Contract 2020-081AAGREEMENT NO. bpi • SS FOR
INFORMATION TECHNOLOGY SOLUTIONS & SERVICES
THIS AGREEMENT, is made and entered into this 10 day of kwenl�,e.�
2020, by and between the CITY OF CLERMONT, FLORIDA, a municipal corporation
under the laws of the State of Florida whose address is: 685 W. Montrose Street, Clermont,
Florida, (hereinafter referred to as "CITY"), and SHI International Corp, whose address is:
290 Davidson Ave, Somerset, NJ 08873, (hereinafter referred to as "CONTRACTOR").
WHEREAS, the City of Mesa through the public procurement process awarded an
Agreement for IT Solutions & Services, City of Mesa Contract Number 2018011;
WHEREAS, CITY desires to utilize the above -referenced awarded bid, CONTRACTOR's
response thereto and Agreement in accordance with CITY's procurement policy; and
WHEREAS, CONTRACTOR desires to enter into a contract with CITY based on the terms
and conditions of the City of Mesa Contract Number 2018011;
WITNESSETH: That the parties hereto, for the consideration hereinafter set forth,
mutually agree as follows:
ARTICLE I — SCOPE OF WORK
The CONTRACTOR shall furnish IT solutions and services as described in the City of
Mesa Contract Number 2018011, which is attached hereto and incorporated herein as
Exhibit "A" and shall perform everything required by this Agreement and the other exhibits
attached hereto. Provided, however, that nothing herein shall require CITY to purchase or
acquire any items or services from CONTRACTOR that is not specified in the CITY's
purchase order. To the extent of a conflict between this Agreement and Exhibit "A", the
terms and conditions of this Agreement shall prevail and govern. In all instances the CITY
purchasing policy, resolutions and ordinances shall apply.
ARTICLE II — THE CONTRACT SUM
CITY shall pay CONTRACTOR, for the faithful performance of the Agreement as set forth
in the Agreement documents and the Unit Price Schedule as set forth in Exhibit `B',
attached hereto and incorporated herein.
ARTICLE III — TERM AND TERMINATION
This Agreement is to become effective upon execution by both parties, and shall
remain in effect until February 28, 2023, unless terminated or renewed by the City
of Mesa.
2. Notwithstanding any other provision of this Agreement, CITY may, upon written
notice to CONTRACTOR, terminate this Agreement: a) without cause and for
CITY's convenience upon thirty (30) days written notice to CONTRACTOR b) if
CONTRACTOR is adjudged to be bankrupt; c) if CONTRACTOR makes a general
assignment for the benefit of its creditors; d) CONTRACTOR fails to comply with
any of the conditions of provisions of this Agreement; or e) CONTRACTOR is
experiencing a labor dispute, which threatens to have a substantial, adverse impact
upon the performance of this Agreement, without prejudice to any other right or
remedy CITY may have under this Agreement. In the event of such termination,
CITY shall be liable only for the payment of all unpaid charges, determined in
accordance with the provisions of this Agreement, for work, properly performed
and accepted prior to the effective date of termination.
3. Upon mutual Agreement of the parties, this Agreement may be renewed for two (2)
additional 1-year terms.
ARTICLE IV — PROVISION OF SERVICES AND COMPLETION OF WORK
1. The CONTRACTOR shall only provide to CITY IT solutions and services upon
receipt of an authorized order from CITY and shall provide the requested items in
the timeframe and as set forth in Contract 2018011 or in the specific purchase order
or authorized order submitted by CITY. Nothing herein shall obligate CITY to
purchase any specific amount of product from CONTRACTOR or create an
exclusive purchase agreement between CITY and CONTRACTOR. CITY shall
not be obligated or required to pay for any items received until such time as CITY
has accepted the items in accordance with the order provided to CONTRACTOR.
2. CONTRACTOR, upon receipt of an order hereunder, shall immediately notify
CITY if it has an issue or question related to the fulfillment of the order or whether
there will be any delay in providing the items requested. Failure of
CONTRACTOR to so notify CITY will preclude CONTRACTOR from seeking
payment of any kind for any items that were delayed in delivery. Upon receipt of
notification of the delay, CITY may at its sole option cancel the order and seek the
items from any available source.
3. It is expressly understood and agreed that the passing, approval and/or acceptance
of any IT solutions and services herein by CITY or by any agent or representative
as in compliance with the terms of this Contract shall not operate as a waiver by the
CITY of strict compliance with the terms of this Contract and the CITY may require
the CONTRACTOR replace the accepted IT solutions and services so as to comply
with the warranties and specifications hereof.
4. COMPANY specifically acknowledges that this Contract does not bind or obligate
CITY to purchase any minimum quantity of product during the term hereof.
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ARTICLE V — PAYMENTS
In accordance with the provisions fully set forth in the Contract Documents,
CONTRACTOR shall submit an invoice to CITY upon completion of the services and
delivery of products to CITY as set forth in the applicable purchase order. CITY shall
make payment to the CONTRACTOR for all accepted deliveries and undisputed product
delivered and services provided, within thirty (30) calendar days of receipt of the invoice.
ARTICLE VI — DISPUTE RESOLUTION - MEDIATION
1. Any claim, dispute or other matter in question arising out of or related to this
Agreement shall be subject to mediation as a condition precedent to voluntary
arbitration or the institution of legal or equitable proceedings by either party.
2. The CITY and CONTRACTOR shall endeavor to resolve claims, disputes and
other matters in question between them by mediation.
3. The parties shall share the mediator's fee and any filing fees equally. The mediation
shall be held in Clermont, Lake County, Florida, unless another location is mutually
agreed upon. Agreements reached in mediation shall be enforceable as settlement
Agreements in any court having jurisdiction thereof.
ARTICLE VII — INSURANCE AND INDEMNIFICATION RIDER
1. Worker's Compensation Insurance — The CONTRACTOR shall take out and
maintain during the life of this Agreement, Worker's Compensation Insurance for
all its employees connected with the work of this Project and, in case any work is
sublet, the CONTRACTOR shall require the subCONTRACTOR similarly to
provide Worker's Compensation Insurance for all of the subCONTRACTOR
employees unless such employees are covered by the protection afforded by the
CONTRACTOR. Such insurance shall comply with the Florida Worker's
Compensation Law. In case any class of employees engaged in hazardous work
under this Agreement at the site of the Project is not protected under the Worker's
Compensation statute, the CONTRACTOR shall provide adequate insurance,
satisfactory to the CITY, for the protection of employees not otherwise protected.
2. CONTRACTOR's Commercial General Liability Insurance — The
CONTRACTOR shall take out and maintain during the life of this Agreement,
Commercial General Liability and Business Automobile Liability Insurance as
shall protect it from claims for damage for personal injury, including accidental
death, as well as claims for property damages which may arise from operating under
this Agreement whether such operations are by itself or by anyone directly or
indirectly employed by it, and the amount of such insurance shall be as follows:
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(a) CONTRACTOR's Commercial General Liability, $1,000,000 Each,
($2,000,000 aggregate). Liability Coverages, Bodily Injury Occurrence, &
Property Damage Combined Single Limit
(b) Automobile Liability Coverages, $1,000,000 Each, Bodily Injury &
Property Damage Occurrence, Combined Single Limit
(c) Excess Liability, Umbrella Form $2,000,000 Each Occurrence, Combined
Single Limit
Insurance clause for both BODILY INJURY AND PROPERTY DAMAGE shall
be amended to provide coverage on an occurrence basis.
