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Contract 2023-055ADocuSign Envelope ID: A9CO2ED9-OE6C-4722-BB29-B4E209725012 2023-055 TASK AUTHORIZATION FOR ON -CALL PROFESSIONAL ENGINEERING SERVICES BETWEEN THE CITY OF CLERMONT FLORIDA AND HALFF ASSOCIATES INC. This Task Authorization is by and between HALFF ASSOCIATES, INC., hereinafter referred to as 'ENGINEER" and the CITY OF CLERMONT, hereinafter referred to as "CITY" and is to that certain agreement between the parties dated December 8, 2020, Agreement No. 2020-92, and any amendments thereto, hereinafter collectively referred to as "the Agreement". The Parties, in exchange for the mutual covenants contained herein and in the Agreement, agree as follows: 1. This agreement expressly modifies the Agreement and in the event of a conflict, the terms and conditions of this Task Authorization shall prevail. 2. In addition to all other terms and conditions contained in the Agreement, ENGINEER shall provide services as more particularly described in the Scope of Services attached hereto and incorporated herein as Task Authorization Attachment "A". In consideration for, and upon, the satisfactory completion of said services, the CITY shall pay to ENGINEER the amount set forth in Task Authorization Attachment "A" attached hereto and incorporated herein. 3. ENGINEER shall complete the services to be provided herein as set forth in Attachment "A" hereto. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement for the purposes herein expressed on the dates set forth below. CITY OF CLERMONT Docu Signed by: 2BA7692F758C492... Tim Murry, Mayor ATTEST: DocuSigned by: T�wy �c�itioyd Howi 3AD7F34905B344A... Tracy Ackroyd Howe, City Clerk DS 1 DocuSign Envelope ID: A9CO2ED9-OE6C-4722-BB29-B4E209725012 HALFF ASSOCIATES, INC. Docu Signed by: Bya�rraa�EEgL,AF� Print Name: Duane K. Booth Title: vice President Date: 5/24/2023 DocuSign Envelope ID: A9CO2ED9-OE6C-4722-BB29-B4E209725012 ATTACHMENT "A" E haff VIA EMAIL imaiworm(a�clermontfl.org May 3, 2023 James Maiworm Assistant Director Public Services City of Clermont 3335 Hancock Road Clermont, FL 34711 RE: PROPOSAL/AGREEMENT FOR HARTWOOD MARSH ROAD UTILITY ADJUSTMENTS, CLERMONT, FLORIDA, LAKE COUNTY (HALFF P43826.302) Dear Mr. Maiworm: Enclosed please find our proposal for civil engineering and surveying services necessary to complete the above -referenced project, as requested. Please sign, date, and complete the Client Information Form for billing purposes. Should you have any questions with regards to this matter, please feel free to contact our office. Sincerely, HALFF Brett J. Tobias, P.E. Team Leader btobias(aOalff.com BJT:am Enclosure 902 N. Sinclair Ave., Tavares, FL 32778 1 half f.com DocuSign Envelope ID: A9CO2ED9-OE6C-4722-BB29-B4E209725012 IE h a Lff VIA EMAIL jmaiworm(a�clermontfl.or May 3, 2023 James Maiworm Assistant Director Public Services City of Clermont 3335 Hancock Road Clermont, FL 34711 RE: PROPOSAL/AGREEMENT FOR HARTWOOD MARSH ROAD UTILITY ADJUSTMENTS, CLERMONT, FLORIDA, LAKE COUNTY (HALFF P43826.302) Dear Mr. Maiworm: SCOPE OF WORK Prepare Utility Adjustment Plans to relocate water and sewer utilities within the Hartwood Marsh corridor due to the Lake County widening project. The Lake County Hartwood Marsh Road project will impact the watermains and force mains on each side of Hartwood Marsh Road between U.S. Highway 27 and Regency Hills Drive in Clermont, Florida. Detailed scope of services is outlined in the itemized phases below. SCOPE OF SERVICES PHASE 100 SURVEY SERVICES Field locate utilities (horizontal and vertical) as delineated/marked by others to include water services, reclaimed, and force main sewer for approximately 6,000 linear feet. Horizontal and Vertical control will be established via FPRN network. Twenty-two locations will be staked for soft digs. Horizontal and vertical information for soft digs will be field located and provided for design. Deliverable will be a Civil3D Autocad base file only. FEE: $17,880.00 Survey Deliverables 1. Base file only to include utility locations only. 2. Electronic Files (AutoCAD) will be released to the client/engineer within 12 months of the date of survey or until the contract is closed. All survey work shall be prepared in accordance with Chapter 5J-17, Florida Administrative Code, the Standards of Practice for land surveying in the State of Florida. ESTIMATED COMPLETION TIME FOR PHASE 100 IS 45-60 BUSINESS DAYS UPON RECEIPT OF SIGNED CONTRACT. 