Contract 2023-033ADocuSign Envelope ID: EB032E63-E405-4D00-AA4B-8E7FB7A13695
CONTRACT APPROVAL FORM
TO: BRIAN BULTHUIS, CITY MANAGER
FROM: FREDDY SUAREZ, PROCUREMENT SERVICES DIRECTOR
SUBJECT: SAFETY SHOES AND BOOTS
DATE: MARCH 13, 2023
THE PROCUREMENT SERVICES DIRECTOR RECOMMENDS THE
FOLLOWING:
1. APPROVE: Agreement between the City of Clermont and Safety Shoe Distributors, LLP.,
Inc. to provide safety shoes and boots to several Departments throughout the city. The
agreement shall take effect on the date of execution by both parties and shall remain in
effect for a period of three years unless renewed or terminated as provided by the
agreement. Upon mutual agreement, this contract may be renewed for three additional
one-year periods.
2. Why is this action necessary: In accordance with the City of Clermont Purchasing
Policy, the City Manager is authorized to approve contracts under $50,000 that do not
require a budget amendment.
3. ADDITIONAL INFORMATION: The estimated annual expenditure is less than $50,000
during the initial contract term of three years. Funding for this contract will be determined
by the respective department on a fiscal year basis. The Procurement Services
Department issued RFB 23-032 and five responses were received. The award is being
recommended to the low -responsive and responsible bidder, Safety Shoe Distributors,
LLP. The bid was fully competed, advertised, and complied with the City of Clermont
Purchasing Policy.
4. FISCAL IMPACT: The estimated fiscal impact of $9,000 is consistent with the 2023
approved budget.
5. EXHIBITS: RFB 23-032 Evaluation Tabulation
Agreement
APPROVAL AUTHORITY
Approved � Disapproved ❑
Reason/Suggestion (If disapproved)
EDocuSigned by:
�A� &S 3/14/2023
534781168A394C8... city Manager
Signature Title Date
DocuSign Envelope ID: EB032E63-E405-4D00-AA4B-8E7FB7A13695
2023-033
AGREEMENT No. 2023-033
SAFETY SHOES AND BOOTS
THIS AGREEMENT, is made and entered into this Tuesday, March 14, 2023, by and between the
CITY OF CLERMONT, FLORIDA, a municipal corporation under the laws of the State of Florida
whose address is: 685 W. Montrose Street, Clermont, Florida, (hereinafter referred to as "CITY"),
and SAFETY SHOE DISTRIBUTORS, LLP., whose address is: 9330 Lawndale, Houston TX
77012, (hereinafter referred to as "CONTRACTOR").
WHEREAS, the City of Clermont issued RFB 23-032 titled Safety Shoes and Boots;
WHEREAS, CONTRACTOR submitted its response dated February 23, 2023, to RFB 23-032;
WHEREAS, CITY desired to award a contract to CONTRACTOR in accordance with the terms
and conditions of RFB 23-032 and CONTRACTOR's response thereto;
WITNESSETH: That the parties hereto, for the consideration hereinafter set forth, mutually agree
as follows:
SCOPE OF WORK
The CONTRACTOR shall furnish various safety shoes and boots as described in CITY's RFB 23-
032 and CONTRACTOR's February 23, 2023 response thereto, which are expressly incorporated
herein and made a part of the Agreement Documents hereto and shall do everything required by
this Agreement and the Agreement Documents. Provided, however, that nothing herein shall
require CITY to purchase or acquire any items or services from CONTRACTOR.
2. THE CONTRACT SUM
CITY shall pay CONTRACTOR, for the faithful performance of the Agreement as set forth in the
Agreement Documents and the Unit Price Schedule an amount in accordance with the
compensation schedule set forth in Exhibit "A", attached hereto and incorporated herein.
3. PROVISION OF SERVICES AND COMPLETION OF WORK
A. The CONTRACTOR shall only provide to CITY with safety shoes and boots upon
receipt of an authorized order from CITY and shall provide the requested items in the
timeframe and as set forth in RFB 23-032 or in the specific purchase order submitted by
CITY. Nothing herein shall obligate CITY to purchase any specific amount of product
from CONTRACTOR or create an exclusive purchase agreement between CITY and
CONTRACTOR. CITY shall not be obligated or required to pay for any items received
until such time as CITY has accepted the items in accordance with the order provided to
CONTRACTOR.