3. Indemnification Rider
(a) To the fullest extent permitted by law, the CONTRACTOR shall indemnify
and hold harmless the CITY and its employees from and against all claims,
damages, losses and expenses, including but not limited to reasonable
attorney's fees, arising out of or resulting from its performance of the Work,
provided that any such claim, damage, loss or expense (1) is attributable to
bodily injury, sickness, disease or death, or to injury to or destruction of
tangible property (other than the Work itself) , and (2) is caused in whole or
in part by any negligent act or omission of the CONTRACTOR, any
subcontractor, anyone directly or indirectly employed by any of them or
anyone for whose acts any of them may be liable, regardless of whether or
not such acts are caused in part by a party indemnified hereunder. Such
obligation shall not be construed to negate, abridge, or otherwise reduce any
other right to obligation of indemnity which would otherwise exist as to any
party or person described in this Article.; however, this indemnification
does not include the sole acts of negligence, damage or losses caused by the
CITY and its other contractors.
(b) In any and all claims against the CITY or any of its agents or employees by
any employee of the CONTRACTOR, any subcontractor, anyone directly
or indirectly employed by any of them or anyone for whose acts any of them
may be liable, the indemnification obligations under this Paragraph shall
not be limited in any way by any limitation on the amount or type of
damages, compensation or benefits payable by or for the CONTRACTOR
or any subcontractor under workers' or workmen's compensation acts,
disability benefit acts or other employee benefit acts.
(c) The CONTRACTOR hereby acknowledges receipt of ten dollars and other
good and valuable consideration from the CITY for the indemnification
provided herein.
ARTICLE VIR — NOTICES
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All notices shall be in writing and sent by United States mail, certified or registered, with
return receipt requested and postage prepaid, or by nationally recognized overnight courier
service to the address of the party set forth below. Any such notice shall be deemed given
when received by the party to whom it is intended.
CONTRACTOR: SHI International Corp
290 Davidson Ave
Somerset, NJ 08873
Attn:
OWNER: City of Clermont
Attn: Darren S. Gray, City Manager
685 W. Montrose Street
Clermont, FL 34711
ARTICLE IX — MISCELLANEOUS
1. Attorneys' Fees — In the event a suit or action is instituted to enforce or interpret
any provision of this Agreement, the prevailing party shall be entitled to recover
such sum as the Court may adjudge reasonable as attorneys' fees at trial or on any
appeal, in addition to all other sums provided by law.
2. Waiver — The waiver by city of breach of any provision of this Agreement shall not
be construed or operate as a waiver of any subsequent breach of such provision or
of such provision itself and shall in no way affect the enforcement of any other
provisions of this Agreement.
3. Severability — If any provision of this Agreement or the application thereof to any
person or circumstance is to any extent invalid or unenforceable, such provision, or
part thereof, shall be deleted or modified in such a manner as to make the
Agreement valid and enforceable under applicable law, the remainder of this
Agreement and the application of such a provision to other persons or
circumstances shall be unaffected, and this Agreement shall be valid and
enforceable to the fullest extent permitted by applicable law.
4. Amendment — Except for as otherwise provided herein, this Agreement may not be
modified or amended except by an Agreement in writing signed by both parties.
5. Entire Agreement — This Agreement including the documents incorporated by
reference contains the entire understanding of the parties hereto and supersedes all
prior and contemporaneous Agreements between the parties with respect to the
performance of services by CONTRACTOR.
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6. Assignment — Except in the event of merger, consolidation, or other change of
control pursuant to the sale of all or substantially all of either party's assets, this
Agreement is personal to the parties hereto and may not be assigned by
CONTRACTOR, in whole or in part, without the prior written consent of city.
7. Venue — The parties agree that the sole and exclusive venue for any cause of action
arising out of this Agreement shall be Lake County, Florida.
8. Applicable Law — This Agreement and any amendments hereto are executed and
delivered in the State of Florida and shall be governed, interpreted, construed and
enforced in accordance with the laws of the State of Florida.
9. Public Records — Contractor expressly understands records associated with this
project are public records and agrees to comply with Florida's Public Records law,
to include, to:
(a) Keep and maintain public records that ordinarily and necessarily would be
required by the CITY in order to perform the services contemplated herein.
(b) Provide the public with access to public records on the same terms and
conditions that the CITY would provide the records and at a cost that does
not exceed the cost provided in this Florida's Public Records law or as
otherwise provided by law.
(c) Ensure that public records that are exempt or confidential and exempt from
public records disclosure requirements are not disclosed except as
authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost,
to the CITY all public records in possession of CONTRACTOR upon
termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure
requirements. CONTRACTOR shall use reasonable efforts to provide all
records stored electronically to the CITY in a format that is compatible with
the information technology systems of the CITY.
(e) IF CONTRACTOR HAS QUESTIONS REGARDING THE
APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE
CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS
RELATING TO THIS CONTRACT, CONTRACTOR SHALL
CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT
CITY CLERK'S OFFICE, (352) 241-7331.
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ARTICLE X — AGREEMENT DOCUMENTS
The Agreement Documents, as listed below are herein made fully a part of this Agreement
as if herein repeated.
Document Precedence:
1. This Agreement
2. Purchase Order / Notice To Proceed
3. An applicable Contractor Quote or Statement of Work
4. All documents contained in the City of Mesa Contract 2018011
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on
this_AO day of NWQ_V&Cc . 2020.
CITY OF CLERMONT
Gail L. 1
, Mayor
ATTEST;
Tracy Ackroyd Howe, City Clerk
We.
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SHI International Corp
By:
_ ff::�
(Signature)
Print Name: Cassie Skelton
Title: Senior Manager Contracts
Date: 12/22/2020
CITY OF MESA AGREEMENT PURSUANT TO SOLICITATION
This Agreement pursuant to solicitation ("Agreement°) is entered into this 27th day of February, 2018, by
and between the City of Mesa, Arizona, an Arizona municipal corporation ("W), and SHI
INTERNATIONAL CORP, a New Jersey corporation (" ontra or'). The City and Contractor are each a
"Party° to the Agreement or together are "Parties" to the Agreement.
RECITALS
A. The City issued solicitation number 2018011 ("Solicitation") for INFORMATION TECHNOLOGY
SOLUTIONS & SERVICES, to which Contractor provided a response ("Response°); and
B. The City Selected Contractor's Response as being in the best interest of the City and wishes to
engage Contractor in providing the Services/Products described in the Solicitation and Response.
C. "Services" means the resale services provided by Contractor under this Agreement; i.e. sourcing
and fulfilling the Product and/or providing deliverables identified in an Order.
D. "Products" means collectively third -party software, computer peripherals, computer hardware, and
associated IT services provided by third parties or Contractor, as the case may be.
E. "Order" means the form of purchase order or other document used for the purpose of ordering
Product and/or deliverables pursuant to this Agreement. Order shall also include a phone order or
on-line order placed by the City employee to Contractor utilizing the City's corporate procurement
card or the City's written or electronic form of purchase requisition.
In consideration of the reciprocal promises contained in the Agreement, and for other valuable and good
consideration, which the Parties acknowledge the receipt and sufficiency of, the Parties agree to the
following Terms & Conditions.
TERMS & CONDITIONS
1. Term. This Agreement is for a term beginning on March 1, 2018 and ending on February 28, 2023.
The use of the word "Tenn° in the Agreement includes the aforementioned period as well as any
applicable extensions or renewals in accordance with this Section 1.
1.1 Renewals. On the mutual written agreement of the Parties, the Term may be renewed up
to a maximum of two (2), one (1) year periods. Any renewal(s) will be a continuation of
the same terms and conditions as in effect immediately prior to the expiration of the then -
current term.