902 N. Sinclair Ave_. Tavares, FL 32778 1 halff.com DocuSign Envelope ID: A9CO2ED9-OE6C-4722-BB29-B4E209725012 MEN haff SUBSURFACE UTILITY LOCATING (PRECISE LOCATING SERVICES, INC.) PHASE 200 DESIGNATE THE HORIZONTAL POSITIONS FOR WATER, RECLAIM, AND FORCE MAIN Designate the horizontal positions for Water, Reclaim, and Force Main Sewer as outlined on map provided on 4/28/2023, on Hartwood Marsh Road. Starting at U.S. 27 east to Regency Hills Drive for approximately 6,000 feet. Estimate time to complete is 10 days. FEE: $13,500.00 PHASE 210 VERTICAL VERIFICATION / SOFT DIG Soft Dig at 22 pre -staked locations to be determined after locates for depth and size. Estimate time to complete is 5 days. FEE: $10,450.00 This does not include lane closures, permits, or bonds. Equipment and methods for finding/locating underground utilities and features are the industry recognized procedures. Although effective and reliable, there is the possibility that all utilities may not be located or field verified due to environmental or soil conditions, water table, excessive depth, feature makeup and/or equipment limitation. 902 N. Sinclair Ave-. Tavares, FL 32778 1 halff.com DocuSign Envelope ID: A9CO2ED9-OE6C-4722-BB29-B4E209725012 rE haLff PHASE 300 UTILITY ADJUSTMENT PLANS Prepare Utility Adjustment Plans in accordance with Lake County and City of Clermont requirements. Road construction plan base sheets to be obtained from OM Engineering Services, Inc., to overlay utility and survey information and prepare utility adjustment design. Plans will be on 11" x 17" sheets. Halff Associates, Inc. (HALFF) will coordinate with Lake County and City of Clermont for design adjustments to minimize cost of utility adjustments. The following sheets are anticipated: • Key Sheet (1 Sheet) • 1" = 20' Utility Demo Sheets (11 Sheets) • 1" = 20' Utility Plan Sheets (11 Sheets) • Utility Detail Sheets (5 Sheets) FEE: $62,000.00 PHASE 400 FDEP WATER DISTRIBUTION Prepare and submit FDEP General Permit application for the water distribution system. Coordinate with the City for review of potable water system and signing of FDEP application as utility provider, attend meeting(s) with City, and respond to request for additional information (RAI) from City or FDEP. FEE: $2,500.00 PHASE 500 FDEP WASTEWATER COLLECTION/TRANSMISSION Prepare and submit FDEP Individual Permit application for the Wastewater Collection and Transmission System. Coordinate with the City for the review of wastewater collection system and signing of FDEP application as utility provider, attend meeting(s) with City, and respond to request for additional (RAI) from City or FDEP. FEE: $2,500.00 PHASE 600 LAKE COUNTY RIGHT OF WAY UTILIZATION Prepare and submit Lake County Right of Way Utilization permit application, attend DRC meeting(s), address staff review comments, and make plan revisions per staff comments in order to obtain County approval. FEE: $4,000.00 902 N. Sinclair Ave_. Tavares, FL 32778 1 halff.com DocuSign Envelope ID: A9CO2ED9-OE6C-4722-BB29-B4E209725012 rE haLff PHASE 700 PROJECT ADMINISTRATION The scope of services shall include administrative services necessary to coordinate all aspects of the project through the planning, design and permitting phase. These services shall include project scheduling with all regulatory agencies and public utility companies during the design and permitting phase of the project. FEE: $6,500.00 PHASE 800 PHONE CALLS / MEETINGS Attend