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Contract 2023-024ADocuSign Envelope ID: EF1C3141-F401-4007-9C77-15119808A4B3 2023-24 AGREEMENT No. 2023-024 CLERMONT ARTS & RECREATION CENTER ROOF REPLACEMENT THIS AGREEMENT, is made and entered into this 141h day of March 2023, by and between the CITY OF CLERMONT, FLORIDA, a municipal corporation under the laws of the State of Florida whose address is: 685 W. Montrose Street, Clermont, Florida, (hereinafter referred to as "CITY"), and CMR CONSTRUCTION & ROOFING, LLC., whose address is: 3006 North Lindbergh Blvd., Ste. 703, St. Louis, MO 63074, (hereinafter referred to as "CONTRACTOR"). WITNESSETH: That the parties hereto, for the consideration hereinafter set forth, mutually agree as follows: SCOPE OF WORK The CONTRACTOR shall furnish all labor, materials, equipment, machinery, tools, apparatus, and transportation and perform all of the work described in the specifications entitled: RFB 23-001 titled Clermont Arts & Recreation Center Roof Replacement, as prepared by the CITY and its agents and shall do everything required by this Contract and the other Contract Documents contained in the specifications, which are a part of these Documents. 2. THE CONTRACT SUM The CITY shall pay to the CONTRACTOR, for the faithful performance of the Contract, in lawful tender of the United States, and subject to addition and deductions as provided in the Contract Documents, the Price Schedule, attached hereto and incorporated herein as Exhibit "A". The total contract sum is FOUR HUNDRED NINETY-SEVEN THOUSAND EIGHTY-TWO DOLLARS ($497,082). 3. COMMENCEMENT AND COMPLETION OF WORK A. The CONTRACTOR shall commence work within ten (10) calendar days after receipt of (i) Notice to Proceed, (ii) Purchase Order, and (iii) receipt of all permits required to perform the work, and the CONTRACTOR will substantially complete the same within THIRTY (30) calendar days unless the period for completion is extended otherwise by the CONTRACT DOCUMENTS. Substantial Completion as provided herein shall be the day the project or designated portion thereof is certified by the OWNER'S Architect/Engineer as sufficiently complete, in accordance with the Contract Documents, so the OWNER can occupy or utilize the work or designated portion thereof for the use for which it is intended. Final Completion shall be FIFTEEN (15) calendar days thereafter. B. The CONTRACTOR shall prosecute the work with faithfulness and diligence. DocuSign Envelope ID: EF1 C3141 -F401-4007-9C77-15119808A4B3 Construction Agreement RFB 23-001 Clermont Arts & Recreation Center Roof Replacement C. The CONTRACTOR further declares he has examined the project site and that from personal knowledge and experience has made sufficient investigations to fully satisfy himself that such site is correct and suitable for the work and he assumes full responsibility therefore. The provisions of this Contract shall control any inconsistent provisions contained in the specifications. All Drawings and Specifications have been read and carefully considered by the CONTRACTOR, who understands the same and agrees to their sufficiency for the work to be done. It is expressly agreed that under no circumstances, conditions or situations shall this Contract be more strongly construed against the CITY than against the CONTRACTOR and his Surety. D. Any ambiguity or uncertainty in the Plans, Drawings or Specifications shall be interpreted and construed by the CITY's designated Project Manager after consultation with the Project Architect, and the CITY's Project Manager's decision shall be final and binding upon all parties, provided the CITY agrees. E. It is distinctly understood and agreed that the passing, approval and/or acceptance of any part of the work or material by the CITY or by any agent or representative as in compliance with the terms of this Contract and/or of the Drawings, Plans and Specifications covering said work shall not operate as a waiver by the CITY of strict compliance with the terms of this Contract and/or the Drawings and Specifications covering said work; and the CITY may require the CONTRACTOR and/or his Surety to repair, replace, restore and/or make to comply strictly and in all things with this Contract and the Drawings and Specifications any and all of said work and/or materials which within a period of one year from and after the date of the passing, approval, and or acceptance of any such work or material, are found to be defective or to fail and in any way to comply with this Contract or with the Drawings and Specifications. This provision shall not apply to materials or equipment normally expected to deteriorate or wear out and become subject to normal repair and replacement before their condition is discovered. The CONTRACTOR shall not be required to do normal maintenance work under the guarantee provisions. Failure on the part of the CONTRACTOR and/or his Surety, immediately after Notice to either repair or replace any such defective materials and workmanship shall entitle the CITY, if it sees fit, to replace or repair the same and recover the reasonable cost of such replacement and/or repair from the CONTRACTOR and/or his Surety, who shall, in any event, be jointly and severally liable to the CITY for all damages, loss, and expense caused to the CITY by reason of the CONTRACTOR'S breach of this Contract and/or his failure to comply strictly and in all things with this Contract and/or his failure to comply strictly and in all things with this Contract and with the Drawings and Specifications. F. As -built drawings and warranties acceptable to the CITY must be submitted to the CITY before final payment will be made to the CONTRACTOR. 