of the final signature below.
B. EXPIRATION DATE AND EXTENSION. This Contract expires April 22, 2025, unless it is
cancelled sooner pursuant to Article 22. This Contract may be extended up to one additional
one-year period upon request of Sourcewell and with written agreement by Vendor.
C. SURVIVAL OF TERMS. Articles 11 through 14 survive the expiration or cancellation of this
Contract.
2. EQUIPMENT, PRODUCTS, OR SERVICES
A. EQUIPMENT, PRODUCTS, OR SERVICES. Vendor will provide the Equipment, Products, or
Services as stated in its Proposal submitted under the Solicitation Number listed above.
Vendor's Equipment, Products, or Services Proposal (Proposal) is attached and incorporated
into this Contract.
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All Equipment and Products provided under this Contract must be new/current model. Vendor
may offer close-out or refurbished Equipment or Products if they are clearly indicated in
Vendor's product and pricing list. Unless agreed to by the Participating Entities in advance,
Equipment or Products must be delivered as operational to the Participating Entity's site.
This Contract offers an indefinite quantity of sales, and while substantial volume is anticipated,
sales and sales volume are not guaranteed.
B. WARRANTY. Vendor warrants that all Equipment, Products, and Services furnished are free
from liens and encumbrances. Vendor warrants that the equipment will be free from defects in
material and workmanship for a period of 12 months from the date the security system is
placed into operation. If, during this warranty period, any of the equipment or parts are
defective or malfunction, they will be repaired or replaced at Vendor's sole option, free of
charge. This warranty will not apply if the damage or malfunction occurs because the system
has been adjusted, added to, altered, abused, misused or tampered with by the Participating
Entity, operated or used contrary to the operating instructions, software is used with an
operating system other than that specified by Vendor or its original equipment manufacturer
("OEM"), performance issues relating to the use of Participating Entity's data network(s), power
fluctuations, or any other cause not within the cause or control of Vendor. If inspection by
Vendor fails to disclose any defect covered by this limited equipment warranty, the equipment
will be repaired or replaced at Participating Entity's expense and Vendor's regular service
charges will apply. Vendor's dealers and distributors must agree to assist the Participating
Entity in reaching a resolution in any dispute over warranty terms with the manufacturer. Any
manufacturer's warranty that is effective past the expiration of the Vendor's warranty will be
passed on to the Participating Entity.
With the exception of the foregoing limited equipment warranty, Vendor makes no other
warranties, express or implied, including any warranty of merchantability or fitness for a
particular purpose, that the system or service supplied may not be compromised or that the
system or service will in all cases provide the protection for which it is intended. In no event will
Vendor, its employees, agents or representatives be responsible for consequential, special or
incidental damages of any nature whatsoever. Vendor makes no warranties concerning any
equipment or devices attached to Participating Entity's system unless such equipment or
devices were originally purchased and installed under this contract.
C. DEALERS, DISTRIBUTORS, AND/OR RESELLERS. Upon Contract execution, Vendor will
make available to Sourcewell a means to validate or authenticate Vendor's authorized dealers,
distributors, and/or resellers relative to the Equipment, Products, and Services related to this
Contract. This list may be updated from time -to -time and is incorporated into this Contract by
reference. It is the Vendor's responsibility to ensure Sourcewell receives the most current
version of this list.
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3. PRICING
All Equipment, Products, or Services under this Contract will be priced as stated in Vendor's
Proposal.
When providing pricing quotes to Participating Entities, all pricing quoted must reflect a
Participating Entity's total cost of acquisition. This means that the quoted cost is for delivered
Equipment, Products, and Services that are operational for their intended purpose, and
includes all costs to the Participating Entity's requested delivery location.
Regardless of the payment method chosen by the Participating Entity, the total cost associated
with any purchase option of the Equipment, Products, or Services must always be disclosed in
the pricing quote to the applicable Participating Entity at the time of purchase.
A. SHIPPING AND SHIPPING COSTS. All delivered Equipment and Products must be properly
packaged. Damaged Equipment and Products may be rejected. If the damage is not readily
apparent at the time of delivery, Vendor must permit the Equipment and Products to be
returned within a reasonable time at no cost to Sourcewell or its Participating Entities.
Participating Entities reserve the right to inspect the Equipment and Products at a reasonable
time after delivery where circumstances or conditions prevent effective inspection of the
Equipment and Products at the time of delivery.
Vendor must arrange for and pay for the return shipment on Equipment and Products that arrive
in a defective or inoperable condition.
Sourcewell may declare the Vendor in breach of this Contract if the Vendor intentionally
delivers substandard or inferior Equipment or Products. In the event of the delivery of
nonconforming Equipment and Products, the Participating Entity will notify the Vendor as soon
as possible and the Vendor will replace nonconforming Equipment and Products with
conforming Equipment and Products that are acceptable to the Participating Entity.
B. SALES TAX. Each Participating Entity is responsible for supplying the Vendor with valid tax -
exemption certification(s). When ordering, a Participating Entity must indicate if it is a tax-
exempt entity.
C. HOT LIST PRICING. At any time during this Contract, Vendor may offer a specific selection
of Equipment, Products, or Services at discounts greater than those listed in the Contract.
When Vendor determines it will offer Hot List Pricing, it must be submitted electronically to
Sourcewell in a line -item format. Equipment, Products, or Services may be added or removed
from the Hot List at any time through a Sourcewell Price and Product Change Form as defined
in Article 4 below.
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Hot List program and pricing may also be used to discount and liquidate close-out and
discontinued Equipment and Products as long as those close-out and discontinued items are
clearly identified as such. Current ordering process and administrative fees apply. Hot List
Pricing must be published and made available to all Participating Entities.
4. PRODUCT AND PRICING CHANGE REQUESTS
Vendor may request Equipment, Product, or Service changes, additions, or deletions at any
time. All requests must be made in writing by submitting a signed Sourcewell Price and Product
Change Request Form to the assigned Sourcewell Contract Administrator. This form is available
from the assigned Sourcewell Contract Administrator. At a minimum, the request must:
• Identify the applicable Sourcewell contract number;
• Clearly specify the requested change;
• Provide sufficient detail to justify the requested change;
• Individually list all Equipment, Products, or Services affected by the requested change,
along with the requested change (e.g., addition, deletion, price change); and
• Include a complete restatement of pricing documentation in Microsoft Excel with the
effective date of the modified pricing, or product addition or deletion. The new pricing
restatement must include all Equipment, Products, and Services offered, even for those
items where pricing remains unchanged.
A fully executed Sourcewell Price and Product Request Form will become an amendment
to this Contract and be incorporated by reference.
S. PARTICIPATION, CONTRACT ACCESS, AND PARTICIPATING ENTITY REQUIREMENTS
A. PARTICIPATION. Sourcewell's cooperative contracts are available and open to public and
nonprofit entities across the United States and Canada; such as federal, state/province,
municipal, K-12 and higher education, tribal government, and other public entities.
The benefits of this Contract should be available to all Participating Entities that can legally
access the Equipment, Products, or Services under this Contract. A Participating Entity's
authority to access this Contract is determined through its cooperative purchasing, interlocal,
or joint powers laws. Any entity accessing benefits of this Contract will be considered a Service
Member of Sourcewell during such time of access. Vendor understands that a Participating
Entity's use of this Contract is at the Participating Entity's sole convenience and Participating
Entities reserve the right to obtain like Equipment, Products, or Services from any other source.
Vendor is responsible for familiarizing its sales and service forces with Sourcewell contract use
eligibility requirements and documentation and will encourage potential participating entities
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to join Sourcewell. Sourcewell reserves the right to add and remove Participating Entities to its
roster during the term of this Contract.
B. PUBLIC FACILITIES. Vendor's employees may be required to perform work at government -
owned facilities, including schools. Vendor's employees and agents must conduct themselves in
a professional manner while on the premises, and in accordance with Participating Entity
policies and procedures, and all applicable laws.
6. PARTICIPATING ENTITY USE AND PURCHASING
A. ORDERS AND PAYMENT. To access the contracted Equipment, Products, or Services under
this Contract, a Participating Entity must clearly indicate to Vendor that it intends to access this
Contract; however, order flow and procedure will be developed jointly between Sourcewell and
Vendor. Typically, a Participating Entity will issue an order directly to Vendor. If a Participating
Entity issues a purchase order, it may use its own forms, but the purchase order should clearly
note the applicable Sourcewell contract number. All Participating Entity orders under this
Contract must be issued prior to expiration of this Contract; however, Vendor performance,
Participating Entity payment, and any applicable warranty periods or other Vendor or
Participating Entity obligations may extend beyond the term of this Contract.
Vendor's acceptable forms of payment are included in Attachment A. Installations that total
seventy-five thousand dollars (75000.00) or more shall be paid in monthly progress payments
for the value of the work in place. Final payment shall be due thirty (30) days after substantial
completion of the work, or the date the system is placed in service. Participating Entities will be
solely responsible for payment and Sourcewell will have no liability for any unpaid invoice of
any Participating Entity.
B. ADDITIONAL TERMS AND CONDITIONS/PARTICIPATING ADDENDUM. Additional terms and
conditions to a purchase order, or other required transaction documentation, may be
negotiated between a Participating Entity and Vendor, such as job or industry -specific
requirements, legal requirements (e.g., affirmative action or immigration status requirements),
or specific local policy requirements. Specifically, if monitoring services are purchased from
Vendor, the monitoring terms and conditions contained in Exhibit A to Vendor's Proposal and
attached to this Contract shall apply and be executed by Vendor and the Participating Entity.
Some Participating Entitles may require the use of a Participating Addendum; the terms of
which will be worked out directly between the Participating Entity and the Vendor. Any
negotiated additional terms and conditions must never be less favorable to the Participating
Entity than what is contained in this Contract.
C. SPECIALIZED SERVICE REQUIREMENTS. In the event that the Participating Entity requires
service or specialized performance requirements (such as e-commerce specifications,
specialized delivery requirements, or other specifications and requirements) not addressed in
this Contract, the Participating Entity and the Vendor may enter into a separate, standalone
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agreement, apart from this Contract. Sourcewell, including its agents and employees, will not
be made a party to a claim for breach of such agreement.
D. TERMINATION OF ORDERS. Participating Entities may terminate an order, in whole or
in part, immediately upon notice to Vendor in the event of any of the following events:
1. The Participating Entity fails to receive funding or appropriation from its governing body
at levels sufficient to pay for the goods to be purchased;
2. Federal, state, or provincial laws or regulations prohibit the purchase or change the
Participating Entity's requirements; or
3. Vendor commits any material breach of this Contract or the additional terms agreed to
between the Vendor and a Participating Entity.
E. GOVERNING LAW AND VENUE. The governing law and venue for any action related to a
Participating Entity's order will be determined by the Participating Entity making the purchase.
7. CUSTOMER SERVICE
A. PRIMARY ACCOUNT REPRESENTATIVE. Vendor will assign an Account Representative to
Sourcewell for this Contract and must provide prompt notice to Sourcewell if that person is
changed. The Account Representative will be responsible for:
• Maintenance and management of this Contract;
• Timely response to all Sourcewell and Participating Entity inquiries; and
• Business reviews to Sourcewell and Participating Entities, if applicable.
B. BUSINESS REVIEWS. Vendor must perform a minimum of one business review with
Sourcewell per contract year. The business review will cover sales to Participating Entities,
pricing and contract terms, administrative fees, supply issues, customer issues, and any other
necessary information.
8. REPORT ON CONTRACT SALES ACTIVITY AND ADMINISTRATIVE FEE PAYMENT
A. CONTRACT SALES ACTIVITY REPORT. Each calendar quarter, Vendor must provide a contract
sales activity report (Report) to the Sourcewell Contract Administrator assigned to this
Contract. A Report must be provided regardless of the number or amount of sales during that
quarter (i.e., if there are no sales, Vendor must submit a report indicating no sales were made).
The Report must contain the following fields:
• Customer Name (e.g., City of Staples Highway Department);
• Customer Physical Street Address;
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• Customer City;
• Customer State/Province;
• Customer Zip Code;
• Customer Contact Name;
• Customer Contact Email Address;
• Customer Contact Telephone Number;
• Sourcewell Assigned Entity/Participating Entity Number;
• Item Purchased Description;
• Item Purchased Price;
• Sourcewell Administrative Fee Applied; and
• Date Purchase was invoiced/sale was recognized as revenue by Vendor.
B. ADMINISTRATIVE FEE. In consideration for the support and services provided by Sourcewell,
the Vendor will pay an administrative fee to Sourcewell on all Equipment, Products, and
Services provided to Participating Entities. The Administrative Fee must be included in, and not
added to, the pricing. Vendor may not charge Participating Entities more than the contracted
price to offset the Administrative Fee.
The Vendor will submit payment to Sourcewell for the percentage of administrative fee stated
in the Proposal multiplied by the total sales of all Equipment, Products, and Services purchased
by Participating Entities under this Contract during each calendar quarter. Payments should
note the Vendor's name and Sourcewell-assigned contract number in the memo; and must be
mailed to the address above "Attn: Accounts Receivable" or remitted electronically to
Sourcewell's banking institution per Sourcewell's Finance department instructions. Payments
must be received no later than 45 calendar days after the end of each calendar quarter.
Vendor agrees to cooperate with Sourcewell in auditing transactions under this Contract to
ensure that the administrative fee is paid on all items purchased under this Contract.
In the event the Vendor is delinquent in any undisputed administrative fees, Sourcewell
reserves the right to cancel this Contract and reject any proposal submitted by the Vendor in
any subsequent solicitation. In the event this Contract is cancelled by either party prior to the
Contract's expiration date, the administrative fee payment will be due no more than 30 days
from the cancellation date.
9. AUTHORIZED REPRESENTATIVE
Sourcewell's Authorized Representative is its Chief Procurement Officer.
Vendor's Authorized Representative is the person named in the Vendor's Proposal. If Vendor's
Authorized Representative changes at any time during this Contract, Vendor must promptly
notify Sourcewell in writing.
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10. AUDIT, ASSIGNMENT, AMENDMENTS, WAIVER, AND CONTRACT COMPLETE
A. AUDIT. Pursuant to Minnesota Statutes Section 16C.05, subdivision 5, the books, records,
documents, and accounting procedures and practices relevant to this Agreement are subject to
examination by Sourcewell or the Minnesota State Auditor for a minimum of six years from the
end of this Contract. This clause extends to Participating Entities as it relates to business
conducted by that Participating Entity under this Contract.
B. ASSIGNMENT. Neither the Vendor nor Sourcewell may assignor transfer any rights or
obligations under this Contract without the prior consent of the parties and a fully executed
assignment agreement. Such consent will not be unreasonably withheld.
C. AMENDMENTS. Any amendment to this Contract must be in writing and will not be effective
until it has been fully executed by the parties.
D. WAIVER. If either party fails to enforce any provision of this Contract, that failure does not
waive the provision or the right to enforce it.
E. CONTRACT COMPLETE. This Contract contains all negotiations and agreements between
Sourcewell and Vendor. No other understanding regarding this Contract, whether written or
oral, may be used to bind either party. For any conflict between the attached Proposal and the
terms set out in Articles 1-22, the terms of Articles 1-22 will govern.