1.2 Extension for Procurement Processes. Upon the expiration of the Term of this
Agreement, including any renewals permitted herein, at the City's sole discretion this
Agreement may be extended on a month -to -month basis for a maximum of six (6) months
to allow for the City's procurement processes in the selection of a Contractor to provide the
Services/Products provided under this Agreement. The City will notify the Contractor in
writing of its intent to extend the Agreement at least thirty (30) calendar days prior to the
expiration of the Term. Any extension under this Subsection 1.2 will be a continuation of
the same terms and conditions as in effect immediately prior to the expiration of the then -
current term.
1.3 Delivery. Delivery shall be made to the location(s) contained in the Scope of Work within
thirty (30) days after receipt of an Order. Contractor agrees to deliver all Products to the
desktop of the ordering customer be delivered F.O.B. destination, freight pre -paid and
allowed to various locations throughout the City. The City of Mesa shall be responsible
for extra incurred fees for expedited shipping or other special delivery requirements. In
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many cases within the City, the Contractor may be asked to deliver all goods to the front
counter within a given department; this is a City requirement and other participating
agencies who utilize this Agreement as a cooperative contract (see Exhibit C, Mesa
Standard Terms & Conditions) may have other delivery requirements.
2. Scone of Work. The Contractor will provide the necessary staff, Services and associated
resources to provide the City with the Services, Products, and obligations attached to this
Agreement as Exhibit A ("Scope of Work") Contractor will be responsible for all costs and expenses
incurred by Contractor that are incident to the performance of the Scope of Work unless otherwise
stated in Exhibit A. Contractor will supply all equipment and instrumentalities necessary to perform
the Scope of Work. If set forth in Exhibit A, the City will provide Contractor's personnel with
adequate workspace and such other related facilities as may be required by Contractor to carry out
the Scope of Work.
The Agreement is based on the Solicitation and Response which are hereby incorporated by
reference into the Agreement as if written out and included herein. In addition to the requirements
specifically set forth in the Scope of Work, the Parties acknowledge and agree that the Contractor
shall perform in accordance with all terms, conditions, specifications and other requirements set
forth within the Solicitation and Response unless modified herein.
3. Ordem. Orders must be placed with the Contractor by either a: (i) Purchase Order when for a one-
time purchase; (ii) notice to proceed, or (iii) Delivery Order off a Master Agreement for a
requirements contract where multiple as -needed orders will be placed with the Contractor. The
City may use the Internet to communicate with Contractor and to place Orders as permitted under
this Agreement. The terms and conditions on any order form, quote, or similar document provided
by Contractor to the City will not take precedence over the language set forth in this Agreement or
any of the documents outlined in Section 4 below.
4. Document Order of Precedence. In the event of any inconsistency between the terms of the
body of the Agreement, Exhibits, Solicitation, and Response, the language of the documents will
control in the following order.
a. Amendments to the Agreement
b. Agreement
C. Exhibits
1. Mesa Standard Terms & Conditions (Exhibit C)
2. Pricing (Exhibit B)
3. Scope of Work (Exhibit A)
4. Other Exhibits not listed above
d. Solicitation including any addenda
e. Contractor's Response
5. Payment. Subject to the provisions of the Agreement, the City will pay Contractor the sum(s) described
in Exhibit B ('Prcina') in consideration of Contractor's performance of the Scope of Work during the
Tenn.
6. Pricina. Contractor's pricing shall be in the format of a minimum percentage discount off a verifiable
price index. Contractor may submit discounts for various manufacturers. At the time of purchase,
Contractor may offer deeper discounts beyond the discounted price list, based on volume or other
factors, as applicable. Minimum discounts will remain firm during the entirety of the Term of the
Agreement, unless the Contractor requests to increase its discount percentage, and will include all
charges that may be incurred in fulfilling requirement(s). In addition to decreasing prices for the balance
of the Term due to a change in market conditions, a Contractor may conduct sales promotions involving
price reductions for a specified lesser period. In the event a Product is discontinued, Contractor will
provide a Product of the same or greater functionality, utilizing the discount structure.
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It is the Contractors responsibility to provide the City with an up-to-date price list for the duration of the
Agreement.
6.1 Prices. All pricing discounts shall be firm for the Term and all extensions or renewals of
the Term except where otherwise provided in this Agreement, and will include all costs of
the Contractor providing the Products/Service including transportation and insurance
costs. No fuel surcharges will be accepted unless allowed in this Agreement. The City
shall not be invoiced at prices higher than those stated in the Agreement.
The Contractor further agrees that any reductions in the price of the Products or Services
covered by this Agreement will apply to the undelivered balance. The Contractor shall
promptly notify the City of such price reductions.
No price modifications will be accepted without proper request by the Contractor and
response by the City's Purchasing Division.
6.2 Price Adiustment. Any requests for reasonable price adjustments must be submitted in
accordance with this section. Requests for adjustment in cost of labor and/or Products
must be supported by appropriate documentation. There is no guarantee the City will
accept a price adjustment therefore Contractor should be prepared for the Pricing to be
firm over the Term of the Agreement. The City is only willing to entertain price adjustments
based on an increase to Contractors actual expenses or other reasonable adjustment in
providing the Services/Products under the Agreement. If the City agrees to the adjusted
price terms, the City shall issue written approval of the change.
During the sixty (60) day period prior to expiration date of the then -current term of the
Agreement, the Contractor may submit a written request to the City to allow an increase to
the prices in an amount not to exceed the twelve (12) month change in the Consumer
Price Index for All Urban Consumers (CPI-U), US City Average, All Items, Not
Seasonally Adjusted as published by the U.S. Department of Labor, Bureau of Labor
Statistics(http://www.bls.gov/cpVhome.htm). The City shall review the request for
adjustment and respond in writing; such response and approval shall not be unreasonably
withheld.
6.3 Renewal and Extension Pricing. Any extension of the Agreement will be at the same
pricing as the initial term. If the Agreement is renewed in accordance with Section 1, pricing
may be adjusted for amounts other than inflation that represent actual costs to the
Contractor based on the mutual agreement of the Parties. Contractor may submit a
request for a price adjustment along with appropriate supporting documentation
demonstrating the cost to the Contractor. Renewal prices shall be firm for the term of the
renewal period and may be adjusted thereafter as outlined in Subsection 6.2. There is no
guarantee the City will accept a price adjustment.
6.4 Invoices. Payment will be made to Contractor following the City's receipt of a property
completed invoice. Any issues regarding billing or invoicing must be directed to the City
Department/Division requesting the Service or Product from the Contractor. A properly
completed invoice should contain, at a minimum, all of the following:
a. Contractor name, address, and contact information;
b. City billing information;
C. City contract number as listed on the first page of the Agreement;
d. Invoice number and date;
e. Payment terms;
f. Date of Service or delivery of Product;
g. Description of Products or Services provided;
h. If Products provided, the quantity delivered and pricing of each unit;
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i. Applicable taxes; and
j. Total amount due.
6.5 Pavement of Funds. Contractor acknowledges the City may, at its option and where
available use a Procurement Card/e-Payables to make payment for orders under the
Agreement; otherwise, payment will be through a traditional method of a check or
Electronic Funds Transfer (EFT) as available.
6.6 Disallowed Costs, Overpayment. If at any time the City determines that a cost for which
payment was made to Contractor is a disallowed cost, such as an overpayment or a charge
for Products/Service not in accordance with the Agreement, the City will notify Contractor
in writing of the disallowance; such notice will state the means of correction which may be,
but is not limited to, adjustment of any future claim/invoice submitted by Contractor in the
amount of the disallowance, or to require repayment of the disallowed amount by
Contractor. Contractor will be provided with the opportunity to respond to the notice.