1 DocuSign Envelope ID: EF1 C3141 -F401-4007-9C77-15119808A4B3 Construction Agreement RFB 23-001 Clermont Arts & Recreation Center Roof Replacement 4. AUTHORIZED REPRESENTATIVES A. Before starting work, CONTRACTOR shall designate a competent, authorized representative acceptable to CITY to represent and act for CONTRACTOR and shall inform CITY in writing, of the name and address of such representative together with a clear definition of the scope of his authority to represent and act for CONTRACTOR and shall specify any and all limitations of such authority. At the Pre -construction Conference, the CONTRACTOR shall provide resumes of key personnel for the CITY's approval. CONTRACTOR shall keep CITY informed in writing pursuant to the notice requirements provided herein of any subsequent changes in the foregoing. Such representative shall be present or duly represented at the site of work at all times when work is actually in progress. B. From the time of execution of the Contract, the CITY shall have the right to remove the CONTRACTOR's representative from the project for inappropriate behavior including, but not limited to, lack of concern for residents, or acting in an unprofessional manner (i.e. argumentative with residents or CITY's representative and the use of foul language). C. All notices, determinations, instructions, and other communications given to the authorized representatives of the CONTRACTOR shall be binding upon the CONTRACTOR. Nothing contained herein shall be construed as modifying the CONTRACTOR's duty of supervision and fiscal management as provided for by Florida law. D. The CITY shall designate a Project Manager who will have limited authority to act for the CITY. The CITY will notify the CONTRACTOR in writing of the name of such representative(s). Any other City employees are not authorized CITY representatives and any work performed by the CONTRACTOR without proper written authorization from the Project Manager as approved by CITY, is performed at the CONTRACTOR's risk, and the City shall have no obligation to compensate the CONTRACTOR for such work. 5. LAWS AND REGULATIONS A. CONTRACTOR and its employees and representatives shall at all times comply with all applicable laws, codes, ordinances, statutes, rules, or regulations in effect at the time work is performed under this Contract. B. If during the term of this Contract, there are any changed or new laws, ordinances, or regulations not known or foreseeable at the time of signing this Contract that become effective and which affect the cost or time of performance of the Contract, CONTRACTOR shall immediately notify OWNER in writing and submit detailed documentation of such effect in terms of both time and cost of performing the Contract. 2 DocuSign Envelope ID: EF1 C3141 -F401-4007-9C77-15119808A4B3 Construction Agreement RFB 23-001 Clermont Arts & Recreation Center Roof Replacement Upon concurrence by OWNER as to the effect of such changes, an adjustment in the compensation and/or time of performance will be made, if applicable. C. If any discrepancy or inconsistency should be discovered between the Contract and any law, ordinance, regulation, order, or decree, CONTRACTOR shall immediately report the same in writing to the OWNER who will issue such instructions as may be necessary. However, it shall not be grounds for a Change Order that the CONTRACTOR was unaware of or failed to investigate the rules, codes, regulations, statutes, and all ordinances of all applicable governmental agencies having jurisdiction over the Project or the work. 6. CODE RELATED INSPECTIONS The CONTRACTOR recognizes that the CITY is the governing jurisdiction charged with the inspection of improvements to real property for code compliance and the improvements to be made by the CONTRACTOR pursuant to this contract may be subject to inspection by the CITY or its agents. The CONTRACTOR agrees that it will not assert, as a CITY -caused delay or as a defense of any delay on the part of the CONTRACTOR, any good faith action or series of actions on the part of the CITY or its agents with regard to inspections, including, but not limited to the refusal to accept any portion of the CONTRACTOR's work. 7. VALUE ENGINEERING CONTRACTOR may request substitutions of materials, articles, pieces of equipment or any changes that reduce the contract price by making such request to the Project Manager and Project Architect/Engineer in writing. The Project Manager and Project Architect/Engineer will be the sole judge of acceptability, and no substitute will be ordered, installed, used or initiated without Project Manager and Project Architect/Engineer prior written acceptance which will be evidence by a City issued Change Order. However, any substitution accepted by Project Manager and Project Architect/Engineer shall not result in any increase in the contract price or contract time. By making a request for substitution, the CONTRACTOR agrees to pay directly to the Project Architect/Engineer fees and charges related to the Project Architect/Engineer review of the request for substitution, whether or not the request for substitution is accepted by the Project Architect/Engineer. The successful respondent also agrees to pay for any additional required design and/or permitting fees necessitated by the proposed changes. Any substitution submitted by the CONTRACTOR must meet the form, fit, function, and life cycle criteria of the item proposed to be replaced and there must be a net dollar saving including Project Architect/Engineer review fees and charges. If a substitution is approved, the net dollar saving shall be shared equally between the successful respondent and CITY and shall be processed as a deductive Change Order. The City may require the CONTRACTOR to furnish, at their expense, a special performance guarantee or other surety with respect to any substitute approved after award of the contract. 3 DocuSign Envelope ID: EF1 C3141 -F401-4007-9C77-15119808A4B3 Construction Agreement RFB 23-001 Clermont Arts & Recreation Center Roof Replacement S. PARTIAL AND FINAL PAYMENTS In accordance with the provisions fully set forth in the Bid Documents and General Conditions, and subject to additions and deductions as provided, the OWNER shall pay the CONTRACTOR as follows: A. CONTRACTOR shall submit a progress payment request by the twentieth (20th) day of each calendar month for work performed during the current calendar month, projected through the 25th. At any time, the CITY shall have the right as a condition of making a partial payment hereunder, to require the CONTRACTOR to submit evidence satisfactory to the CITY that all payrolls, material bills, and other costs incurred by the CONTRACTOR in connection with the subject progress payment request have been paid in full. Upon CITY's signature accepting the PARTIAL PAYMENT AUTHORIZATION, the CITY shall make a partial payment to the CONTRACTOR, within thirty (30) calendar days, on the basis of a duly certified and approved estimate by the CITY and the Architect, for work performed during the preceding calendar month under the Contract. To insure proper performance of the Contract, the CITY shall retain five percent (5%) of the amount of each estimate until final completion and acceptance of all work covered by the Contract. B. Upon submission by the CONTRACTOR of evidence satisfactory to the CITY that all payrolls, material bills and other costs incurred by the CONTRACTOR in connection with the construction of the work have been paid in full, and also, after all guarantees that may be required in the Specifications have been furnished and are found acceptable by