F. RELATIONSHIP OF THE PARTIES. The relationship of the parties is one of independent
contractors, each free to exercise judgment and discretion with regard to the conduct of their
respective businesses. This Contract does not create a partnership, joint venture, or any other
relationship such as master -servant, or principal -agent.
11. LIABILITY
Vendor must indemnify, save, and hold Sourcewell and its Participating Entities, including their
agents and employees, harmless from any claims or causes of action, including attorneys' fees,
arising out of the negligent acts or omissions in the performance of this Contract by the Vendor
or its agents or employees during and within the scope of employment of such persons while
on the Participating Entity's premises performing installation work. Notwithstanding the
foregoing, Vendor has no liability or obligation to indemnify for damage, liability or expense
resulting from or due to occurrences and the consequences therefrom of that the system is
intended to detect, prevent or record, including loss or damage occasioned or caused by the
improper working or malfunctioning of the equipment. In no event will Vendor, its employees,
agents or representatives be responsible for consequential, incidental or special damages.
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12. GOVERNMENT DATA PRACTICES
Vendor and Sourcewell must comply with the Minnesota Government Data Practices Act,
Minnesota Statutes Chapter 13, as it applies to all data provided by or provided to Sourcewell
under this Contract and as it applies to all data created, collected, received, stored, used,
maintained, or disseminated by the Vendor under this Contract.
If the Vendor receives a request to release the data referred to in this article, the Vendor must
immediately notify Sourcewell and Sourcewell will assist with how the Vendor should respond
to the request.
13. INTELLECTUAL PROPERTY, PUBLICITY, MARKETING, AND ENDORSEMENT
A. INTELLECTUAL PROPERTY
1. Grant of License. During the term of this Contract:
a. Sourcewell grants to Vendor a royalty -free, worldwide, non-exclusive right and
license to use theTrademark(s) provided to Vendor by Sourcewell in advertising and
promotional materials for the purpose of marketing Sourcewell's relationship with
Vendor.
b. Vendor grants to Sourcewell a royalty -free, worldwide, non-exclusive right and
license to use Vendor's Trademarks in advertising and promotional materials for the
purpose of marketing Vendor's relationship with Sourcewell.
2. Limited Right of Sublicense. The right and license granted herein includes a limited right
of each party to grant sublicenses to its and their respective distributors, marketing
representatives, and agents (collectively "Permitted Sublicensees") in advertising and
promotional materials for the purpose of marketing the Parties' relationship to Participating
Entities. Any sublicense granted will be subject to the terms and conditions of this Article.
Each party will be responsible for any breach of this Article by any of their respective
sublicensees.
3. Use; Quality Control.
a. Sourcewell must not alter Vendor's Trademarks from the form provided by
Vendor and must comply with Vendor's removal requests as to specific uses of its
trademarks or logos.
b. Vendor must not alter Sourcewell's Trademarks from the form provided by
Sourcewell and must comply with Sourcewell's removal requests as to specific uses
of its trademarks or logos.
c. Each party agrees to use, and to cause its Permitted Sublicensees to use, the
other party's Trademarks only in good faith and in a dignified manner consistent
with such party's use of the Trademarks. Upon written notice to the breaching party,
the breaching party has 30 days of the date of the written notice to cure the breach
or the license will be terminated.
4. As applicable, Vendor agrees to indemnify and hold harmless Sourcewell and its
Participating Entities against any and all suits, claims, judgments, and costs instituted or
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recovered against Sourcewell or Participating Entities by any person on account of the use
of any Equipment or Products by Sourcewell or its Participating Entities supplied by Vendor
in violation of applicable patent or copyright laws.
5. Termination. Upon the termination of this Contract for any reason, each party, including
Permitted Sublicensees, will have 30 days to remove all Trademarks from signage, websites,
and the like bearing the other party's name or logo (excepting Sourcewell's pre-printed
catalog of vendors which may be used until the next printing). Vendor must return all
marketing and promotional materials, including signage, provided by Sourcewell, or dispose
of it according to Sourcewell's written directions.
B. PUBLICITY. Any publicity regarding the subject matter of this Contract must not be released
without prior written approval from the Authorized Representatives. Publicity includes notices,
informational pamphlets, press releases, research, reports, signs, and similar public notices
prepared by or for the Vendor individually or jointly with others, or any subcontractors, with
respect to the program, publications, or services provided resulting from this Contract.
C. MARKETING. Any direct advertising, marketing, or offers with Participating Entities must be
approved by Sourcewell. Materials should be sent to the Sourcewell Contract Administrator
assigned to this Contract.
D. ENDORSEMENT. The Vendor must not claim that Sourcewell endorses its Equipment,
Products, or Services.
14. GOVERNING LAW, JURISDICTION, AND VENUE
Minnesota law governs this Contract. Venue for all legal proceedings out of this Contract, or its
breach, must be in the appropriate state court in Todd County or federal court in Fergus Falls,
Minnesota.
15. FORCE MAJEURE
Neither party to this Contract will be held responsible for delay or default caused by acts of God
or other conditions that are beyond that party's reasonable control. A party defaulting under
this provision must provide the other party prompt written notice of the default.
16. SEVERABILITY
If any provision of this Contract is found to be illegal, unenforceable, or void then both
Sourcewell and Vendor will be relieved of all obligations arising under such provisions. If the
remainder of this Contract is capable of performance, it will not be affected by such declaration
or finding and must be fully performed.
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17. PERFORMANCE, DEFAULT, AND REMEDIES
A. PERFORMANCE. During the term of this Contract, the parties will monitor performance and
address unresolved contract issues as follows:
1. Notification. The parties must promptly notify each other of any known dispute and
work in good faith to resolve such dispute within a reasonable period of time. If necessary,
Sourcewell and the Vendor will jointly develop a short briefing document that describes the
issue(s), relevant impact, and positions of both parties.
2. Escalation. If parties are unable to resolve the issue in a timely manner, as specified
above, either Sourcewell or Vendor may escalate the resolution of the issue to a higher
level of management. The Vendor will have 30 calendar days to cure an outstanding issue.
3. Performance while Dispute is Pending. Notwithstanding the existence of a dispute, the
Vendor must continue without delay to carry out all of its responsibilities under the
Contract that are not affected by the dispute. If the Vendor fails to continue without delay
to perform its responsibilities under the Contract, in the accomplishment of all undisputed
work, any additional costs incurred by Sourcewell and/or its Participating Entities as a result
of such failure to proceed will be borne by the Vendor.
B. DEFAULT AND REMEDIES. Either of the following constitutes cause to declare this Contract,
or any Participating Entity order under this Contract, in default:
1. Nonperformance of contractual requirements, or
2. A material breach of any term or condition of this Contract.
Written notice of default and a reasonable opportunity to cure must be issued by the party
claiming default. Time allowed for cure will not diminish or eliminate any liability for liquidated
or other damages. If the default remains after the opportunity for cure, the non -defaulting
party may:
• Exercise any remedy provided bylaw or equity, or
• Terminate the Contract or any portion thereof, including any orders issued against the
Contract.
18. INSURANCE
A. REQUIREMENTS. At its own expense, Vendor must maintain insurance policy(ies) in effect at
all times during the performance of this Contract with insurance company(ies) licensed or
authorized to do business in the State of Minnesota having an "AM BEST" rating of A- or better,
with coverage and limits of insurance not less than the following:
1. Workers' Compensation and Employer's Liability.
Workers' Compensation: As required by any applicable law or regulation.
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Employer's Liability Insurance: must be provided in amounts not less than listed below:
Minimum limits:
$500,000 each accident for bodily injury by accident
$500,000 policy limit for bodily injury by disease
$500,000 each employee for bodily injury by disease
2. Commercial General Liability Insurance. Vendor will maintain insurance covering its
operations, with coverage on an occurrence basis, and must be subject to terms no less
broad than the Insurance Services Office ("ISO") Commercial General Liability Form
CG0001 (2001 or newer edition), or equivalent. At a minimum, coverage must include
liability arising from premises, operations, bodily injury and property damage,
independent contractors, products -completed operations including construction defect,
contractual liability, blanket contractual liability, and personal injury and advertising
injury. All required limits, terms and conditions of coverage must be maintained during
the term of this Contract.
Minimum Limits:
$1,000,000 each occurrence Bodily Injury and Property Damage
$1,000,000 Personal and Advertising Injury
$2,000,000 aggregate for Products -Completed operations
$2,000,000 general aggregate
3. Commercial Automobile Liability Insurance. During the term of this Contract, Vendor
will maintain insurance covering all owned, hired, and non -owned automobiles in limits
of liability not less than indicated below. The coverage must be subject to terms no less
broad than ISO Business Auto Coverage Form CA 0001 (2010 edition or newer), or
equivalent.
Minimum Limits:
$1,000,000 each accident, combined single limit
4. Umbrella Insurance. During the term of this Contract, Vendor will maintain umbrella
coverage over Workers' Compensation, Commercial General Liability, and Commercial
Automobile.
Minimum Limits:
$2,000,000
5. Network Security and Privacy Liability Insurance. During the term of this Contract,
Vendor will maintain coverage for network security and privacy liability. The coverage
may be endorsed on another form of liability coverage or written on a standalone
policy. The insurance must cover claims which may arise from failure of Vendor's
security resulting in, but not limited to, computer attacks, unauthorized access,
disclosure of not public data — including but not limited to, confidential or private
information, transmission of a computer virus, or denial of service.
Minimum limits:
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$2,000,000 per occurrence
$2,000,000 annual aggregate
Failure of Vendor to maintain the required insurance will constitute a material breach entitling
Sourcewell to immediately terminate this Contract for default.
B. CERTIFICATES OF INSURANCE. Prior to commencing under this Contract, Vendor must furnish
to Sourcewell a certificate of insurance, as evidence of the insurance required under this
Contract. Prior to expiration of the policy(ies), renewal certificates must be mailed to
Sourcewell, 202 12th Street Northeast, P.O. Box 219, Staples, MN 56479 or sent to the
Sourcewell Contract Administrator assigned to this Contract. The certificates must be signed by
a person authorized by the insurer(s) to bind coverage on their behalf.
Failure to request certificates of insurance by Sourcewell, or failure of Vendor to provide
certificates of insurance, in no way limits or relieves Vendor of its duties and responsibilities in
this Contract.
C. ADDITIONAL INSURED ENDORSEMENT AND PRIMARY AND NON-CONTRIBUTORY
INSURANCE CLAUSE. Vendor agrees to list Sourcewell and its Participating Entities, including
their officers, agents, and employees, as an additional insured under the Vendor's commercial
general liability insurance policy with respect to liability arising out of activities, "operations," or
"work" performed by or on behalf of Vendor, and products and completed operations of
Vendor. The policy provision(s) or endorsement(s) must further provide that coverage is
primary and not excess over or contributory with any other valid, applicable, and collectible
insurance or self-insurance in force for the additional insureds.
D. WAIVER OF SUBROGATION. Vendor waives and must require (by endorsement or
otherwise) all its insurers to waive subrogation rights against Sourcewell and other additional
insureds for losses paid under the insurance policies required by this Contract or other
insurance applicable to the Vendor or its subcontractors. The waiver must apply to all
deductibles and/or self -insured retentions applicable to the required or any other insurance
maintained by the Vendor or its subcontractors. Where permitted by law, Vendor must require
similar written express waivers of subrogation and insurance clauses from each of its
subcontractors.
E. UMBRELLA/EXCESS LIABILITY/SELF-INSURED RETENTION. The limits required by this
Contract can be met by either providing a primary policy or in combination with
umbrella/excess liability policy(ies), or self -insured retention.
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19. COMPLIANCE
A. LAWS AND REGULATIONS. All Equipment, Products, or Services provided under this
Contract must comply fully with applicable federal laws and regulations, and with the laws in
the states and provinces in which the Equipment, Products, or Services are sold.
B. LICENSES. Vendor must maintain a valid and current status on all required federal,
state/provincial, and local licenses, bonds, and permits required for the operation of the
business that the Vendor conducts with Sourcewell and Participating Entities.
20. BANKRUPTCY, DEBARMENT, OR SUSPENSION CERTIFICATION
Vendor certifies and warrants that it is not in bankruptcy or that it has previously disclosed in
writing certain information to Sourcewell related to bankruptcy actions. If at any time during
this Contract Vendor declares bankruptcy, Vendor must immediately notify Sourcewell in
writing.
Vendor certifies and warrants that neither it nor its principals are presently debarred,
suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs
operated by the State of Minnesota; the United States federal government or the Canadian
government, as applicable; or any Participating Entity. Vendor certifies and warrants that
neither it nor its principals have been convicted of a criminal offense related to the subject
matter of this Contract. Vendor further warrants that it will provide immediate written notice
to Sourcewell if this certification changes at any time.
21. PROVISIONS FOR NON -UNITED STATES FEDERAL ENTITY PROCUREMENTS UNDER
UNITED STATES FEDERAL AWARDS OR OTHER AWARDS
Participating Entities that use United States federal grant or FEMA funds to purchase goods or
services from this Contract may be subject to additional requirements including the
procurement standards of the Uniform Administrative Requirements, Cost Principles and Audit
Requirements for Federal Awards, 2 C.F.R. § 200. Participating Entities may also require
additional requirements based on specific funding specifications. Within this Article, all
references to "federal" should be interpreted to mean the United States federal government.
The following list only applies when a Participating Entity accesses Vendor's Equipment,
Products, or Services with United States federal funds.
A. EQUAL EMPLOYMENT OPPORTUNITY. Except as otherwise provided under 41 C.F.R. § 60, all
contracts that meet the definition of "federally assisted construction contract" in 41 C.F.R. § 60-
1.3 must include the equal opportunity clause provided under 41 C.F.R. §60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319,
12935, 3 C.F.R. §, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, "Amending
Executive Order 11246 Relating to Equal Employment Opportunity," and implementing
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regulations at 41 C.F.R. § 60, "Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor." The equal opportunity clause is incorporated
herein by reference.
B. DAVIS-BACON ACT, AS AMENDED (40 U.S.C. § 3141-3148). When required by federal
program legislation, all prime construction contracts in excess of $2,000 awarded by non-
federal entities must include a provision for compliance with the Davis -Bacon Act (40 U.S.C. §
3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 C.F.R. § 5,
"Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted
Construction"). In accordance with the statute, contractors must be required to pay wages to
laborers and mechanics at a rate not less than the prevailing wages specified in a wage
determination made by the Secretary of Labor. In addition, contractors must be required to pay
wages not less than once a week. The non-federal entity must place a copy of the current
prevailing wage determination issued by the Department of Labor in each solicitation. The
decision to award a contract or subcontract must be conditioned upon the acceptance of the
wage determination. The non-federal entity must report all suspected or reported violations to
the federal awarding agency. The contracts must also include a provision for compliance with
the Copeland "Anti -Kickback" Act (40 U.S.C. § 3145), as supplemented by Department of Labor
regulations (29 C.F.R. § 3, "Contractors and Subcontractors on Public Building or Public Work
Financed in Whole or in Part by Loans or Grants from the United States"). The Act provides that
each contractor or subrecipient must be prohibited from inducing, by any means, any person
employed in the construction, completion, or repair of public work, to give up any part of the
compensation to which he or she is otherwise entitled. The non-federal entity must report
all suspected or reported violations to the federal awarding agency. Vendor must be in
compliance with all applicable Davis -Bacon Act provisions.
C. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.C. § 3701-3708). Where
applicable, all contracts awarded by the non-federal entity in excess of $100,000 that involve
the employment of mechanics or laborers must include a provision for compliance with 40
U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 C.F.R. § 5).
Under 40 U.S.C. § 3702 of the Act, each contractor must be required to compute the wages of
every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess
of the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These requirements
do not apply to the purchases of supplies or materials or articles ordinarily available on the
open market, or contracts for transportation or transmission of intelligence. This provision is
hereby incorporated by reference into this Contract. Vendor certifies that during the term of an
award for all contracts by Sourcewell resulting from this procurement process, Vendor must
comply with applicable requirements as referenced above.
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D. RIGHTS TO INVENTIONS MADE UNDER A CONTRACTOR AGREEMENT. If the federal award
meets the definition of "funding agreement" under 37 C.F.R. § 401.2(a) and the recipient or
subrecipient wishes to enter into a contract with a small business firm or nonprofit organization
regarding the substitution of parties, assignment or performance of experimental,
developmental, or research work under that "funding agreement," the recipient or subrecipient
must comply with the requirements of 37 C.F.R. § 401, "Rights to Inventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative
Agreements," and any implementing regulations issued by the awarding agency. Vendor
certifies that during the term of an award for all contracts by Sourcewell resulting from this
procurement process, Vendor must comply with applicable requirements as referenced above.
E. CLEAN AIR ACT (42 U.S.C. § 7401-7671Q.) AND THE FEDERAL WATER POLLUTION CONTROL
ACT (33 U.S.C. § 1251-1387). Contracts and subgrants of amounts in excess of $150,000 require
the non-federal award to agree to comply with all applicable standards, orders or regulations
issued pursuant to the Clean Air Act (42 U.S.C. § 7401- 7671q) and the Federal Water Pollution
Control Act as amended (33 U.S.C. § 1251- 1387). Violations must be reported to the Federal
awarding agency and the Regional Office of the Environmental Protection Agency (EPA). Vendor
certifies that during the term of this Contract will comply with applicable requirements as
referenced above.
F. DEBARMENT AND SUSPENSION (EXECUTIVE ORDERS 12549 AND 12689). A contract award
(see 2 C.F.R. § 180.220) must not be made to parties listed on the government wide exclusions
in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 C.F.R.
§180 that implement Executive Orders 12549 (3 C.F.R. § 1986 Comp., p. 189) and 12689 (3
C.F.R. § 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the names
of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared
ineligible under statutory or regulatory authority other than Executive Order 12549. Vendor
certifies that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation by any federal
department or agency.
G. BYRD ANTI -LOBBYING AMENDMENT, AS AMENDED (31 U.S.C. § 1352). Vendors must file
any required certifications. Vendors must not have used federal appropriated funds to pay any
person or organization for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, officer or employee of Congress, or an employee of a member
of Congress in connection with obtaining any federal contract, grant, or any other award
covered by 31 U.S.C. § 1352. Vendors must disclose any lobbying with non-federal funds that
takes place in connection with obtaining any federal award. Such disclosures are forwarded
from tier to tier up to the non-federal award. Vendors must file all certifications and disclosures
required by, and otherwise comply with, the Byrd Anti -Lobbying Amendment (31 U.S.C. §
1352).
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H. RECORD RETENTION REQUIREMENTS. To the extent applicable, Vendor must comply with
the record retention requirements detailed in 2 C.F.R. § 200.333. The Vendor further certifies
that it will retain all records as required by 2 C.F.R. § 200.333 for a period of 3 years after
grantees or subgrantees submit final expenditure reports or quarterly or annual financial
reports, as applicable, and all other pending matters are closed.
I. ENERGY POLICY AND CONSERVATION ACT COMPLIANCE. To the extent applicable, Vendor
must comply with the mandatory standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance with the Energy Policy
and Conservation Act.
J. BUY AMERICAN PROVISIONS COMPLIANCE. To the extent applicable, Vendor must comply
with all applicable provisions of the Buy American Act. Purchases made in accordance with the
Buy American Act must follow the applicable procurement rules calling for free and open
competition.
K. ACCESS TO RECORDS (2 C.F.R. § 200.336). Vendor agrees that duly authorized
representatives of a federal agency must have access to any books, documents, papers and
records of Vendor that are directly pertinent to Vendor's discharge of its obligations under this
Contract for the purpose of making audits, examinations, excerpts, and transcriptions. The right
also includes timely and reasonable access to Vendor's personnel for the purpose of interview
and discussion relating to such documents.
L. PROCUREMENT OF RECOVERED MATERIALS (2 C.F.R. § 200.322). A non-federal entity that is
a state agency or agency of a political subdivision of a state and its contractors must comply
with Section 6002 of the Solid Waste Disposal Act, as amended by the Resource Conservation
and Recovery Act. The requirements of Section 6002 include procuring only items designated in
guidelines of the Environmental Protection Agency (EPA) at 40 C.F.R. § 247 that contain the
highest percentage of recovered materials practicable, consistent with maintaining a
satisfactory level of competition, where the purchase price of the item exceeds $10,000 or the
value of the quantity acquired during the preceding fiscal year exceeded $10,000; procuring
solid waste management services in a manner that maximizes energy and resource recovery;
and establishing an affirmative procurement program for procurement of recovered materials
identified in the EPA guidelines.
22. CANCELLATION
Sourcewell or Vendor may cancel this Contract at any time, with or without cause, upon 60
days' written notice to the other party. However, Sourcewell may cancel this Contract
immediately upon discovery of a material defect in any certification made in Vendor's Proposal.
Cancellation of this Contract does not relieve either party of financial, product, or service
obligations incurred or accrued prior to cancellation.
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Sourcewell
I
.DocuSigned
COFD2A139DOfi489...
By:
Jeremy Schwartz
Title: Chief Procurement Officer
4/20/2021 1 1:12 PM CDT
Date:
Approved:
D, occ u�Signeedhby:
By:
r'7E4288F817A64CC-
Chad Coauette
Title: Executive Director/CEO
Date: 4/23/2021 1 4:08 PM CDT
Stanley Convergent Security Solutions, Inc.
Docu8igned by:
� IC..I
E—;g�B�1053�C�BB40D41..
By:
Scott Wulforst
Title: Director of Corrections & State Local
Government
Date: 4/23/2021 1 4:45 PM EDT
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RFP 030421 - Facility Security Systems, Equipment, and Software
with Related Services
Vendor Details
Company Name:
Stanley Convergent Security Solutions
Does your company conduct
business under any other name? If
Stanley Black & Decker
yes, please state:
8350 Sunlight Drive
Address:
Fishers, IN 46037
Contact:
scott wulforst
Email:
scott.wulforst@sbdinc.com
Phone:
775-287-8110
HST#:
20-1044950
Submission Details
Created On:
Tuesday January 26, 2021 12:44:15
Submitted On:
Thursday March 04, 2021 15:09:01
Submitted By:
scott wulforst
Email:
scott.wulforst@sbdinc.com
Transaction #:
8abbc113-6027-492a-aaa5-89cb83cc7b09
Submitter's IP Address:
104.129.202.89
Bid Number: RFP 030421 Vendor Name: Stanley Convergent Security Solutions
DocuSign Envelope ID: 9E90C664-D01B-4757-88BF-CF8C5D7FBBF8
Specifications
Table 1: Proposer Identity & Authorized Representatives
General Instructions (applies to all Tables) Sourcewell prefers a brief but thorough response to each question. Please do not merely
attach additional documents to your response without also providing a substantive response. Do not leave answers blank-, mark "NA" if
the question does not apply to you (preferably with an explanation).
Line
Item
---- — -
Question
---- -- — -- - ----- -
Response -
1
Proposer Legal Name (and
Stanley Convergent Security Solutions, Inc.
applicable d/b/a. if any):
(Stanley CSS)
2
Proposer Address:
8350 Sunlight Drive Fisher, IN 46037
3
Proposer website address:
http://www.stanleycss.com/
https://www.stanleysecuritysolutions.com
www.integrator.com
https://www.stanleyaccess.com
https://www.stanleyhealthcare-com
'4
Proposer's Authorized
Scott Wulforst
Representative (name, title.
Director of Corrections & State Local Government
address, email address & phone)
8350 Sunlight Drive
(The representative must have
Fishers, IN 46037
authority to sign the "Proposer's
scott.wulforst@sbdinc.com
Assurance of Compliance" on
775-287-8110
behalf of the Proposer and. in the
event of award, will be expected
to execute the resulting contract)
I5
Proposer's primary contact for this
Scott Wulforst
proposal (name, title, address,
Director of Corrections & State Local Government
email address & phone):
8350 Sunlight Drive
Fishers, IN 46037
scott.wulforst@sbdinc.com
775-287-8110
,6
Proposer's other contacts for this
Christi Tinch
proposal, if any (name. title,
Contracts Administrator
address, email address & phone):
8350 Sunlight Drive
Fishers, IN 46037
christi.tinch@sbdinc.com
317-626-2905
Table 2: Company Information and Financial Strength
Line Question
Item (Response
Bid Number: RFP 030421 Vendor Name: Stanley Convergent Security Solutions
DocuSign Envelope ID: gE90C664-D01B-4757-88BF-CF8C5D7FBBF8
7
Provide a brief history of your company,
We understand that in a complex world, it is not enough to solve the challenges of
including your company's core values,
today, we need to be ready for the opportunities of tomorrow. That is why we are
business philosophy, and industry longevity
for those who make the world progress. For the decision -makers that drive our
related to the requested equipment, products
communities, livelihoods, and businesses. That is why we are committed to
or services.
empowering protectors.
As part of Stanley Black & Decker (NYSE: SWK), we strive to be the trusted name
for those protectors, by designing, installing, monitoring and servicing integrated
security and fire safety solutions. STANLEY Security is the world's second-largest
electronic security company' — and with over 5, 000 employees worldwide across
200 offices, we have the knowledge, expertise and resources to provide a
personalized service for virtually any customer.
We partner with organizations from a wide range of sectors — including telecom,
retail, education, healthcare, government, finance, transport and logistics — in over 60
countries. This ensures we deliver solutions that secure our customers' most valued
assets while providing intelligence to effectively and efficiently assess risks and
opportunities to plan for the future.
Through our expertise, insight and technology, the STANLEY Security network
empowers protectors who make our world progress.
In 1843, Frederick Stanley started a small shop in New Britain, Connecticut, to
manufacture bolts, hinges and other hardware. In 1910, Duncan Black and Alonzo
Decker started their shop in Baltimore. Maryland, dedicated to manufacturing the
world's first portable power tool. Today, Stanley Black & Decker is a leading
diversified industrial, driven by a commitment to serve the builders, makers and
protectors of the world.
We are proud of our 175 years of heritage
8
What are your company's expectations in the
Stanley CSS's expectations in the event of an award, would be to bring the best
event of an award?
possible experience to each Sourcewell member that trusts to utilize our services.
Each touch we have with a member has a broader impact to our organization and
its business units. With the trust of our customers, allows for deeper more
fulfilling, engaging partnerships. This goes well beyond the initial request and
interaction, our experience and tenure in the space affords Stanley as well as
Sourcewell members with this opportunity.
9
Demonstrate your financial strength and
See Attached "Form 10-K"
stability with meaningful data. This could
include such items as financial statements,
SEC filings, credit and bond ratings, letters
of credit, and detailed reference letters.
Upload supporting documents (as applicable)
in the document upload section of your
response.
10
What is your US market share for the
2021 is forecasted to be 40B USD in the US for Electronic Security according to
solutions that you are proposing?
Statista. Based on this forecast, our US business has 5%of the security market.
(Categories vary)
11
What is your Canadian market share for the
2021 is forecasted to be $323M USD in Canada for Electronic Security according
solutions that you are proposing?
to Statista. Based on this forecast, our Canadian business has 23% of the
security market. (Categories Vary)
12
Has your business ever petitioned for
NO, Stanley CSS has never petitioned for bankruptcy.
bankruptcy protection? If so, explain in detail.
13
How is your organization best described: is
Stanley CSS is best described as a dealer / service provider. Stanley CSS,
it a manufacturer, a distributor/dealer/reseller,
together with our global enterprise manufactures of security products develops,
or a service provider? Answer whichever
designs and recommends solutions for the global markets. As a leader in the
question (either a) or b) just below) best
industry our manufactures look to us to assist in the development and installation of
applies to your organization.
new products.
a) If your company is best described as
a distributor/dealer/reseller (or similar entity),
As a service provider Stanley CSS counts on its 700 hundred plus professional
provide your written authorization to act as a
sales and service providers to interface with our customer base. Each of these
distributor/dealer/reseller for the manufacturer
individuals are employed full-time.
of the products proposed in this RFP. If
applicable, is your dealer network
independent or company owned?
b) If your company is best described as
a manufacturer or service provider, describe
your relationship with your sales and service
force and with your dealer network in
delivering the products and services
proposed in this RFP. Are these individuals
your employees, or the employees of a third
party?
Bid Number: RFP 030421 Vendor Name: Stanley Convergent Security Solutions
DocuSign Envelope ID: gEgOC664-D01B-4757-88BF-CF8C5D7FBBF8
14 If applicable, provide a detailed explanation
outlining the licenses and certifications that
are both required to be held, and actually
held, by your organization (including third
parties and subcontractors that you use) in
pursuit of the business contemplated by this
RFP.
15 Provide all "Suspension or Debarment"
information that has applied to your
organization during the past ten years.
See "CSS Company Licenses for Sourcewell"
Information on use of Subcontractors.
Subcontractors warrant and represent that they are an independent contractor
qualified to perform the Work and properly licensed and trained as an installation
and service professional qualified to perform the agreed services.
Subcontractors will, at its sole expense (i) give notices and comply with all laws.
rules, orders, ordinances and regulations of all governing bodies having jurisdiction
bearing on performance of Work; (ii) secure and pay all necessary permits,
governmental fees. licenses, and inspections regarding the Work, (iii) comply with
applicable federal, state and local tax laws regarding social security acts and
unemployment acts and workers' compensation, and salaries or other remuneration
paid to Subcontractors employees whether levied under existing or subsequently
enacted laws, rules or regulations; (iv) only employ or utilize workers with a legal
right to work in the United States: (v) conduct a criminal background check of its
employees and shall exclude from any direct participation in the performance of the
Work any dishonest. unreasonably dangerous or otherwise unqualified persons. In so
doing, Subcontractors will abide by all applicable laws. rules and regulations
including, but not limited to, the Fair Credit Reporting Act; and (vi) comply with all
applicable laws, rules. regulations and ordinances relating to its employees and its
applicants for employment. including, but not limited to, the Fair Labor Standards
Act, the Age Discrimination in Employment Act, the Civil Rights Act, the Americans
with Disabilities Act. the Employee Retirement Income Act (all as amended), and
any other applicable laws, rules, regulations or ordinances regarding the
classification of Subcontractor's workers as its employees.
