Contract 2023-072ADocuSign Envelope ID: 8E37F303-3CCF-4E7C-BB73-ED125E896E4F
2023-072A
AGREEMENT No. 2023-072
SANITARY SEWER MANHOLE, VAULT, AND LIFT STATION REHABILITATION
THIS AGREEMENT is made and entered into this August 22, 2023, by and between the CITY
OF CLERMONT, FLORIDA, a municipal corporation under the laws of the State of Florida whose
address is: 685 W. Montrose Street, Clermont, Florida, (hereinafter referred to as "CITY"), and
RCM UTILITIES, LLC, whose address is: 100 W Mills Ave, Eustis, FL 32726, (hereinafter
referred to as "CONTRACTOR").
WHEREAS, the City of Clermont issued RFB 23-085 titled Sanitary Sewer Manhole, Vault, and
Lift Station Rehabilitation;
WHEREAS, CONTRACTOR submitted its response dated July 6, 2023, to RFB 23-085;
WHEREAS, CITY desired to award a contract to CONTRACTOR in accordance with the terms
and conditions of RFB 23-085 and CONTRACTOR's response thereto;
WITNESSETH: That the parties hereto, for the consideration hereinafter set forth, mutually agree
as follows:
1. SCOPE OF WORK
The CONTRACTOR shall furnish provide sewer manhole, vault, and lift station rehabilitation as
described in CITY's RFB 23-085 and CONTRACTOR's July 6, 2023 response thereto, which are
expressly incorporated herein and made a part of the Agreement Documents hereto and shall do
everything required by this Agreement and the Agreement Documents. Provided, however, that
nothing herein shall require CITY to purchase or acquire any items or services from
CONTRACTOR.
2. THE CONTRACT SUM
CITY shall pay CONTRACTOR, for the faithful performance of the Agreement as set forth in the
Agreement Documents and the Unit Price Schedule an amount in accordance with the
compensation schedule set forth in Exhibit "A", attached hereto and incorporated herein.
3. PROVISION OF SERVICES AND COMPLETION OF WORK
A. The CONTRACTOR shall only provide the CITY with sewer manhole, vault, and lift
station rehabilitation upon receipt of an authorized order from CITY and shall provide the
requested items in the timeframe and as set forth in RFB 23-085 or in the specific
purchase order submitted by CITY. Nothing herein shall obligate CITY to purchase any
specific amount of product from CONTRACTOR or create an exclusive purchase
agreement between CITY and CONTRACTOR. CITY shall not be obligated or required
to pay for any items received until such time as CITY has accepted the items in
accordance with the order provided to CONTRACTOR.
DocuSign Envelope ID: 8E37F303-3CCF-4E7C-BB73-ED125E896E4F
Term Agreement
RFB 23-085 Sanitary Sewer Manhole, Vault, and Lift Station Rehabilitation
B. CONTRACTOR, upon receipt of a purchase order hereunder, shall immediately notify
CITY if it has an issue or question related to the fulfillment of the order or whether there
will be any delay in providing the items requested. Failure of CONTRACTOR to so
notify CITY will preclude CONTRACTOR from seeking payment of any kind for any
items that were delayed in delivery. Upon receipt of notification of the delay, CITY may
at its sole option cancel the order and seek the items from any available source.
C. It is expressly understood and agreed that the passing, approval, and/or acceptance of any
services herein by CITY or by any agent or representative as in compliance with the
terms of this Contract shall not operate as a waiver by the CITY of strict compliance with
the terms of this Contract and the CITY may require the CONTRACTOR replace the
accepted services so as to comply with the warranties and specifications hereof.
D. COMPANY specifically acknowledges that this Contract does not bind or obligate CITY
to purchase any minimum quantity of product during the term hereof.
4. TERM AND TERMINATION
A. This Agreement is to become effective upon execution by both parties and shall remain in
effect for a period of three (3) years thereafter unless terminated or renewed as provided
for herein.
B. Notwithstanding any other provision of this Agreement, CITY may, upon written notice
to CONTRACTOR, terminate this Agreement: a) without cause and for CITY's
convenience upon thirty (30) days written notice to CONTRACTOR; b) if
CONTRACTOR is adjudged to be bankrupt; c) if CONTRACTOR makes a general
assignment for the benefit of its creditors; d) CONTRACTOR fails to comply with any of
the conditions of provisions of this Agreement; or e) CONTRACTOR is experiencing a
labor dispute, which threatens to have a substantial, adverse impact upon the performance
of this Agreement, without prejudice to any other right or remedy CITY may have under
this Agreement. In the event of such termination, CITY shall be liable only for the
payment of all unpaid charges, determined in accordance with the provisions of this
Agreement, for work, properly performed and accepted prior to the effective date of
termination.
C. Upon mutual Agreement of the parties, this Agreement may be renewed for three (3)
additional one-year terms. Sixty (60) days prior to completion of each extended term of
this Agreement, CONTRACTOR may request and the City may consider an adjustment
to price based on changes in the Producer Price Index (PPI).
DocuSign Envelope ID: 8E37F303-3CCF-4E7C-BB73-ED125E896E4F
Term Agreement
RFB 23-085 Sanitary Sewer Manhole, Vault, and Lift Station Rehabilitation
5. PAYMENTS
In accordance with the provisions fully set forth in the Contract Documents, CONTRACTOR shall
submit an invoice to CITY upon completion of the services and delivery of products to CITY as
set forth in the applicable purchase order. CITY shall make payment to the CONTRACTOR for
all accepted deliveries and undisputed products delivered and services provided, within thirty (30)
calendar days of receipt of the invoice.
6. DISPUTE RESOLUTION - MEDIATION
A. Any claim, dispute or other matter in question arising out of or related to this Agreement
shall be subject to mediation as a condition precedent to voluntary arbitration or the
institution of legal or equitable proceedings by either party.
B. The CITY and CONTRACTOR shall endeavor to resolve claims, disputes and other
matters in question between them by mediation.