B. CONTRACTOR, upon receipt of a purchase order hereunder, shall immediately notify
CITY if it has an issue or question related to the fulfillment of the order or whether there
DocuSign Envelope ID: EB032E63-E405-4D00-AA4B-8E7FB7A13695
Fixed Price Term Agreement
RFB 23-032 Safety Shoes and Boots
will be any delay in providing the items requested. Failure of CONTRACTOR to so
notify CITY will preclude CONTRACTOR from seeking payment of any kind for any
items that were delayed in delivery. Upon receipt of notification of the delay, CITY may
at its sole option cancel the order and seek the items from any available source.
C. It is expressly understood and agreed that the passing, approval, and/or acceptance of any
services herein by CITY or by any agent or representative as in compliance with the
terms of this Contract shall not operate as a waiver by the CITY of strict compliance with
the terms of this Contract and the CITY may require the CONTRACTOR replace the
accepted services so as to comply with the warranties and specifications hereof.
D. COMPANY specifically acknowledges that this Contract does not bind or obligate CITY
to purchase any minimum quantity of product during the term hereof.
4. TERM AND TERMINATION
A. This Agreement is to become effective upon execution by both parties and shall remain in
effect for a period of three (3) years thereafter, unless terminated or renewed as provided
for herein.
B. Notwithstanding any other provision of this Agreement, CITY may, upon written notice
to CONTRACTOR, terminate this Agreement: a) without cause and for CITY's
convenience upon thirty (30) days written notice to CONTRACTOR; b) if
CONTRACTOR is adjudged to be bankrupt; c) if CONTRACTOR makes a general
assignment for the benefit of its creditors; d) CONTRACTOR fails to comply with any of
the conditions of provisions of this Agreement; or e) CONTRACTOR is experiencing a
labor dispute, which threatens to have a substantial, adverse impact upon the performance
of this Agreement, without prejudice to any other right or remedy CITY may have under
this Agreement. In the event of such termination, CITY shall be liable only for the
payment of all unpaid charges, determined in accordance with the provisions of this
Agreement, for work, properly performed and accepted prior to the effective date of
termination.
C. Upon mutual Agreement of the parties, this Agreement may be renewed for three (3)
additional one-year terms. Sixty (60) days prior to completion of each extended term of
this Agreement, CONTRACTOR may request and the City may consider an adjustment
to price based on changes in the Producer Price Index (PPI).
5. PAYMENTS
In accordance with the provisions fully set forth in the Contract Documents, CONTRACTOR shall
submit an invoice to CITY upon completion of the services and delivery of products to CITY as
set forth in the applicable purchase order. CITY shall make payment to the CONTRACTOR for
1
DocuSign Envelope ID: EB032E63-E405-4D00-AA4B-8E7FB7A13695
Fixed Price Term Agreement
RFB 23-032 Safety Shoes and Boots
all accepted deliveries and undisputed products delivered and services provided, within thirty (30)
calendar days of receipt of the invoice.
6. DISPUTE RESOLUTION - MEDIATION
A. Any claim, dispute or other matter in question arising out of or related to this Agreement
shall be subject to mediation as a condition precedent to voluntary arbitration or the
institution of legal or equitable proceedings by either party.
B. The CITY and CONTRACTOR shall endeavor to resolve claims, disputes and other
matters in question between them by mediation.
C. The parties shall share the mediator's fee and any filing fees equally. The mediation shall
be held in Clermont, Lake County, Florida, unless another location is mutually agreed
upon. Agreements reached in mediation shall be enforceable as settlement Agreements in
any court having jurisdiction thereof.