Subcontractors shall take all safety precautions and shall comply fully with all state
and federal laws. orders, citations. rules, regulations, municipalities regarding
occupational health and safety, the handling and storage of hazardous materials,
accident prevention. and safety equipment and practices, including but not limited to
the accident prevention and safety program of STANLEY and Customer.
Subcontractors shall purchase and maintain at the Subcontractor's own expense. full
and complete insurance on its performance of the Work. Subcontractors will be
responsible for all deductibles under their insurance policies. Coverages. written on
an occurrence basis, shall name STANLEY as an additional insured and shall be
maintained without interruption from date of commencement of the Subcontractor's
Work until date of final payment and termination. Certificates of insurance
acceptable to STANLEY shall be provided to STANLEY prior to the commencement
of any portion of the Work and annually thereafter. Coverage shall continue for two
(2) years following acceptance of the Work by STANLEY and Customer or as
otherwise requested by STANLEY, as follows:
i) Worker's Compensation (if applicable) — Statutory
ii) Worker's Compensation — Employer Liability (if applicable)
• Bodily Injury per Accident - Each Accident - S1,000,000
• Bodily Injury per Disease Each Employee - $1.000,000
• Bodily Injury by Disease Policy Limit - $1,000,000
iu) Commercial General Liability including Products Liability: Per Occurrence
(Claims made policies are not acceptable)
• Each Occurrence - $2,000,000
• General Aggregate - $2,000.000
• Products -Completed Operations Aggregate - $2,000,000 (if applicable)
iv) Automobile Liability — Each Accident - 51,000,000. If no vehicles are owned
or leased. the Commercial General Liability Insurance shall be extended to provide
insurance for non -owned and hired automobiles. Limits of liability requirements may
be satisfied by a combination of motor vehicle liability and umbrella excess liability
Stanley CSS has NO "Suspension or Debarment" actions,
Bid Number: RFP 030421 Vendor Name: Stanley Convergent Security Solutions
DocuSign Envelope ID: 9E90C664-D01B-4757-88BF-CF8C5D7FBBF8
Table 3: Industry Recognition & Marketplace Success
Line
Item
Question
Response
16
Describe any relevant industry awards or
Corrections Market Partner of the Year Award - Axis Connect & Converge
recognition that your company has received
Conference, 2020
in the past five years
Integrated Installation of the Year Award - Baltimore Youth Detention Center,
SAMMY Awards 2019
Innovative Product Award - STANLEY IntelAssure, ASIS International 2018
Secure Campus GOLD Award - STANLEY Guard, Security Today 2018
Most Valuable Product of the Year Award - STANLEY IntelAssure, SSI 2018
Security Project of the Year Award - Sedgewick Co. Adult Detention Facility,
SD&I 2017
Empowerment Award, Wounded Warrior Project 2017
Most Valuable Employer Award for Military from Civilianjobs.com, 2016
New Product of the Year Award - STANLEY Guard, SIA 2016
17
What percentage of your sales are to the
Stanley CSS Government sector sales for the last three years: 6%
governmental sector in the past three years
18
What percentage of your sales are to the
Stanley CSS Education sector sales for the last three years: 9%
education sector in the past three years
19
List any state, provincial, or cooperative
Stanley CSS holds both cooperative contracts and state master contracts for the
purchasing contracts that you hold. What is
following
the annual sales volume for each of these
Valuepoint: $5,500.000 per year
contracts over the past three years?
State of Massachusetts - $1,125.000 per year
State of New York - 2.000,000 per year
20
List any GSA contracts or Standing Offers
Stanley holds contract with GSA and is in good standing
and Supply Arrangements (SOSA) that you
hold. What is the annual sales volume for
2018 $4,635,182
each of these contracts over the past three
2019 $3,228,822
years?
2020 $674,323
Table 4: References/Testimonials
Line Item 21. Supply reference information from three customers who are eligible to be Sourcewell participating entities.
Entity Name
Contact Name *
Phone Number*
Hamilton County Sheriffs office
Dan Stevens
317-776-9719
'Northern Arizona University
Brett West
928-552-6463
City Of Las Vegas
Dianna Wilson
702-229-1051
Williamson County
Christi Stromberg
512-943-3377
'Toho Water Authority
Chris Wilson
407-709-0106
Bid Number: RFP 030421 Vendor Name: Stanley Convergent Security Solutions
DocuSign Envelope ID: 9E90C664-D01B-4757-88BF-CF8C5D7FBBF8
Table 5: Top Five Government or Education Customers
Line Item 22. Provide a list of your top five government, education, or non-profit customers (entity name is optional),
including entity type, the state or province the entity is located in, scope of the project(s), size of transaction(s), and dollar
volumes from the past three years.
Entit Name Entit T Stat/
y y ype je
Province Scope of Work
Size of Transactions Dollar Volume Past Three
Years I
State of
Government
Nevada - NV
Integrated Access Control, Video
$200 5295.000
$2.324,589.54
Nevada
Surveillance, Intrusion alarm
systems.
State of
Government
Washington -
integrated Access Control. Video
$185 $118,000
$4,512,486.47
Washington
WA
Surveillance, Intrusion alarm
systems.
University of
Education
Kentucky - KY
Campus wide video surveillance.
5220 S251,000
$2,194,693.70
Kentucky
access control and central
command post.
Williamson
Government
Texas - TX
Upgrade Williamson County's
$356 - S154,357
$1.169,801.28
County
access control and Intrusion
alarm systems.
State of
Government
Missouri - MO
Integrated Access Control, Video
252.00 - $519.000
$1,728,145.26
Missouri
Surveillance, Intrusion alarm
systems.
Table 6: Ability to Sell and Deliver Service
Describe your company's capability to meet the needs of Sourcewell participating entities across the US and Canada. as applicable.
Your response should address in detail at least the following areas: locations of your network of sales and service providers, the number
of workers (full-time equivalents) involved in each sector, whether these workers are your direct employees (or employees of a third
party), and any overlap between the sales and service functions.
Line (Question
Item
Response
Bid Number: RFP 030421 Vendor Name: Stanley Convergent Security Solutions
DocuSign Envelope ID: 9E90C664-D01B-4757-88BF-CF8C5D7FBBF8
23
24
Sales force. Stanley CSS has over 500 professionally trained consultants nationally available to
support the Sourcewell membership. Each of our consultants is a full-time direct
employee. Our consultants become the single point of contact and account manager
through the initial life of the projects and assist with developing standards for security
and fire protection, access control, monitoring, and any ongoing services. We also
have regionally place Field Sales Engineers(FSE) available to support our consultants
and the membership with large complex sales.
Dealer network or other distribution
methods.
Our Consultant will establish system design, pricing. installation, service, and billing
for your facilities and agencies to drive consistency across locations and meet your
requirements. We can streamline your interaction by making just one phone call to
your consultant instead of synchronizing security with several companies. While some
security providers offer a limited -service based on their expertise—STANLEY can
accept responsibility for multiple critical building functions including fire, security
services, and central monitoring —at every one of your locations.
Customized Activity Reports:
Our Customized Activity Reports keep you abreast of important building events and
expenses. You can even access the data or activity for your facilities online, in real-
time via our HQ platform.
Global Reach. Local Touch:
With over 110 offices in North America. and operations around the world. STANLEY
is a true National Account provider providing global security support.
Complete Transparency:
STANLEY provides a true business partnership with an 'open book approach" through
our Performance Scorecard.
Monitoring Expertise:
With four UL, ULC, and FM Approved ProtectionNet Customer Service Centers in
North America. and around the globe, we provide a dedicated bilingual monitoring
team and redundancy for disaster recovery.
Customized Billing:
STANLEY provides Customized Billing for our Sourcewell Member Customers,
including combined billing. which lists all recurring expenses on one invoice.
Stanley CSS through its national coverage, utilizes and manages its own branches
through the Untied States and Canada. These one hundred and ten (110) locations
are full -service locations. All facilities support the local sales, installation, and
service for the members in these areas.
Account Management — We have knowledgeable security account managers available
nationwide to ensure our clients are receiving the security solutions and services they
need. STANLEY Security provides centralized customer and administrative support.
with a single point of contact for all your locations regionally and nationally.
Installation — With offices in areas across the U.S. and Canada, we have skilled and
certified local installation technicians who can deliver on -time, on -budget installations
to meet our clients' needs.
Service — STANLEY Security delivers exceptional service to our customers by
employing knowledgeable and highly trained local technicians to perform service on
our clients' security systems. Also, regularly scheduled preventative maintenance and
service plans are available to protect our clients' security investments and reduce
downtime.
Monitoring — STANLEY Security owns and operates four UL-. ULC-. and FM -
approved Protection Net TIJ Customer Service Centers in the U.S. and Canada to
provide reliable, 24/7, bilingual monitoring for our clients' security systems with
automatic communication redundancy to ensure constant protection.
Billing — STANLEY Security strives to offer seamless, trouble -free billing services to
our customers, and provides visibility into billing activities through HQ. For our
National Account customers, we provide centralized billing services and national
pricing for all your locations.
Bid Number: RFP 030421 Vendor Name: Stanley Convergent Security Solutions
DocuSign Envelope ID: 9E90C664-Do1 B-4757-88BF-CF8C5D7FBBF8
25 Service force. STANLEY Security takes a holistic approach toward security system installation and
service; one that's focused on creating effective, sustainable security solutions for
protecting what's important to you. For more than 30 years, our company has
secured facilities in locations across North America and around the world for a broad
range of industries. We have over 1500 certified and highly trained professionals
ready to handle every stage of your security project, from initial planning and security
system design to installation and integration.
STANLEY Security offers a full array of repair services, planned maintenance
programs, and equipment modernization programs. Our technicians are trained to
inspect, troubleshoot, repair, and modernize all aspects of your security system. We
will repair or replace components as specified by your organization. including a wide
range of competitors' products. To avoid unexpected costs. we also offer a range of
Service Plans to meet your business's needs. STANLEY holds our technicians to the
highest standards to ensure that they
are properly trained and certified according to all industry requirements.
STANLEY also maintains a national service network that offers a full line of service
solutions. In addition, we have established relationships with service partners to
expand our service capabilities and reach throughout North America. Our technicians
are available 7 days a week. 24 hours a day.
We also provide a full range of support services that help implement your security
system during every step of the process, including:
System design - STANLEY has the experience and expertise to offer complete
system design and integration services.
Software support - Our team can manage software updates, perform annual or
monthly inspections, troubleshoot technical issues, and much more.
Preventive maintenance for security systems - Our expert technicians can repair or
maintain your security equipment to ensure that it's fully functional. If you prefer to
avoid unexpected expenses, we can provide a service plan with a level of support
that suits your needs and a price that fits your budget.
Fire monitoring tests and inspections - STANLEY Security professionals can provide
the regular inspections and repairs needed to ensure your fire monitoring and
sprinkler alarm systems are working properly .
Embedded support - We can embed a variety of security specialists, from system
technicians to applications engineers, at your facility to temporary or permanently
provide the on -the -ground assistance you need
Security system installation and service are two of the Five Customer Touchpoints
that we excel in, and we are committed to excellence wherever they are concerned.
This is why we take extra steps to ensure client satisfaction. such as sending photos
of our technicians before their arrival and providing clear project timelines for all of
our work. By also exceeding expectations in the remaining Customer Touchpoints -
monitoring, billing, and account management - we have become an industry leader
when it comes to customer service, offering security solutions with a global reach
and local touch.
26
Describe in detail the process and
Stanley CSS maintains a 75% response time within one business day. Most within
procedure of your customer service
48 hours. Urgent or priority issues are treated accordingly and are typically handled
program, if applicable. Include your
with same day response. Depending on the time of day the issues or service call
response -time capabilities and
is received and documented, an emergency grade response may be required, and
commitments, as well as any incentives
resolution delivered after standard business hours. 24/7 Technical assistance through
that help your providers meet your stated
our centralized dispatch team will also be available to all Sourcewell members.
service goals or promises.
27
Describe your ability and willingness to
Stanley CSS is a global organization and has a State. Local and Educations
provide your products and services to
department dedicated to supporting our partners in this vertical. All departments
Sourcewell participating entities in the
within Stanley are fully aware of our responsibility to support the Sourcewell members
United States.
and deliver best in class service. All members are treated with "white glove"
care. Our sales staff is trained and educated on government contracting, how to
interface with members. grow their markets and how to utilize available tools.
Bid Number: RFP 030421 Vendor Name: Stanley Convergent Security Solutions
DocuSign Envelope ID: 9E90C664-D01B-4757-88BF-CF8C5D7FBBF8
28
Describe your ability and willingness to
Stanley CSS Canada is under the same leadership.
provide your products and services to
Sourcewell participating entities in Canada.
In Canada. Stanley can trace its roots back to 1969 when Frisco Bay was founded.
Acquired under the Stanley Security Solutions brand in 2003 we have been providing
security integration for the past forty-nine years to some of the largest Fortune 500
and S&P 500 companies in Canada.
Stanley Security Solutions has been providing Security Integration in Canada since
1969 (52 years). and in the US since 1981 (40 years).
We operate under the Stanley "Winning Formula" throughout North America. Our
mission is to continue be a financial stable Fortune 500 corporation who
demonstrates profitable organic growth year over year. We do this by understanding
that we have commitments that have to be met to our customers and to our
shareholders. Finally, we deliver on those commitments through Vertical Market
Growth, protecting our Core through long standing and mutually beneficial customer
partnerships and maintaining those relationships through flawless execution in the field.
Stanley CSS is a global organization and has a State. Local and Educations
department dedicated to sup
porting pporting our partners in this vertical. All departments
within Stanley are fully aware of our responsibility to support the Sourcewell members
and deliver best in class service. All members are treated with "white glove"
care. Our sales staff is trained and educated on government contracting, how to
interface with members. grow their markets and how to utilize available tools.
29
Identify any geographic areas of the United
Stanley CSS has a global presence and as such. our services are provided to all
States or Canada that you will NOT be
Sourcewell members in North America.
fully serving through the proposed contract.
30
Identify any Sourcewell participating entity
Stanley CSS has full coverage in North America and commits to servicing all
sectors (i.e., government, education. not -for-
Sourcewell members. Stanley does not hold any contracts that limit our ability to
profit) that you will NOT be fully serving
promote Sourcewell nationally or regionally.
through the proposed contract. Explain in
detail. For example, does your company
have only a regional presence. or do other
cooperative purchasing contracts limit your
ability to promote another contract?
31
Define any specific contract requirements
Stanley CSS supports all of North America to include Hawaii, Alaska and US
or restrictions that would apply to our
Territories.
participating entities in Hawaii and Alaska
and in US Territories.
Bid Number: RFP 030421 Vendor Name: Stanley Convergent Security Solutions
DocuSign Envelope ID: 9E90C664-D016-4757-88BF-CF8C5D7FBBF8
Table 7: Marketing Plan
Line
Item
Question
Response'
32
Describe your marketing strategy for
Stanley CSS has developed our annual strategy for promotion of our Sourcewell
promoting this contract opportunity.
partnership targeting local and state government entities. This strategy - which will include
Upload representative samples of your
several opportunities to market through various channels including email.. social media,
marketing materials (if applicable) in
paid advertising and webinar — will provide support in driving toward our overall business
the document upload section of your
objectives in the SLED market. In addition to these channels, we are also building a
response.