C. The parties shall share the mediator's fee and any filing fees equally. The mediation shall
be held in Clermont, Lake County, Florida, unless another location is mutually agreed
upon. Agreements reached in mediation shall be enforceable as settlement Agreements in
any court having jurisdiction thereof.
7. INSURANCE AND INDEMNIFICATION RIDER
7.1. Worker's Compensation Insurance
The CONTRACTOR shall take out and maintain during the life of this Agreement, Worker's
Compensation Insurance for all its employees connected with the work of this Project and, in case
any work is sublet, the CONTRACTOR shall require the subCONTRACTOR similarly to provide
Worker's Compensation Insurance for all of the subCONTRACTOR employees unless such
employees are covered by the protection afforded by the CONTRACTOR. Such insurance shall
comply with the Florida Worker's Compensation Law. In case any class of employees engaged in
hazardous work under this Agreement at the site of the Project is not protected under the Worker's
Compensation statute, the CONTRACTOR shall provide adequate insurance, satisfactory to the
CITY, for the protection of employees not otherwise protected.
7.2. CONTRACTOR's Commercial General Liabilitv Insurance
The CONTRACTOR shall take out and maintain during the life of this Agreement, Commercial
General Liability and Business Automobile Liability Insurance as shall protect it from claims for
damage for personal injury, including accidental death, as well as claims for property damages
which may arise from operating under this Agreement whether such operations are by itself or by
anyone directly or indirectly employed by it, and the amount of such insurance shall be as follows:
A. CONTRACTOR's Commercial General Liability, $1,000,000 Each,
($1,000,000 aggregate). Liability Coverages, Bodily Injury Occurrence, & Property
Damage Combined Single Limit
DocuSign Envelope ID: 8E37F303-3CCF-4E7C-BB73-ED125E896E4F
Term Agreement
RFB 23-085 Sanitary Sewer Manhole, Vault, and Lift Station Rehabilitation
B. Automobile Liability Coverages, $1,000,000 Each, Bodily Injury & Property Damage
Occurrence, Combined Single Limit
The insurance clause for both BODILY INJURY AND PROPERTY DAMAGE shall be amended
to provide coverage on an occurrence basis.
7.3. CITY's and CONTRACTOR's Protective Liabilitv Insurance
The CITY shall procure and furnish a CITY's and CONTRACTOR's Protective Liability
Insurance Policy with the following minimum limits:
A. Bodily Injury Liability & $1,000,000 Each ($2,000,000 aggregate) Property Damage
Liability Occurrence Combined Single Limit.
7.4. Indemnification Rider
A. To the fullest extent permitted by law, the CONTRACTOR shall indemnify and hold
harmless the CITY and its employees from and against all claims, damages, losses and
expenses, including but not limited to reasonable attorney's fees, arising out of or
resulting from its performance of the Work, provided that any such claim, damage, loss
or expense (1) is attributable to bodily injury, sickness, disease or death, or to injury to or
destruction of tangible property (other than the Work itself) , and (2) is caused in whole
or in part by any negligent act or omission of the CONTRACTOR, any subcontractor,
anyone directly or indirectly employed by any of them or anyone for whose acts any of
them may be liable, regardless of whether or not such acts are caused in part by a party
indemnified hereunder. Such obligation shall not be construed to negate, abridge, or
otherwise reduce any other right to obligation of indemnity which would otherwise exist
as to any party or person described in this Article; however, this indemnification does not
include the sole acts of negligence, damage or losses caused by the CITY and its other
contractors.
B. In any and all claims against the CITY or any of its agents or employees by any
employee of the CONTRACTOR, any subcontractor, anyone directly or indirectly
employed by any of them or anyone for whose acts any of them may be liable, the
indemnification obligations under this Paragraph shall not be limited in any way by any
limitation on the amount or type of damages, compensation or benefits payable by or for
the CONTRACTOR or any subcontractor under workers' or workmen's compensation
acts, disability benefit acts or other employee benefit acts.
C. The CONTRACTOR hereby acknowledges receipt of ten dollars and other good and
valuable consideration from the CITY for the indemnification provided herein.
4
DocuSign Envelope ID: 8E37F303-3CCF-4E7C-BB73-ED125E896E4F
Term Agreement
RFB 23-085 Sanitary Sewer Manhole, Vault, and Lift Station Rehabilitation
8. NOTICES
All notices shall be in writing and sent by United States mail, certified or registered, with return
receipt requested and postage prepaid, or by nationally recognized overnight courier service to the
address of the party set forth below. Any such notice shall be deemed given when received by the
party to whom it is intended.
A. CONTRACTOR:
RCM Utilities, LLC
Attn: Melissa Moss, Controller
100 W. Mills Ave., Eustis, FL 32726
A. OWNER:
City of Clermont
Attn: Brian Bulthuis, City Manager
685 W. Montrose Street, Clermont, FL 34711
9. MISCELLANEOUS
9.1. Attorneys' Fees
In the event a suit or action is instituted to enforce or interpret any provision of this Agreement,
the prevailing party shall be entitled to recover such sum as the Court may adjudge reasonable as
attorneys' fees at trial or on any appeal, in addition to all other sums provided by law.
9.2. Waiver
The waiver by city of breach of any provision of this Agreement shall not be construed or operate
as a waiver of any subsequent breach of such provision or of such provision itself and shall in no
way affect the enforcement of any other provisions of this Agreement.
9.3. Severability
If any provision of this Agreement or the application thereof to any person or circumstance is to
any extent invalid or unenforceable, such provision, or part thereof, shall be deleted or modified
in such a manner as to make the Agreement valid and enforceable under applicable law, the
remainder of this Agreement and the application of such a provision to other persons or
circumstances shall be unaffected, and this Agreement shall be valid and enforceable to the fullest
extent permitted by applicable law.