7. INSURANCE AND INDEMNIFICATION RIDER
7.1. Worker's Compensation Insurance
The CONTRACTOR shall take out and maintain during the life of this Agreement, Worker's
Compensation Insurance for all its employees connected with the work of this Project and, in case
any work is sublet, the CONTRACTOR shall require the subCONTRACTOR similarly to provide
Worker's Compensation Insurance for all of the subCONTRACTOR employees unless such
employees are covered by the protection afforded by the CONTRACTOR. Such insurance shall
comply with the Florida Worker's Compensation Law. In case any class of employees engaged in
hazardous work under this Agreement at the site of the Project is not protected under the Worker's
Compensation statute, the CONTRACTOR shall provide adequate insurance, satisfactory to the
CITY, for the protection of employees not otherwise protected.
7.2. CONTRACTOR's Commercial General Liability Insurance
The CONTRACTOR shall take out and maintain during the life of this Agreement, Commercial
General Liability and Business Automobile Liability Insurance as shall protect it from claims for
damage for personal injury, including accidental death, as well as claims for property damages
which may arise from operating under this Agreement whether such operations are by itself or by
anyone directly or indirectly employed by it, and the amount of such insurance shall be as follows:
A. CONTRACTOR's Commercial General Liability, $500,000 Each, ($1,000,000
aggregate). Liability Coverages, Bodily Injury Occurrence, & Property Damage
Combined Single Limit
B. Automobile Liability Coverages, $500,000 Each, Bodily Injury & Property Damage
Occurrence, Combined Single Limit
DocuSign Envelope ID: EB032E63-E405-4D00-AA4B-8E7FB7A13695
Fixed Price Term Agreement
RFB 23-032 Safety Shoes and Boots
Insurance clause for both BODILY INJURY AND PROPERTY DAMAGE shall be amended to
provide coverage on an occurrence basis.
7.3. CITY's and CONTRACTOR's Protective Liability Insurance
The CITY shall procure and furnish a CITY's and CONTRACTOR's Protective Liability
Insurance Policy with the following minimum limits:
A. Bodily Injury Liability & $1,000,000 Each ($2,000,000 aggregate) Property Damage
Liability Occurrence Combined Single Limit.
7.4. Indemnification Rider
A. To the fullest extent permitted by law, the CONTRACTOR shall indemnify and hold
harmless the CITY and its employees from and against all claims, damages, losses and
expenses, including but not limited to reasonable attorney's fees, arising out of or
resulting from its performance of the Work, provided that any such claim, damage, loss
or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or
destruction of tangible property (other than the Work itself) , and (2) is caused in whole
or in part by any negligent act or omission of the CONTRACTOR, any subcontractor,
anyone directly or indirectly employed by any of them or anyone for whose acts any of
them may be liable, regardless of whether or not such acts are caused in part by a party
indemnified hereunder. Such obligation shall not be construed to negate, abridge, or
otherwise reduce any other right to obligation of indemnity which would otherwise exist
as to any party or person described in this Article; however, this indemnification does not
include the sole acts of negligence, damage or losses caused by the CITY and its other
contractors.
B. In any and all claims against the CITY or any of its agents or employees by any
employee of the CONTRACTOR, any subcontractor, anyone directly or indirectly
employed by any of them or anyone for whose acts any of them may be liable, the
indemnification obligations under this Paragraph shall not be limited in any way by any
limitation on the amount or type of damages, compensation or benefits payable by or for
the CONTRACTOR or any subcontractor under workers' or workmen's compensation
acts, disability benefit acts or other employee benefit acts.
C. The CONTRACTOR hereby acknowledges receipt of ten dollars and other good and
valuable consideration from the CITY for the indemnification provided herein.
8. NOTICES
All notices shall be in writing and sent by United States mail, certified or registered, with return
receipt requested and postage prepaid, or by nationally recognized overnight courier service to the
address of the party set forth below. Any such notice shall be deemed given when received by the
party to whom it is intended.