the CITY, final payment on account of this Agreement shall be made within thirty (30) calendar days after completion of all work by the CONTRACTOR covered by this Agreement and acceptance of such work by the CITY. 9. LIQUIDATED DAMAGES It is mutually agreed that time is of the essence in regard to this Agreement. Therefore, notwithstanding any other provision contained in the Contract Documents, should the CONTRACTOR fail to complete the work within the specified time as set by the Notice to Proceed, or any authorized extension thereof, CONTRACTOR shall pay to CITY the sum of FIVE HUNDRED DOLLARS ($500) per calendar day as fixed, agreed and liquidated damages for each calendar day elapsing beyond the specified time date for beneficial occupancy (substantial completion) and/or final completion; which sum shall represent the damages sustained by the CITY, and shall be considered not as a penalty, but in liquidation of damages sustained. The CONTRACTOR shall pay the liquidated damages amount contained herein. NOTE: Not necessary, this would come out of contract balance. CONTRACTOR'S pay applications would be reduced to cover anticipated liquidated damages. 4 DocuSign Envelope ID: EF1 C3141 -F401-4007-9C77-15119808A4B3 Construction Agreement RFB 23-001 Clermont Arts & Recreation Center Roof Replacement 10. ADDITIONAL BONDS It is further mutually agreed between the parties hereto that if, at any time after the execution of this Agreement and the Surety Bonds hereto attached for its faithful performance and payment of labor and materials, the CITY shall deem the Surety or Sureties upon such bonds to be unsatisfactory, or if, for any reason, such bonds cease to be adequate to cover the performance and payments of the work, the CONTRACTOR shall, at his expense, and within seven (7) days after receipt of Notice from the CITY to do so, furnish additional bonds, in such form and amounts, and with such Sureties as shall be satisfactory to the CITY. In such event, no further payment to the CONTRACTOR shall be deemed due under this Agreement until such new or additional security for the faithful performance and for payment of labor and materials of the work shall be furnished in a manner and form satisfactory to the CITY. 11. DISPUTE RESOLUTION - MEDIATION A. Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to mediation as a condition precedent to voluntary arbitration or the institution of legal or equitable proceedings by either party. B. The CITY and CONTRACTOR shall endeavor to resolve claims, disputes, and other matters in question between them by mediation. C. The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held in the place where the Project is located unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement Agreements in any court having jurisdiction thereof. 12. INSURANCE AND INDEMNIFICATION RIDER 12.1. Worker's Compensation Insurance The CONTRACTOR shall take out and maintain during the life of this Agreement Worker's Compensation Insurance for all his employees connected with the work of this Project and, in case any work is sublet, the CONTRACTOR shall require the subcontractor similarly to provide Worker's Compensation Insurance for all of the latter's employees unless such employees are covered by the protection afforded by the CONTRACTOR. Such insurance shall comply with the Florida Worker's Compensation Law. In case any class of employees engaged in hazardous work under this contract at the site of the Project is not protected under the Worker's Compensation statute, the CONTRACTOR shall provide adequate insurance, satisfactory to the CITY, for the protection of employees not otherwise protected. 12.2. Contractor's Public Liability and Property Damage Insurance The CONTRACTOR shall take out and maintain during the life of this Agreement Comprehensive General Liability and Comprehensive Automobile Liability Insurance as shall protect it from claims for damage for personal injury, including accidental death, as well as claims for property damages which may arise from operating under this Agreement whether such operations are by 5 DocuSign Envelope ID: EF1 C3141 -F401-4007-9C77-15119808A4B3 Construction Agreement RFB 23-001 Clermont Arts & Recreation Center Roof Replacement itself or by anyone directly or indirectly employed by it, and the amount of such insurance shall be minimum limits as follows: A. Contractor's Comprehensive General, $1,000,000 Each ($2,000,000 aggregate). Liability Coverages, Bodily Injury Occurrence, & Property Damage Combined Single Limit B. Automobile Liability Coverages, $1,000,000 Each Bodily Injury & Property Damage Occurrence, Combined Single Limit Insurance clause for both BODILY INJURY AND PROPERTY DAMAGE shall be amended to provide coverage on an occurrence basis. 12.3. Contractual Liability Work Contracts The CONTRACTOR's Liability Policy shall include Contractual Liability Coverage designed to protect the CONTRACTOR for contractual liabilities assumed by the CONTRACTOR in the performance of this Agreement. 12.4. Indemnification Rider A. To cover to the fullest extent permitted by law, the CONTRACTOR shall indemnify and hold harmless the CITY, Architect Powell Studio Architecture, LLC., its agents, and employees from and against all claims, damages, losses, and expenses, including but not limited to attorney's fees, arising out of or resulting from the performance of the Work, provided that any such claim, damage, loss or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property (other than the Work itself), and (2) is caused in whole or in part by any negligent act or omission of the CONTRACTOR, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable. Such obligation shall not be construed to negate, abridge, or otherwise reduce any other right to the obligation of indemnity which would otherwise exist as to any party or person described in this Section. B. In any and all claims against the CITY and Architect Powell Studio Architecture, LLC. or any of its agents or employees by any employee of the CONTRACTOR, any subcontractor, anyone directly or indirectly employed by any of them, or anyone for whose acts any of them may be liable, the indemnification obligations under this Paragraph shall not be limited in any way by any limitation on the amount or type of damages, compensation or benefits payable by or for the CONTRACTOR or any subcontractor under workers' or workmen's compensation acts, disability benefit acts or other employee benefit acts. C. The CONTRACTOR hereby acknowledges receipt of ten dollars and other good and valuable consideration from the CITY for the indemnification provided herein. 