9.4. Amendment
Except for as otherwise provided herein, this Agreement may not be modified or amended except
by an Agreement in writing signed by both parties.
DocuSign Envelope ID: 8E37F303-3CCF-4E7C-BB73-ED125E896E4F
Term Agreement
RFB 23-085 Sanitary Sewer Manhole, Vault, and Lift Station Rehabilitation
9.5. Entire Agreement
This Agreement including the documents incorporated by reference contains the entire
understanding of the parties hereto and supersedes all prior and contemporaneous Agreements
between the parties with respect to the performance of services by CONTRACTOR.
9.6. Assignment
Except in the event of a merger, consolidation, or other change of control pursuant to the sale of
all or substantially all of either parry's assets, this Agreement is personal to the parties hereto and
may not be assigned by CONTRACTOR, in whole or in part, without the prior written consent of
city.
9.7. Venue
The parties agree that the sole and exclusive venue for any cause of action arising out of this
Agreement shall be Lake County, Florida.
9.8. Applicable Law
This Agreement and any amendments hereto are executed and delivered in the State of Florida and
shall be governed, interpreted, construed and enforced in accordance with the laws of the State of
Florida.
9.9. Public Records
The CONTRACTOR expressly understands records associated with this project are public records
and agrees to comply with Florida's Public Records law, to include, to:
A. Keep and maintain public records that ordinarily and necessarily would be required by
the CITY in order to perform the services contemplated herein.
B. Provide the public with access to public records on the same terms and conditions that the
CITY would provide the records and at a cost that does not exceed the cost provided in
this Florida's Public Records law or as otherwise provided by law.
C. Ensure that public records that are exempt or confidential and exempt from public
records disclosure requirements are not disclosed except as authorized by law.
D. Meet all requirements for retaining public records and transfer, at no cost, to the CITY all
public records in possession of CONTRACTOR upon the termination of the contract and
destroy any duplicate public records that are exempt or confidential and exempt from
public records disclosure requirements. CONTRACTOR shall use reasonable efforts to
provide all records stored electronically to the CITY in a format that is compatible with
the information technology systems of the CITY.
E. IF THE CONTRACTOR HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO THE CONTRACTOR'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS CONTRACT, THE
0
DocuSign Envelope ID: 8E37F303-3CCF-4E7C-BB73-ED125E896E4F
Term Agreement
RFB 23-085 Sanitary Sewer Manhole, Vault, and Lift Station Rehabilitation
CONTRACTOR SHALL CONTACT THE CITY'S CUSTODIAN OF PUBLIC
RECORDS AT THE CITY CLERK'S OFFICE, (352) 241-7331.
10. CONTRACT DOCUMENTS
The Contract Documents, as listed below are herein made fully a part of this Contract as if herein
repeated.
Document Precedence:
A. This Agreement
B. Purchase Order / Notice To Proceed
C. An applicable Contractor Quote or Statement of Work
D. All documents contained in RFB 23-085 titled Sanitary Sewer Manhole, Vault, and Lift
Station Rehabilitation and CONTRACTOR's response thereto.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on this 23rd day of
August, 2023.
CITY OF CLERMONT
DocuSigned by:
2BA7692F758C492...
Tim Murry, Mayor
ATTEST:
DocuSigned by:
T A d fl-wc
3AD7F34905B344A...
Tracy Ackroyd Howe, City Clerk
DS
7
DocuSign Envelope ID: 8E37F303-3CCF-4E7C-BB73-ED125E896E4F
RCM UTILITIES, LLC
Docu Signed by:
IODA44623D6144CCt'ussa Mess
By•
Print Name: Melissa Moss
Title: Controller
Date: 8/24/2023
DocuSign Envelope ID: 8E37F303-3CCF-4E7C-BB73-ED125E896E4F
Exhibit A
GROUP 1 PRICING (MANHOLE AND/OR VAULT REHABILITATION
RCM Utilities, LLC
Line Item Description
1 Cementitious lining of Brick Manhole — 48 in. Diameter
2 Cementitious lining of Pre -cast Manhole — 48 in. Diameter
3 Cementitious lining of Brick Manhole — 60 in. Diameter
4 Cementitious lining of Pre -cast Manhole — 60 in. Diameter
5 Adjust Existing Manhole Casting within Asphalt Pavement
6 Adjust Existing Manhole Casting within Green Area
7 Furnish New Ring and Cover USF 170 (SANITARY)
8 Re -Construct Manhole Bench and Flow Channel
Total
Quantity
UOM
Unit Cost
Total
50
VF
$
175.00
$
250
VF
$
150.00
$
40
VF
$
195.00
$
25
VF
$
185.00
$
1
EA
$
2,050.00
$
10
EA
$
500.00
$
1
EA
$
295.00
$
2
EA
$
1,000.00
$
GROUP 2 PRICING (LIFSTATION REHABILITATION)
