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10.11.2022 - CRA MinutesCity of Clermont MINUTES COMMUNITY REDEVELOPMENT AGENCY (CRA) MEETING MINUTES OCTOBER 11, 2022 CALL TO ORDER The Community Redevelopment Agency met on Tuesday, October 11, 2022 in the Clermont City Council Chambers. Chair Murry called the meeting to order at 6:00pm with the following Board Members present: Board Members Crawford, Merrick, Pines, Entsuah, Bates, and Purvis. Other City officials present were City Manager Bulthuis and City Clerk Howe. AGENDA ITEMS Item No. 1— Meeting Minutes Board Member Purvis moved to approve the meetingminutes from Jul v 12, 2022. Seconded by Board Member Bates. Passed unanimously 6-0 with all members present voicing ave. Item No. 2 — Resolution No. 27 A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF THE CITY OF CLERMONT, LAKE COUNTY, FLORIDA, ADOPTING THE BUDGET FOR THE 2022-2023 FISCAL YEAR. City Clerk Howe read the resolution title aloud by title only. City Manager Bulthuis stated that the 2023 Fiscal Year began on October 1, 2022. A portion of the revenue for the CRA district is calculated based on the City and County millage rates. The estimated revenues for the CRA this year will be $626,923.00 with most of those funds coming from the Ad Valorem taxes. Mr. Bulthuis reviewed the budget in detail explaining the usage of the funds. Board Member Pines arrived at 6:05 pm. One major CRA project this year is redesigning the boat docks in the 81 Street area. The study for the project has begun. Once plans are drafted, there will be community input and then a determination of moving forward with the project. Mr. Bulthuis reviewed the CRA fagade grant opportunities. City staff is working with Main Street to contact area businesses to bring awareness of grant opportunities. One issue facing the program this year is that there is currently only one application submitted for 12 door fronts which would take the entire $100,000 budgeted for the whole year. Planning Director Henschel explained how one applicant can apply for multiple grants. The rules state it is per door front which means that one building can have multiple businesses i.e.: multiple doors and the owner can apply for a grant for each door/business. Discussion ensued regarding the CRA Boards involvement in the grant process. The Board members will review the grants and have input in the application. Once that part is complete, staff will handle the administrative process. City of Clermont MINUTES COMMUNITY REDEVELOPMENT AGENCY (CRA) MEETING MINUTES OCTOBER 11, 2022 Board members spoke about the approval process and reviewing the applications and criteria to include funding amount. Discussion followed on the applications and interest in the grants for the 2023 Fiscal Year. The program is currently set on a first come first serve basis Board Members discussed freezing the program or not funding the program while they look at the application process. The application that has already been submitted would take priority, if the program is frozen and then opens back up. City Manager Bulthuis spoke about coming together with the CRA Board and Main Street to review all the programs. For now, staff can freeze the program and amend the budget to possibly add more funds. After reviewing the budget, staff will come back to the CRA Board with more information. Discussion was had regarding the audit fee, Christmas tree rentals which includes all decorations, training and education as well as conferences for CRA Board members and staff. Chair Murry opened the public hearing. There were no comments. Chair Murry closed the public hearing. Board Member Purvis moved to approve Resolution No. 27 as submitted: Seconded by Board Member Bates. Passed unanimously 7-0 with all members present voicing aye. City Manager Bulthuis asked if the Board would like to freeze the grant program. Board Member Crawford moved to suspend applications for the grant program while we re-evaluate the process and procedure of applications: Seconded by Board Member Purvis. Passed unanimously 7-0 with all members present voicing aye. ADJOURN: With no further comments, this meeting adjourned at 6:27pm. APPROVED: Tim Murry, Chair 1 ATTEST: Tracy Ackroy'd Howe, MMC City Clerk N