0 DocuSign Envelope ID: EF1 C3141 -F401-4007-9C77-15119808A4B3 Construction Agreement RFB 23-001 Clermont Arts & Recreation Center Roof Replacement 13. TAXES A. CONTRACTOR shall pay all taxes, levies, duties, and assessments of every nature that may be applicable to any work under this Contract. The Contract Sum and any agreed variations thereof shall include all taxes imposed by law. CONTRACTOR shall make any and all payroll deductions required by law. CONTRACTOR herein indemnifies and holds the CITY harmless from any liability on account of any and all such taxes, levies, duties, assessments, and deductions. Such indemnification shall be in accordance with the terms and conditions of the Indemnification provisions provided herein. B. CITY and CONTRACTOR hereby acknowledge that the CITY is a tax-exempt entity. Where applicable, and so directed by the CITY, the CITY reserves the right to implement, at its convenience, a tax exemption program to buy selected materials and place the tax savings in line item contingency. 14. SUCCESSORS, ASSIGNS AND ASSIGNMENT The CITY and the CONTRACTOR each bind itself, its officers, directors, qualifying agents, partners, successors, assigns and legal representatives to the other party hereto and to the partners, successors, assigns, and legal representatives of such other party in respect to all covenants, Agreements, and obligations contained in the Contract. It is agreed that the CONTRACTOR shall not assign, transfer, convey or otherwise dispose of the contract or its right, title, or interest in or to the same or any part thereof, or allow legal action to be brought in its name for the benefit of others, without the previous consent of the CITY and concurred to by the sureties. 15. NOTICES All notices shall be in writing and sent by United States mail, certified or registered, with return receipt requested and postage prepaid, or by nationally recognized overnight courier service to the address of the party set forth below. Any such notice shall be deemed given when received by the party to whom it is intended. A. CONTRACTOR: CMR Construction & Roofing, LLC. Attn: Steve Drake, Account Manager 3006 North Lindbergh Blvd., Ste. 703, St. Louis, MO 63074 A. OWNER: City of Clermont Attn: Brian Bulthuis, City Manager 685 W. Montrose Street, Clermont, FL 34711 7 DocuSign Envelope ID: EF1 C3141 -F401-4007-9C77-15119808A4B3 Construction Agreement RFB 23-001 Clermont Arts & Recreation Center Roof Replacement 16. OPTIONAL TERMINATION A. CITY may, at its option, terminate the Contract, in whole or in part, at any time by written notice thereof to CONTRACTOR, whether or not CONTRACTOR is in default. Upon any such termination, CONTRACTOR hereby waives any claims for damages from the optional termination, including loss of anticipated profits, on account thereof, but as the sole right and remedy of CONTRACTOR, CITY shall pay CONTRACTOR in accordance with Subparagraphs below, provided, however, that those provisions of the Contract which by their very nature survive final acceptance under the Contract shall remain in full force and effect after such termination. B. Upon receipt of any such notice, CONTRACTOR and its Surety shall, unless the notice requires otherwise: 1. Immediately discontinue work on the date and to the extent specified in the notice; 2. Place no further orders or subcontracts for materials, services, or facilities, other than as may be necessary or required for completion of such portion of work under the Contract that is not terminated; 3. Promptly make every reasonable effort to obtain cancellation upon terms satisfactory to CITY of all orders and subcontracts to the extent they relate to the performance of work terminated or assign to CITY those orders and subcontracts and revoke Agreements specified in such notice; 4. Assign all Subcontracts required for performance of this Contract to the CITY. In anticipation of such a remedy, the CONTRACTOR shall include in all Subcontracts, equipment leases and purchase order, a provision requiring the subcontractor, equipment lessor or supplier, to consent to the assignment of their Subcontract to the CITY and to agree to the greatest extent possible to cooperate with the CITY; 5. Assist CITY, as specifically requested in writing, in the maintenance, protection and disposition of property acquired by CITY under the Contract; and 6. Complete performance of any work that is not terminated. C. Upon any such termination, CITY will pay to CONTRACTOR an amount determined in accordance with the following (without duplication of any item): 1. All amounts due and not previously paid to CONTRACTOR for work completed and accepted in accordance with the Contract prior to such notice, and for work thereafter completed as specified in such notice. E3 DocuSign Envelope ID: EF1 C3141 -F401-4007-9C77-15119808A4B3 Construction Agreement RFB 23-001 Clermont Arts & Recreation Center Roof Replacement 2. The reasonable cost of settling and paying claims arising out of the termination of work under subcontracts or orders as provided above. 3. The verifiable costs incurred as set forth above. 4. Any other reasonable costs which can be verified to be incidental to such termination. D. The foregoing amounts will include a reasonable sum, under all of the circumstances, as profit for all work satisfactorily performed by the CONTRACTOR. E. The CONTRACTOR shall submit within thirty (30) days after receipt of notice of termination, a proposal for an adjustment to the contract price including all incurred costs described herein. The CITY shall review, analyze, and verify such proposal, and negotiate an equitable adjustment, and the Contract shall be amended in writing accordingly. 17. MISCELLANEOUS 17.1. Attorneys' Fees In the event a suit or action is instituted to enforce or interpret any provision of this Agreement, the prevailing party shall be entitled to recover such sum as the Court may adjudge reasonable as attorneys' fees at trial or on any appeal, in addition to all other sums provided by law. 17.2. Waiver The waiver by city of breach of any provision of this Agreement shall not be construed or operate as a waiver of any subsequent breach of such provision or of such provision itself and shall in no way affect the enforcement of any other provisions of this Agreement. 17.3. Severability If any provision of this Agreement or the application thereof to any person or circumstance is to any extent invalid or unenforceable, such provision, or part thereof, shall be deleted or modified in such a manner as to make the Agreement valid and enforceable under applicable law, the remainder of this Agreement and the application of such a provision to other persons or circumstances shall be unaffected, and this Agreement shall be valid and enforceable to the fullest extent permitted by applicable law. 17.4. Amendment Except for as otherwise provided herein, this Agreement may not be modified or amended except by an Agreement in writing signed by both parties. 