RCM Utilities, LLC
Line Item Description
9 Lift Station Surface Rehabilitation by Cementitious Lining.
10.a Bypass 8 in. Sewer Setup
10.b Bypass 10 in. to 12 in. Sewer Setup
10.c Bypass 15 in. to 18 in. Sewer Setup
10.d Sewer Bypass 4 in. Pump
10.e Sewer Bypass 6 in. Pump
10.f Sewer Bypass 8 in. Pump
11.a Furnish and Install Pump Base —4 in. (inclusive of pump brackets)
11.b Furnish and Install Pump Base — 6 in. (inclusive of pump brackets)
11.c Furnish and Install Pump Base — 8 in. (inclusive of pump brackets)
12.a Re -Construct Lift Station Fillet — 6 ft. Diameter
12.b Re -Construct Lift Station Fillet — 8 ft. Diameter
12.c Re -Construct Lift Station Fillet — 10 ft. Diameter
12.d Re -Construct Lift Station Fillet — 12 ft. Diameter
13 Removal of Existing Coating
Remove and Replace Existing Piping and Valves within Existing
Submersible Lift Station through Existing Valve Vault — 4 in. (price
14.a per each riser)
Quantity UOM Unit Cost Total
100
SF
$
28.00
$
9
EA
$
1,200.00
$
4
EA
$
1,000.00
$
4
EA
$
750.00
$
25
Per Day
$
800.00
$
10
Per Day
$
1,000.00
$
10
Per Day
$
1,100.00
$
10
EA
$
3,900.00
$
4
EA
$
4,600.00
$
4
EA
$
10,300.00
$
5
EA
$
500.00
$
2
EA
$
800.00
$
2
EA
$
1,200.00
$
2
EA
$
1,500.00
$
200
SF
$
10.00
$
8,750.00
37,500.00
7,800.00
4,625.00
2,050.00
5,000.00
295.00
2,000.00
68,020.00
2,800.00
10,800.00
4,000.00
3,000.00
20,000.00
10,000.00
11,000.00
39,000.00
18,400.00
41,200.00
2,500.00
1,600.00
2,400.00
3,000.00
2,000.00
10 EA $ 13,500.00 $ 135,000.00
DocuSign Envelope ID: 8E37F303-3CCF-4E7C-BB73-ED125E896E4F
Remove and Replace Existing Piping and Valves within Existing
Submersible Lift Station through Existing Valve Vault — 6 in. (price
14.b.
per each riser)
4
EA
$
16,200.00
$
64,800.00
Remove and Replace Existing Piping and Valves within Existing
Submersible Lift Station through Existing Valve Vault — 8 in. (price
14.c
per each riser)
4
EA
$
21,500.00
$
86,000.00
Remove and Replace Existing Piping and Valves within Existing
Submersible Lift Station through Existing Valve Vault — 10 in. (price
14.d
per each riser)
4
EA
$
28,500.00
$
114,000.00
Remove and Replace Existing Piping and Valves within Existing
Submersible Lift Station through Existing Valve Vault — 12 in. (price
14.e
per each riser)
4
EA
$
35,000.00
$
140,000.00
Furnish and Install 6 ft. top slab with 36in. x 48in. hatch with Safety
15.a
Grate (Coal Tar Epoxy Coating)
5
EA
$
6,000.00
$
30,000.00
Furnish and Install 8 ft. top slab with 36in. x 48in. hatch with Safety
15.b
Grate (Coal Tar Epoxy Coating)
2
EA
$
6,500.00
$
13,000.00
Furnish and install 5 ft. x 5 ft. valve box with 48in. x 48in. Hatch
16.a
(Coal Tar Epoxy Coating)
5
EA
$
11,200.00
$
56,000.00
Furnish and install 6 ft. x 6 ft. valve box with 48in. x 48in. Hatch
16.b
(Coal Tar Epoxy Coating)
2
EA
$
12,400.00
$
24,800.00
17.a
Temporary Bypass Riser — 4 in.
5
EA
$
9,800.00
$
49,000.00
17.b
Temporary Bypass Riser — 6 in.
2
EA
$
11,700.00
$
23,400.00
17.c
Temporary Bypass Riser — 8 in.
2
EA
$
15,600.00
$
31,200.00
2 in. SS Dual Guide rails with brackets — 10 ft. to 15 ft. (Price Per
18.a
Pump)
10
EA
$
1,900.00
$
19,000.00
2 in. SS Dual Guide rails with brackets — 15 ft. to 20 ft. (Price Per
18.b
Pump)
5
EA
$
2,200.00
$
11,000.00
3 in. SS Dual Guide rails with brackets — 10 ft. to 15 ft. (Price Per
19.a
Pump)
5
EA
$
2,200.00
$
11,000.00
3 in. SS Dual Guide rails with brackets — 15 ft. to 20 ft. (Price Per
19.b
Pump)
5
EA
$
2,700.00
$
13,500.00
20
Furnish and Install 3 in. Drain
5
EA
$
800.00
$
4,000.00
21
Furnish and Install SCH-80 PVC Vent — 4 in.
5
EA
$
500.00
$
2,500.00
DocuSign Envelope ID: 8E37F303-3CCF-4E7C-BB73-ED125E896E4F
22.a Drain and Clean Wet Well — 6 ft.
22.b Drain and Clean Wet Well — 8 ft.
22.c Drain and Clean Wet Well — 10 ft.
22.d Drain and Clean Wet Well — 12 ft.