SLED -focused email nurture stream that will provide thought -leading information to our
targeted contacts on a regular cadence in order to reinforce our reputation as a
knowledge leader in the SLED industry.
33
Describe your use of technology and
To enhance our marketing effectiveness. Stanley CSS work's with our consulting agency of
digital data (e.g., social media,
record to utilize tools such as SEC, ad retargeting, sponsored advertising via social
metadata usage) to enhance
media and improved metadata tagging. In addition to these digital tools, we have also
marketing effectiveness.
invested in a few third -party platforms to improve our customer segmentation and obtain
market insight into the SLED (State, Local & Education) vertical to further advance our
marketing efforts.
34
In your view. what is Sourcewell's role
Stanley CSS's see's an awarded Sourcewell agreement as a way to continue to provide
in promoting contracts arising out of
a HIGH level of support to the Sourcewell membership. Sourcewell should be a conduit
this RFP? How will you integrate a
to advise its membership on new trends, solutions and opportunities that can benefit the
Sourcewell-awarded contract into your
membership. Stanley CSS, has internal training programs available to its national sales
sales process?
team that integrate with our marketing teams. Our cross business function also provide
insights so the Sourcewell membership can access our Stanley Healthcare and Stanley
Access Technologies divisions. All these solutions and trends are communicated to our
Sourcewell account manager to determine if it is appropriate to communicate to the larger
membership or a cross section of agencies.
35
Are your products or services
Currently Stanley CSS suite of solutions are not available through an e-procurement
available through an e-procurement
ordering process, however this is something that our organization is working towards for
ordering process? If so, describe your
the future and has a path based on solutions our sister companies are using.
e-procurement system and how
governmental and educational
customers have used it.
Table 8: Value -Added Attributes
Line
Item
Question
Response -
36
Describe any product. equipment,
Stanley CSS has several services that will enhance all Sourcewell member's experience.
maintenance, or operator training
Each member has access to our 24/7 technical assistance center.
programs that you offer to
Each member will receive "Free" access to Stanley CSS's security management
Sourcewell participating entities.
platform "HQ". HQ allows the member to manage and respond to their security needs
Include details, such as whether
smarter, faster. and from anywhere. Members can easily view the information they want,
training is standard or optional,
monitor locations, and access respond to notifications.
who provides training, and any
Stanley CSS has a physical "Solutions Center" which is available to all of Sourcewell
costs that apply.
members. The solutions center located in Fishers. Indiana, highlights Stanley Security's
comprehensive solutions by showcasing everything from access control, intrusion protection,
and video surveillance. to biometric technology, and morel Solution -specific demonstration
areas allow visitors to experience a one -of -a -kind, tailored approach to the security needs
and challenges for any unique environment.
An important part of implementing new security technology is ensuring your employees
and staff understand the technology and how to run it efficiently. STANLEY Security can
provide training on -site at members' facilities. online, or our Learning Center training facility
in Indianapolis. IN. Our classroom courses in the STANLEY Learning Center provide
extensive hands-on experience for security end -users, to help them fully understand how to
administer a security system. Our three-day administration class allows end -users to learn
about those operations that are necessary for the day-to-day administration of a Lenel
system (monitoring events, running reports, managing cardholders, etc). Also. STANLEY
offers a five -hour webinar course on the administration of a Lenel access control system.
Our five-day system installation and service class provide an opportunity for end -users to
learn basic information about installing and servicing a Lenel access control system. To
ensure the best training experience, each person taking a training course has his or her
own
(See Attachment "2021 C1 & 02 Virtual Class Training Catalog 12142021"
37
Describe any technological
Intelligent video surveillance. AI -powered self -learning analytics and cloud/VSaaS solutions sit
advances that your proposed
at the core of the evolution we're experiencing in physical security technology development.
products or services offer.
The capabilities and actionable data these solutions provide introduce a seemingly limitless
number of applications that businesses can leverage to address facility safety and security
concerns.
Bid Number: RFP 030421 Vendor Name: Stanley Convergent Security Solutions
DocuSign Envelope ID: 9E90C664-D01B-4757-88BF-CF8C5D7FBBF8
138
Describe any "green" initiatives
The attached document covers our green initiatives in detail. Currently there is not a
that relate to your company or to
certifying agency that we are partnering with,
your products or services. and
"2017 SBD Corporate Sustainability Report"
include a list of the certifying
agency for each.
Green Initiatives:
Reduce operational energy consumption by 20%
Reduce operational water consumption by 20%
Reduce operational waste by 20%; 80% of the total waste generated to have a reuse
of recycling disposition
Reduce carbon emissions by 20% and source 10% of global energy demand with
renewable energy
39
Identify any third -party issued eco-
Stanley Black & Decker had adopted and utilizes many global manufactures that utilize and
labels, ratings or certifications that
have adopted "eco friendly" methods into design and installations.
your company has received for
the equipment or products
`SEE ATTACHMENT (SBD Corporate Sustainability Report)
included in your Proposal related
to energy efficiency or
conservation, life -cycle design
(cradle -to -cradle), or other
green/sustainability factors.
40
Describe any Women or Minority
Stanley Convergent Security Solutions, Inc., does not qualify under WMBE or SBE;
Business Entity (WMBE), Small
Business Entity (SBE), or veteran
owned business certifications that
i
your company or hub partners
have obtained. Upload
documentation of certification (as
applicable) in the document
upload section of your response.
41
What unique attributes does your
Stanley CSS has adopted a "One ecosystem" concept called UNA (TM) that will play a
company, your products. or your
major part in how our company supports our products and services.
services offer to Sourcewell
participating entities? What makes
SECURE YOUR NETWORK.
your proposed solutions unique in
Your facility relies on staying connected, but a surge in employees' working reports has
your industry as it applies to
introduced new cybersecurity threats to your organizations. Every day caper -attacks become
Sourcewell participating entities?
more sophisticated and grow in number, make you increasingly vulnerable. Whether you
operate from one location or thousands, UNA solutions safeguard your agency's networks by
helping to eliminate threats - so you can run your facilities with peace of mind.
PROTECT YOUR PEOPLE:
As your most important asset, the safety of your people is paramount. With UNA'" health,
safety, and security solutions, you can identify and minimize threats, and ensure policies and
procedures are in place. UNATM gives your employees the confidence and peace of mind
to be focused and productive — wherever and whenever they work.
MANAGE YOUR OPERATIONS:
Whatever industry you operate in, you need to safeguard against inefficiency. UNA"' smart
solutions improve procuring by optimizing operations and delivering the information you
need, only when you need it. Data generated from automated operations connect and
provide insights that identify patterns to drive more efficient and effective decision making —
so you are ready for tomorrow, today.
SAFEGUARD YOUR ASSETS:
How do you keep your reputation, property, and valuable assets equally safe? UnA smart
technology and remote support create an intelligent system that keeps a vigilant eye on
your agencies. By automatically adapting to improve performance and solving problems
before they develop. UNA"' delivers complete peace of mind, empowering you to focus on
progressing your business.
One ecosystem for one security, health, and safety experience designed around your needs.
Bid Number: RFP 030421 Vendor Name: Stanley Convergent Security Solutions
DocuSign Envelope ID: 9E90C664-D01B-4757-88BF-CF8C5D7FBBF8
Table 9: Warranty/Performance Standards or Guarantees
Describe in detail your manufacturer warranty program or performance standards or guarantees, including conditions and
requirements to qualify, claims procedure, and overall structure. You may upload representative samples of your warranty
or performance materials (if applicable) in the document upload section of your response in addition to responding to the
questions below.
Line
Item
Question
Response
42
Do your warranties cover all products. parts. and
Yes. Stanley CSS Warranties cover all parts and labor.
labor?
43
Describe any performance or service standards or
Key Performance Indicators — We track our performance and have key
guarantees that apply to your solutions (policies,
performance indicators (KPI's) in place to catch and fix issues before they
metrics. KPIs, response times, up -time guarantees,
arise. Control towers in each of our locations visually track and improve
etc.).
performance, while guaranteeing successful installation and service.
Site History — We keep a comprehensive record of installations and service
performed at your locations to give us the information we need to continually
serve you better.
Guarantees are applies to service plans (See price book services)
(See Attached Stanley Standard)
44
Do your warranties impose usage restrictions or
Stanley CSS warrants that the equipment will be free from defects in
other limitations that adversely affect coverage?
workmanship for one year from the date the system is placed into operation.
If during this warranty period.. any of the equipment or parts are defective or
malfunction, they will be repaired or replaced free of charge. Warranty repair
+
is done 8 am4 pm Monday through Friday, excluding holidays. This warranty
will not apply if the damage or malfunction occurs because the system has
been adjusted, added to, altered, abused. misused, or tampered with by the
Customer.
45
Do your warranties cover the expense of
For local warranties. Stanley CSS cover the expense of the technicians
technicians' travel time and mileage to perform
travel time and mileage to perform warranty repairs. On projects performed
warranty repairs?
by our Corrections ! Stanley Access Technologies teams. Terms for
warranties, travel time and mileage to perform warranty repairs is included in
proposals.
46
Are there any geographic regions of the United
Stanley CSS is a national provider with national coverage. All projects are
States or Canada (as applicable) for which you
supported by a warranty.
cannot provide a certified technician to perform
warranty repairs? How will Sourcewell
participating entities in these regions be provided
service for warranty repair?
47
Will you cover warranty service for items made by
This is will be considered on a case by case basis.
other manufacturers that are part of your proposal.
or are these warranties issues typically passed on
to the original equipment manufacturer?
48
What are your proposed exchange and return
90 Day on box sale items and/or Manufactures Return Authorization (RMA)
programs and policies?
required.
49
Describe any service contract options for the
Stanley provides service and maintenance
items included in your proposal.
Bid Number: RFP 030421 Vendor Name: Stanley Convergent Security Solutions
DocuSign Envelope ID: 9E90C664-D01B-4757-88BF-CF8C5D7FBBF8
Table 10: Payment Terms and Financing Options
Line
Item
Question
Response -
50
What are your payment terms (e.g., net 10, net 30)?
Net 30
51
Do you provide leasing or financing options. especially
Yes, leasing options are available. Stanley CSS manages and
those options that schools and governmental entities may
offers our SecurityPlus lease product as well and third party leasing
need to use in order to make certain acquisitions?
by request.
52
Briefly describe your proposed order process. Include
Orders are entered into our processing system and marked with a
enough detail to support your ability to report quarterly
dedicated identifier to if they are utilizing the Sourcewell contract.
sales to Sourcewell as described in the Contract template.
Based on that identifier field we can pull information on all sold
For example, indicate whether your dealer network is
orders associated with the specific contract. All orders will be
included in your response and whether each dealer (or
processed through Stanley Convergent Security Solutions. Inc.
some other entity) will process the Sourcewell participating
entities, purchase orders.
53
Do you accept the P-card procurement and payment
YES, Stanley CSS accepts the P-Card procurement and payment
process? If so. is there any additional cost to Sourcewell
process.
participating entities for using this process?
NO, there are no additional costs to Sourcewell for using the
process.
Table 11: Pricing and Delivery
Provide detailed pricing information in the questions that follow below. Keep in mind that reasonable price and product adjustments can
be made during the term of an awarded Contract as desribed in the RFP, the template Contract, and the Sourcewell Price and Product
Change Request Form.
Line Question
Item
Response'
Bid Number: RFP 030421 Vendor Name: Stanley Convergent Security Solutions
DocuSign Envelope ID: 9E90C664-D01B-4757-88BF-CF8C5D7FBBF8
54
Describe your pricing model (e.g., line -item discounts or
This agreement will apply to all Stanley Electronic Security North
product -category discounts). Provide detailed pricing data
American (ESNA) branches across the United States. Stanley
(including standard or list pricing and the Sourcewell
Security is a committed partner to providing solutions that are clear
discounted price) on all of the items that you want
in value, simple to understand, and easy to use. Our pricing
Sourcewell to consider as part of your RFP response. If
approach reflects these principles.
applicable, provide a SKU for each item in your proposal.
Upload your pricing materials (if applicable) in the
Labor Rates:
document upload section of your response.
The following labor rates apply for all installation work in the
contiguous United States per the attached schedule. These prices
represent a 5% discount off our prevailing National Account labor
rates. Labor Rates are reviewed annually for adjustment.
Equipment and Controls:
For standard equipment and controls. our approach is a to use a
markup of 39% over our cost. Custom solutions are individually
configured, so pricing may vary. For miscellaneous third -party parts,
subcontracts, and job services, our approach is to markup over our
cost as verified by third part invoice to Stanley. Markup's may vary
depending upon job conditions but will generally be in the 50% -
55% range.
Services:
For standard service offerings, our approach is to discount off our
US List Price. Discounts may vary by the type of service performed
but will generally be in the 10%-20% range.
General Notes:
1. All labor rates are based upon standard hours.
2. Overtime rates (afterhours, Saturday, Sunday): 1.5 x Standard
Labor Rates
3. Overtime rates (holidays) 2 x Standard Labor Rates
4. Per diem rates: Based upon location and type of
work/services to be provided.
5. There is a minimum charge of 4 hours for all overtime work.
6. Labor rates may be updated annually at Stanley's discretion.
(SEE ATTACHED "Sourcewell Member Price book (Stanley
Convergent Security Solutions)
55
Quantify the pricing discount represented by the pricing
The list prices represents approximately 5-30% discount from our
proposal in this response. For example, if the pricing in
commercial sales price.
your response represents a percentage discount from
MSRP or list, state the percentage or percentage range.
56
Describe any quantity or volume discounts or rebate
Stanley CSS will consider discounts based on individual project.
programs that you offer.
57
Propose a method of facilitating 'sourced" products or
Stanley CSS shall provide quote/estimate for products and services
related services. which may be referred to as 'open
that considered "open market" and that are not included in
market" items or "nonstandard options". For example, you
proposed Sourcewell pricing.
may supply such items "at cost" or "at cost plus a
percentage." or you may supply a quote for each such
request.
58
Identify any element of the total cost of acquisition that is
Stanley CSS extends a complete turnkey price to all Sourcewell
NOT included in the pricing submitted with your response.
members, this shall include all costs associated with a project or
This includes all additional charges associated with a
box sale.
purchase that are not directly identified as freight or
shipping charges. For example. list costs for items like pre -
delivery inspection, installation. set up. mandatory training,
or initial inspection. Identify any parties that impose such
costs and their relationship to the Proposer.
59
If freight, delivery, or shipping is an additional cost to the
when applicable, Stanley CSS includes shipping cost in price.
Sourcewell participating entity, describe in detail the
complete freight, shipping, and delivery program.
60
Specifically describe freight, shipping, and delivery terms or
Stanley CSS utilizes domestic shipping partners when delivery of
programs available for Alaska, Hawaii, Canada. or any
products are necessary to ship to Alaska, Hawaii, Canada, Puerto
offshore delivery.
Rico. Guam and other U.S. territories. Stanley also uses local
partners to act as hubs when/if coverage is spotted.