7. Insurance.
7.1 Contractor must obtain and maintain at its expense throughout the Term of the Agreement,
at a minimum, the types and amounts of insurance set forth in this Section 7 from insurance
companies authorized to do business in the State of Arizona; the insurance must cover the
Products/Service to be provided by Contractor under the Agreement. For any insurance
required under the Agreement, Contractor will name the City of Mesa, its agents,
representatives, officials, volunteers, officers, elected officials, and employees as
additional insured, as evidenced by providing either an additional insured endorsement or
proper insurance policy excerpts.
Nothing in this Section 7 limits Contractor's responsibility to the City. The insurance
requirements herein are minimum requirements for the Agreement and in no way limit any
indemnity promise(s) contained in the Agreement.
7.2 The City does not warrant the minimum limits contained herein are sufficient to protect
Contractor and subcontractor(s) from liabilities that might arise out of performance under
the Agreement by Contractor, its agents, representatives, employees, or subcontractor(s).
Contractor is encouraged to purchase additional insurance as Contractor determines may
be necessary.
7.3 Each insurance policy required under the Agreement must be in effect at or prior to the
execution of the Agreement and remain in effect for the Term of the Agreement.
7.4 Prior to the execution of the Agreement, Contractor will provide the City with a Certificate
of Insurance (using an appropriate "ACORD" or equivalent certificate) signed by the issuer
with applicable endorsements. The City reserves the right to request additional copies of
any or all of the policies, endorsements, or notices relating thereto required under the
Agreement.
7.5 When the City requires a Certificate of Insurance to be furnished, Contractor's insurance
is primary of all other sources available. When the City is a certificate holder and/or an
additional insured, Contractor agrees no policy will expire, be canceled, or be materially
changed to affect the coverage available without advance written notice to the City.
7.6 The policies required by the Agreement must contain a waiver of transfer rights of recovery
(waiver of subrogation) against the City, its agents, representatives, officials, volunteers,
officers, elected officials, and employees for any claims arising out of the work of Contractor
where permitted by law.
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7.7 All insurance certificates and applicable endorsements are subject to review and approval
by the City's Risk Management Division.
7.8 Types and Amounts of Insurance. Contractor must obtain and retain throughout the
term of the Agreement, at a minimum, the following:
7.8.1 Worker's compensation insurance in accordance with the provisions of Arizona
law. If Contractor operates with no employees, Contractor must provide the City
with written proof Contractor has no employees. If employees are hired during the
course of this Agreement, Contractor must procure worker's compensations in
accordance with Arizona law.
7.8.2 The Contractor shall maintain at all times during the term of this contract, a
minimum amount of $1 million per occurrencet$2 million aggregate Commercial
General Liability insurance, including Contractual Liability. For Commercial
General Liability insurance, the City of Mesa, their agents, officials, volunteers,
officers, elected officials or employees shall be named as additional insured, as
evidenced by providing an additional insured endorsement.
7.8.3 Automobile liability, bodily injury and property damage with a limit of $1 million per
occurrence including owned, hired and non -owned autos.
8. Requirements Contract Contractor acknowledges and agrees the Agreement is a requirements
contract; the Agreement does not guarantee any purchases will be made (minimum or maximum).
Orders will only be placed when the City identifies a need and issues a purchase order or a written
notice to proceed. The City reserves the right to cancel purchase orders or a notice to proceed
within a reasonable period of time of issuance; any such cancellation will be in writing. Should a
purchase order or notice to proceed be canceled, the City agrees to reimburse Contractor for any
actual and documented costs incurred by Contractor. If the City cancels a purchase order following
shipment of the Products but prior to delivery, the City shall pay all freight and handling charges for
shipment and return shipment of such Products to Contractor. All returns shall be made in
accordance with Contractor's Return Policy found at www.shi.com/retumpolicy and this Agreement,
with the terms of this Agreement controlling. The City will not reimburse Contractor for any
avoidable costs incurred after receipt of cancellation including, but not limited to, lost profits,
shipment of Product, or performance of Services. The City reserves the right to purchase
contracted items through other sources if determined in the best interests of the City to do so.
9. Notices. All notices to be given pursuant to the Agreement will be delivered to the Contractor at
the address listed on Page 1 of this Agreement. Notice will be delivered pursuant to the
requirements set forth the Mesa Standard Terms and Conditions that are attached to the
Agreement as Exhibit C.
10. WARRANTY. Contractor warrants that the Services and Products will conform to the requirements
of the Agreement. Additionally, Contractor warrants that all Services will be performed in a good,
workman -like and professional manner. The City's acceptance of Services or Products provided
by Contractor will not relieve Contractor from its obligations under this warranty. If any Products or
Services are of a substandard or unsatisfactory manner as determined by the City, Contractor, at
no additional charge to the City, will provide Products or redo such Services until in accordance
with this Agreement and to the City's reasonable satisfaction.
11. OEM PRODUCT WARRANTY. Contractor is a value-added reseller ("VAR') of Products, not the
Original Equipment Manufacturer ("OEM°) or licensor, and, except as provided herein, Contractor
disclaims any warranty responsibility regarding warranties provided by the OEM for the Products
provided under this Agreement ("OEM Product Warra). Contractor shall forward the OEM
Product Warranties to the City which are provided to Contractor from the OEM of the Product and,
to the extent granted by the OEM, the City shall be the beneficiary of the OEM's Product Warranties
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with respect to the Product. Contractor is not a party to any such terms of the OEM Product
Warranty between the City and OEM and the City agrees to look to the OEM for satisfaction of any
and all OEM Product Warranty claims related to that OEM's Product.
EXCEPT AS OTHERWISE PROVIDED IN THIS AGREEMENT, CONTRACTOR HEREBY
DISCLAIMS ALL OTHER WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT
NOT LIMITED TO, ANY WARRANTY OF MERCHANTABILITY OR FITNESS FOR A
PARTICULAR PURPOSE, WARRANTY OF NONINFRINGEMENT, OR ANY WARRANTY
RELATING TO THIRD PARTY SERVICES OR PRODUCTS. THE DISCLAIMER CONTAINED IN
THIS PARAGRAPH DOES NOT AFFECT THE TERMS OF ANY OEM PRODUCT WARRANTY.
12. Representations of Contractor. To the best of Contractor's knowledge, Contractor agrees that:
a. Contractor has no obligations, legal or otherwise, inconsistent with the terms of the
Agreement or with Contractor's undertaking of the relationship with the City;
b. Performance of the Services called for by the Agreement do not and will not violate any
applicable law, rule, regulation, or any proprietary or other right of any third party;
C. Contractor will not use in the performance of Contractor's responsibilities under the
Agreement any proprietary information or trade secret of a former employer of its
employees (other than City, if applicable); and
d. Contractor has not entered into and will not enter into any agreement, whether oral or
written, in conflict with the Agreement.
13. Mesa Standard Terms and Conditions. Exhibit C to the Agreement is the Mesa Standard Terms
and Conditions as modified by the Parties, which are incorporated by reference into the Agreement
as though fully set forth herein. In the event of any inconsistency between the terms of the
Agreement and the Mesa Standard Terms and Conditions, the language of the Agreement will
control. The Parties or a Party are referred to as a "party" or "parties" in the Mesa Standard Terms
and Conditions. The Term is referred to as the"term' in the Mesa Standard Terms and Conditions.
14. Counterparts and Facsimile or Electronic Signatures. This Agreement may be executed in two
(2) or more counterparts, each of which will be deemed an original and all of which, taken together,
will constitute one agreement. A facsimile or other electronically delivered signature to the
Agreement will be deemed an original and binding upon the Party against whom enforcement is
sought.
15. Incorporation of Recitals and Exhibits. All Recitals and Exhibits to the Agreement are hereby
incorporated by reference into the Agreement as if written out and included herein. In the event of
any inconsistency between the terms of the body of the Agreement and the Exhibits, the language
of the Agreement will control.