DocuSign Envelope ID: EB032E63-E405-4D00-AA4B-8E7FB7A13695
Fixed Price Term Agreement
RFB 23-032 Safety Shoes and Boots
A. CONTRACTOR:
• Safety Shoe Distributors LLP
• Attn: Patrick McElligott, Partner
• 9330 Lawndale, Houston TX 77012
A. OWNER:
• City of Clermont
• Attn: Brian Bulthuis, City Manager
• 685 W. Montrose Street, Clermont, FL 34711
9. MISCELLANEOUS
9.1. Attorneys' Fees
In the event a suit or action is instituted to enforce or interpret any provision of this Agreement,
the prevailing party shall be entitled to recover such sum as the Court may adjudge reasonable as
attorneys' fees at trial or on any appeal, in addition to all other sums provided by law.
9.2. Waiver
The waiver by city of breach of any provision of this Agreement shall not be construed or operate
as a waiver of any subsequent breach of such provision or of such provision itself and shall in no
way affect the enforcement of any other provisions of this Agreement.
9.3. Severability
If any provision of this Agreement or the application thereof to any person or circumstance is to
any extent invalid or unenforceable, such provision, or part thereof, shall be deleted or modified
in such a manner as to make the Agreement valid and enforceable under applicable law, the
remainder of this Agreement and the application of such a provision to other persons or
circumstances shall be unaffected, and this Agreement shall be valid and enforceable to the fullest
extent permitted by applicable law.
9.4. Amendment
Except for as otherwise provided herein, this Agreement may not be modified or amended except
by an Agreement in writing signed by both parties.
9.5. Entire Agreement
This Agreement including the documents incorporated by reference contains the entire
understanding of the parties hereto and supersedes all prior and contemporaneous Agreements
between the parties with respect to the performance of services by CONTRACTOR.
4
DocuSign Envelope ID: EB032E63-E405-4D00-AA4B-8E7FB7A13695
Fixed Price Term Agreement
RFB 23-032 Safety Shoes and Boots
9.6. Assi _ ng ment
Except in the event of a merger, consolidation, or other change of control pursuant to the sale of
all or substantially all of either party's assets, this Agreement is personal to the parties hereto and
may not be assigned by CONTRACTOR, in whole or in part, without the prior written consent of
city.
9.7. Venue
The parties agree that the sole and exclusive venue for any cause of action arising out of this
Agreement shall be Lake County, Florida.
9.8. Applicable Law
This Agreement and any amendments hereto are executed and delivered in the State of Florida and
shall be governed, interpreted, construed and enforced in accordance with the laws of the State of
Florida.
9.9. Public Records
The CONTRACTOR expressly understands records associated with this project are public records
and agrees to comply with Florida's Public Records law, to include, to:
A. Keep and maintain public records that ordinarily and necessarily would be required by
the CITY in order to perform the services contemplated herein.
B. Provide the public with access to public records on the same terms and conditions that the
CITY would provide the records and at a cost that does not exceed the cost provided in
this Florida's Public Records law or as otherwise provided by law.
C. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
D. Meet all requirements for retaining public records and transfer, at no cost, to the CITY all
public records in possession of CONTRACTOR upon the termination of the contract and
destroy any duplicate public records that are exempt or confidential and exempt from
public records disclosure requirements. CONTRACTOR shall use reasonable efforts to
provide all records stored electronically to the CITY in a format that is compatible with
the information technology systems of the CITY.
E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, THE
CONTRACTOR SHALL CONTACT THE CITY'S CUSTODIAN OF PUBLIC
RECORDS AT THE CITY CLERK'S OFFICE, (352) 241-7331.
DocuSign Envelope ID: EB032E63-E405-4D00-AA4B-8E7FB7A13695
Fixed Price Term Agreement
RFB 23-032 Safety Shoes and Boots
10. CONTRACT DOCUMENTS
The Contract Documents, as listed below are herein made fully a part of this Contract as if herein
repeated.
Document Precedence:
A. This Agreement
B. Purchase Order / Notice To Proceed
C. An applicable Contractor Quote or Statement of Work
D. All documents contained in RFB 23-032 titled Safety Shoes and Boots and
CONTRACTOR's response thereto.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this 14th day of
March, 2023.
CITY OF CLERMONT
DocuSigned by:
E
jVt aoAaS /11�- DS
Tracy Ackroyd Howe, City Clerk
11
DocuSign Envelope ID: EB032E63-E405-4D00-AA4B-8E7FB7A13695
SAFETY SHOE DISTRIBUTORS, LLP.