project meetings, conference calls, progress meetings or other meetings and phone calls as needed and requested by the client. FEE: $10,000.00 (BUDGET, NOT TO EXCEED, TO BE BILLED HOURLY) PHASE 900 CONSTRUCTION BID DOCUMENTS / BIDDING SERVICES Services to include preparation of bid documents and specifications. HALFF shall coordinate with the City and Lake County to incorporate utility adjustment work into Lake County roadway bid process. HALFF will prepare a Bid Form and an Engineer's Cost Estimate, attend pre -bid meeting with the County, answer contractor request for additional information during the bid process and evaluate bids to make recommendation. FEE: $6,500.00 PHASE 1000 CONSTRUCTION ADMINISTRATION HALFF will advise and consult with the City and act as the City's representative during construction. HALFF will make weekly visits to the site to observe the progress and quality of the executed site work and to determine in general if the work is proceeding in accordance with the construction drawings. HALFF will review and approve shop drawings, results of tests and inspections and other data that the contractor is required to submit. Based upon the on -site observations and signed/sealed survey as-builts to be provided by Contractor, HALFF shall prepare and submit certifications of completions to the following State and local agencies as required: 1. City of Clermont 2. Florida Department of Environmental Protection. 3. Lake County FEE: $22,000.00 (BUDGET, NOT TO EXCEED, TO BE BILLED HOURLY) 902 N. Sinclair Ave_. Tavares, FL 32778 1 halff.com DocuSign Envelope ID: A9CO2ED9-OE6C-4722-BB29-B4E209725012 .-E haff PHASE 9999 REIMBURSABLES Costs for reimbursables, including printing, copying, blueprints, binding, mileage, etc, shall be billed at the rates shown in the attached Rate Schedule, or at cost. FEE: $1,500.00 (ESTIMATED, TO BE BILLED AT COST) Our fees for the described services are outlined in the following table. We have provided "Lump Sum Fees" for the services identified in the Scope of Work. Lump Sum Fees do not include Reimbursable Expenses directly associated with the project (travel, mileage, reproduction, supplies, and other non -labor reimbursable costs.) Our fee schedule is as follows: SCHEDULE FEE SUMMARY PHASE 100 $17,880.00 PHASE 200 $13,500.00 PHASE 210 $10,450.00 PHASE 300 $62,000.00 PHASE 400 $2,500.00 PHASE 500 $2,500.00 PHASE 600 $4,000.00 PHASE 700 $6,500.00 PHASE 800 $10,000.00 PHASE 900 $6,500.00 PHASE 1000 $22,000.00 PHASE 9999 1$1,500.00 TOTAL $159,330.00 THIS PROPOSAL DOES NOT INCLUDE THE FOLLOWING ITEMS: • Boundary Survey • Topography Survey • Soil Boring Location and Elevation Survey • Monumentation of Wetlands for Conservation Easement • Platting • Sketch and Descriptions for Conservation Easements • Recording of Easements • Tree Survey 902 N. Sinclair Ave.. Tavares, FL 32778 I halff.com DocuSign Envelope ID: A9CO2ED9-OE6C-4722-BB29-B4E209725012 IE h a Lff • As -built Survey • Post -construction Improvement Survey • Construction Staking • Off -site Roadway or Transportation Improvements • Pre/Post-development stormwater modeling • Offsite Roadway Design, Access, and Right -of -Way Permitting Services • Offsite Infrastructure Capacity Studies/Assessments/Analysis/Designs • Offsite Stormwater Design • Revisions to the plans requested by the Client/Contractor/Landowner after the plans are approved unless necessitated by discrepancy in the plans • Revisions to the plans due to scope changes, value engineering, budget overruns, or other reasons • LEED Services • Sign Design and Permitting • Gas, Electric, Telephone, and/or Cable Design • Boat Dock and Ramp Design/Permitting • CADD Support for Environmentalist • FEMA CLOMR • FEMA Letter of Map Revision (LOMR) • Flood Studies • NPDES Permitting • Conditional Use Permit • Earthwork Calculations • Quality Control and Construction Material Testing Services • Rezoning • Land Use Changes • Franchise Utility Coordination • Conversion of