Exhibits to this Agreement are the following:
(A) Scope of Work / Technical Specifications
(B) Pricing
(C) Mesa Standard Terns and Conditions
16. Attorneys' Fees. The prevailing Party in any litigation arising out of the Agreement will be entitled
to the recovery of its reasonable attorneys fees, court costs, and other litigation related costs and
fees from the other Party.
17. Title. Risk of Loss. Returns. Contractor shall transfer to the City good and merchantable title to
the Product, free from all liens, encumbrances and claims of others, upon delivery of the Product
to and its receipt by the City, at which time title and risk of loss shall vest fully in the City, unless
Page 7 of 33
notice of rejection is provided to Contractor's authorized representative within three (3) business
days after such delivery. All returns of Product shall be made in accordance with this Agreement
and Contractors Return Policy found at www.shi.com/returnpolicy, with the terms of the Agreement
controlling.
18. Additional Acts. The Parties agree to execute promptly such other documents and to perform
such other acts as may be reasonably necessary to carry out the purpose and intent of the
Agreement.
19. Headings. The headings of the Agreement are for reference only and will not limit or define the
meaning of any provision of the Agreement.
By executing below, each Party acknowledges that it understands, approves, and accepts all of the terms
of the Agreement and the attached exhibits.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first above written.
CITY OF MRSA. ARIZONA SHI INTERNATIONAL CORP.
OEM
�j S Cassie Skelton
Printed Name Printed Name
e(24)GES �QE� Contracts Manager
Title Title
2 -27-18 2C27h8
Date Date
REVIEWED Y:
By:
Page 8 of 33
EXHIBIT A
SCOPE OF WORK
1. MINIMUM REQUIREMENTS. Contractor must meet the following minimum qualifications:
a. A full range of information technology solution Products and Services to meet varying
requirements of governmental agencies.
b. Have a strong national presence as a computer solutions provider.
C. Have a distribution model capable of delivering Products, free of charge, in a timely manner
on a nationwide basis.
d. Have a demonstrated sales presence.
e. Ability to provide a toll -free telephone and state of the art electronic facsimile and internet
ordering and billing capabilities.
f. Be able to meet the minimum requirements of the cooperative purchasing program detailed
herein.
2. ORDERING. Although the City is open to alternate ordering methods, the primary methods for
customers placing orders with the Contractor is through the following:
a. Online
b. Telephone
C. Fax
d. Email
3. SCOPE OF PRODUCTS. Contractor will provide the ability to purchase a comprehensive, wide
variety of Information Technology Solution Products including but not limited to the following
categories:
a. Personal Computer Systems: National brand name desktop PCs, notebooks and laptops
from Enterprise Tier and Middle Tier Contractors that are business related computers,
manufactured by companies, such as, Apple, COMPAQ, Dell, Gateway, Hewlett Packard,
IBM / Lenovo and Toshiba.
b. Standard Business Workstation: These will be used for typical tasks, which will include
word processing, spreadsheet analysis, database management, business graphics,
statistical analysis, intemet, and other office automation activities. Product will include the
operating system license, software media and documentation in the hardware shipment.
C. High End Workstation: These will be used by application developers using GIS, CASE or
other high-level language development tools, Computer Aided Design and Drafting
professional, Internet Application developers or other sophisticated application work.
Product will include the operating system license, software media and documentation in
the hardware shipment.
d. Laptop Computer or Notebook: These will be used by traveling or remote access users for
typical office automation and business productivity use. With a port replicator or docking
station, it may also be used as a standard desktop. Product will include the operating
system license, software media and documentation in the hardware shipment.
e. Network Equipment: This includes equipment primarily used for communications over an
IP network. This includes layer 2 and layer 3 switches, routers, area wireless access
points, point-to-point wireless access, optics, media interfaces (i.e. serial, T1, T3, OC3)
and fiber channel. Class of equipment should include home office, small and medium
business, and enterprise. Contractors may include, but not limited to, Cisco Systems, Dell,
Page 9 of 33
Juniper Networks, HP, Extreme Networks, Enterasys Networks, D-Link, Netgear, and
Brocade Communications Systems.
Monitors: These will include plug and play compatible monitors that are manufactured for
the above systems and/or any other brand that may be specifically called for by the ordering
entity and which meet the most current UL and OSHA requirements.
g. Computer and Network Products and Peripherals: Complete availability of major
manufacturers Product lines on items such as, but not limited to RAM, graphic accelerator
cards, network interface cards, cables, printers, scanners, keyboards, drives, memory
cards, cables, batteries, etc.
h. Services: Services such as cloud computing, consulting, technical support,
leasing/financing, trade-ins, repair, design, analysis, configuration, implementation,
installation, training, and maintenance, etc. In addition, Services which are related to the
design, use or operation of the Products being purchased such as system configurations,
testing, hardware/software installation, upgrades, imaging, etc.
Note. All hardware must come fully assembled. For example, if extra memory, additional
drives or peripherals are ordered, the Contractor must install them unless the Participating
Agency request they not be installed. Contractor shall provide these assembly and
installation services as stated in the applicable Order, any additional terms and costs that
may apply will be identified in the quote.
In cases of custom configuration (e.g.: imaging, etching, kitting, build to order machines,
rack and stack servers) and large roll outs, there may be an additional cost associated with
assembly. Any additional costs will be noted at the time of quoting.
Installation/deployment projects typically are governed by a scope of work speck to the
project which may require an additional cost. If installation is requested the Contractor will
review options and provide the scope of work as well as any associated costs at the time
of quoting.
Comprehensive Product Offering: Contractor's complete catalog and Services set forth in
Exhibit B shall be available. The City reserves the right to accept or reject any or all items
offered.
Financing: Options available such as lease programs and conditional sales contracts.
4. LICENSES. Participating Agencies may be required to sign a separate agreement, rider or End
User Licensing Agreement ("EULA') as required by manufacturers.
5. DEFECTIVE PRODUCT. All defective Products shall be replaced and exchanged by the Contractor
at no cost to the City in accordance with this Agreement and Contractor's Return Policy found at
www.shi.com/retumr)olicy, with the terms of this Agreement controlling. Contractor will order a
replacement unit within one (1) business day of notice of damage, defect or DOA from the City.
The cost of transportation, unpacking, inspection, re -packing, re -shipping or other like expenses
shall be paid by the Contractor. All replacement Products must be received by the City within seven
(7) days of initial notification.