Bid Number: RFP 030421 Vendor Name: Stanley Convergent Security Solutions
DocuSign Envelope ID: 9E90C664-D01B-4757-88BF-CF8C5D7FBBF8
Describe any unique distribution and/or delivery methods or Stanley CSS uses its network of national branches as "HUBS"
options offered in your proposal. and when available Sourcewell members will have the ability to pick-
up products or when flexible and when available. Stanley
representative or local technicians can deliver products directly.
Table 12: Pricing Offered
Line
Item
The Pricing Offered in this Proposal is:
Comments
162
b. the same as the Proposer typically offers to GPOs, cooperative procurement organizations. or state purchasing
departments.
Table 13: Audit and Administrative Fee
Line
Item
Question
Response'
63
Specifically describe any self -audit process or program that you
SCSS utilizes a pre -loaded pricebook within its sales system
plan to employ to verify compliance with your proposed Contract
to ensure that the correct pricing is used when the
with Sourcewell. This process includes ensuring that Sourcewell
Sourcewell contract is selected as a purchasing vehicle. In
participating entities obtain the proper pricing, that the Vendor
addition, there is a commercial finance analyst that is
reports all sales under the Contract each quarter, and that the
included in the Delegation of Authority (DOA) as part of the
Vendor remits the proper administrative fee to Sourcewell.
approval chain that ultimately allows an order to proceed to
booking who reviews the order for proper pricing. This
process also ensures that the sale is captured in our system
so that the finance team can subsequently pull the data into
a report that is then used as a basis of calculating the
administrative fee. The reporting due dates are calendared
and tracked by contract administrators and other support
staff who are trained on the requirements and work directly
with the finance team to report the correct data and pay the
corresponding administrative fee.
64
Identify a proposed administrative fee that you will pay to
Stanley CSS shall pay 1%.
Sourcewell for facilitating, managing. and promoting the Sourcewell
Contract in the event that you are awarded a Contract. This fee
is typically calculated as a percentage of Vendor's sales under the
Contract or as a per -unit fee, it is not a line -item addition to the
Member's cost of goods. (See the RFP and template Contract for
additional details.)
Table 14A: Depth and Breadth of Offered Equipment Products and Services
Line Question
Item (Response
Bid Number: RFP 030421 Vendor Name: Stanley Convergent Security Solutions
DocuSign Envelope ID: 9E90C664-D018-4757-88BF-CF8C5D7FBBF8
65
Provide a detailed description of the
equipment, products, and services that you
are offering in your proposal.
STANLEY Security provides security system integration solutions for thousands of
commercial buildings and campuses nationwide. With offices across North America,
STANLEY Security is a leading security system integrator with a global reach and a
local touch. Our security experts have undertaken system integration projects of all
sizes and scopes, so whether you need security system integration for a corporate
office or local offices, an enterprise solution for multiple manufacturing buildings, or
a complex integration for a stadium, university, hospital, or large campus, we
provide effective results with custom-tailored system integration solutions.
STANLEY Security can partner with you to design and implement a scalable
integrated security solution that addresses your toughest security challenges while
gaining efficiencies across your systems and teams by standardizing platforms and
implementing event -driving system automation. Plus STANLEY's powerful solutions
help businesses increase security effectiveness, reduce risk, and eliminate the
hidden costs associated with operating non-integrated security, facilities, and
business systems.
We have the experience and expertise to integrate a wide range of monitoring and
security systems, including event -driven automation of the following systems:
Access control systems
Active Shooter Detection
Alarm Monitoring
Analytics & Management
Automatic Sliding Doors
Automatic, Blast & Bullet Resistant Doors
Biometric Identification
Carbon monoxide Detection
Cloud Services
Crisis Management
Critical equipment/critical condition monitoring systems
Critical Event Management (CEM)
Elevator controls
Emergency notification systems
Fire detection alarms
High -Security Intrusion Detection Systems
Hold-up/panic button alarms
HSPD-12/FIPS 201 Compliant Access Control Systems
Human Machine Interface (HMI)
Identity Management and High Assurance Credentialing
Insight Data Analytics
Intrusion alarms
IoT System & Device Monitoring
IT Alerting
Mass Notification
NDAA Compliant Video Surveillance Systems
Personal & Physical Asset Tracking
Personal Duress & Lone Worker
Physical Access & Locking Hardware
Physical Security Information Management System (PSIM)
Safe, Vaults, & Other Locking Solutions
System Integration
Thermal Perimeter Detection
UL2050 Central Station Monitoring and Nationwide Servicing
UL2050 ICD-705 IDS Installation & Certification Services
Video Surveillance
Video surveillance camera systems
Visitor Management
Visual Command Center
STANLEY's system integration team is comprised of degreed, certified, and highly
skilled teams of application engineers, project managers, software developers,
database administrators, system analysts, and security technology specialists
dedicated to integrating and providing support for a wide range of security systems
and software plafforms. STANLEY's Software Solutions Group has 50+ years
combined experience managing physical security and IT platforms and can help you
accomplish your security system integration objectives.
Our system integration solutions combine multiple systems to create a
comprehensive unified security solution. From one highly complex facilities to a
sprawling multi -building campus, to security system integration across multiple sites,
STANLEY will partner with you to design a security solution that meets your total
security and integration needs.
Bid Number: RFP 030421 Vendor Name: Stanley Convergent Security Solutions
DocuSign Envelope ID: 9E90C664-D01B-4757-88BF-CF8C5D7FBBF8
66 Within this RFP category there may be
subcategories of solutions. List subcategory
titles that best describe your products and
services.
STANLEY ACCESS TECHNOLOGIES
Automatic Sliding Doors
- Automatic Swing Door Operators
Revolving Doors
Intensive care unit Doors
Automatic Bi-Fold Doors
Transit Doors & Gates
Platform Screen Doors
- Emergency Egress Doors
- Platform Screen Gates
- Emergency Egress Gates
Automatic. Blast & Bullet Resistant Doors
High Security Locks & Padlocks & Keying Systems
STANLEY HEALTHCARE
Hospitals & Clinics
Patient Protection (Infants. Patients & Staff)
Fall Management
Real -Time Locations Solutions
Asset Management
- Temperature Monitoring
Environmental Monitoring
Contract Tracing
Hand Hygiene compliance monitoring
Patient Flow
Staff Workflow
Protection Solutions
Cloud monitoring Solutions
Senior Living
Wander Management
- Fall Management
Emergency Call
Nurse Call
Table 14B: Depth and Breadth of Offered Equipment Products and Services
Indicate below if the listed types or classes of equipment, products. and services are offered within your proposal. Provide additional
comments in the text box provided, as necessary.
Line Category T
Item g ry or ype Offered Comments
67 Alarm, alert. and signal Yes With an increase in awareness of domestic threats — whether it is an active shooter
systems t- No situation. biological threat or weather -related event — there is a growing need to establish
effective ways of notifying those that could be directly and indirectly affected. There are
several solutions for notifying a population of an emergency or event. but before investing
capital to purchase the latest solution, it is important to first review the various features for
mass event communication that may already be in place as part of existing enterprise
security solutions. The speed and completeness of how you handle such events can affect
the productivity of your teams and can make the difference in avoiding millions of dollars
in costs or lost revenue. For example, reducing the time to initiate response to IT outages
from today's average of 25 minutes to 5 can save state agencies several million dollars a
year.
Interoperability links different systems, devices and applications to exchange, integrate,
access and cooperatively use data in a coordinated way, to provide timely information to
different groups. Mutualink accomplishes interoperability by enabling secure, on -demand
voice. video and information sharing between enterprises and first responders. It connects
multiple responding agencies. even if they have different communications systems.
Bid Number: RFP 030421 Vendor Name: Stanley Convergent Security Solutions
DocuSign Envelope ID: 9E90C664-D01B-4757-88BF-CF8C5D7FBBF8
68
Building security
r: Yes
Stanley's Syntinel platform is the next generation control system for your facility. The non -
automation and
r No
proprietary
integration, lighting control,
solution can be customized to meet your facility's specific requirements, and it can
and occupancy detection
integrate your
solutions
current systems into a single, easy to use, platform for complete security control.
CUSTOMIZED CONFIGURATION
Utilizing our industry leading platform. Syntinel offers a fully customizable, scalable solution
that seamlessly integrates a wide range of products and services that meet or exceeds
your facility's operational requirements.
ADVANCED MULTI -TOUCH INTERFACE
Syntinel is the only complete, multi -touch interface on the market today. Make informed
decisions with centralized access to all security information. This full visibility and control at
your fingertips leads to operational efficiencies and allows for quick assessment leading to
faster response times.
ROBUST DATA LOGGING & REPORTING
Gain insights into facility trends, ongoing maintenance needs and day-to-day operations.
The Syntinel interface maximizes displayed information in a user-friendly format while
prioritizing
activities in the event quick action is needed.
SYSTEM HEALTH MONITORING
Assure your system is always operating as intended. Get notified when a service issue
exists, diagnose the problem, and recommend the specific solution to fix the issue leading
to reduce system downtime.
69
Fire detection, sprinkler
e. Yes
STANLEY's Emergency Evacuation solutions combine the detection capabilities of our
and suppression systems
e- No
advanced fire alarm with the capabilities of emergency evacuation to provide a
comprehensive life safety system for your building. For larger buildings where fire
evacuations can be complicated, STANLEY Security provides a variety of advanced
capabilities. When our code -compliant alarm systems detect fires, they will not only alert
authorities, but also activate the building's life safety evacuation and communications
systems. This can provide a crucial channel between first responders and your building
occupants, ensuring enhanced safety for all involved.
i 70
Intrusion and breach
r: Yes
Installing reliable security systems is the easiest way for businesses to help prevent
prevention and detection
r No
intrusion. STANLEY Security can design, install, service, and monitor effective security
solutions
systems for businesses in a wide range of industries including commercial, retail.
healthcare, financial, education, government, and more. Utilizing motion detectors, glass -
break sensors, magnetic contacts or sensors, and other electronic security devices from
leading manufacturers including Honeywell. Sonitrol. Pacom. and others, our skilled
technicians will build a comprehensive, intrusion security system that can detect any
unauthorized attempt to access your facility, protecting your property, people, and assets.
71
Glass and window
s Yes
TANLEY Access Technologies proudly manufactures. installs, and services sliding. swinging,
security. armor, and
r No
folding, transit/metro and revolving door systems, as well as an array of sensors. controls.
ballistic applications and
and security options. Our door systems can be seen on buildings around the world in a
solutions
wide variety of industries, including retail. hospitality, healthcare, education. restaurant,
government and many more
72
Closed circuit television
c Yes
Gaining visibility and insight into your business can be a challenge. Whether you manage
(CCTV), surveillance. and
r No
one location or 1,000, an effective video surveillance system serves as a crime deterrent
recording solutions
as well as a key method to capture and document security events on your premises. With
STANLEY Security's video security solutions and CCTV security systems, we can keep an
eye on your facility so you can focus on what matters: running your business.
A security camera monitoring system is a critical component of a comprehensive security
strategy. STANLEY is proud to offer the experience and expertise to design, install,
maintain and upgrade a wide range of CCTV solutions to meet your unique business
needs, as well as integrate with your existing systems. Whether you're looking for basic
local video surveillance systems, or complex enterprise -class video surveillance for large
campuses. STANLEY can deliver the solution you need.
We provide security camera systems, onsite storage, and video management software.
73
Facility and parking
Yes
We understand that you need to regulate movement throughout your facility — you need to
access control solutions
r No
let the right people in and keep the wrong people out when it matters most. Access
control systems guard against uncontrolled points of entry. Doors propped open by wooden
blocks, unauthorized access to sensitive areas and uncontrolled visitor access can be
eliminated when using access control security.
STANLEY Security provides multiple options when it comes to managing your access
control system. Depending on your solution, we can provide either a software- or web -
based management application, which your team can use to easily manage your access
control security. Or, STANLEY can handle the administration of your access control system
for you. including administering your badging and cardholder database. door access
controls, managing door lock schedules and providing activitylexception reports as needed.
Our four ProtectionNet"l Customer Service Centers in the U.S. and Canada provide
24/7/365 monitoring and support.
Bid Number: RFP 030421 Vendor Name: Stanley Convergent Security Solutions
DocuSign Envelope ID: 9E90C664-D01B-4757-88BF-CF8C5D7FBBF8
74
Artificial Intelligence (AI)
and robotic surveillance
solutions
r Yes
e- No
STANLEY is leading the way with innovative advances in big data and analytics, providing
unparalleled visibility into your organization's activities and operations.
Based on vast industry knowledge — whether retail, healthcare, or another sector — we are
utilizing customized data, tools, and methodology to leverage best practices across your
business. Delivering actionable intelligence and analytics like never before, STANLEY
Insights"' will provide value to businesses through our leading edge business Analytics
Solutions and Professional Services.
75
Facial recognition and
r. Yes
STANLEY Security thermal temperature screening provides a range of solutions to suit your
thermal screening solutions
r- No
business needs. All are easy to install and easy to use and can be up and running in
minutes, installed in lobbies. hallways and other key access points to help businesses,
institutions and venues provide a safer environment for staff, customers and visitors.
Thermal cameras identify elevated body temperatures and can alert organizations if a
person's temperature exceeds a set threshold — such as 100.4° F, the CDC's definition of
a fever — which can allow security personnel to decide if additional action is necessary.
This enables your organization to be proactive in detecting elevated body temperature of
people entering your facility, adding an extra layer of screening and protection for your
employees and workplace as a whole.
76
Training. consultative.
er Yes
Reliable Alarm Monitoring Available through STANLEY Security's ProtectionNet "' Customer
monitoring, and
r No
Service Centers In order to make a security system most effective. 2417 alarm monitoring
administrative or technical
is essential. STANLEY Security's Protection NetT'' Customer Services Centers employ the
support services, and
skilled security professionals and reliable equipment needed to effectively monitor all types
supplies
of security systems for everyone from homeowners to Fortune 500 companies. We fully
own and operate five monitoring centers in the U.S. and Canada, providing us with ample
monitoring capabilities for our clients all across North America. Each is UL, ULC, and FM
approved as well as staffed 24l71365 with a bilingual team, so our clients can feel
confident that we'll be available to identify and appropriately respond to any emergencies
at their properties. Providing reliable alarm monitoring is one of the Five Customer
Touchpoinls in which we are committed to excellence, so we never compromise when it
comes to delivering these services to our clients. We also excel in the areas of security
system installation and service, providing overall best -in -class support to our customers.
Whether you need new security solutions installed, are looking to integrate your existing
systems. or simply want the best monitoring service available, STANLEY Security can
deliver it.
Table 15: Industry Specific Questions
Line Question Response'
Item
77 If you are awarded a contract, provide a SCSS if awarded a contract uses several software platforms to monitor and track
few examples of internal metrics that will the activities surrounding this contract. These platforms monitor sales, marketing,
be tracked to measure whether you are finance. operations and customers service.
having success with the contract.
Sales Activity Tracking:
Sales activity based on overall usage
Sales activity based on vertical and sub verticals
Sales activity based on territory and regions
Digital Marketing Campaigns
- Track campaigns to vertical and sub vertical in the SLED space
78 Describe any safeguards included in your SCSS uses appropriate technical and organizational measurers to ensure security —
proposed solutions that protect including protection against unauthorized processing, accidental loss, destruction or
participating entities' sensitive information. damage. These technical measures include systems with encryption, virus
protection, firewalls. access restrictions, etc.