17.5. Entire Agreement This Agreement including the documents incorporated by reference contains the entire understanding of the parties hereto and supersedes all prior and contemporaneous Agreements between the parties with respect to the performance of services by CONTRACTOR. 0 DocuSign Envelope ID: EF1 C3141 -F401-4007-9C77-15119808A4B3 Construction Agreement RFB 23-001 Clermont Arts & Recreation Center Roof Replacement 17.6. Assi _ ng ment Except in the event of a merger, consolidation, or other change of control pursuant to the sale of all or substantially all of either party's assets, this Agreement is personal to the parties hereto and may not be assigned by CONTRACTOR, in whole or in part, without the prior written consent of CITY. 17.7. Venue The parties agree that the sole and exclusive venue for any cause of action arising out of this Agreement shall be Lake County, Florida. 17.8. Applicable Law This Agreement and any amendments hereto are executed and delivered in the State of Florida and shall be governed, interpreted, construed and enforced in accordance with the laws of the State of Florida. 17.9. Public Records The CONTRACTOR expressly understands records associated with this project are public records and agrees to comply with Florida's Public Records law, to include, to: A. Keep and maintain public records that ordinarily and necessarily would be required by the CITY in order to perform the services contemplated herein. B. Provide the public with access to public records on the same terms and conditions that the CITY would provide the records and at a cost that does not exceed the cost provided in this Florida's Public Records law or as otherwise provided by law. C. Ensure that public records that are exempt or confidential and exempt from public records disclosure requirements are not disclosed except as authorized by law. D. Meet all requirements for retaining public records and transfer, at no cost, to the CITY all public records in possession of CONTRACTOR upon the termination of the contract and destroy any duplicate public records that are exempt or confidential and exempt from public records disclosure requirements. CONTRACTOR shall use reasonable efforts to provide all records stored electronically to the CITY in a format that is compatible with the information technology systems of the CITY. E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, THE CONTRACTOR SHALL CONTACT THE CITY'S CUSTODIAN OF PUBLIC RECORDS AT THE CITY CLERK'S OFFICE, (352) 241-7331. 10 DocuSign Envelope ID: EF1 C3141 -F401-4007-9C77-15119808A4B3 Construction Agreement RFB 23-001 Clermont Arts & Recreation Center Roof Replacement 18. CONTRACT DOCUMENTS The Contract Documents, as listed below are herein made fully a part of this Contract as if herein repeated. Document Precedence: A. Contract Agreement B. Purchase Order / Notice To Proceed C. Specifications and plans for Clermont Arts & Recreation Center Roof Replacement including all addenda. D. All documents contained in RFB 23-001 titled Clermont Arts & Recreation Center Roof Replacement and CONTRACTOR'S response thereto. E. Payment and Performance Bonds IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this 14t" day of March, 2023. CITY OF CLERMONT DocuSigned by: ` V DS 2BA7692F758C492... �- Tim Murry, Mayor ATTEST: DcuSigned by: cy p4Qyd ET7'D7F34905B344A ... Tracy Ackroyd Howe, City Clerk 11 DocuSign Envelope ID: EF1C3141-F401-4007-9C77-15119808A4B3 CMR CONSTRUCTION & ROOFING, LLC. DocuSigned by: Sfw,u. Sbvh' By: 72DCE572B7BB48A... (Signature) Print Name: Steven Soule Title: CEO Date: 3/28/2023 DocuSign Envelope ID: EF1C3141-F401-4007-9C77-15119808A4B3 d" CLER ONT Choice of Champions City of Clermont Procurement Services Freddy Suarez, Procurement Services Director 685 W. Montrose Street, Clermont, FL 34711 EXHIBIT "A" RFB No. RFB 23-001. Clermont Arts & Recreation Center Roof Replacement RESPONSE DEADLINE: January 26, 2023 at 2:00 pm DocuSign Envelope ID: EF1C3141-F401-4007-9C77-15119808A4B3 Request For Bid #RFB 23-001. Title: Clermont Arts & Recreation Center Roof Replacement SCOPE OF WORK Synopsis of work The work consists of a roof replacement for the Clermont Arts & Recreation Center located at 3700 S. Hwy 27, in Clermont, Florida. The existing roof shall be removed and replaced with a 60 mil single -ply TPO roof. Additionally, a lighting protection system shall be installed. Substitutions for specified materials or products elected to be incorporated in the project must be included by a fully executed change order. PROJECT DRAWING AND SPECIFICATIONS CLERMONT ARTS & RECREATION CENTER ROOF REPLACEMENT PREPARED BY: POWELL STUDIO ARCHITECTURE 713 W. MONTROSE STREET CLERMONT, FL 34711 AUGUST 2022 The complete set of Project Drawing and Specifications may be downloaded from the City's Procurement Portal and it is mentioned hereto as a reference. INDEX OF DRAWINGS: SHEET A1.1 PROJECT DATA SHEET A3.0 ROOF PLAN 14 DocuSign Envelope ID: EF1C3141-F401-4007-9C77-15119808A4B3 City of Clermont Procurement Services Department CLER ONT 685 W. Montrose Street Choice of Champions' Clermont, FL 34711 VENDOR INFORMATION The following information along with a current W-9 form must be provided to the Procurement Services Department for all new vendors and when current vendors remit information changes. Name of Individual or Business: CMR Construction & Roofing LLC Contact Person and Title: Steve Drake - Account Manager Vendor Street Address: 3006 North Lindbergh Blvd., Ste 703 Vendor City, State, ZIP: St. Louis, MO 63074 Vendor Mailing Address (if different from above): Vendor Email Address: bjjones@cmrconstruction.com // sdrake@cmrconstruction.com Vendor Email Address for Purchase Order (if different from above): bjjones@cmrconstruction.com Phone Number: 855-766-3267 Fax Number: 855-376-6326 Taxpayer Identification Number (include a copy of your W9 form): 71-0873844 Remit to Information (if different from above): Payment Remit to Name: CMR Construction & Roofing LLC Payment Remit to Address: 3006 North Lindbergh Blvd., Ste 703 Payment Remit to City, State, ZIP: St. Louis, MO 63074 Please return the completed Vendor Information along with the required W-9 form by email to: procu rementservices(d_)clermontfl.org For any questions, please call the Procurement Services Department at (352) 241-7350. 