Page 10 of 33
EXHIBIT B
PRICING
Item
#
Product
Product / Group
Discount
Manufacturer Name
1) Desktops
4.50%
SHI's Full Catalog of
Systems
2) Notebooks
4.50%
SHI's Full Catalog of
Systems
1)
Group 1- Systems
3) Tablets
4.50%
SHI's Full Catalog of
Systems
4) Servers
4.50%
SHI's Full Catalog of
(1 Processor, 2 Processor, 4+
Systems
Processor, Blade, Tower, Unix,
Handhelds, etc)
5.00%
SHI's Full Catalog of
5) Keyboards
Input Devices
5.00%
SHI's Full Catalog of
6) Mice
Input Devices
4.00%
SHI's Full Catalog of
7) imaging Scanners
Input Devices
4.00%
SHI's Full Catalog of
8) POS Scanners
Input Devices
4.00%
SHI's Full Catalog of
9) Pointing Devices
Input Devices
10) Bar Code Readers
4.00%
SHI's Full Catalog of
Input Devices
2)
Group 2 -Input Devices
4.00%
SHI's Full Catalog of
11) Audio Input
Input Devices
4.00%
SHI's Full Catalog of
12) Input Adapters
Input Devices
4.00%
SHI's Full Catalog of
13) PC and Network Cameras
Input Devices
4.00%
SHI's Full Catalog of
14) Input Cables
Input Devices
4.00%
SHI's Full Catalog of
15) Input Accessories
Input Devices
4.50%
SHI's Full Catalog of
3)
Group 3 -Output Devices
16) Displays
Output Devices
4.50%
SHI's Full Catalog of
17) Printers
Output Devices
Page 11 of 33
4.50%
SHI's Full Catalog of
18) Inkjet Printers
Output Devices
4.50%
SHI's Full Catalog of
19) Inkjet Photo Printers
Output Devices
4.50%
SHI's Full Catalog of
20) Laser Printers
Output Devices
4.50%
SHI's Full Catalog of
21) Label Printers
Output Devices
4.50%
SHI's Full Catalog of
22) Dot Matrix Printers
Output Devices
4.50%
SHI's Full Catalog of
23) Multi -Function Printers
Output Devices
4.50%
SHI's Full Catalog of
24) Wide Format Printers
Output Devices
4.50%
SHI's Full Catalog of
25) Multi -Function Inkjet Printers
Output Devices
4.50%
SHI's Full Catalog of
26) Wide Format Printers
Output Devices
4.50%
SHI's Full Catalog of
27) Fax Machine Printers
Output Devices
4.50%
SHI's Full Catalog of
28) Printer Accessories
Output Devices
4.50%
SHI's Full Catalog of
29) Projectors
Output Devices
4.50%
SHI's Full Catalog of
30) Projector Accessories
Output Devices
4.50%
SHI's Full Catalog of
31) Audio Input
Output Devices
4.50%
SHI's Full Catalog of
32) Video Cards
Output Devices
4.50%
SHI's Full Catalog of
33) Sound Cards
Output Devices
4.50%
SHI's Full Catalog of
34 Output Accessories
Output Devices
4.50%
SHI's Full Catalog of
35) Printer Consumables
Output Devices
36) Desktop
4.50%
SHI's Full Catalog of
Memory
4)
Group 4 - Memory
37) Flash
4.50%
SHI's Full Catalog of
Memory
Page 12 of 33
38) Networking
4.50%
SHI's Full Catalog of
Memory
39) Notebook
4.50%
SHI's Full Catalog of
Memory
40) Printer/Fax
4.50%
SHI's Full Catalog of
Memory
41) Server
4.50%
SHI's Full Catalog of
Memory
4.00%
SHI's Full Catalog of
42) Adapters Fiber Channel
Storage Devices
4.00%
SHI's Full Catalog of
43) Adapters FireWire / USB
Storage Devices
4.00%
SHI's Full Catalog of
44) Adapters IDE/ATA/SATA
Storage Devices
4.00%
SHI's Full Catalog of
45) Adapters RAID
Storage Devices
4.00%
SHI's Full Catalog of
46) Adapters SCSI
Storage Devices
4.00%
SHI's Full Catalog of
47) Bridges & Routers
Storage Devices
48) Disk Arrays
4.00%
SHI's Full Catalog of
Storage Devices
49) Disk Arrays JBOD
4.00%
SHI's Full Catalog of
Storage Devices
5)
Group 5 - Storage Devices
50) Drives Magneto -Optical
4.00%
SHI's Full Catalog of
Storage Devices
51) Drives Removable Disks
4.00%
SHI's Full Catalog of
Storage Devices
52) Fiber Channel Switches
4.00%
SHI's Full Catalog of
Storage Devices
53) Hard Disks - External
4.00%
SHI's Full Catalog of
Storage Devices
4.00%
SHI's Full Catalog of
54) Hard Disks - Fiber Channel
Storage Devices
4.00%
SHI's Full Catalog of
55) Hard Disks - IDE/ATA/S
Storage Devices
4.00%
SHI's Full Catalog of
56) Hard Disks -Notebook
Storage Devices
4.00%
SHI's Full Catalog of
57) Hard Disks -SCSI
Storage Devices
Page 13 of 33
4.00%
SHI's Full Catalog of
58) Networking Accessories
Storage Devices
4.00%
SHI's Full Catalog of
59) Optical Drives -CD-ROM
Storage Devices
4.00%
SHI's Full Catalog of
60) Optical Drives - CD-RW
Storage Devices
61) Optical Drives - DVD-CD
4.00%
SHI's Full Catalog of
Storage Devices
62) Optical Drives - DVD-RW
4.00%
SHI's Full Catalog of
Storage Devices
63) Storage Accessories
4.00%
SHI's Full Catalog of
Storage Devices
64) Storage - NAS
4.00%
SHI's Full Catalog of
Storage Devices
65) Storage - SAN
4.00%
SHI's Full Catalog of
Storage Devices
66) Tape Autoloaders -AIT
4.00%
SHI's Full Catalog of
Storage Devices
4.00%
SHI's Full Catalog of
67) Tape Autoloaders - DAT
Storage Devices
4.00%
SHI's Full Catalog of
68) Tape Autoloaders - DLT
Storage Devices
4.00%
SHI's Full Catalog of
69) Tape Autoloaders - LTO
Storage Devices
4.00%
SHI's Full Catalog of
70) Tape Drives - 4mm
Storage Devices
4.00%
SHI's Full Catalog of
71) Tape Drives - 8mm/VXA
Storage Devices
4.00%
SHI's Full Catalog of
72) Tape Drives - AIT
Storage Devices
4.00%
SHI's Full Catalog of
73) Tape Drives - DAT
Storage Devices
74) Tape Drives - DLT
4.00%
SHI's Full Catalog of
Storage Devices
75) Tape Drives - LTO/Ultrium
4.00%
SHI's Full Catalog of
Storage Devices
76) Tape Drives SDLT
4.00%
SHI's Full Catalog of
Storage Devices
77) Tape Drives - Travan
4.00%
SHI's Full Catalog of
Storage Devices
Page U of 33
78) 10/100 Hubs & Switches
5.00%
SHI's Full Catalog of
Network Equipment
79) Bridges & Routers
5.00%
SHI's Full Catalog of
Network Equipment
5.00%
SHI's Full Catalog of
80) Gigabit Hubs & Switches
Network Equipment
5.00%
SHI's Full Catalog of
81) Concentrators & Multiplexers
Network Equipment
5.00%
SHI's Full Catalog of
82) Hardware Firewails
Network Equipment
5.00%
SHI's Full Catalog of
83) Intrusion Detection
Network Equipment
5.00%
SHI's Full Catalog of
84) KVM
Network Equipment
5.00%
SHI's Full Catalog of
85) Modems
Network Equipment
86) Network Test Equipment
5.00%
SHI's Full Catalog of
Network Equipment
6)
Group 6 - Network
Equipment
5.00%
SHI's Full Catalog of
87) Network Adapters
Network Equipment
5.00%
SHI's Full Catalog of
88) Network Cables
Network Equipment
5.00%
SHI's Full Catalog of
89) Network Accessories
Network Equipment
5.00%
SHI's Full Catalog of
90) Repeaters & Transceivers
Network Equipment
5.00%
SHI's Full Catalog of
91) Wireless LAN Accessories
Network Equipment
5.00%
SHI's Full Catalog of
92) Token Authentication
Network Equipment
5.00%
SHI's Full Catalog of
93) 10G Fiber Optic Transceivers
Network Equipment
5.00%
SHI's Full Catalog of
94) 1G Fiber Optic Transceivers