79 Explain your organization's approach to
cyber security as it relates to your
proposed solutions.
Stanley Black & Decker maintains a Global Privacy Office that employs a team to
ensure compliance and issues guidelines, policies and conducts training to ensure
adequate security measures are in place. Part of these guidelines include the
following: The use of technical and organizational measurers to ensure security —
including protection against unauthorized processing, accidental loss. destruction or
damage. Technical measures include systems with encryption, virus protection,
firewalls, access restrictions. etc. Organizational measures or processes including:
• Ensuring password protection on email attachments that contain personal data,
using only approved methods for sharing data with third parties.
• Saving personal data to central locations that are access restricted, and having
procedures in place to review that access on a periodic basis
• Reporting any concerns about the processing of personal data to appropriate
teams.
• Where there is any concern (even if the employee is uncertain) about the security
of personal data, this must be raised to immediately.
Bid Number: RFP 030421 Vendor Name: Stanley Convergent Security Solutions
DocuSign Envelope ID: 9E90C664-D01B-4757-88BF-CF8C5D7FBBF8
80
Describe how emerging technologies are
We're witnessing one of the biggest transformations of security in modern history.
or will be incorporated in your proposed
solutions.
COVID-19 has challenged us as a society to rethink how we view security. The
scope and role of security have expanded from protecting physical and digital
assets to promoting safer, healthier and more efficient environments.
This has prompted a rapid shift from analog and disparate to digital, louchless and
highly integrated. As a result, organizations are now looking for an ecosystem of
security solutions that can not only help protect their people and assets. but also
drive their growth in the new economy. At the same time, the pandemic has
accelerated innovation and data transformation.
As an industry, we're now three to four years ahead of where we would have
been - and customer expectations have evolved at a similar rate.
For years. a general reluctance to move to the cloud has prevented widespread
adoption of cloud -hosted and "as -a -service" (XaaS) solutions. Now more than ever,
organizations understand how critical remote administration capabilities are in
managing their people. assets and facilities in the future.
Coupled with that is their need for real-time insights powered by Big Data, artificial
intelligence (AI) and machine learning (ML). As organizations have access to more
security data, Al and machine learning are vital in extracting key insights and
identifying patterns that can drive more efficient and effective decision -making.
All of these shifts are laying the foundation for a more predictive and proactive
future - and one that's characterized by data -driven insights and frictionless
experiences.
In a world defined by complexity and uncertainty, the future of security is integrated,
seamless and simple, so organizations can keep their people safe, safeguard their
assets, protect their networks and manage their operations.
Along with the many challenges that the global pandemic has presented, we're
seeing new opportunities for organizations to adapt and thrive. The key to resilience
in 2021 will be organizations' ability to recover, repair, revitalize and reposition -
and security must be an integral part of that process.
- Using Security to Mitigate Health & Safety Risks
- Solving the Threshold Management Equation
- Cybersecurity & The Emergence of a New Perimeter
- The Rise of Cloud Solutions and the XaaS Delivery Model
- The Virtualization of Security Management
- Leveraging Security Data to Improve Operations
- New Privacy & Data Governance Considerations
- The Transition to Touchless
- Increased Demand for Flexible, Scalable and Integrated Solutions
SEE ATTACHED: "2021 INDUSTRY TRENDS REPORT"
81
Explain how your organization has
Tracked employee absence to ensure coverage for service, provided PPE and
adapted to provide effective service during
specific pandemic training for employees. developed a Clean Touch Certification for
the ongoing COVID-19 pandemic.
technicians.
Exceptions to Terms, Conditions, or Specifications Form
Only those Proposer Exceptions to Terms, Conditions, or Specifications that have been accepted by Sourcewell have been
incorporated into the contract text.
Bid Number: RFP 030421 Vendor Name: Stanley Convergent Security Solutions
DocuSign Envelope ID: 9E90C664-D01B-4757-88BF-CF8C5D7FBBF8
Proposer's Affidavit
PROPOSER AFFIDAVIT AND ASSURANCE OF COMPLIANCE
I certify that I am the authorized representative of the Proposer submitting the foregoing Proposal with the legal authority to bind the
Proposer to this Affidavit and Assurance of Compliance:
1. The Proposer is submitting this Proposal under its full and complete legal name, and the Proposer legally exists in good standing in
the jurisdiction of its residence.
2. The Proposer warrants that the information provided in this Proposal is true, correct, and reliable for purposes of evaluation for
contract award.
The Proposer, including any person assisting with the creation of this Proposal, has arrived at this Proposal independently and the
Proposal has been created without colluding with any other person, company, or parties that have or will submit a proposal under
this solicitation; and the Proposal has in all respects been created fairly without any fraud or dishonesty. The Proposer has not
directly or indirectly entered into any agreement or arrangement with any person or business in an effort to influence any part of
this solicitation or operations of a resulting contract; and the Proposer has not taken any action in restraint of free trade or
competitiveness in connection with this solicitation. Additionally, if Proposer has worked with a consultant on the Proposal, the
consultant (an individual or a company) has not assisted any other entity that has submitted or will submit a proposal for this
solicitation.
4. To the best of its knowledge and belief, and except as otherwise disclosed in the Proposal, there are no relevant facts or
circumstances which could give rise to an organizational conflict of interest. An organizational conflict of interest exists when a
vendor has an unfair competitive advantage or the vendor's objectivity in performing the contract is, or might be, impaired.
5. The contents of the Proposal have not been communicated by the Proposer or its employees or agents to any person not an
employee or legally authorized agent of the Proposer and will not be communicated to any such persons prior to Due Date of this
solicitation.
6. If awarded a contract, the Proposer will provide to Sourcewell Participating Entities the equipment, products, and services in
accordance with the terms, conditions, and scope of a resulting contract.
7. The Proposer possesses, or will possess before delivering any equipment, products, or services, all applicable licenses or
certifications necessary to deliver such equipment, products, or services under any resulting contract.
8. The Proposer agrees to deliver equipment, products, and services through valid contracts, purchase orders, or means that are
acceptable to Sourcewell Members. Unless otherwise agreed to, the Proposer must provide only new and first -quality products and
related services to Sourcewell Members under an awarded Contract.
9. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rules, and orders.
10. The Proposer understands that Sourcewell will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either
substantially or in their entirety. Under Minnesota Statutes Section 13.591, subdivision 4, all proposals are considered nonpublic
data until the evaluation is complete and a Contract is awarded. At that point, proposals become public data. Minnesota Statutes
Section 13.37 permits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under
Minnesota's Data Practices Act.
11. Proposer its employees, agents, and subcontractors are not:
a. Included on the "Specially Designated Nationals and Blocked Persons" list maintained by the Office of Foreign Assets Control
of the United States Department of the Treasury found at: https://www.treasucy.goy/ofac/downloads/sdnIist.pd ;
b. Included on the government -wide exclusions lists in the United States System for Award Management found at:
https://sam.gov/SAM/; or
Bid Number: RFP 030421 Vendor Name: Stanley Convergent Security Solutions
DocuSign Envelope ID: 9E90C664-D01B-4757-88BF-CF8C5D7FBBF8
c. Presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from programs operated
by the State of Minnesota; the United States federal government or the Canadian government, as applicable; or any
Participating Entity. Vendor certifies and warrants that neither it nor its principals have been convicted of a criminal offense
related to the subject matter of this solicitation.
r By checking this box I acknowledge that I am bound by the terms of the Proposer's Affidavit, have the legal authority to submit this
Proposal on behalf of the Proposer, and that this electronic acknowledgment has the same legal effect, validity, and enforceability as if I
had hand signed the Proposal. This signature will not be denied such legal effect, validity, or enforceability solely because an electronic
signature or electronic record was used in its formation. - Scott Wulforst, Director of Corrections & State Local Government, Stanley
Convergent Security Solutions, Inc.
The Proposer declares that there is an actual or potential Conflict of Interest relating to the preparation of its submission, and/or the
Proposer foresees an actual or potential Conflict of Interest in performing the contractual obligations contemplated in the bid.
r- Yes r. No
The Bidder acknowledges and agrees that the addendum/addenda below form part of the Bid Document.
Check the box in the column "I have reviewed this addendum" below to acknowledge each of the addenda.
I have reviewed the
File Name below addendum and Pages
attachments (if
applicable)
Addendum_8_Facility_Security_RFP 030421
Thu February 25 2021 04:41 PM
Addendum_7_Fac it ity_Secu rity_RF P_030421
Wed February 24 2021 01:48 PM
Addendu m_6_Fac it ity_Secu rity_RFP_030421
Thu February 18 2021 12:56 PM
Addendum_5_Fac i I ity_Security_R F P_030421
Wed February 10 2021 04:31 PM
Addendum_4_Facil ity_Secu rity_RFP_030421
Thu February 4 2021 03:25 PM
Addendum_3_Fac i I ity_Sec u rity_R F P_030421
Tue February 2 2021 02:17 PM
Addendum_2_Facil ity_Secu rity_RF P_030421
Thu January 28 2021 01:03 PM
Addendum_1 _Fac ility_Secu rity_R F P_030421
Tue January 19 2021 12:31 PM
r17 4
Bid Number: RFP 030421 Vendor Name: Stanley Convergent Security Solutions
DocuSign Envelope ID: 9E90C664-D01B-4757-88BF-CF8C5D7FBBF8
This Addendum is dated this
Sourcewell Agreement No. _
(hereinafter "SCSS")
day of
Exhibit A
Monitoring Terms and Conditions
and attached to and incorporated by reference into that
and PO No. (hereinafter "Agreement"), between
(hereinafter "Customer") and Stanley Convergent Security Solutions, Inc.
This Addendum is intended to modify and/or clarify the Agreement as it pertains to the Monitoring Services
provided by SCSS under the Agreement. If a conflict or inconsistency exists between the Agreement and this
Addendum, then this Addendum shall prevail.
1. Payment.
Customer agrees to pay SCSS:
For monitoring and service of the system(s) Customer agrees to pay SCSS ❑ monthly, ❑ quarterly, ❑
annually, in advance of such services.
2. Liquidated Damages and SCSS's Limits of Liability.
A The parties agree that SCSS is providing a system and/or service designed to reduce the risk of loss
only; that the payments provided for herein are based solely on the value of the system and/or services
as described herein and are unrelated to the value of any property located on Customer's premises;
that SCSS is not liable for losses which may occur in cases of malfunction or nonfunction of any
system provided by SCSS or that SCSS is not liable for losses which may occur in the monitoring,
repairing, signal handling or dispatching aspects of the service or failure of performance, with the
exception of SCSS's gross negligence, willful misconduct; that SCSS is not liable for losses resulting
from failure to warn or inadequate training, that SCSS is not an insurer; and that insurance covering
personal injury, property loss, and damage to and on Customer's premises must be obtained and/or
maintained by Customer. Customer understands that it is Customer's duty to purchase such
insurance: that SCSS offers several levels of protection and services and that the system and/or
service described in the Schedule has been chosen by Customer after considering and balancing the
levels of protection afforded by various systems and the related costs. The Agreement shall confer no
rights on the part of any person or entity that is not a party hereto, whether as a third -party beneficiary
or otherwise.
B. IT IS AGREED THAT IT IS IMPRACTICAL AND EXTREMELY DIFFICULT TO FIX ACTUAL
DAMAGES WHICH MAY ARISE IN SITUATIONS WHERE THERE MAY BE A FAILURE OF THE
SYSTEM AND/OR SERVICES PROVIDED, DUE TO THE UNCERTAIN NATURE OF POTENTIAL
DAMAGES AND/OR VALUE OF CUSTOMER'S PROPERTY OR THE PROPERTY OF OTHERS
KEPT ON THE PROTECTED PREMISES WHICH MAY BE LOST, STOLEN, DESTROYED.
DAMAGED OR OTHERWISE AFFECTED BY OCCURRENCES WHICH THE SYSTEM OR SERVICE
IS DESIGNED TO DETECT OR AVERT, INCLUDING LOSS, DAMAGE, OR INABILITY TO OR
IMPAIRMENT OF ACCESS TO CUSTOMER DATA, INABILITY OF SCSS TO GUARANTEE POLICE,
FIRE DEPARTMENT AND MEDICAL ALERT RESPONSE TIME. AND ESTABLISHING A CAUSAL
CONNECTION BETWEEN THE SYSTEM OR SERVICE PROBLEMS AND CUSTOMER'S POSSIBLE
LOSS OR INJURIES TO THIRD PARTIES. THEREFORE. IF LIABILITY IS IMPOSED ON SCSS, ITS
EMPLOYEES. AGENTS OR REPRESENTATIVES, FOR PROPERTY DAMAGE OR PERSONAL
INJURY, SUCH LIABILITY SHALL BE LIMITED TO AN AMOUNT EQUAL TO THE ANNUAL SERVICE
CHARGE FOR THE PARTICULAR LOCATION INVOLVED OR $10,000 WHICHEVER IS LESS. THIS
SUM SHALL BE PAID AND RECEIVED EITHER (1) AS LIQUIDATED DAMAGES AND NOT AS A
PENALTY, OR (II) AS A LIMITATION OF LIABILITY APPROVED AND AGREED UPON BY THE
PARTIES. THE PAYMENT OF THIS AMOUNT SHALL BE SCSS'S SOLE AND EXCLUSIVE
LIABILITY REGARDLESS OF WHETHER LOSS OR DAMAGE IS CAUSED BY THE PERFORMANCE
OR NONPERFORMANCE OF OBLIGATIONS UNDER THIS AGREEMENT OR BY NEGLIGENCE,
ACTIVE OR OTHERWISE, OF SCSS, ITS EMPLOYEES, AGENTS OR REPRESENTATIVES. IF
CUSTOMER WISHES SCSS TO INCREASE THE AMOUNT OF THE LIQUIDATED DAMAGES OR
LIMITATION OF LIABILITY AS PROVIDED ABOVE, CUSTOMER MAY OBTAIN FROM SCSS AN
STANLEY Convertlent Smc-ltr Solutions. Inc Lwense Inlnnnation fas of 03-02-2021). AK 1003306 104891 AL lift 1278, 1322; 1472, Comtaamts may be dveaed to Alan— Ela v—, Security B-11 of L¢ensurn, 79M Vaughn
Rd.. Montgomery, AL 36116 (334) 264-9388. 48682: AZ ROC204975. AR 032977; CMPY.00O 1911, Regulated by Arkansas Bd of Pnvate Investgators and Prnate Seamy Agencies. $0 State Police Plaza Dr, Ldit Rock, AR 722N
1 501 )
618-8600. CA "8019 - C70. LCO5911; AC08055. Alarm company operators are beensed and rewl led by the Bureau ofSeanty 8 Investigative Servioes, Dept. of Constaner Affairs. Sacmmmto. CA 95814: CT
ELC01W51-L4 DE Da-158; FAL-0001 FL EF20001345. GA 439701: HI 36390; IA AC-211-. ID 015930. 022726-AA-4: IL 127001274: KY 338 (LouisvMieC LA F1162; FB75: F 1277: 61931 MA 12737A: MD 107-1828; 259: MI
5103423. 36012076110: MN TS001238: MS 19207-SC: 15024172. MT FPL-BEL-000132. NC 23471-SP-FA/LV; 1839-CSA, Alarm Systerns Ln�nsrog 8d.. 3101 Industnal Drive. Ste 104. Ralegh, NC 27609(919)788-5320; NO'.