2023-024A PERFORMANCE BOND THIS BOND IS ISSUED SIMULTANEOUSLY WITH LABOR AND MATERIAL PAYMENT BOND IN FAVOR OF THE OWNER CONDITIONED ON THE FULL AND FAITHFUL PERFORMANCE OF THE CONTRACT. Bond No. 4456185 KNOW ALL MEN BY THESE PRESENTS: CMR Construction & Roofing, LLC (Full name and address or legal title of CONTRACTOR) as Principal, hereinafter called CONTRACTOR, and SureTec Insurance Company 2103 CityWest Blvd. Suite 1300, Houston, TX 77042 (Full name and address or legal title of Surety) as Surety, hereinafter called Surety, are held and firmly bound unto the City of Clermont, as Obligee, hereinafter called OWNER, in the amount of: Five Hundred Forty Six Thousand Seven Hundred Ninety and 20/100 (Dollar Amount in Words) ($ $546,790.20 (Dollar Amount in Numbers) (Sum equal to 110 percent of Contract amount) for the payment whereof CONTRACTOR and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, CONTRACTOR has by written Agreement dated February 22, 2023 entered into a Contract Clermont Arts & Recreation Center Roof Replacement with OWNER for: in accordance with Drawings and Specifications prepared by for the OWNER, which contract is by reference made a part hereof, and is hereinafter referred to as the Contract. NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if CONTRACTOR shall promptly and faithfully perform said Contract, then this obligation shall be null and void; otherwise it shall remain in full force and effect. The Surety hereby waives notice of any alteration or extension of time made by the OWNER. Page 1 of 3 PERFORMANCE BOND Whenever CONTRACTOR shall be, and declared by OWNER to be in default under the Contract, the OWNER having performed OWNER'S obligations thereunder, the Surety may promptly remedy the default, in accordance with Section 255.05, Florida Statutes, or shall promptly, 1.) Complete the Contract in accordance with its terms and conditions or within sixty (60) calendar days. 2.) Obtain a bid or bids for completing the Contract in accordance with its terms and conditions, and upon a determination by Surety of the lowest responsible bidder, or if the OWNER elects, upon a determination by the OWNER and the Surety jointly of the lowest responsible bidder, arrange for a contract between the bidder and OWNER, and make available as work progresses (even though there should be a default or a succession of defaults under the Contract or Contracts of completion arranged under this paragraph) sufficient funds to pay the cost of completion less the balance of the Contract price; but not exceeding, including other costs and damages for which the Surety may be liable hereunder, the amount set forth in the first paragraph hereof. The term "balance of the Contract price," as used in this paragraph, shall mean the total amount payable by OWNER to CONTRACTOR under the Contract and any amendments thereto, less the amount properly paid by OWNER to CONTRACTOR. 3.) Upon termination of the Contract by the OWNER due to the CONTRACTOR'S failure to perform under the conditions herein set forth in the Contract, the OWNER may without prejudice to any right or remedy and after giving the CONTRACTOR and his Surety if any, seven (7) days written notice, terminate the employment of the CONTRACTOR, and take possession of the site and all of the materials, equipment, tools, construction equipment, and machinery thereon owned by the CONTRACTOR and may finish the work by whatever method he may deem expedient. In such case the CONTRACTOR shall not be entitled to receive any further payment until the work is finished. 4.) A claimant, except a laborer, who is not in privity with the Principal and who has not received payment for his labor, materials or supplies shall, within 45 days after beginning to furnish labor, materials or supplies for the prosecution of the work, furnish the Principal with a notice that he intends to look to the bond for protection, and 5.) A claimant who is not in privity with the Principal and who has not received payment for his labor, materials, or supplies shall, within 90 days after performance of the labor or after complete delivery of materials or supplies, deliver to the Principal and to the Surety written notice of the performance of the labor or delivery of the materials or supplies and of the nonpayment. 6.) Other than a suit by OWNER, no action shall be instituted against the Principal or the Surety on the bond after one (1) year from the performance of the labor or completion of delivery of the materials or supplies. Page 2 of 3 PERFORMANCE BOND No right of action shall accrue on this bond to or for the use of any person or corporation other than the OWNER named herein or the heirs, executors, administrators or successors of the OWNER. THE FOREGOING PERFORMANCE BOND WAS SIGNED AND SEALED THIS 1st DAY OF March (Witn t s) 2023 Power of Attorney attached hereon: CMR Construction & Roofing, LLC (Principal) (Seal) ,��,tYl�"tHliypp o ' s1t.tTr til By:''a': � (Manual Signature) ~°: rj (Title) '� �r,,`•, ,�' co'" fix SureTec Insurance Company '{) . (Surety) (Seal) By: (Manual Signature) Attorney -in -Fact A _ (Title) 4_1_ William Mitchell Jei (Resident Agent as Attorney -in -Fact) • •° �� IU,c._ Page 3 of 3 11 W. Garden St, Pensacola, FL 32502 (Address) 850A84-7011 (Telephone Number) POA #: 4221178 SureTec Insurance Company LIMITED POWER OF ATTORNEY Kno wAll Men by These Presents, That SURETEC INSURANCE COMPANY (the "Company"), a c o rpo ration duly organized and existingunderthe laws ofthe State ofTexas, and having its principal office in Houston, Harris County, Texas, does by these presents make, constitute andappoint William Mitchell Jennings, Lindsay Senior Gingras, Jessica Turner, Payton Blanchard, William Blanchard, James R. Reid, Markham Paukune its true and lawful Attorney -in -fact, with fullpowerand authority hereby conferred in its name, place and stead, to execute, acknowledge and deliver anyandallbonds,recognizances,undertakings or other instruments or contracts of suretyship toinc lude waivers to the conditions of contracts and consents of surety for, providing the bond penalty does not exceed Five Million and 00/100 Dollars ($5,000,000.00) and to bind the Company thereby as fully and to the same extent as if such bond were signed by the President, sealed with the corporate seal of the Company and duly attested by its Secretary, hereby ratifying and confirming allthat the said Attomey-in-Factmay do in the premises. Said appointment is madeunderandby authority of the followingresolution softhe Board of Directors of the SureTec Insurance Company: Be it Resolved, that the President, any Vice -President, any Assistant Vice -President, any Secretary or any Assistant Secretary shall be and is