Network Equipment
95) Licensing Packages
(e.g. Microsoft)
4.50%
SHI's Full Catalog of
Software
96) Licensing Backup
4.50%
SHI's Full Catalog of
Software
7)
Group 7 -Software
4.50%
SHI's Full Catalog of
97) Licensing Barcode/OC
Software
Page 16 of 33
4.50%
SHI's Full Catalog of
98) Licensing Business Application
Software
4.50%
SHI's Full Catalog of
99) Licensing CAD/CAM
Software
4.50%
SHI's Full Catalog of
100) Licensing - Cloning
Software
4.50%
SHI's Full Catalog of
101) Licensing -Computer Services
Software
4.50%
SHI's Full Catalog of
102) Licensing - Database
Software
4.50%
SHI's Full Catalog of
103) Licensing - Development
Software
4.50%
SHI's Full Catalog of
104) Licensing - Entertainment
Software
4.50%
SHI's Full Catalog of
105) Licensing - Financial
Software
4.50%
SHI's Full Catalog of
106) Licensing -Flow Chart
Software
4.50%
SHI's Full Catalog of
107) Licensing - Graphic Design
Software
4.50%
SHI's Full Catalog of
108) Licensing - Handheld
Software
4.50%
SHI's Full Catalog of
109) Licensing - Network OS
Software
4.50%
SHI's Full Catalog of
110) Licensing - OS
Software
111) Licensing - Personal
Organization
4.50%
SHI's Full Catalog of
Software
4.WA
SHI's Full Catalog of
112) Licensing - Presentation
Software
4.50%
SHI's Full Catalog of
113) Licensing - Reference
Software
4.50%
SHI's Full Catalog of
114) Licensing -Report Analysis
Software
4.50%
SHI's Full Catalog of
115) Licensing -Spreadsheet
Software
4.50%
SHI's Full Catalog of
116) Licensing - Utilities
Software
4.50%
SHI's Full Catalog of
117) Licensing -Warranties
Software
Page 16 of 33
4.50%
SHI's Full Catalog of
118) Licensing -Web Development
Software
4.50%
SHI's Full Catalog of
119) Licensing -Word Processing
Software
4.50%
51-11's Full Catalog of
120) Software -Backup
Software
4.50%
SHI's Full Catalog of
121) Software - Barcode / OCR
Software
122) Software - Business
4.50%
SHI's Full Catalog of
Application
Software
4.50%
SHI's Full Catalog of
123) Software - CAD/CAM
Software
4.50%
SHI's Full Catalog of
124) Software - Cloning
Software
4.50%
SHI's Full Catalog of
125) Software -Computer Services
Software
4.50%
SHI's Full Catalog of
126) Software -Database
Software
4.50%
SHI's Full Catalog of
127) Software - Development
Software
4.50%
SHI's Full Catalog of
128) Software -Entertainment
Software
4.50%
SHI's Full Catalog of
129) Software - Financial
Software
4.50%
SHI's Full Catalog of
130) Software - Flow Chart
Software
4.50%
SHI's Full Catalog of
131) Software -Graphic Design
Software
4.50%
SHI's Full Catalog of
132) Software - Handheld
Software
4.50%
SHI's Full Catalog of
133) Software - OS
Software
134) Software - Personal
Organization
4.50%
SHI's Full Catalog of
Software
4.50%
SHI's Full Catalog of
135) Software - Presentation
I
Software
4.50%
SHI's Full Catalog of
136) Software - Reference
Software
4.50%
SHI's Full Catalog of
137) Software -Report Analysis
Software
Page 17 of 33
4.50%
SHI's Full Catalog of
138) Software -Spreadsheet
Software
4.50%
SHI's Full Catalog of
139) Software -Utilities
Software
4.50%
SHI's Full Catalog of
140) Software -Warranties
Software
4.50%
SHI's Full Catalog of
141) Software - Web Development
Software
4.50%
SHI's Full Catalog of
142) Software -Word Processing
Software
4.0096
SHI's Full Catalog of
143) Media - 4mm tape
Media Supplies
4.00%
SHI's Full Catalog of
144) Media - AIT tape
Media Supplies
4.00%
SHI's Full Catalog of
145) Media - DAT tape
Media Supplies
4.00%
SHI's Full Catalog of
146) Media - DLT tape
Media Supplies
147) Media LTO / Ultrium tape
drive
4.00%
SHI's Full Catalog of
Media Supplies
8j
Group 8 -Media Supplies
148) Media - Magneto - Optical
4.00%
SHI's Full Catalog of
Media Supplies
4.00%
SHI's Full Catalog of
149) Media - Optical
Media Supplies
4.00%
SHI's Full Catalog of
150) Media - SLR toe
Media Supplies
4.00%
SHI's Full Catalog of
151) Media - Travan tape
Media Supplies
4.00%
SHI's Full Catalog of
152) Media - VXA tape
Media Supplies
4.00%
SHI's Full Catalog of
153) Media - zip
Media Supplies
4.00%
SHI's Full Catalog of
Collaboration and IP
154) IP phones
Telephony
155) Video conferencing products
4.00%
SHI's Full Catalog of
Collaboration and IP
Telephony
9)
Group 9 - Collaboration &
IP Telephony
4.00%
SHI's Full Catalog of
Collaboration and IP
156) Voice gateways / servers
Telephony
Page 18 of 33
4.00%
SHI's Full Catalog of
Collaboration and IP
157) Headsets
Telephony
4.00%
SHI's Full Catalog of
Collaboration and IP
158) Audio conferencing products
Telephony
4.00%
SHI's Full Catalog of
Collaboration and IP
159) Analog phones
Telephony
4.00%
SHI's Full Catalog of
Collaboration and IP
160) Accessories
Telephony
4.00%
SHI's Full Catalog of
161) Advanced Integration
Other
4.00%
SHI's Full Catalog of
162) Asset Disposal
Other
4.00%
SHI's Full Catalog of
163) Asset Management
Other
4.00%
SHI's Full Catalog of
164) Cables
Other
4.00%
SHI's Full Catalog of
165) Cables - custom
Other
4.00%
SHI's Full Catalog of
166) Cables - printer
Other
4.00%
SHI's Full Catalog of
10)
Group 1.0 -Other
167) Complex warranties
Other
4.00%
SHI's Full Catalog of
168) Desktop Accessories
Other
4.00%
SHI's Full Catalog of
169) Display Accessories
Other
4.0096
SHI's Full Catalog of
170) Electronic Services
Other
4.00%
SHI's Full Catalog of
171) Handheld Accessories
Other
4.00%
SHI's Full Catalog of
172) Imaging Accessories
Other
4.00%
SHI's Full Catalog of
173) Imaging - Camcorders
Other
4.00%
SHI's Full Catalog of
174) Imaging - Digital Cameras
Other
Page 19 of 33
4.00%
SHI's Full Catalog of
175) Internal Lab Service
Other
4.00%
SHI's Full Catalog of
176) Lab fees
Other
4.00%
SHI's Full Catalog of
177) Managed Services
Other
4.00%
SHI's Full Catalog of
178) Miscellaneous solutions
Other
179) Mounting hardware for
vehicles
4.00%
SHI's Full Catalog of
Other
4.00%
SHI's Full Catalog of
180) Networking Warranties
Other
4.00%
SHI's Full Catalog of
181) Notebook Accessories
Other
4.00%
SHI's Full Catalog of
182) Notebook Batteries
Other
4.00%
SHI's Full Catalog of
183) PC Lab order services
Other
4.00%
SHI's Full Catalog of
184) POS Accessories
Other
4.00%
SHI's Full Catalog of
185) POS Displays
Other
4.00%
SHI's Full Catalog of
186) Power Accessories
Other
4.00%
SHI's Full Catalog of
187) Power Surge Protection
Other
4.00%
SHI's Full Catalog of
188) Power UPS
Other
4.00%
SHI's Full Catalog of
189) Server Accessories
Other
4.00OA
SHI's Full Catalog of
190) Service Charge
Other
4.0056
SHI's Full Catalog of
191) System Components
Other
4.00%