35031 Class C Cordrauor - cantracl knee not to exceed 5300,000 NH 0424-C: NJ 1074485. 659423; Burglar Alarm Business L w:. a 34BXD0022000: NM 374554: NV F401 E350; 0071024: NY 12000293169, Lrcensed by NYS Dept
of StateOH 53-WI512 OK 953: OR 161567. PA 032736: RI 9448A TSC 4996; SC FAC3367: BAC5501 IN 1180: 1448 1650. 1446-. 2026. C E-O 85528' TX ACR2639. ECR1821; B02140: UT 5704068-6501: VA 2705087235A,
11-5481-, WA STANLCS925MZ: WV 045298 WI 969322 WY LV-G-23879
Pane 1 of 5
DocuSign Envelope ID: 9E90C664-Do1B-4757-88BF-CF8C5D7FBBF8
ADDITIONAL AMOUNT OF LIQUIDATED DAMAGES OR LIMITATION OF LIABILITY BY PAYING AN
ADDITIONAL MONTHLY SERVICE CHARGE TO SCSS, SUBJECT TO WRITTEN APPROVAL BY AN
AUTHORIZED SCSS REPRESENTATIVE SETTING FORTH SAID TERMS. THIS CLAUSE WILL IN
NO WAY BE INTERPRETED TO ESTABLISH SCSS AS AN INSURER.
NO SUIT OR ACTION SHALL BE BROUGHT AGAINST SCSS MORE THAN ONE (1) YEAR AFTER
THE ACCRUAL OF THE CAUSE OF ACTION ARISES.
C. Since the parties agree that Customer retains the sole responsibility for the life and safety of all
persons in its premises. and for protecting against losses to his/her own property or the property of
others in its premises, CUSTOMER AGREES TO INDEMNIFY AND SAVE HARMLESS SCSS, ITS
EMPLOYEES, AGENTS. OR REPRESENTATIVES FROM AND AGAINST ALL CLAIMS. LAWSUITS
AND LOSSES BY PERSONS NOT A PARTY TO THIS AGREEMENT, ALLEGED TO BE CAUSED
BY THE IMPROPER OPERATION OF THE SYSTEM, UNLESS CAUSED BY SCSS OR ANY OF ITS
AGENTS OR EMPLOYEES GROSS NEGLIGENCE. WILLFUL MISCONDUCT. OR FAILURE OF
PERFORMANCE OF THE SERVICES UNDER THIS AGREEMENT.
Waiver of Subrogation.
Customer shall obtain, and maintain, insurance coverage to cover all losses, damage, or injury, related to or
sustained by Customer in connection with the services provided by SCSS. For all losses, damage or injury
above the limits set forth in Paragraph 2.B, Customer shall look solely to its insurer for recovery of its loss and
hereby waives any and all claims for such loss against SCSS. Customer agrees to obtain insurance permitting
said waiver without invalidating coverage. Both parties do hereby for themselves and for other parties claiming
under them, release and discharge each other from and against all claims arising from hazards covered by
insurance. it being expressly agreed and understood that no insurance company or insurer will have any right
of subrogation against either party.
4. Miscellaneous Charges and Increase in Charges.
A If Customer or SCSS is assessed any fine or penalty by any municipality, fire, or police department as
a result of any false alarm, Customer shall pay the full amount of such fine or penalty. If, following an
investigation at Customer's request, it is mutually agreed that a false alarm was caused by SCSS, the
amount of the fine or penalty paid by Customer shall be credited to Customer's account.
B. Customer shall pay any and all charges imposed by any telephone, internet, or other
telecommunications provider. SCSS may immediately increase its monthly charges to reflect any
increased telecommunications charges for the Customer facility covered by this Agreement.
C. It is Customer's responsibility to obtain alarm use permits and any other types of permits required by
the local jurisdiction.
5. Obligations of Customer.
A. Customer shall have full responsibility for the operation of any and all bypass or switch units provided
for disconnecting or reconnecting the alarm sounding and/or transmitting equipment at Customer's
premises.
B. For those premises where SCSS is to provide monitoring. Customer shall furnish SCSS a list of the
names, titles, telephone numbers and signatures of all persons authorized to enter the premises of
Customer during scheduled closed periods and shall be responsible for updating such lists. In cases of
supervised service, Customer shall also furnish SCSS with an authorized daily and holiday opening
and closing schedule.
C. Customer shall set the alarm system at such times as Customer shall close its premises. Customer
shall test the alarm system prior to each closed period and shall immediately report to SCSS any
claimed inadequacy in, or failure of, the system. Customer shall perform a periodic walk test of any
motion detection equipment used on the premises.
D. For those premises where SCSS is to provide central station sprinkler supervisory and water flow alarm
or automatic fire alarm service. Customer warrants and agrees that all alarm valves, gate valves, tanks,
pumps. compressors, inspector test connections, or other elements of the sprinkler system as now
installed or to be installed, are, or will be, corrected at Customer's expense so as to be acceptable to
the insurance and other authorities having jurisdiction when equipped with SCSS's signaling devices.
Customer further agrees to furnish any necessary water through Customer's meter and at Customer's
Page, 2 of 5
DocuSign Envelope ID: 9E90C664-D01B-4757-88BF-CFBC507FBBF8
expense, to place hoods over any open forges or fires, and to pipe all boiler blow -offs and steam
exhaust outside the premises to be protected.
E. For those premises where closed circuit television equipment is provided, Customer will provide
adequate illumination under all operational conditions for the proper operation of the closed circuit
television camera and will provide 110 AC power supply where required, as well as shelf or desk space
for monitors.
F. It is mutually agreed that the Customer assumes full responsibility for the operation of any and all
bypass or switch units provided for disconnecting or reconnecting the alarm sounding and/or
transmitting equipment at Customer's premises.
G. Customer represents that, except to the extent it has given SCSS written notice prior to the execution
of this Agreement, (i) to the best of its knowledge there is no asbestos or presumed asbestos -
containing material, formaldehyde or other potentially toxic or hazardous material contained within, or
in, on or under any portion of any area where work will be performed under this Agreement. If such
materials (whether or not disclosed by Customer) are discovered and such materials provide an unsafe
or unlawful condition, such discovery shall constitute a cause beyond SCSS's reasonable control and
SCSS shall not start, or continue, to perform its work under the Agreement until Customer has
remedied the unsafe or unlawful condition at Customer's sole expense. Customer agrees to indemnify,
defend, and hold SCSS, its officers, directors, and agents harmless from any damages, claims, injuries,
liabilities resulting from the exposure of SCSS's employees, contractors, or subcontractors to
hazardous materials at the work site; provided, however, that the foregoing provision will not apply
when it has been determined that such hazardous materials were brought to the work site by SCSS.
H. Verified Response Jurisdictions. Some jurisdictions require that an intrusion be verified by video,
audio, or in -person verification before police will respond to an alarm signal. In the event an intrusion
alarm signal is received by SCSS, but the police department indicates it will not respond without
verification, SCSS shall verify by video or audio (if possible) or shall contact a guard service to send a
guard to Customer's Premises to verify the alarm. Customer shall be responsible for payment of any
costs SCSS incurs in this regard.
6. Obligations of SCSS.
A. Except as otherwise provided herein, neither party shall be held responsible or liable to the other for
delay in installation of any equipment or interruption of service due to strikes, lockouts, riots, floods,
fires, lightning, terrorism, acts of God, or any cause beyond the control of such party, including
interruptions in telephone, internet, or other telecommunications service. SCSS will not be required to
supply service to Customer while any such cause is ongoing.
B. If Customer has subscribed to monitoring service, the system will be connected to an alarm monitoring
station operated by SCSS or one of its affiliates (the "Center"). Unless specifically requested otherwise
by the Customer and approved by SCSS, when an intrusion alarm signal from the alarm system is
received, the Center will first try to telephone Customer's premises, and if there is no answer then will
try to telephone the first available person on Customer's emergency call list, to verify whether or not
an emergency condition requiring police response exists. If there is no answer to both of these calls or
the person contacted indicates that an emergency exists, the Center will attempt to notify the police
department. The Center will also attempt to contact someone on the emergency call list to advise
them once the police have been notified. When a fire alarm, hold-up alarm, or duress alarm signal is
received, the Center will attempt to notify the police or fire department or other emergency personnel
and the first available person on the emergency call list. When a non -emergency signal is received,
the Center will attempt to contact the premises or the first available person on the emergency call list
but will not notify emergency authorities. The Center reserves the right to use automated notification
procedures in lieu of phone call notifications for non -emergency signals unless expressly prohibited by
local authorities. If Customer requires phone notification for non -emergency signals, Customer agrees
to subscribe to such service and an additional fee may apply. Phone notification for non -emergency
signals will be made during normal day -time hours unless expressly requested otherwise by
Customer.
SCSS may choose not to notify emergency personnel if it has reason to believe that an emergency
condition does not exist. SCSS and Customer are obligated to comply with all notification and
response requirements imposed by governmental agencies having jurisdiction over the system. SCSS
reserves the right to discontinue or change any particular response service due to such governmental
Page 3 of 5
DocuSign Envelope ID: 9E90C664-D0lB-4757-88BF-CF8C5D7FBBF8
or insurance requirements without notice. Customer consents to the audio and video recording of
telephonic and video communications between Customer's premises and SCSS, and will inform its
employees and third parties that such recordings are authorized. If Customer's police or fire
department now or in the future requires physical or visual verification of an emergency condition
before responding to a request for assistance, Customer agrees to subscribe to such service if
provided by SCSS, or otherwise comply with such requirements. and an additional fee may apply for
such services.
C. If video equipment is installed, it will be integrated into the system. When the video equipment is
activated. it will send a video transmission to the Center. The Center will first attempt to verify the
nature of the emergency by viewing the video. If the Center determines that an emergency condition
exists. it will try to first telephone the premises, if available, and report the emergency condition. If
there is no answer or the person answering confirms the emergency condition. then, based upon the
nature of the emergency condition, the Center will notify the proper police or fire department or other
emergency personnel, and the next available person on the emergency call list. If the Center
determines that an emergency condition does not exist or the video is inconclusive, the Center will use
the notification procedures set forth in paragraph 6.B above.
D. Customer understands that, if the system installed is monitored, due to the nature of the method used
for communicating alarm signals to the SCSS's monitoring center, there may be times when that
communication method is not able to transmit signals and SCSS will not receive alarm signals. Digital
communicators use telecommunications lines (such as standard telephone lines or other types of
lines), and SCSS does not receive signals when the telephone system becomes non -operational or
the line is placed on vacation status, cut, interfered with, or otherwise damaged. There will be times
when any radio frequency method, such as cellular, public or private radio systems or Internet -based
service, cannot transmit an alarm signal due to lack of signal strength, network congestion, or
unavailability of a communications channel. Similarly, any other type of communication method
installed under this Agreement also can experience an inability to communicate alarm signals.
Customer understands that SCSS offers several levels of communication methods of alarm
signals to the Center and that the Services described on the applicable Schedule(s) have been
chosen by Customer after considering and balancing the levels of protection afforded by
various communication methods and the related costs. Customer acknowledges and agrees
that Customer is solely responsible for the selection of the type of communication method and
whether the utilization of more than one communication method is required. Communications
networks provided by independent carriers or providers are wholly beyond SCSS's control and are
maintained and serviced, solely by the applicable carrier or provider. Customer agrees to reimburse
SCSS for any costs incurred to reprogram the communicator because of area code changes or other
dialing pattern changes. If telephone service is used, the use of DSL or other broadband telephone
service may prevent the system from transmitting alarm signals to the monitoring center and/or
interfere with the telephone line -seizure feature of the system. Such services should be installed on a
telephone number that is not used for alarm signal transmission. Customer agrees to notify SCSS if
Customer has installed or intends to install DSL or other broadband service. IMMEDIATELY AFTER
THE INSTALLATION OF DSL OR OTHER BROADBAND SERVICE, THE SYSTEM'S SIGNAL
TRANSMISSION MUST BE TESTED WITH THE MONITORING CENTER.
E. For those premises with a direct connection to the police, fire department, or other agency, it is
mutually understood and agreed that signals transmitted hereunder will be monitored in police and/or
fire departments or other locations, and that the personnel of such police and/or fire departments or
other agencies are not SCSS's agents, nor does SCSS assume any responsibility for the manner in
which such signals are monitored or the response, if any, to such signals.
F. For those premises where card access security is provided. SCSS assumes no responsibility or liability
for lost or stolen access cards
G. Termination of Monitoring. If SCSS is engaged at the time of termination of the Agreement by either
party to monitor any alarms or signals from any Customer premises, Customer agrees that SCSS may
cease such monitoring on the effective date of any termination without additional notice to Customer.
Page 4 of 5
DocuSign Envelope ID: 9E90C664-D01B-4757-88BF-CF8C5D7FBBF8
NO OTHER MODIFICATIONS
Except as expressly set forth in this Addendum, all of the terms and conditions of the Agreement entered into
between the parties remain in full force and effect.
Stanley Convergent Security Solutions, Inc.
By: _
Name:
Title:
Date:
By: _
Name:
Title:
Date:
Page 5 of 5
CONTRACT APPROVAL FORM
TO: BRIAN BULTHUIS, CITY MANAGER
THRU: FREDDY SUAREZ, PROCUREMENT SERVICES DIRECTOR
FROM: RAMSEY JIMENEZ, SENIOR PROCUREMENT AGENT
SUBJECT: FACILITY SECURITY SYSTEMS
DATE: DECEMBER 13, 2022
THE PROCUREMENT SERVICES DIRECTOR RECOMMENDS THE
FOLLOWING:
1. APPROVE: Agreement between the City of Clermont and Stanley Convergent Security
Solutions, Inc. to facility security systems for the Public Services Department. The
agreement shall take effect on the date of execution by both parties and shall remain in
effect until April 25, 2025, unless renewed or terminated as provided by the Sourewell
contractual agreement. Upon mutual agreement, the agreement may be renewed for one
(1) additional one (1) year terms.
2. Why is this action necessary: In accordance with the City of Clermont Purchasing
Policy, the City Manager is authorized to approve contracts under $50,000 that do not
require a budget amendment.
3. ADDITIONAL INFORMATION: At the request of the Public Services Department, the
Procurement Services Department sought a contract with Sourcewell for facility security
systems, contract number 030421-SCS. The estimated annual expenditures is less than
$30,000 and it is included in the Public Services Department budget. The Sourcewell
contract was fully competed, advertised, and complies with the City of Clermont
Purchasing Policy.
4. FISCAL IMPACT: The fiscal impact of $30,000 is included in the current year approved
budget.
5. EXHIBITS: Sourcewell Bid Tabulation
Stanley Convergent Security Solutions Agreement
Signature
APPROVAL AUTHORITY
Approved ,Z Disapproved ❑
Reason/Suggestion (If disapproved)
City Manager 12/19/22 11:46 EST
Title Date
BlueInk Bundle ID: caWh4tpkn6