hereby vested with full power and authority to appointany one or more suitable persons as Attomey(s)-in-Factto represent and act for and on behalf of the Company subjectto the following provisions: Attorney -in -Fact may be given full power and authority for and in the name of and of behalf of the Company, to execute, acknowledge and deliver, any and all bonds, recognizances, contracts, agreements or indemnity and other conditional or obligatory undertakings and any and all notices and documents canceling or terminating the Company's liability thereunder, and any such instruments so executed by any such Attorney -in -Fact shall be binding upon the Company as if signed by the President and sealed and effected by the Corporate Secretary. Be it Resolved, that the signature of any authorized officer and seal of the Company heretofore or hereafter affixed to any power of attorney or any certificate relating thereto by facsimile, and any power of attorney or certificate bearing facsimile signature or facsimile seal shall be v a li d and bindingupon the Company with respect to any bond or undertaking to which it is attached. (Adopted ata meeting held o n 2 0 ra of A p ri 1, 1999.) In Witness Whereof, SURETEC INSURANCE COMPANY has causedthese presents to be signedby its President, andits corporate seal to be hereto affixed this 11th dayof January. A.D. 2022 . 0101_ 41 , SURETEC INSURANCE COMPANY SURANC� �{ By G - u ? u, Michael C. Keimig, President State of Texas ss: r County of Harris .*» On this t ith day of January, A.D. 2o22 before me personally came Michael C. Keimig, tome known, who, being by me duly sworn, did depose and say, that he resides in Houston, Texas, that he is President of SURETEC INSURANCE COMPANY, the company described in and which executed the above instrument; that he knows the seal of said Company; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said Company; and that he signed his name thereto by like order. XENIA CHAVEZ notary Public, Stafs of Texas Notary Ip# 12911765-9 My Commission Expires SEPTEMBER 10, 2024 �Withaven, otary Publi y commission expires September 10, 2024 I, M. Brent Beaty, Assistant Secretary of SURETEC INSURANCE COMPANY, do hereby certify that the above and foregoing is a true and correct copy of Power of Attorney, executed by said Cor�pgrjy,ivrlripP is still in full force and effect; and furthermore, the resolutions of the Board ofDirectors , s et out in the Power of Attorney are in full fV6'an{i Wp��V 1// Given under my hand and the seatb0_;'El° o'Wp'edyatlioltston,Texas this 1st day of March 2023_>A•D. M.B ent Beaty, A;sista nt StN reta ry Any instrument issued in excess f aepenal:ys,absdabove., totally void andwithoutany validity. 4221178 For verification ofthe authority of this power you :nay catl (713) 812-0800 any business day between 8:30 am and 5:00 pm CST. LABOR AND MATERIAL PAYMENT BOND THIS BOND IS ISSUED SIMULTANEOUSLY WITH THE PERFORMANCE BOND IN FAVOR OF THE OWNER CONDITIONED ON THE FULL AND FAITHFUL PERFORMANCE OF THE CONTRACT. Bond No. 4456185 KNOW ALL MEN BY THESE PRESENTS: That CMR Construction & Roofing, LLC (Full name and address or legal title of CONTRACTOR) as Principal, hereinafter called CONTRACTOR, and SureTec Insurance Company 2103 CityWest Blvd. Suite 1300, Houston, TX 77042 (Full name and address or legal title of Surety) as Surety, hereinafter called Surety, are held and firmly bound unto the City of Clermont as Obligee, hereinafter called OWNER, in the amount of: Five Hundred Forty Six Thousand Seven Hundred Ninety and 20/100 (Dollar Amount in Words) ($ 546,790.20 (Dollar Amount in Numbers) (Sum equal to 110 percent of the Contract amount) for the payment whereof CONTRACTOR and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, Principal has by written Agreement dated February 22, 2023 , entered into a Contract with OWNER for the construction of ClemontMsS Recreation Center Roof Replacement in accordance with Drawings and Specifications prepared by referred to as the Contract. for the OWNER, which contract is hereinafter NOW, THEREFORE, THE CONDITION OF THIS OBLIGATION is such that, if Principal shall promptly make payment to all claimants as hereinafter defined, for all labor and materials used or reasonably required for use in the performance of the Contract, then this obligation shall be void; otherwise it shall remain in full force and effect, subject, however to the following conditions in accordance with Section 255.05, Florida Statutes: 1.) A claimant is defined as one having a direct contract with the Principal or with a subcontractor of the Principal for labor, material, or both, used or reasonably required for use in the performance of the Contract, labor and material being construed to include that Page 1 of 3 LABOR AND MATERIAL PAYMENT BOND part of water, gas, power, light, heat, oil, gasoline, telephone service or rental of equipment directly applicable to the Contract. 2.) The above -named Principal and Surety hereby jointly and severally agree with the OWNER that every claimant as herein defined, who has not been paid in full before the expiration of a period of ninety (90) days after the date on which he last of such claimant's work or labor was done or performed, or materials were furnished by such claimant, may sue on this bond for the use of such claimant, prosecute the suit to final judgment for such sum or sums as may be justly due claimant, and have execution thereon. The OWNER shall not be liable for the payment of any costs or expenses of any such suit. 3.) Other than the OWNER, no suit or action shall be commenced hereunder by any claimant: a.) Unless claimant, other than one having a direct contract with the Principal shall have given written notice to any two of the following: The Principal, the OWNER, or the Surety above named, within ninety (90) days after such claimant did or performed the last of the work or labor, or furnished the last of the materials for which said claim is made, stating with substantial accuracy the amount claimed and the name of the party to whom the materials were furnished, or for whom the work or labor was done or performed. Such notice shall be served by mailing the same by registered mail or certified mail, postage prepaid, in an envelope addressed to the Principal, OWNER or Surety, at any place where an office is regularly maintained for the transaction of business, or served in any manner in which legal process may be served in the state in which the aforesaid project is located, save that such service need not be made by a public officer. b.) After the expiration of one (1) year following the date on which Principal ceased work on said Contract, it