Connect Lift Station Piping to Existing Force Main — 4 in. (Include
23.a.i Line Stop and Plug Valve) PVC Force Main
Connect Lift Station Piping to Existing Force Main — 4 in. (Include
23.a.ii Line Stop and Plug Valve) Ductile Force Main
Connect Lift Station Piping to Existing Force Main — 6 in. (Include
23.b.i Line Stop and Plug Valve) PVC Force Main
Connect Lift Station Piping to Existing Force Main — 6 in. (Include
23.b.ii Line Stop and Plug Valve) Ductile Force Main
Connect Lift Station Piping to Existing Force Main — 8 in. (Include
23.6 Line Stop and Plug Valve) PVC Force Main
Connect Lift Station Piping to Existing Force Main — 8 in. (Include
23.c.ii Line Stop and Plug Valve) Ductile Force Main
Connect Lift Station Piping to Existing Force Main —10 in. (Include
23.d.i Line Stop and Plug Valve) PVC Force Main
Connect Lift Station Piping to Existing Force Main —10 in. (Include
23.d.ii Line Stop and Plug Valve) Ductile Force Main
Connect Lift Station Piping to Existing Force Main —12 in. (Include
23.e.i Line Stop and Plug Valve) PVC Force Main
Connect Lift Station Piping to Existing Force Main —12 in. (Include
23.e.ii Line Stop and Plug Valve) Ductile Force Main
Removal, Furnish and Installation of HDPE Riser Pipe, Bracket, Base
Ell and Base Plate in Place of Ductile Iron Riser and Fitting on Line
Item 14.a — 4 in. (This price will be either added if more or
24.a subtracted if less from original base bid price)
Removal, Furnish and Installation of HDPE Riser Pipe, Bracket, Base
Ell, and Base Plate in Place of Ductile Iron Riser and Fitting on Line
Item 14.b — 6 in. (This price will be either added if more or
24.b subtracted if less from original base bid price)
5 EA
$
1,000.00
$
5,000.00
2 EA
$
1,200.00
$
2,400.00
3 EA
$
1,400.00
$
4,200.00
3 EA
$
1,600.00
$
4,800.00
5 EA
$
10,200.00
$
51,000.00
5 EA
$
10,200.00
$
51,000.00
2 EA
$
10,500.00
$
21,000.00
2 EA
$
10,500.00
$
21,000.00
2 EA
$
11,200.00
$
22,400.00
2 EA
$
11,200.00
$
22,400.00
2 EA
$
15,500.00
$
31,000.00
2 EA
$
15,500.00
$
31,000.00
2 EA
$
16,000.00
$
32,000.00
2 EA
$
16,000.00
$
32,000.00
2 EA
$
7,500.00
$
15,000.00
3 EA $ 8,300.00 $ 24,900.00
DocuSign Envelope ID: 8E37F303-3CCF-4E7C-BB73-ED125E896E4F
Removal, Furnish and Installation of HDPE Riser Pipe, Bracket, Base
Ell, and Base Plate in Place of Ductile Iron Riser and Fitting on Line
Item 14.c — 8 in. (This price will be either added if more or
24.c
subtracted if less from original base bid price)
3
EA $
15,500.00
$
46,500.00
Removal, Furnish and Installation of HDPE Riser Pipe, Bracket, Base
Ell, and Base Plate in Place of Ductile Iron Riser and Fitting on Line
Item 14.d —10 in. (This price will be either added if more or
24.d
subtracted if less from original base bid price)
3
EA $
16,500.00
$
49,500.00
Removal, Furnish and Installation of HDPE Riser Pipe, Bracket, Base
Ell, and Base Plate in Place of Ductile Iron Riser and Fitting on Line
Item 14.e —12 in. (This price will be either added if more or
24.e
subtracted if less from original base bid price)
3
EA $
18,500.00
$
55,500.00
Removal, Furnish, & Installation of Existing Potable water Piping
25.a
and PRV Valve within Existing and through Existing Valve Vault — 6
1
EA $
19,000.00
$
19,000.00
Removal, Furnish, & Installation of Existing Potable water Piping
25.b
and PRV Valve within Existing and through Existing Valve Vault — 8
1
EA $
19,500.00
$
19,500.00
Removal, Furnish, & Installation of Existing Potable water Piping
25.c
and PRV Valve within Existing and through Existing Valve Vault — 10
1
EA $
24,500.00
$
24,500.00
Removal, Furnish, & Installation of Existing Potable water Piping
25.d
and PRV Valve within Existing and through Existing Valve Vault —12
1
EA $
20,500.00
$
20,500.00
26.a
2-in. Line Stop Stainless Steel
1
EA $
7,200.00
$
7,200.00
26.b
4-in. Line Stop Stainless Steel
1
EA $
7,800.00
$
7,800.00
26.c
6-in. Line Stop Stainless Steel
1
EA $
8,300.00
$
8,300.00
26.d
8-in. Line Stop Stainless Steel
1
EA $
8,800.00
$
8,800.00
26.e
10-in. Line Stop Stainless Steel
1
EA $
11,900.00
$
11,900.00
26.f
12-in. Line Stop Stainless Steel
1
EA $
12,400.00
$
12,400.00
26.g
14-in. Line Stop Stainless Steel
1
EA $
20,000.00
$
20,000.00
26.h
16-in. Line Stop Stainless Steel
1
EA $
20,000.00
$
20,000.00
26.i
20-in. Line Stop Stainless Steel
1
EA $
25,500.00
$
25,500.00
Total
$
1,727,900.00
DocuSign Envelope ID: 8E37F303-3CCF-4E7C-BB73-ED125E896E4F
Request For Bid #RFB 23-085
Title: Sanitary Sewer Manhole, Vault, and Lift Station Rehabilitation
3. SCOPE OF WORK
3.1. Part 1: General
A. Summary:
These specifications shall govern all labor, material, equipment, and appliances
necessary for sanitary sewer manhole and lift station rehabilitation for the purpose of
eliminating infiltration and inflow, providing corrosion protection, repair of cracks and
voids, and restoration of the structural integrity of the manhole/ lift stations as a result
of the application of a monolithic fiber -reinforced structural/structurally enhanced
pure calcium aluminate cementitious liner to the wall, ceiling, and bench surfaces of
concrete, brick or any other masonry construction material. Including lift station
piping rehabilitation as detailed in the specifications.
B. Submittals:
Submit the manufacturer's material data and application and installation instructions
for all products used for approval prior to use.
2. Provide documentation that the proposed manhole/lift station rehabilitation process
has a minimum three (3) year history/experience for the reconstruction of sanitary
sewer manholes and lift stations on projects of similar size and scope (SEE PART 4,
MINIMUM QUALIFICATIONS AND REQUIREMENTS).
C. Quality Assurance
1. Use, mix, apply, and cure all products in accordance with the manufacturer's
recommendations and instructions.
2. Install all products in accordance with the manufacturer's recommendations and
instructions.
3.2. Part 2: Products
A. Materials
1. Patching Mix:
a. A quick -setting, fiber -reinforced, calcium aluminate-based cementitious material
for patching and filling voids and cracks.
2. Infiltration Control Mix:
a. A rapid -setting cementitious product specifically formulated for infiltration control.
3. Grouting Mix:
a. A rapid -setting cementitious grout specifically formulated to stop active infiltration
and fill voids.