DoocuuS'r Vi/g-nedd by:
Pa / `I� Wfw�6ff
By CD2F325BC4A245E .
(Signature)
Print Name: Patrick McElligott
Title: Partner
Date: 3/13/2023
DocuSign Envelope ID: EB032E63-E405-4D00-AA4B-8E7FB7A13695
EXHIBIT "A"
1
Rocky waterproof steel toe, brown, style R6003
1
Pair
$120.00
15.%
$102.00
Rocky alpha force composite toe, waterproof duty
2
boots, style R6004
1
Pair
$100.00
22.%
$78.00
Timberland PRO steel toe low-cut hiker work shoes,
3
style 61009
1
Pair
$144.00
25.%
$108.00
Timberland PRO titan, light weight composite toe
4
work shoes, style 50507
1
Pair
$170.00
16.%
$142.80
Timberland PRO steel waterproof work boots, style
5
47001
1
Pair
$172.00
30.%
$120.40
Timberland PRO steel protective sport work boots,
6
style 26064
1
Pair
$130.00
32.%
$88.40
Timberland PRO steel toe wellington boots, style
7
33004
1
Pair
$175.00
30.%
$122.50
Le -High TS-100 steel toe work boot, brown, style
8
5040TSL
1
Pair
$154.00
30.%
$107.80
Le -High & Dri steel toe waterproof insulated logger
9
boot, style 5965
1
Pair
$178.00
30.%
$124.60
Georgia boot steel toe wellington western boot,
10
style G1075
1
Pair
$163.00
30.%
$114.10
11
Georgia leather logger work boot, style G8320
1
Pair
$155.00
22.%
$120.90
12
Georgia steel toe insulated work boot, style G8075
1
Pair
$115.00
22.%
$89.70
13
Dickies protective toe work boot, style WD6343
1
Pair
$127.00
28.%
$91.44
Thorogood sport hicker steel toe work boot, style
14
8046000
1
Pair
$163.00
30.%
$114.10
15
Giant hopper moc toe casual boot, style BG6423
1
Pair
$100.00
22.%
$78.00
Michelin steel toe syncrone pile driver work boot,
16
style XSC563
1
Pair
$159.00
30.%
$111.30
17
Wolverine EH Steel Toe Boot 6", style W04904
1
Pair
$125.00
20.%
$100.00
18
Wolverine EH Steel Toe Wellington, style W04707
1
Pair
$140.00
20.%
$112.00
19
PVC 16" Black Knee Boot
1
Pair
$29.50
5.%
$28.025
DocuSign Envelope ID: EB032E63-E405-4D00-AA4B-8E7FB7A13695
Bates EH Composite Toe 6" Side Zip Boot, style
20
E02264
1
Pair
$134.95
25.%
$101.2125
21
Converse Athlite 6" Sport Boot Black, style C6750
1
Pair
$116.00
30.%
$81.20
22
Converse Waterproof Sport Hiker, style C4444
1
Pair
$153.00
25.%
$114.75
23
Hytest EH Steel Toe 6" Work Boot, style 13262
1
Pair
$130.00
32.%
$88.40
Hytest EH Composite Toe Waterproof Hiker, style
24
12191
1
Pair
$160.00
32.%
$108.80
Total =
$2,448.4275
DocuSign Envelope ID: EB032E63-E405-4D00-AA4B-8E7FB7A13695
1
Bates Footwear
Percent
1
25.%
2023
2
Carolina Footwear
Percent
1
15.%
2023
3
Caterpillar Footwear
Percent
0
No Bid
4
Converse Footwear
Percent
0
No Bid
5
Double H Footwear
Percent
0
No Bid
6
Dr. Martens Industrial
Percent
0
No Bid
7
Harley-Davidson Footwear
Percent
0
No Bid
8
Hytest Safety Footwear
Percent
1
32.%
2023
9
Justin Footwear
Percent
0
No Bid
10
Roadwolf Footwear
Percent
0
No Bid
11
Skechers Work
Percent
0
No Bid
12
Throrogood
Percent
0
No Bid
13
Timberland Footwear
Percent
1
16.%
2023
14
Wolverine Footwear
Percent
1
20.%
2023
15
Rocky Waterproof
Percent
0
No Bid
16
Le -High Safety Shoes
Percent
0
No Bid
17
Georgia Footwear
Percent
0
No Bid
18
Rocky Alpha Force
Percent
0
No Bid
19
Dickies
Percent
0
No Bid
20
Giant Hopper
Percent
0
No Bid
21
Michelin
Percent
0
No Bid
22
Rockport
Percent
1
30.%
2023
23
CAT Silverton
Percent
0
No Bid
DocuSign Envelope ID: EB032E63-E405-4D00-AA4B-8E7FB7A13695
Request For Bid #RFB 23-032
Title: Safety Shoes and Boots
3. SCOPE OF WORK
3.1. Scope of Services
The successful respondent must provide various safety boots and shoes to be purchased by
various departments. The successful respondent must also provide the tools, equipment, and