AutoCad Files to any other format • Signing and Pavement Marking Plans • Written Specifications • Subsurface Utility Engineering • Environmental Assessment (Threatened and Endangered Assessment)/Biological Services • Environmental Impact and Cultural Statements and Assessments, Jurisdictional Waters of the US Determination • Architectural, Structural, Mechanical, Fire Protection, or Electrical Services • Army Corp. of Engineers Dredge and Fill • Florida Fish and Wildlife Conservation Commission Permit • Wetland Flagging/Delineation • Landscape/Irrigation Plans • Hardscape, Walls, Entry Features • Lighting/Photometric Design/Site Electrical Design • Electrical Controls for Lift Stations • Geotechnical Investigations • Traffic Study/Impact Analysis • Structural Design of Retaining Walls and Pond Walls • Noise Study • Advance of permit fees, impact fees, title search fees, recording or advertising fees (all fees by CLIENT) 902 N. Sinclair Ave.. Tavares, LL 32778 1 ha Iff.com DocuSign Envelope ID: A9CO2ED9-OE6C-4722-BB29-B4E209725012 IE h a Lff • The above prices allow for up to two (2) response submittals for any request for additional information letters from referenced agencies. Any additional request's will be billed on an hourly basis based on the attached hourly rate schedule. 902 N. Sinclair Ave-, Tavares, FL 32778 1 halff.com DocuSign Envelope ID: A9CO2ED9-OE6C-4722-BB29-B4E209725012 IE h a Lff Standard Hourly Rate Schedule Engineers Principal/Officer - Professional Engineer $250.00 Senior Professional Engineer $220.00 Professional Engineer $175.00 Project Manager $130.00 Engineer Intern $100.00 Technicians Senior Technician $125.00 Design Technician $85.00 r� Principal Officer - Senior Spatial Analyst $165.00 Senior Spatial Analyst $135.00 Spatial Analyst $100.00 GIS Specialist $60.00 Landscape Architects Principal/Officer - Professional Landscape Architect $200.00 Senior Professional Landscape Architect $150.00 Project Manager Landscape Architect $130.00 Professional Landscape Architect $110.00 Senior Landscape Designer $110.00 Landscape Designer $80.00 Planners Principal/Officer - Land Planner $225.00 Senior Planner $150.00 Professional Planner $110.00 Project Planner $85.00 Environmental Scientists Senior Environmental Scientist $200.00 Inspection and Plans Review Licensed Plans Examiner, Residential and/or $85.00 Commercial Inspection Services Residential and/or Commercial $85.00 Survey Survey Department Manager - P.S.M. $175.00 Professional Surveyor- P.S.M. $150.00 2 Man Field Crew $135.00 3 Man Field Crew $160.00 4 Man Field Crew $190.00 Senior Survey Technician $105.00 Survey Technician $85.00 902 N. Sinclair Ave_. Tavares, FL 32778 1 halff.com DocuSign Envelope ID: A9CO2ED9-OE6C-4722-BB29-B4E209725012 rE haLff Administration Administrative Assistant Reimbursable Expenses Reimbursable expenses include, but are not limited to: Courier Service Maps/GIS Data Mileage, Parking, Tolls Postage and Overnight Mail Miscellaneous Services $75.00 Government Permitting Fees Prints, Copies, Plots, Plans Subconsultant Fees Travel (lodging, rental car, per diem) 902 N. Sinclair Ave-, Tavares, FL 32778 1 halff.aorn DocuSign Envelope ID: A9CO2ED9-OE6C-4722-BB29-B4E209725012 SE h a Lff CLIENT INFORMATION FORM To assist Halff Associates, Inc., to prepare the requested proposal, please complete the information below: PRINT NAME & TITLE: COMPANY NAME: BILLING ADDRESS: PHONE FAX: E-MAIL: BILLING CONTACT NAME & TITLE: BILLING CONTACT EMAIL: BILLING CONTACT PHONE: CLIENT REPRESENTATIVE: IS CLIENT THE OWNER OF THE SUBJECT PROPERTY? YES: NO: (If no, Halff Associates, Inc., reserves the right to require a retainer prior to commencing services.) Is the property accessible? If gated/locked, who shall Halff Associates, Inc. contact to gain access to the property? NAME AND PHONE NUMBER: I HEREBY CERTIFY THAT THE ABOVE INFORMATION IS TRUE TO THE BEST OF MY KNOWLEDGE. SIGNATURE: DATE: 902 N. Sinclair Ave.. Tavares, FL 32778 I halff.com