13
DocuSign Envelope ID: 8E37F303-3CCF-4E7C-BB73-ED125E896E4F
Request For Bid #RFB 23-085
Title: Sanitary Sewer Manhole, Vault, and Lift Station Rehabilitation
b. A rapid -setting chemical grout specifically formulated for stopping very active
infiltration.
4. Liner Mix:
a. A fiber -reinforced pure -fused calcium aluminate cement and calcium aluminate
aggregate to be wet mixed and low pressured spray applied to form the
structural/structurally enhanced monolithic cementitious liner covering all interior
manhole surfaces. Liner material to be SewperCoat, Strong Seal, Parson CA
Liner + Cement Plus, Maximum CA + Cement or approved equivalent material by
the City prior to installation.
b. Materials must be pre -mixed and specially formulated to withstand H2S
(hydrogen sulfide) bacterial corrosion and abrasion in sewer networks.
c. The products mentioned above must be accompanied by a certified letter
from the manufacturer and a letter from the contractor for a 10-year
warranty.
5. Bonding Compound:
a. Material must be modified cementitious bonding compound that protects exposed
reinforcement steel and enhances the bond of overlay to the substrate.
6. Water:
a. The water must be clean and potable and will be provided by the City at
designated fill stations.
3.3. Part 3: Execution
A. Preparation
Place covers over sewer inverts to prevent extraneous material from entering the
sewer lines.
2. Remove foreign, loose, and unsound concrete and masonry material not able to be
removed by high-pressure water spray may require the use of masons or mechanical
tools for removal.
3. Clean the interior surfaces of the manhole/lift station with high-pressure (3,500 psi
minimum) water spray, using detergent, muriatic acid, antibacterial agent, or other
chemicals to remove grease, oil, and other contaminants that would prevent a good
bond between the existing manhole interior surface and the liner material.
4. Active hydrostatic leaks (infiltration) shall be stopped using the rapid -setting specially
formulated infiltration control mix.
5. Very active hydrostatic leaks (infiltration) shall be stopped using one of the rapid -
setting grouting mixes specially formulated for control of very active infiltration.
14
DocuSign Envelope ID: 8E37F303-3CCF-4E7C-BB73-ED125E896E4F
Request For Bid #RFB 23-085
Title: Sanitary Sewer Manhole, Vault, and Lift Station Rehabilitation
6. Clean and prepare exposed reinforcement steel, and apply and cure bonding
compound, in accordance with the product manufacturer's instructions and
recommendations.
7. Prepare cracks and voids to be patched and filled, and apply and cure patching mix,
in accordance with the product manufacturer's instructions and recommendations.
8. Areas of the manhole/lift station that are found to be structurally damaged and in
need of repair beyond the scope of this specification must be brought to the attention
of the City's Project Manager. A suitable repair method must be developed for each
area and submitted to the City's Project Manager for review prior to commencing the
repair.
9. Prepare, clean, and repair manhole/lift station benches and inverts in the same
manner as prescribed above.
B. Liner Application, Curing, and Testing
1. Prepare manhole/lift station surfaces, wet batch -mix liner materials low-pressure
spray, apply liner mix to the manhole ceiling, wall, and bench surfaces, and allow the
liner to cure in accordance with the product manufacturer's instructions and
recommendations.
2. Liner application must be 1/2-inch for manholes and 1-inch for wet wells minimum
thickness. The application must be completed with a minimum of two coats. The first
coat must be applied at a thickness adequate to cover the substrate and be trowled
to compact the material into voids and set the bond. The second coat must be
applied to ensure complete coverage at the specified thickness.
3. Inverts must be lined with the patching mix, and trowel applied in one coat to a 1-inch
minimum thickness.
4. Prepare, label, and submit recommended daily or per lot test specimens for testing.
C. Cleaning
1. Clean manhole/lift station interiors and remove all construction -related materials,
equipment, and appliances from the manhole/lift station prior to reinstatement to
service.
D. Lift Station Rehabilitation
1. By-pass pumps must be sound attenuated and meet the minimum flow requirements
for each station. The system must have a second pump tied in and ready in case the
primary pump fails. The system must be monitored 24 hours a day by a remote dialer
and contractor personnel. The successful respondent is responsible for emergency
calls day and night while it is on by-pass pumps. The bypass system must be tested
to ensure proper operation. The City must witness the testing and sign off prior to
starting rehabilitation.
15
DocuSign Envelope ID: 8E37F303-3CCF-4E7C-BB73-ED125E896E4F
Request For Bid #RFB 23-085
Title: Sanitary Sewer Manhole, Vault, and Lift Station Rehabilitation
2. Temporary pump -out riser will need to be installed first and may be left as the
emergency pump out. The City will help determine the best location for both parties.
The riser must consist of a flanged P-401 spool coming up above grade, flanged P-
401 90, MJ P-401 Tee, two MJ gate valves with valve boxes, and all necessary
restraint devices. A flanged aluminum male cam -lock and dust cap with a 6-inch
flanged '/4 turn plug valve should be installed on the elbow after the job is completed.
3. The successful respondent is responsible for the removal of pumps, pipes, and
valves. The City will disconnect the pump leads, remove the floats, and transducer.
The pumps are to be given to the City after removal. All other materials are to be
hauled and disposed of by the successful respondent.
4. Installation of base elbows must be as per manufacturers' specifications. The bases
must be Flygt dual rail design. Existing pumps will need the top bolt -on guide rail
bracket. Guide rails must be 3-inch stainless steel with a stainless guide rail bracket.
Any modification to the existing floor or fillet for proper installation must be included
in the pricing.
5. Ductile Iron pipe and fittings shall be P-401 lined. All flanged connections shall have
316 stainless steel nuts & bolts. The use of an anti -seizing compound is required on
all bolts.
6. Valves inside the valve box must be Mueller, American, Clow, Dezurik, or Pratt.
Check valves must be flanged LM type with rubber disc seal. Plug valves must be
flanged '/4 turn direct nut with 80% opening.