personnel required to size and fit all employees. A respondent's capability to provide annual
usage reports by item and department is highly desired. A minimum of two (2) onsite annual
visits per department are required through a mobile unit. There are approximately 205
employees that safety shoes will be provided to.
A. FACILITY
1. If a local store is available, the various departments may choose to schedule
employees to go to the store for assistance in the selection, sizing, and fitting, to
purchase the safety shoes and boots. The facility must include a mobile unit that will
drive out to various sites to assist in the selection and purchase of safety shoes and
boots.
2. Respondents submitting a response based on utilizing a mobile unit as their place of
business must be able to provide services on a regular basis (or at mutually agreed
upon times) of a fully stocked and staged vehicle capable of sizing and allowing
employees to try on and supply boots at the time of visit. Repeated inability to
maintain the agreed -upon scheduled visit or inability to provide shoes or boots from
stock at the scheduled visit, may be considered as default to the contract and may
be grounds for termination.
3. The successful respondent must have sufficient stock of shoes and boots which
meets the agency specifications available and on display at the business location or
mobile unit. All authorized personnel assisting agency employees with sizing and
selection of safety shoes and boots shall be sufficiently trained and possess the
knowledge and experience to advise proper fitting and correct application for all
areas of usage (water, concrete, construction, electrical, grease/oil, chemical, etc.).
B. SPECIFICATION
1. The successful respondent must have the ability to provide a variety of safety shoes
and boots in both men's sizes 7 through 13 D, E, EE, EEE and women's sizes 6
through 11 in medium widths. Charges for sizes other than those shown above must
be added to a list of discounted price for special sizes. The extra charge for special
shoe sizes must be stated on the list of special sizes otherwise it will be assumed
that the price includes all sizes.
2. All footwear must be constructed of durable and commercially acceptable materials,
such as leather, nylon, PVC, polyurethane, nitrile, rubber, or other man-made
materials. All footwear must meet or exceed the American Society for Testing
Materials (ASTM) International Standards. All leather oxfords and boots are to be
13
DocuSign Envelope ID: EB032E63-E405-4D00-AA4B-8E7FB7A13695
Request For Bid #RFB 23-032
Title: Safetv Shoes and Boots
certified by the American National Standards Institute (ANSI) and requirements of
the ASTM International Standards, current edition as prescribed by OSHA.
C. ONLINE ORDERING AND PAYMENT
Departments may order safety shoes and boots through the successful respondent
secure website. The successful respondent must have the capability to offer the
safety shoes and boots at the accurate unit price as per the discount provided in this
solicitation. There are two payment options that may be used when ordering online:
a. The department issues a purchase order, the vendor mails an invoice to the
respective department, and the agency mails a check within thirty (30) days from
receipt of goods or received invoice.
b. The department utilizes a City purchasing card (p-card) for payment at the time
of order. A purchase order number is not required for this type of purchase. The
successful respondent must clearly state if online ordering is offered or if it is
planned to be implemented in the near future.
