Contract 2022-033A RFrom: Plunkett, Randall
To: Anabel Gates
Cc: PurchasinoRecords; Messersmith. Carolyn; Gleason, Robert; Amuchasteaui, Fernando; Storme. Deborah; Pitts -Howard, Shelia
Subject: RE: *Public Records Request: #268484- Contract Renewal - BLD2116389B1 Elevator Repair & Maintenance
Date: Friday, January 20, 2023 9:01:46 AM
Attachments: imaae001.ono
imaae004.ono
Renewal Notice - Contract# BLD2116389131 1 - Elevator & Escalator Maint.-Co.odf
Good Morning,
Please see attached for the automatic notice the County's system sent to the vendor regarding the renewal.
Contract renewed on 2/01/23 and will expire 1/31/24. Hope this helps.
Contract Entry
%,WIIu aL.L
Contract Ven
SetlD SHARE
ContractlD BLD2116389B1_2
Appro%
Status Approved
AdministratorlBuyer RPLLINKETT Randall Plunkett
Header (1)
Contract Style Purchase Order
Process Option Purchase Order
Supplier DRACLEELEV-002
Supplier lD 0000006379 DRACLE ELEVATOR HOLDCO, INC.
Primary Contact
Supplier Contract Ref
Description Elevator and Escalator Maint
Master Contract I❑
Begin Date 03/26/2020
Expire Date 01/31/2024
Renewal Date 01/31/2024
Regards,,
BR.,._.Y YARD
COUNTY
Randall Plunkett, Purchasing Agent Senior (Technical)
Purchasing Division (Building Section)
Government Center East Annex, Room 460
Office: (954) 357-6630; Cell (954) 993-9513
Fax: (954) 357-8290
http://www.broward.org
Customer Care is my priority. How am I doing? Please contact my Manager, Carolyn Messersmith, at
cmessersmithna broword. ora with feedback.
From: Anabel Gates <agates@clermontfLorg>
Sent: Thursday, January 19, 2023 9:31 AM
To: Plunkett, Randall <RPLUNKETT@broward.org>
Subject: RE: *Public Records Request: #268484- Contract Renewal - BLD2116389B1 Elevator Repair &
Maintenance
Good morning,
I'm checking back to see if this renewal has been processed. If so, please forward a copy of the renewal
documentation to me.
Thank you.
Anabel Gates
Procurement Coordinator
1 685 W Montrose Street, Clermont, FL 34711
Tel 352-241-7351 1 Fax 352-394-2379
aaatese-clermontfl.org
[7wiceof{lumpior� www.clermontfLaov
Our mission: To preserve and enhance the quality of life for the
Clermont community by providing exceptional services.
From: Plunkett, Randall <RPLUNKETTCcDbroward.org>
Sent: Wednesday, January 4, 2023 11:06 AM
To: Anabel Gates <agates(@clermontfLorg>
Cc: Messersmith, Carolyn <CMESSERSMITHI@broward.org>; Storme, Deborah <dstorme(@broward.org>; Pitts -
Howard, Shelia <SPHOWARDC@broward.org>; PurchasingRecords <PurchasingRecordsC@broward.orZ>
Subject: RE: *Public Records Request: #268484- Contract Renewal - BLD2116389B1 Elevator Repair &
Maintenance
Good Morning,
In response to your request, there is no renewal documentation available at this time. Subject
contract, which is scheduled to expire on Jan. 31, 2023, is currently in the process of renewing.
Renewal for the period of Feb. 1, 2023 thru Jan. 31, 2024 should be completed within the next
couple of weeks. The vendor will be notified by an automated response once the renewal is
complete. Please check back with me directly for a status update prior to this expiration date and I
should be able to provide you with a copy of the automated renewal response if so desired.
Regards,
.M1.141
Randall Plunkett, Purchasing Agent Senior (Technical)
Purchasing Division (Building Section)
Government Center East Annex, Room 460
Office: (954) 357-6630; Cell (954) 993-9513
Fax: (954) 357-8290
http://www.broward.org(
Customer Care is my priority. How am I doing? Please contact my Manager, Carolyn Messersmith, at
cmessersmith<@bra word. om with feedback.
From: PurchasingRecords <PurchasingRecordsC@broward.ore>
Sent: Tuesday, January 3, 2023 12:35 PM
To: Anabel Gates <agates(@clermontfLorg>
Cc: Gleason, Robert <RGLEASONC@broward.org>; Amuchastegui, Fernando <FAftroward.org>;
Plunkett, Randall <RPLUNKETTCcDbroward.org>; Messersmith, Carolyn
<CMESSERSMITHC@broward.org>; Storme, Deborah <dstormeC@broward.org>; PurchasingRecords
<PurchasingRecords(@broward.org>; Pitts -Howard, Shelia <SPHOWARDC@broward.org>
Subject: *Public Records Request: #268484- Contract Renewal - BLD211638961 Elevator Repair &
Maintenance
Greetings:
This email acknowledges your public records request received on December 29, 2022
for the following Broward County ("County") public records:
Contract Documentation
The County intends to fully comply with the public records law. In accordance with
Chapter 119, Florida Statutes, you are permitted to inspect and examine all public
records that are in the County's possession that are not specifically exempted by law.