7. Pressure gauges must be installed on each discharge pipe downstream of the plug
valve. The 1/2-inch tap can be directly into the ductile iron pipe. Stainless steel
nipples and ball valves shall be used to make the connection. Gauges shall be 4-1/2
inch SS liquid filled with diaphragm.
8. Vent cap must be all SCH-80 PVC fittings. Use 4-inch elbows and Vanstone flanges
with a SS screen between them.
9. Use a 12-foot average riser length for line item 14.a, 14.1b, 14.c and alternate price
for line item 1.a, 1.1b, 1.c, in the Price Schedule of this RFB.
E. Alternate Bid
HDPE SDR-11 IPS pipe riser must be factory butt fused. The riser must have a
flange adapter with SS backup ring, 90 elbow, and enough pipe to go through the
wall to the restrained coupling between the wet well and valve box. The height may
be adjusted with one fusion coupling. The use of a SS stiffener is required at the MJ
connection.
2. A 316 stainless steel base plate must be used. Plates shall be at least 12" x 12" x
1/2"-thick (base plate to be used with HDPE only).
16
DocuSign Envelope ID: 8E37F303-3CCF-4E7C-BB73-ED125E896E4F
Request For Bid #RFB 23-085
Title: Sanitary Sewer Manhole, Vault, and Lift Station Rehabilitation
3. Pipe bracing is required every 8-feet minimum. The first must be within 6-inches of
the top elbow. The bracing must be 316 stainless steel, going from wall to wall
behind the risers with a stainless steel U-bolt holding the riser to the brace. All nuts
shall be vinyl locking stainless steel.
3.4. Part 4: Minimum Qualifications and Requirements
A. The installer MUST have been engaged in the installation of Manhole and Lift Station
System Rehabilitation Contracting Services for a minimum of 3 years and have
rehabilitated a minimum of 500 sanitary sewer manholes and 15 lift stations, in the State
of Florida, utilizing a system that offers pure fused Calcium Aluminate.
B. The installer MUST include in their response a list of 10 references, for which manhole,
lift station, or wet well rehabilitation contracting services have been provided within the
last 3 years. The reference list must include the name of the company, contact person,
telephone number, project duration, contract value, and the number of manholes/lift
stations for each reference.
C. The successful respondent will be responsible for knowledge of and compliance with all
relatively local, state, and federal codes and regulations.
D. For all work performed, the successful respondent must provide a competent job -site
supervisor and any necessary assistants, all approved by the City's Project Manager.
The job -site supervisor must be present at all times while work is in progress. The job -
site supervisor will represent the successful respondent at all times while all directions
given will be binding as per the contract documents. The job -site supervisor must have a
minimum of 5 years of experience in the rehabilitation of Sanitary Sewer Manholes, Lift
Stations, and Wet Wells utilizing a product that consists of a pure fused Calcium
Aluminate Cementitious Liner.
E. Failure to provide the minimum qualifications and requirements described in this
section with the bid response result in the bid being declared non -responsive.
3.5. Part 5: Measurement and Payment
A. Payments to the successful respondent will be made on the basis of the unit price in the
Price Schedule as full and complete payment for furnishing all materials, labor, tools,
and equipment, and for performing all operations necessary to complete the
rehabilitation work of sewer manholes, lift stations, and wet wells by various trenchless
methods as authorized by the City. The City will establish an annual renewable contract
for these services with the successful bidders as described in this solicitation.
B. The unit price from the Price Schedule must include all costs and expenses for taxes,
labor, equipment, materials, commissions, transportation charges & expenses, patent
fees & royalties, labor for handling materials during the inspection, together with any and
all other costs and expenses for performing and completing the work as shown on the
details and specified herein. The Basis of Payment for an item at the price shown in the
17
DocuSign Envelope ID: 8E37F303-3CCF-4E7C-BB73-ED125E896E4F
Request For Bid #RFB 23-085
Title: Sanitary Sewer Manhole, Vault, and Lift Station Rehabilitation
Price Schedule will be in accordance with its description of the item and as related to the
work specified. Unit prices will be applied to the actual quantities furnished and installed.
1. The successful respondent's attention is called to the fact that the quotations for the
various items of work are intended to establish a total price for completing the work
in its entirety. Should the successful respondent feel that the cost for any item of
work has not been established in the Price Schedule, the cost for that work will be
included in some other applicable item, so that the price for the item reflects the total
price for completing the work in its entirety.
C. No separate payment will be made for the following work if required and its cost must be
included in appropriate payment items:
a. Applications and pulling of all utility and construction permits;
b. Dewatering and disposal of surplus water;
c. Structural repairs;
d. Cleanup;
e. Testing materials and apparatus;
f. Maintenance of utility service;
g. Appurtenant work;
h. Inspection Photo Records;
i. Maintenance of Traffic
D. The following section will clarify the work included for the items listed in the Price
Schedule.
Measurement
A. Payment will be determined by actual measurement of the completed items, in place,
ready for service, and accepted by the City's Project Manager unless otherwise
specified. The City's Project Manager must witness all field measurements.
B. When depths are indicated in the line item, they must be measured vertically from the
existing grade, paved or unpaved, to the pipe invert.
C. It is intended that all work required for completion must be included in the various line
items as described in the following paragraphs.
1. CEMENTITIOUS LINING MANHOLE, BRICK, OR PRECAST REHABILITATION
(1/2" thick minimum in manholes)
a. This item of work will be measured and paid for at the unit price per vertical foot
of 48-inch or 60-inch diameter of the manhole wall named in the Pricing Section.