D. SHOE ALLOWANCE
1. The public agency determines solely within its budget the amount of shoe allowance
per employee. The successful respondent will have the task to confirm this amount
per agency and work within each allowance amount when assisting applicable
employees. On many occasions, however, the employee will choose a shoe costing
more than the allowance provides. The successful respondent must be capable and
agreeable to collecting any additional cost over the shoe allowance from the
individual employee at the time of final shoe choice/order.
E. SUBSTITUTION
Substitute brands or models may be considered during the contract period for
discontinued models. The successful respondent must not deliver any substitute item
as a replacement to an awarded brand or model without consent from the
department. Substitute items must be of equal or better quality than the selected
item. Substitutes must be considered only in emergency situations and excessive
substitution requests may be a cause to cancel the contract.
F. PAYMENT
1. The supplies furnished in accordance with this specification will be paid for at the
percentage discount bid within thirty (30) days of receipt of goods or invoice,
whichever is later unless the online ordering option and/or procurement card
payment option is utilized.
G. TERMINATION
1. The supplies furnished by the contract agreement may be terminated by the City for
poor or non-performance by the successful respondent after a thirty (30) day written
14
DocuSign Envelope ID: EB032E63-E405-4D00-AA4B-8E7FB7A13695
Request For Bid #RFB 23-032
Title: Safetv Shoes and Boots
notice to make improvements and requested improvements were not made. Price
agreement may be terminated by either the successful respondent or the City at any
time without cause with a written thirty (30) day notice of intent to terminate.
H. LIST PRICE
1. The price of all items on this solicitation will be based upon a discount from a price
list(s). All list price revisions and any changes to discounts must be submitted to the
Procurement Services Department for review and approval no less than thirty (30)
days prior to the requested implementation date. Changes will become effective only
upon written approval of the City.
MARKET CONDITIONS
1. The City reserves the right to purchase on the open market should lower market
prices prevail, at which time the successful respondent will have the option of
matching the lower price or relieving the City of any obligation.
OTHER GOVERNMENT AGENCIES
At the option of the successful respondent, the use of the contract resulting from this
solicitation may be extended to other governmental agencies. Each governmental
agency may be allowed by the successful respondent to use this contract and must
do so independently of any other governmental entity. Each agency will be
responsible for its own purchases and will be liable only for goods or services
ordered, received, and accepted. No agency receives any liability by virtue of this bid
and subsequent contract award.
1 _::_► 1
1. The successful respondent guarantees the replacement of improperly manufactured
shoes due to defective materials or products during the contract period with
replacements being made within two (2) weeks of notification. Warranty information
should include but not be limited to: the upper and sole preparation guarantee period
and water penetration guarantee period, in addition to the wearability guarantee. All
leather Oxfords and Boots are to be certified by the American Footwear Industries
Association (AFIA) as prescribed by OSHA and rated in class 75.
15
DocuSign Envelope ID: EB032E63-E405-4D00-AA4B-8E7FB7A13695
City of Clermont
Procurement Services Department
CLER ONT 685 W. Montrose Street
Choice of Champions" Clermont, FL 34711
VENDOR INFORMATION
The following information along with a current W-9 form must be provided to the Procurement Services
Department for all new vendors and when current vendors remit information changes.
Name of Individual or Business: SAFETY SHOE DISTRIBUTORS LLP
Contact Person and Title: PATRICK MCELLIGOTT, PARTNER
Vendor Street Address: 9330 LAWNDALE
Vendor City, State, ZIP: HOUSTON, TEXAS, 77012
Vendor Mailing Address (if different from above):
Vendor Email Address: info@safetyshoedist.com
Vendor Email Address for Purchase Order (if different from above):
joshb@safetyshoedist.com
Phone Number: (713) 928-6691
Fax Number: (713) 928-6560
Taxpayer Identification Number (include a copy of your W9 form): 36-4342920
Remit to Information (if different from above):
Payment Remit to Name:
Payment Remit to Address:
Payment Remit to City, State, ZIP:
Please return the completed Vendor Information along with the required W-9 form by email to:
procurementservices(a-)clermontfl.org
For any questions, please call the Procurement Services Department at (352) 241-7350.