Please note that your receipt and examination of the documents requested is subject to
the exemptions provided in Chapter 119, Florida Statutes, or otherwise provided by
law. All records requested need to be reviewed by the County so that any material that
is not a public record or that is confidential or exempt under applicable law is not
disclosed. Please note there is no obligation imposed on the County by the public
records law, or any other statute, to research records on your behalf or to arrange
records in a form useful to your purposes. In addition, Broward County is not obligated
to maintain an open request for a recurring public record.
Florida law permits the County to impose duplication charges and service fees in
connection with responding to a request for public records. The first fifty (50) pages
(pages not more than 8'/2 inches by 14 inches) of printed or copied records are provided
at no charge. Thereafter, printed or copied records are charged at the rate of fifteen
cents ($0.15) per page for one-sided records and twenty cents ($.20) per page for two-
sided records (page sizes not more than 8'/2 inches by 14 inches). Duplication charges
do not apply to public records that are produced in electronic format. There may be
additional charges depending upon the nature of the request or the specific records at
issue (i.e. research times; calculations concerning shipments and deliveries; method of
records delivery; etc.). For additional information, see Broward County Administrative
Code Section 35.20.
Service fees will be imposed for extensive use of information technology and resources
or extensive clerical or supervisory assistance by County personnel, including time that
may be required to examine documents to ensure information that is confidential or
otherwise exempt from disclosure is removed or redacted. The fee charged is to be
calculated at the hourly rate, plus benefits, of the person(s) performing the applicable
work, which may include supervisory, management, information technology, or legal
personnel. The service fees will be charged in fifteen (15) minute increments. The first
fifteen (15) minutes of work is performed at no charge to the requestor.
If applicable, we will prepare a cost estimate for your public records request and will
forward it to you as soon as it is available. The County will require a deposit in this
amount before records are made available to you. If the estimated total charge
materially increases as the County responds to your request, we reserve the right to
increase the required deposit amount.
Respectfully,
"�RD
Purchasing dlvlsion
Purchasing Division
115 S. Andrews Avenue, Room 212, Fort Lauderdale, FL 33301
Office: 954-357-6066
www.broward.org/Purchasing
From: Anabel Gates <agatesna clermontfl.org>
Sent: Thursday, December 29, 2022 3:08 PM
To: PurchasingRecords <PurchasingRecords(o)broward.org>
Subject: Contract Renewal - BLD211638961 Elevator Repair & Maintenance
Good afternoon,
The City of Clermont piggybacks contract BLD2116389B1 Elevator Repair and Maintenance. It's due to
expire January 31, 2023. Do you plan on renewing this contract? If it has already been renewed, can you
please forward a copy of the documentation to me?
Thank you.
Anabel Gates
Procurement Coordinator
1 685 W Montrose Street, Clermont, FL 34711
Tel 352-241-7351 1 Fax 352-394-2379
aaates(a)clermontfl. org
ACT—_-,www.clermontfl.aov
Our mission: To preserve and enhance the quality of life for the
Clermont community by providing exceptional services.
Website: httos://www.clermontfl.gov/
PLEASE NOTE: Under Florida law, e-mail addresses are public records. If you do not want your email address released in response to a
public -records request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.
Under Florida law, most e-mail messages to or from Broward County employees or officials
are public records, available to any person upon request, absent an exemption. Therefore, any
e-mail message to or from the County, inclusive of e-mail addresses contained therein, may be
subject to public disclosure.
Website: httos://www.clermontfl.gov/
PLEASE NOTE: Under Florida law, e-mail addresses are public records. If you do not want your email address released in response to a public -records
request, do not send electronic mail to this entity. Instead, contact this office by phone or in writing.
From:
Master Agreement Renewal Team
To:
ORACLE ELEVATOR HOLDCO. INC.
Cc:
PurchasinaRenewals; Gleason, Robert; Plunkett, Randall; Messersmith, Carolyn; McAndrews, Leona
Subject:
CONTRACT RENEWAL — Contract#: BLD2116389B1_2 - Elevator and Escalator Maint
Date:
Monday, September 26, 2022 6:01:21 PM
Dear Vendor:
This email is to inform you that contract No. BLD2116389B1_2 for Elevator and Escalator
Maint will be renewed on 01/21/2023 and 1 renewal(s) remains.
The Master Agreement Renewal System (MARS) is set up to renew the contract unless
action is taken by the Contract Administrator NOT to renew, or the vendor refuses to
renew the contract.
If the vendor decides NOT to renew the contract, please notify your Contract
Administrator at least 90 days prior to the end of the contract. Below is their contact
information:
Contract Administrator: Leona McAndrews
Email Address: lmcandrews@broward.org
Phone Number: 954-468-0145
', N'Vendor Renewal Notification', CAST(N'2019-01-29T00:00:00.000' AS DateTime),
58, NULL, NULL)