being understood, however, that if any limitation embodied in this bond is prohibited by any law controlling the construction hereof such limitation shall be deemed to be amended so as to be equal to the minimum period of limitation permitted by such law. c.) Other than in a state court of competent jurisdiction in and for the county or other political subdivision of the state in which the project, or any part thereof, is situated, or in the United States District Court for the district in which the Project, or any part thereof, is situated, and not elsewhere. d.) A claimant, except a laborer, who is not in privity with the Principal and who has not received payment for his labor, materials or supplies shall, within 45 days after beginning to furnish labor, materials or supplies for the prosecution of the work, furnish the Principal with a notice that he intends to look to the bond for protection, and e.) A claimant who is not in privity with the Principal and who has not received payment for his labor, materials or supplies shall, within 90 days after performance of the labor or after complete delivery of materials or supplies, deliver to the Principal and Page 2 of 3 LABOR AND MATERIAL PAYMENT BOND to the Surety written notice of the performance of the labor or delivery of the materials or supplies and of the nonpayment. f.) No action shall be instituted against the Principal or the Surety on the bond after one (1) year from the performance of the labor or completion of delivery of the materials or supplies. The amount of this bond shall be reduced by and to the extent of a payment or payments made in good faith hereunder, inclusive of the payment by Surety of mechanics' liens which may be filed or record against said improvement whether or not claim for the amount of such lien be presented under and against this bond. THE FOREGOING LABOR AND MATERIAL PAYMENT BOND WAS SIGNED AND SEALED THIS 1st DAY OF March U� (Witness) (Witnes Power of Attorney attached hereon: age 2023 CMR Construction & Roofing, LLC (Principal) (Seal) (Manual Signature) ���Lattr � (Title) �n11�'�` y' 1•;4j A SureTec Insurance Company cc. (Surety) (Seal) Y (Manual Signature) "" •• Attorney -in -Fact = a •• % �_ P (Title) William Mitchell Jennings (Resident Agent as Attorney -in -Fact]'. 11 W Garden Street, Pensacola, FL 32502 (Address) POA u: 4221178 SureTec Insurance Company LIMITED POWER OF ATTORNEY KnowAllMen by These PresenN That SURETEC INSURANCE COMPANY (the "Company"), a corporation duly organized and existing under the laws ofthe State ofTexas, and having its principa I office in H ouston, Harris County, Texas, does by these presents make, constitute andappoint William Mitchell Jennings, Lindsay Senior Gingras, Jessica Turner, Payton Blanchard, William Blanchard, James R. Reid, Markham Paukune its true and lawful Attorney -in -fact, with fullpowerand authority herebyconferredin its name, place and stead, to execute, acknowledge anddeliver any and all bonds, recognizances, undertakings or other instruments or contracts of suretyship to include waivers to the conditions of contracts and consents o fsurety for, providing the bond penalty does not exceed Five Million and 00/100 Dollars ($5,000,000.00) and to bind the Company thereby as fully and to the same extent as if such bond were signed by the President, sealed with the corporate sea I of the Company and duly attestedby its Secretary, hereby ratifying and confirming a ll that the said Attomey-in-Fact may do in the premises. Said appointment is made under and by authority of the followingresolution sof the Board of Directors of the SureTec Insurance Company: Be it Resolved, that the President, any Vice -President, any Assistant Vice -President, any Secretary or any Assistant Secretary sh all be and is hereby vested with fullpower and authority to appoint any one or more suitable persons as Attomey(s)-in-Factto represent and act for and on behalf of the Company subject to the following provisions: Attorney -in -Fact may be given full power and authority for and in the name of and of behalf of the Company, to execute, acknowledge and deliver, any and all bonds, recognizances, contracts, agreements or indemnity and other conditional or obligatory undertakings and any and all notices and documents canceling or terminating the Company's liability thereunder, and any such instruments so executed by any such Attorney -in -Fact shall be binding upon the Company as if signed by the President and sealed and effected by the Corporate Secretary. Be it Resolved, that the signature of any authorized officer and seal of the Company heretofore or hereafter affixed to any power of attorney or any certificate relating thereto by facsimile, and any power of attorney or certificate bearing facsimile signature or facsimile seal shall be valid and binding upon the Company with respect to any bond or undertaking to which it is attached. (Adopted ata meeting held on 10ra of Ap ril, 1999.) In Witness Whereof, SURETEC INSURANCECOMPANY has causedthese presents to be signedby its President, and its corporate seal to be hereto affixed this ttth dayof January, A.D. 2022 . SURETEC INSURANCE COMPANY `aSURANCFC By: G a(W MichaeiC.Keimig,President 7. rt State of Texas ss: County of Harris On this ttth dayof January, A.D. 2022 before me personally came Michael C. Keimig, tome known, who, beingby me duly sworn, did depose and say, that he resides in Houston, Texas, that he is President ofSURETEC INSURANCE COMPANY, the company described in and which executed the above instrument; thathe knows the seal of said Company; that the seal affixed to said instrument is such corporate seal; that it was so affixed by order of the Board of Directors of said Company; and that he signed his name thereto by like order. : XENIA CHAVEZ r; • v : Notary PLOic, State of Texas • E • 1 Notary I D# 12911765-9 -M1 r My Commission Expires SEPTEMBER 10, 2024 Nzfuithavez, otary Public y commission expires September 10, 2024 I, M. Brent Beaty, Assistant Secretary of SURETEC INSURANCE COMPANY, do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney, executed by said Company, which is still in full force and effect; and furthermore, the resolutions of the Board of Directors, s et out in the Power of Attorney are in ori;5, E �d Z mu.1 t � � , RAN Given under my hand andt 4§a,1 LwnlptmyWlsiouston,Texas this 1st dayof March 2023_,A.D. cj t WT: :� t a `� M. Brent Beaty,AssistantS retary r. Any instrument issued in excess ofthe ponalty stated gbt5ve is totally void andwithout any validity. 4221178 For verification of the authority of this power you way call (713) 812-0800 any business day between 8.30 am and 5:00 pm CST.