SHI's Full Catalog of
192) Training Courses
Other
4.00%
SHI's Full Catalog of
193) Training Reference Manuals
Other
4.00OA
SHI's Full Catalog of
194) Warranties - Electronic
Other
Page 20 of 33
4.00%
SHI's Full Catalog of
195) WAD / Tablet Stylus
Other
4.00%
SHI's Full Catalog of
196) Mouse / Wrist Pads
Other
4.00•O6
SHI's Full Catalog of
197) Security Locks and Hardware
Other
4.00%
SHI's Full Catalog of
198) Tools
Other
199) Document Scanner
4.00%
SHI's Full Catalog of
Accessories
Other
4.00%
SHI's Full Catalog of
200) Flatbed Scanners
Other
4.00%
SHI's Full Catalog of
201) Mobile Scanners
Other
4.00%
SHI's Full Catalog of
202) Network Scanners
Other
4.00%
SHI's Full Catalog of
203) Sheet fed Scanners
Other
4.00%
SHI's Full Catalog of
204) Wide Format Scanners
Other
205) Workgroup / Department
Scanner
4.00%
SHI's Full Catalog of
Other
4.00%
SHI's Full Catalog of
206) Build to Order Desktops
Other
4.00%
SHI's Full Catalog of
207) Nettop
Other
4.00%
SHI's Full Catalog of
208) Point of Sale
Other
4.00%
SHI's Full Catalog of
209) Ultra Small Form Factor
Other
210) Apple / Mac Memory
4.00%
SHI's Full Catalog of
Upgrades
Other
4.00%
SHI's Full Catalog of
211) Chips / SIMMs/SIPPs / ROMs
Other
4.00%
SHI's Full Catalog of
212) Computer Cases
Other
4.00%
SHI's Full Catalog of
213) CPUs / Fans
Other
4.00%
SHI's Full Catalog of
214) Memory Accessories
Other
Page 21 of 33
4.00%
SHI's Full Catalog of
215) Motherboards / Chassis
Other
4.00%
SHI's Full Catalog of
216) 1- 2 port Serial Boards
Other
4.00%
SHI's Full Catalog of
217) 3+ port Serial Boards
Other
4.00%
SHI's Full Catalog of
218) Console Server
Other
4.00%
SHI's Full Catalog of
219) Device Server
Other
4.00%
SHI's Full Catalog of
220) Terminal Server
Other
4.00%
SHI's Full Catalog of
221) Content Management
Other
4.00%
SHI's Full Catalog of
222) Firewall / VPN Appliances
Other
223) Multifunction Security
Appliances
4.00%
SHI's Full Catalog of
Other
4.00%
SHI's Full Catalog of
224) Network Camera Accessories
Other
4.00%
SHI's Full Catalog of
225) Network Cameras
Other
226) Physical/Environmental
4.00%
SHI's Full Catalog of
Security
Other
227) Security Appliance
Accessories
4.00%
SHI's Full Catalog of
Other
4.00%
SHI's Full Catalog of
228) Security Tokens
Other
4.00%
SHI's Full Catalog of
229) Unified Threat Management
Other
4.00%
SHI's Full Catalog of
230) 2-way Radios / Walkie Talkies
Other
4.00%
SHI's Full Catalog of
231) Apple Notebooks
Other
232) Convertible PCs / Slate PCs /
4.00%
SHI's Full Catalog of
WAD
Other
4.00%
SHI's Full Catalog of
233) WAD
Other
4.0096
SHI's Full Catalog of
234) Slate Tablet Computers
I
Other
Page 22 of 33
4.00%
SHI's Full Catalog of
235) GPS / PDA
Other
236) Wireless Communication
Devices
4.00%
SHI's Full Catalog of
Other
4.00%
SHI's Full Catalog of
237) Batteries
Other
4.00%
SHI's Full Catalog of
238) Power Supplies / Adapters
Other
4.00%
SHI's Full Catalog of
239) Rackmountain Equipment
Other
4.00%
SHI's Full Catalog of
240) Remote Power Management
Other
4.00%
SHI's Full Catalog of
241) Surge Suppressors
Other
4.00%
SHI's Full Catalog of
242) UPS / Battery Backup
Other
4.00%
SHI's Full Catalog of
243) 14" & smaller LCD Display
Other
4.00%
SHI's Full Catalog of
244) 15-19" LCD Display
Other
4.00%
SHI's Full Catalog of
245) 15-19" Wide LCD Display
Other
4.00%
SHI's Full Catalog of
246) 15-19" Wide LED Display
Other
4.00%
SHI's Full Catalog of
247) 20-30" LCD Display
Other
4.00%
SHI's Full Catalog of
248) 20-30" Wide LCD Display
Other
4.00%
SHI's Full Catalog of
249) 20-30" Wide LED Display
Other
4.00OA
SHI's Full Catalog of
250) PCoIP and Zero Client Displays
Other
4.00%
SHI's Full Catalog of
251) Arm Mounts
Other
4.00%
SHI's Full Catalog of
252) Ceiling Mounts
Other
4.00%
SHI's Full Catalog of
253) Combo Mounts
Other
4.00%
SHI's Full Catalog of
254) Desktop Stands / Risers
Other
Page 23 of 33
4.00%
SHI's Full Catalog of
255) Flat Wall Mounts
Other
4.00%
SHI's Full Catalog of
256) Mount Accessories
Other
4.00%
SHI's Full Catalog of
257) Pole Display
Other
4.00%
SHI's Full Catalog of
258) Stands / Carts / Feet
Other
4.00%
SHI's Full Catalog of
259) Tilt Wall Mounts
Other
4.00%
SHI's Full Catalog of
260) C-Cure Products
Other
4.00%
SHI's Full Catalog of
261) Istar Products
Other
SERVICE
STANDARD
HOURLY RATE
DISCOUNT FROM
STANDARD RATE
Design and Analysis
$ 125.00
4%
Configuration
$ 165.00
4%
Implementation
$ 185.00
4%
11)
Group 11- Services
Installation
$ 185.00
4%
Training
$ 99.00
4%
Maintenance & Support
$ 99.00
4%
All other Current and Future Products not specifically identified here will be
offered at a 4% discount off SHI Advertised List price. Please see description
below for more information on SHI's discount model for this contract.
All discounts articulated here represent the minimum discounts off SHI Advertised List Price; actual discounts may be significantly
higher.
Page 24 of 33
The comprehensive SHI offering for National IPA consists of all hardware, software, and services available to our customers in the
public sector marketplace. The discount structure offered to National IPA is based on our Advertised Price list which can be
located on www.shi.com. In many cases, SHI Advertised list Price already reflects a substantial discount off of Manufacturer
Published List prices. Given the breadth of manufacturers and products that SHI offers, there will be many opportunities for SHI
to secure additional discounts for eligible contract users. We work to provide your contract users with the most advantageous
pricing available, above and beyond the minimum discounts offered, whenever possible.
SHI prides ourselves on being honest and transparent with our customers especially when it comes to pricing. We base our
discount structure on SHI Advertised Price as this is a verifiable source. We do not inflate this Advertised Price for RFPs in order
to make our discounts appear larger. Other vendors may use MSRP or Publisher list price, which can be unreliable as a pricelist
may not exist for every product, a pricelist can change from day to day, and a pricelist can be inconsistent depending on where
you source the information from. When a vendor manipulates contract language in this manner or uses a loose definition of cost,
it results in an increase in profit for them and higher prices for customers.
SHI is willing to provide complete transparency over the life of the contract as it relates to our costs and what we charge National
IPA customers.
Page 25 of 33