Measurement must be made from the bench, at its highest point, to the upper
DocuSign Envelope ID: 8E37F303-3CCF-4E7C-BB73-ED125E896E4F
Request For Bid #RFB 23-085
Title: Sanitary Sewer Manhole, Vault, and Lift Station Rehabilitation
limit of the actually treated wall, cone, or chimney. Payment of the unit price per
vertical foot will provide complete compensation for cleaning of the wall by both
pressurized water and sand or soda blasting; relief of hydrostatic pressure
outside the manhole, if necessary; injecting chemical grout to stop active leaks
into the manhole, if necessary; furnishing and supplying of all materials or
combination of materials making up the patching and coating (waterproofing) and
applying or installing them; manufacturer's representative's presence or
assistance, if required; isolation of the manhole by plugging entering lines;
testing; safety equipment; and all incidentals necessary to obtain a watertight,
sealed manhole wall and bench, compete in place.
b. The successful respondent will be responsible for the new coating that is applied
only and not the existing coating.
c. Payment for bypass pumping, if required (other than because of damage caused
by Contractor); will be paid for under a separate item.
2. CEMENTITIOUS LINING OF LIFT STATION/WET WELL SURFACES (1" thick
minimum in wet wells)
a. This item of work will be measured and paid at the unit price per square foot of
wall in a lift station or wet well. Measurement will be made on the actual surface
area repaired. Payment of the unit price per square foot will provide
compensation for cleaning of the wall by both pressurized water and sand or
soda media blasting methods; relief of hydrostatic pressure outside the structure
if necessary; injecting chemical grout to stop active infiltration, if necessary;
cleaning; surface preparation as specified herein; furnishing and supplying of all
materials or combination of materials, including liner manufacture's
representative's presence or assistance, if required; isolation of the lift station or
wet well by plugging entering lines; testing; safety equipment for personnel;
labor, tools and equipment; and all incidentals necessary to obtain a watertight,
sealed wall and bench, compete in place.
b. The successful respondent will be responsible for the new coating that is applied
only and not the existing coating.
3. BYPASS PUMPING OF SEWERS
a. BYPASS PUMP AND PIPING SETUP
These pay items provide complete compensation for bypass pumping
operations required for sewer manhole, lift station, and wet well rehabilitation.
The successful respondent must attempt to perform the rehabilitation sewer
work without bypass pumping. However, if in the opinion of the City, bypass
pumping is necessary, it will be identified as a payment item. The pay item is
a one-time charge for all bypass pumping setup operations during a given
lining installation, including services, regardless of the number of pumps
19
DocuSign Envelope ID: 8E37F303-3CCF-4E7C-BB73-ED125E896E4F
Request For Bid #RFB 23-085
Title: Sanitary Sewer Manhole, Vault, and Lift Station Rehabilitation
required. Bypass pumping must be bid on the basis of the sewer size which is
bypassed.
ii. These items must include, but are not limited to all necessary and required
traffic control; pumps; piping; gasoline/diesel fuel; maintenance;
transportation and storage; temporary bypass and service piping; labor;
materials and/or any other costs associated with bypass pumping.
iii. Plugging or blocking a sewer line must be included in the appropriate bid item
for which the flow must be stopped, this is considered incidental work and no
additional payment shall be considered.
b. BYPASS PUMP
These items will be paid for on a per -day basis for the operation of the
bypass pumps. Bypass pump operation will be on the basis of the size of the
pump used. These items must include fuel operating costs.
4. ADJUSTING EXISTING MANHOLE CASTINGS
a. These pay items provide complete compensation for furnishing all necessary
labor, equipment, and materials to adjust existing manholes to match existing
elevations.
5. FURNISH NEW MANHOLE RING AND COVER
a. This pay item provides complete compensation for furnishing new manhole rings
and covers as specified by the City.
6. RECONSTRUCT A COMPLETE BENCH AND FLOW CHANNEL
a. This pay item provides complete compensation for furnishing all necessary labor,
equipment, and materials required to re -construct a complete bench and flow
channel, as required per the City's minimum standards.
7. INSTALLATION OF CHIMNEY SEALS
a. These pay items provide complete compensation for furnishing all necessary
labor, equipment, and material required to install manhole chimney seals.
8. REMOVAL OF EXISTING COATINGS
a. These pay items provide complete compensation for furnishing all necessary
labor, equipment, and materials necessary to remove any existing coatings that
may exist in full or any portion of an existing structure.
9. REMOVE AND REPLACE EXISTING PIPING AND VALVES
a. These pay items provide complete compensation for furnishing all necessary
labor, equipment, and materials necessary to remove and replace all existing
piping, check valves, plug valves, and all miscellaneous materials required for
20
DocuSign Envelope ID: 8E37F303-3CCF-4E7C-BB73-ED125E896E4F
Request For Bid #RFB 23-085
Title: Sanitary Sewer Manhole, Vault, and Lift Station Rehabilitation
this installation. This work will start at existing pump bases and will terminate
prior to where discharge piping exits the existing valve vault. All work must
comply with the City of Clermont minimum standards.
21
DocuSign Envelope ID: 8E37F303-3CCF-4E7C-BB73-ED125E896E4F
CLERWONT
Choice of Champions"
City of Clermont
Procurement Services Department
685 W. Montrose Street
Clermont, FL 34711
VENDOR INFORMATION
The following information along with a current W-9 form must be provided to the Procurement Services
Department for all new vendors and when current vendors remit information changes.
Name of Individual or Business: RCM Utilities, LLC
Contact Person and Title: Melissa Moss Controller
Vendor Street Address: 100 W. Mills Ave
Vendor City, State, ZIP: Eustis, FL 32726
Vendor Mailing Address (if different from above):
Vendor Email Address: melissa@rcmutilities.com
Vendor Email Address for Purchase Order (if different from above):
-11... @-Aht- Wm
Phone Number: 352-561-2990
Fax Number: 352-292-0139
Taxpayer Identification Number (include a copy of your W9 form): 82-4160762
Remit to Information (if different from above):
Payment Remit to Name:
Payment Remit to Address:
Payment Remit to City, State, ZIP:
Please return the completed Vendor Information along with the required W-9 form by email to:
procurementservices(a)clermontfl.orq
For any questions, please call the Procurement Services Department at (352) 241-7350.